Ottawa-Outaouais IIBA Chapter

International Institute of Business Analysis

Ottawa-Outaouais Chapter

2009 Annual

General Meeting

June 23, 2009

2

Annual General Meeting Agenda

Annual General MeetingCall to Order

Chapter By-laws Amendments

Treasure’s Report

Election of the New Board

Motion to Adjourn

CBAP Application Process

3

Call to Order

4

Chapter Bylaw Amendments

5

2009 AGM Bylaw AmendmentsProposed

Amendments

In consideration of all the activities in the area of Communications as well as Marketing, the Board recommends splitting the role of VP, Communications & Marketing and Special Events into two distinct roles.

By-law 6, Section 5 needs to be amended to reflect only the role of VP

The Vice President Communications is responsible for the timely dissemination of information both to and from the Chapter membership, using appropriate means to accomplish the objective and is also responsible for the promotion of the local Chapter and IIBA to internal and external publications.  They are also responsible for maintaining the content of the Chapter's website.

By-law 6, Section 6: The responsibilities of the VP, Marketing and Special Events is being split out and inserted immediately after proposed amendment (a) above

The Vice President Marketing and Special Events is responsible for the delivery of programs relating to business analysis for each scheduled Chapter meeting.  The content of these programs is to be consistent and in accordance with the objectives of the Chapter and with approval of the Chapter Board.  The program consists of both Chapter meetings and Special Events.  In addition, they will be responsible for the promotion of the Chapter using various marketing materials.

By-law 6, Sections 1 and 2: The table, in each of these sections, needs to be updated to reflect the split roles as defined in Bylaw Amendments (a) and (b) above.

6

2009 Treasurer’s Report

7

Income Statement

IIBA - Ottawa - Outaouais Chapter Statement of Income and Expense For the Year Ended 30 June 2009

Revenue  

Membership services Income $ 1,417.50

Membership Fees $ 150.00

Total Income $ 5,567.50

   

Expenses  

Administration $ 1,606.48

Marketing $ 714.92

Membership services  $ 2,857.47

Banking $ 183.22

Total Expenses $ 5,496.46

   

Net Income $ 71.04

   

Retained Earnings, Beginning  $ 3,748.40

Retained Earnings, Ending $ 3,819.44

Un-audited Results Through May 31, 2009

8

Balance Sheet

IIBA - Ottawa - Outaouais Chapter Balance Sheet

For the Year Ended 30 June 2009

   

Assets  

Chequing Account $ 3,819.44

Accounts Receivable  

Total Assets $ 3,819.44

   

   

Liabilities  

Accounts Payable $ 0

GST  $ 0

Total Liabilities $ 0

   

Equity  

Net Equity $ 3,819.44

   

Total Liabilities and Equity $ 3,819.44

   

Un-audited Results Through May 31, 2009

9

2009 Election Results

Nominations were solicited and received from the IIBA Ottawa-Outaouais membership, concluding at midnight on May 8th, 2009. Single nominations were received for each position, therefore if uncontested the new members will be officially elected to the Board.

As per the by-laws, specifically By-law 6 Section 1, the following board positions are subject to election and nominated as follows: President – Patrick van Abbema, CBAP Vice President, Professional Certification – Jason Oliver Vice President, Professional Development and

Membership Services – Leonard Belanger, CBAP

Also, the following board positions were reassigned to accommodate board member availability and movement:   Secretary - Mimi Richard-Golding Vice President, Communications – Lynn Moncion, CBAP Past President – Wendy Larocque, CBAP

10

2009 Election Results

PresidentPatrick

van Abbema

Secretary

Mimi Richard-Golding

VPMarketing

Kathy Vezina

VP Certification

Jason Oliver

VP Membership

ServicesLenard

Belanger

Treasurer

Peter Robichaud

VP Communication

Lynn Moncion

Past PresidentWendy

Larocque

11

Survey Results

12

2009 Survey Results

Item #1 Financial Audit Reporting Re-Alignment

AudienceA survey sent to all the chapter followers. Twenty-eight people responded, of

which 79% were IIBA members.

Certification

Of the responses received, 53% (15) are planning on completing their IIBA certification.

• Only 25% were not interested at this time, the remaining have already obtained their certification.

Events

Of the responses received, 71% preferred to meet in the evening (4-6pm)

• 18% indicated a lunch time, and only 11% preferred breakfast meetings;

• The respondents were spit between meeting downtown and Carleton U;

• The respondents were spit between pay-once and pay-as-you-go options; and

• 65% of the respondents indicated they are planning on attending more than 4 meetings next year with 25% intending on attending all chapter events; and

• 64% enjoyed the networking open forms and requested these continue.

BA World

Of the responses received, 82% were interested in attending BA World in Ottawa;

• 60% indicated they would be interested in volunteering;

• 90% requested the conference be one or two days in length.

Suggested Topics

13

- Issues related to conversion from current system to new/upgraded systems.

- Value of formal training for BA's.

- Project governance

- RACI charts

- BA tools; "efficient" requirements management

- Perhaps Business Stakeholders that can objectively explain/discuss why BA staff are of value to their operations.

- Different presentations on the various requirements definition and management tools now available on the market.

14

Looking Forward to 2009….

15

Business Analyst World - 2009

BusinessAnalystWorld The chapter has partnered with BA World

to host a two day event in Ottawa November 29 – December 1st

Call for Speakers – watch for upcoming notifications to participate in the event.

www.businessanalystworld.com

Ottawa-Outaouais IIBA Chapter

International Institute of Business Analysis

Thank-you from the Ottawa-Outaouais Chapter!

Thank You to Our Meeting Sponsors