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2011 Annual MTAP/SCOPT Fall Meeting Updates on FTA Programs, Policy, and Discretionary Grants – Federal and Regional Perspective November 2011 1
2011 Annual MTAP/SCOPT Fall Meeting
Updates on FTA Programs, Policy, and Discretionary Grants – Federal and Regional
Perspective
November 2011
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Outline Outline • Discretionary Programs
– Updates/ Status of Selections and Announcements– Lessons Learned
• Reporting, Reporting, and More Reporting– Annual Team Reports– 5310, 5316, 5317– FFATA
• Grant Management & Closeout
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Discretionary Programs Discretionary Programs • Over $1.1 Billion
• 9 Discretionary Competitions – FY 2011-12– State of Good Repair*– Livability: Bus Livability and Alternatives Analysis*– Sustainability: TIGGER and Clean Fuels– Veterans’ Transportation and Community Living
Initiative*– Tribal Transit– Over the Road Bus – Alternative Transportation the Parks
• Selections Announced in 4 / 9 programs
• Next Announcements– TIGGER and Clean Fuels – November 17– Tribal Transit – December 2 (target/tentative) 3
Discretionary Programs Discretionary Programs State of Good Repair• $750 Million Bus and Bus Facilities (capital only)
• 519 Eligible Proposals evaluated requesting $3.56 Billion
• 6 technical review teams, evaluated using criteria in the NOFA
• 199 Projects in 45 States, DC, PR and VI funded totaling $752 Million– Transit Asset Management - $11.1 Million
• 22 State DOTs were direct recipients 4
Discretionary Programs Discretionary Programs Bus Livability • $150 Million Bus and Bus Facilities (capital only)
• 241 Eligible Proposals evaluated requesting $1.2 Billion
• 6 technical (interagency) review teams, evaluated using criteria in the NOFA
• 67 Projects in 36 States funded totaling $150.2 Million
• 8 State DOTs were direct recipients 5
Discretionary Programs Discretionary Programs Veterans Initiative • $30 Million Bus and Bus Facilities (capital only)
• 70 Eligible Proposals evaluated requesting 52.1 Million
• 4 technical review teams consisting of DOT, VA, DOD, DOL and HHS staff
• 55 projects in 32 states and Guam totaling $34.6 Million
• 10 State DOTs were direct recipients for 18 projects 6
Discretionary Programs Discretionary Programs Lessons Learned - Applying / Application Content
• New Discretionary Grants System; interfaces with Grants.Gov – REGISTER AND APPLY EARLY!
• Communicate with FTA throughout the application period – HQ and Region
• Address all criteria completely on the required forms provided; refer reader/evaluator to organized attachments
• Consider “fit” of the project with the program under which applying
• Letters of support and value-add attachments are helpful to application
Q: What worked well and what didn’t about FTA’s new process? 7
Discretionary Programs Discretionary Programs Lessons Learned - Projects and Programs
• SGR – demonstrate useful life has been met for facilities and vehicles!
• Bus Livability – Livability principles were key • Address all criteria listed in NOFA • Rank / Prioritize• Phase / Scale-ability • No one size fits all -- Statewide Applications varied:
– By subrecipient – By project type (e.g. all vehicle or all facilities)
Q: What would be helpful to the States for FTA to address in future discretionary programs?
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Reporting, Reporting, and Reporting, Reporting, and More Reporting More Reporting
• Annual Team Reports– Program Status Reports – Milestone Progress Reports and Financial Federal
Reports (MPR/FFR)
• Annual Program Performance Reports– 5310 Reports– 5316 & 5317
• Federal Funding Accountability and Transparency Act (FFATA) Sub-Award Reporting
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Reporting, Reporting, and Reporting, Reporting, and More Reporting More Reporting
Annual Program of Projects Status Reports• Submitted as an attachment in TEAM • Program Status Report for each active grant • Due 10/31 each year • Include:
– Updated POP for active projects– Revisions to POP as appropriate
• Project descriptions • Changes from one category to another • Adjustments within budget categories
– Significant Civil Rights Compliance Issues– Notable Accomplishments OR Problems with involving
subrecipients 10
Reporting, Reporting, and Reporting, Reporting, and More Reporting More Reporting
Milestone Progress Reports and Federal Financial Reports
• Annually or Quarterly • Due 30 days after the end of the FY (or quarter)• Milestone dates – revised, completed, explained• Federal Financial Reports – report using the
accrual method – Additional Guidance expected on Program Income
• EOY/4th quarter Reports are critical to report to Treasury Department; risk of under reporting financial obligations to the Treasury
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Reporting, Reporting, and Reporting, Reporting, and More Reporting More Reporting
Annual Program Performance Reports
5310• Submitted as attachment in TEAM• Due 10/30 – 19 states, and PR and VI outstanding
5316 & 5317 • Previously reported outside of TEAM • For FY 2011 & FY 2012, submitted as attachment
in TEAM; submitted by Designated Recipient• Due date – TBD
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Reporting, Reporting, and Reporting, Reporting, and More Reporting More Reporting
FFATA Subaward Reporting • Submit report via www.fsrs.gov , a central
reporting system.• Submit reports by the end of the month following
the month of grant award (i.e., by November 30 for a grant made on October 15).
• Technical Assistance available: http://www.usaspending.gov/
Q: What data would be useful to the States and your subrecipients? 13
Reporting, Reporting, and Reporting, Reporting, and More Reporting More Reporting
FFATA Subaward Reporting • As of 11/10, the number of FTA subawards reported
is 726 for a total of $163,102,493 Section 5310: 64 grants awarded in FY 2011, 6 grants reported on as of
9/30/11 Section 5311: 85 grants awarded in FY 2011, 8 grants reported on as of
9/30/11 Section 5316: 198 grants awarded in FY 2011, 57 of which went to
States , 9 reported on as of 9/30/11 Section 5317: 170 grants awarded in FY 2011, 58 of which went to
States, 9 reported on as of 9/30/11
• 26% increase in the number of reports submitted 9/30/11 until 11/10/11 14
Grant Management & Grant Management & Closeout Closeout
• Timely implementation of projects; communicate delays or issues; timely submission of complete reports
• Timely closeouts – Grants older than 5 years (since last time of obligation) – No financial activity in 18 months – Fully disbursed grants
• Grants that contain 2001 or prior year funds – targets for closeout (Agency-wide effort)
Q: What is your State doing to be proactive to close/expend oldest grants first? 15
Contact Information Contact Information
Jamie PfisterDirector, Office of Transit Programs
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