FCC VISITATION TRAINING for CHAIRPERSONS AND TEAM MEMBERS
Transcript
Slide 1
Slide 2
OUTLINE Accreditation Initial / Preparatory Steps Roles and
Responsibilities Preliminary Visit Visit Written Report
Slide 3
Accreditation Can be exceptional reform / renewal process
Involves constant updating It is an ACTIVITY not a STATUS Schools
are accredited because of the way they MOVE not how they STAND
Accreditation concentrates on what schools are DOING not on what
they have DONE.
Slide 4
Catholic School Accreditation Seeks to Evaluate: Academic
excellence Rooted in Viable Catholic Identity And Strong Christian
Values and Ideas
Slide 5
SIP Report Executive Summary -- Performance and Progress Report
School Profile Beliefs and Mission Statement STUDENT PERFORMANCE
School Performance ACTION PLAN
Slide 6
Reference Materials FCC Companion for NSSE SCHOOL IMPROVEMENT:
Focusing on Student Performance. 3 rd ed. 2010. FCC Visitation
Manual for School Improvement Process. 2 nd ed. 2010. FCC Standards
Checklist. 4 th ed. 2010 NSSE Visiting Team Handbook
Slide 7
Role of Chairperson Must be an administrator /serve on 3 teams/
be trained Official representative of FCC Accreditation Committee
Verifies readiness of school to be visited. Contact person with
(Arch)diocesan Education Office Visiting Team Leader Professional
Evaluator Public Relations Person Catalyst
Slide 8
Visiting Team Responsibilities Read School Improvement Report
Actively engage in consensus decision-making Complete assigned
Standards Review & Area of Report Complete assigned Interviews
& Meetings Observe assigned classrooms Complete working draft
of assigned standards and Area to be shared with Team. (At least
1-2 commendations and recommendations for assigned Area) All
observations/ insights/ reports shared with entire team
Slide 9
Preliminary Visit - Preparations Letter of Acceptance confirm
dates of Preliminary Visit and Visitation Read SIP thoroughly
questions & clarifications Prepare Schedule for Preliminary
Visit (p. 26) & Review Chairpersons Checklist (p. 25) Forms:
Visitation Readiness & Review of Personnel Files
Slide 10
Preliminary Visit--Schedule Arrival at School around 8:00 a.m.
Meeting with Principal & Steering Committee Chair --review SIP
--review previous Visitation Report --review current and previous 2
yrs. of ARCAs --prepare Visitation Schedule (p. 31) --arrange for
lodging --arrange for work area, equipment, supplies, etc. --obtain
school schedule with arrival, dismissal, lunch, --obtain floor plan
of school
Slide 11
Preliminary Visit - Continued --arrange for Voucher Forms for
Team --arrange for times and rooms for interviews and meetings
Review Personnel Credentials - Checklist Meet with Pastor
procedures and importance of Visit Tour School Facilities &
Plant Call Diocesan Office readiness of school for visit Meet with
Faculty at end of day information re Visit: Team, schedule,
questions, affirmation of SIP
Slide 12
Preliminary Visit Post Prep. Follow-up Letter to Principal
verification of schedule, reminder to send SIP to Team Members,
copy of materials sent to Team Letters to Team schedule,
assignments, travel arrangements to be sent to Chair and Principal,
read SIP thoroughly and carefully
Slide 13
Visitation Assignments for Team Members(p. 38) Member 1Profile
& Mission & Beliefs Standards A, B, H Inter. -- Religion
Coor, & Pastor Member 2Desired Results Standards C, G
Inter.Guidance & Resource Chair:Effectiveness / Action Plan
Standards D, E, F Inter. Technology/; Media
Slide 14
Pre-Visitation Mailing to Team Members 1. Visitation Cover:
Team Names & Addresses / Hotel 2. Visitation Schedule 3. Team
Assignments 4. Schedule for Interviews and Meetings
Slide 15
Visitation Day One 11-12:00 p.m.Team arrives at Hotel 12:30
p.m.Lunch for Team 1:15 p.m.Team Orientation 3:20 p.m.Meeting at
School with Administration and Steering Comm. 4:20 p.m.Tour of
School Facilities and Campus 5:00 p.m.Dinner for Team and School
Officials 7:00 p.m.School Activity: Liturgical Prayer, Brief
Introduction to Accreditation Program, Schools Presentation,
Reception Keep dinner and presentation SIMPLE!
Slide 16
Visitation Day One - Continued Orientation of Team - Explain
folder - Check names and spelling of Team - Review Schedule -
Review Assignments - Standards Checklist / Area Guide Sheets -
Classroom Visits - Review of Results of Preliminary Visit
Slide 17
Visitation Day One - Continued Guidelines for Administration/
Steering Committee Mtg. -- understand process and work on SIP --
clarify and ask questions about SIP -- ask about communication of
process -- ask about difficulties / successes -- Is school pleased
with outcomes? Why? Why not? -- housekeeping / schedule
details
Slide 18
Visitation Day Two 7:30 a.m.Team Breakfast/Meeting 8:15
a.m.Meeting with Parents / Comm. Reps. 9:30 a.m.Meeting with
Students 10:30 a.m.Classroom Observations / School Personnel
Interviews 11:30 a.m.Team Meeting 12:00 noon Lunch 1:00 p.m.
Classroom Observations/ School Personnel Interviews 2:00 p.m. Team
Meeting
Slide 19
Visitation Day Two - Continued 3:25 p.m.Meetings with Area
Committees (1-4) 4:25 p.m.Meeting with Action Plan Committee
(include administration, Steering Committee) 5:25 p.m.Team
Debriefing 6:00 p.m.Adjournment 7:00 p.m.Dinner for Team Individual
Work Sessions
Slide 20
Visitation Day Two - Continued Parent/Student Meetings --
Meetings are confidential/ Take notes -- 10-20 parents / 4 th 8 th
grade students (about 20-30) -- Questions: 1. What influenced you
in choosing this school? 2. If you could make changes what would
they be and why? 3. What, in your words, is the Mission of the
school? 4. What do you know of the SIP process and the Action
Plan
Slide 21
Visitation Day Two - Continued Personnel Interviews --Describe
your role and responsibilities. -- What was your role in the
process of the SIP? --How do you see your role in the
implementation of the Action Plan?
Slide 22
Visitation Day Two - Continued Area Section Committee Meetings
--Questions of clarification. --Questions concerning process. --
Possible Focus Questions from NSSE Visiting Team Handbook. --
Suggestions for possible recommendations and why.
Slide 23
Visitation Day Three 7:30 a.m.Visiting Team Breakfast &
Meeting 9:30 a.m.Meeting with Administration and Steering Committee
10:00 a.m. Team Work Session 12:00 noon Early Dismissal Bell for
School 12:30p.m. Lunch for Visiting Team and Faculty 1:30 p.m.Oral
Exit Report 2:30 p.m.Adjournment
Slide 24
Visitation Day Three - Continued Meeting with Administration
and Steering Comm. -- Review Standards Checklist ask questions
about items not observed. --Review Recommendations to SIP Process
and Action Plan. -- Share comments from Parent and Student Meetings
check for any clarifications
Slide 25
Visitation Day Three - Continued Team Work Sessions -- Share
consensually the Area Recommendations -- Share consensually
Standards Recommendations -- Each Member hands in at least 1-2
commendations and recommendations for Areas and possible
recommendations for Standards --Preparation for Oral Report Talk it
not Read it!
Slide 26
Visitation Day Three - Continued Oral Exit Report -- Gratitude
for hospitality --Affirmation of work done on SIP -- Brief update
on importance of FCC Accreditation -- Chairperson gives brief
summary of comments from Parent and Student Meetings -- Each Team
Member gives a brief description of area, commendations and
recommendations. --Chairperson summarizes work and implications for
future -- re-accreditation from FCC Committee
Slide 27
Written Report Outline in Visitation Manual (pp. 48-56)
Introduction include objectives of Visit, brief demographics, brief
description of Visitation process, comments from Interview and
Meetings, as well as uniqueness of school program.
Slide 28
Written Report - Continued Executive Summarycomment,
commendation, and recommendation on implementation of
Recommendations to Standards and Process. Performance and Progress
Report comment, commendation, and recommendation on implementation
of Action Plan goals.
Slide 29
Written Report - Continued Area Reports brief paragraph, 1-2
commendations and recommendations (Refer only to areas not
standards) Use information from NSSE Team Handbook and Assessment
Worksheets)
Slide 30
Written Report Areas Continued Area Recommendations --must be
specifically addressed to process Ex. The school profile should be
updated annually. The priorities for improvement in student
learning should be restated in clear, concise, measurable
goals.
Slide 31
Written Report - Continued Recommendations to Standards -- must
relate specifically to standards -- Standard deficiencies are
listed first; the remainder are listed in order (A-3, F-2. etc.) --
Use appropriate language: continue to, enhance, more thoroughly,
consider, etc.
Slide 32
Written Report - Recommendations Recommendations: D-15 The
school needs to implement a written, school-based program of
professional development. G-1 The school should continue to enhance
and delineate more clearly its written plan for counseling
services.
Slide 33
Written Report-Continued Evaluation and Summary -- Overall
impression of the school -- Intent to implement Action Plan --
Written Report will be sent to FCC Accreditation Committee for
review and granting of status -- Statement of appreciation for
hospitality
Slide 34
Written Report - Continued Certificate -- Use Worksheets and
Assessments to fill this out -- Indicate Standards Deficiency;
indicate other recommendations are within the body of the Report.
-- Obtain signatures of Team Members
Slide 35
Written Report - Continued Chairpersons Last Duties -- Receive
from each Member: 1. Assessment Tool for Specific Area 2. Area Work
(Comments, Commendations, Recommendations) 3. Standards
Recommendations -- Obtain signatures on Certificate -- Review
Chairpersons Checklist -- *Write and edit Report
Slide 36
Written Report Chairperson Cont. -- Send report first to local
Accreditation Member for review. -- Send final report,
electronically, to Mary Camp at FCC Office and to Team Members.
(Remember, FCC will send copies to school.)
Slide 37
HAPPY ACCREDITATION VISIT! Youve helped another Catholic School
to greatness!