Outlook 2011 for Mac:Optimizing the Calendar

Overview• The Outlook 2011 Calendar Interface (Look and Feel)• Using Your Calendar• Resource Calendars• Additional Training Resources• Support• Q&A

2

3

Look and Feel

4

Standard Toolbar

Ribbon

My CalendarList

Status Bar

Calendar Pane

5

Using Your Calendar

Sharing Your Calendar

• Allow Recipient to View Your Calendar• Request Permission to View Recipient's Calendar

6

Calendar Permissions

• Setting Permissions – Read Access Only

7

Viewing Someone Else’s Calendar

• Open Calendar

8

Creating an Appointment

• The Difference Between an Appointment and a Meeting

9

Creating a Meeting Request

10

Recurring Appointments and Meetings

11

Private Appointments and Meetings

12

What you see: What others see:

Free/Busy & Reminders

13

Color Categories

14

Accepting an Invitation

15

Resource Calendars

16

What is a Resource Calendar?

• A Way to Schedule the Use of a Resource (e.g., projector, conference room)– Each Resource is Linked to Its Own Resource

Exchange Account– Each Resource Exchange Account Has an Owner

(called a “Delegate”)

17

How to Request a Resource Exchange Account

• E-mail help@colorado.edu with the Following Information:– Delegate/Owner’s name– The resource’s display name

[CampusDepartmentCode] [ResourceType]: [ResourceName] [- RoomLocation]

– Login NameThis can be the same as display name

http://oit.colorado.edu/services/e-mail-calendaring/exchange/help/accounts/resources

18

How to Configure a Resource Calendar• Use Microsoft Outlook Web Access • Access via Internet Explorer on Windows

https://exchangeweb.colorado.edu/owa/

19

20

21

Resource Calendar Options

How to Schedule a Resource

• Create a Meeting or Appointment • Invite the Resource

22

Upcoming Learning Opportunities

• Using Delegation in Outlook 2010 for Windows Tech Talk

When: May 23, 2012 from 9:00 AM – 10:30 AM Where: UMC 386

• Using Delegation in Outlook 2011 for the Mac Tech Talk

Where: When: May 23, 2012 from 1:00 PM – 2:30 PM Where: UMC 386Register at: http://oit.colorado.edu/support-training/it-training/staff/events?ea=3

23

• OIT Resource Library:• http://oit.colorado.edu/it-training/

resource-summary• SkillSoft & Books 24/7– login

through: • www.MyCUInfo.Colorado.edu

• Microsoft Office Online Training:• http://www.microsoft.com/mac/h

ow-to• OIT Online Tutorials:

• http://www.oit.colorado.edu/email-calendaring/exchange/help/e-mail-calendar-programs

24

Additional Help Resources

Support• Dedicated Desktop Support

– Make your request for Desktop Support on-line• https://desktopsupport.colorado.edu/servicerequest

– Learn more• http://

oit.colorado.edu/services/consulting-professional-services/dedicated-desktop-support

• Dispatched Desktop Support (Formerly BugBusters)• http://

oit.colorado.edu/services/personal-computing-devices/desktop-support-dispatched

• Walk-in Computer Support (Formerly BugBusters)• http://desktopsupport.colorado.edu/walk-in/• http://

oit.colorado.edu/services/personal-computing-devices/desktop-support-walk

25

Support (continued)

• IT Service Center– Phone Support : Monday- Friday 8:00 am -7:00 pm

• Off Campus (303)735-4357• On Campus 5-4357

– Walk-in Support: Monday – Friday 8:00 am – 5:00 pm– Email: help@colorado.edu

26

Questions?

27