O U T S I D E C AT E R I N G
W E D D I N G PAC K AG E
SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.94432
sanramonmarr io t t .com
07/10/2019
L E T U S B R I N G Y O U R S P E C I A L D A Y T O L I F E A T
T H E S A N R A M O N M A R R I O T T . O U R E X P E R T S W I L L G O A B O V E A N D
B E Y O N D T O M A K E Y O U R V I S I O N , Y O U R T A S T E S ,Y O U R D R E A M S C O M E
T R U E F O R A N U N F O R G E T T A B L E H A P P I L Y E V E R A F T E R T H A T
E X C E E D S E V E R Y E X P E C T A T I O N .
SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
Y O U R H O T E L
WHETHER A TRADITIONAL WEDDING OR A ONE-OF-A-KIND
CELEBRATION, SAN RAMON MARRIOTT WILL EXCEED EVERY
EXPECTATION. FROM INSPIRING SPACES AND CREATIVE MENUS
TO AN EXCEPTIONAL EVENTS TEAM AND A CURATED LIST OF
PREFERRED VENDORS, WE OFFER EVERYTHING YOU NEED TO
MAKE YOUR BIG DAY AN AFFAIR TO REMEMBER.
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Y O U R P R E - W E D D I N G E V E N T
START YOUR WEDDING WEEKEND OFF WITH YOUR TRADITION.
SAN RAMON MARRIOTT PROVIDES THE PREFECT VENUE
FOR MUTLIPLE EVENTS, WHETHER A SIT-DOWN DINNER OR A COCKTAIL
RECEPTION, OUR PLANNERS WILL CREATE THE FAIRYTALE BEGINNING TO
YOUR HAPPILY EVER AFTER.
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Y O U R C E R E M O N Y
CHOOSE ONE OF OUR SPECTACULAR VENUES, INDOORS OR
OUTDOORS, FOR THE PERFECT BACKDROP FOR YOUR ONE-OF-A-
KIND CEREMONY.
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Y O U R R E C E P T I O N
WE HAVE AN EXCELLENT REPUTATION FOR WORKING HAND IN
HAND WITH YOUR ETHNIC FOOD CATERER. EAT, DRINK AND
CELEBRATE TO THE FULLEST IN OUR HOTEL. WE WILL TAKE CARE OF
EVERYTHING SO THAT YOU CAN TAKE CARE OF THE MEMORIES.
H O T E L GALLERY
BISHOP RANCH BALLROOM JUNIOR SUITE BISHOP RANCH PATIO
BHARAT RECEPTION DOUBLE ROOM
SOUTH COURTYARD PARK-LIKE HOTEL GROUNDS CONTRA COSTA BALLROOM
FP
O
FP
O
FP
O
FP
O
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Y O U R D E T A I L S
THE SUCCESS OF YOUR SPECIAL DAY IS IN THE DETAILS, WHICH IS
WHY WE OFFER AN ARRAY OF SERVICES TO ENSURE THAT YOU AND
YOUR GUESTS GET A TASTE OF UNFORGETTABLE.
OUTDOOR CEREMONY
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Outdoor CapacityThe San Ramon Marriott is proud to offer you use of one of our elegant outdoor patios to celebrate the union of your two families. The Bishop Ranch Patio can comfortably seat up to 300 guests in a theatre/ceremony style arrangement while the South Courtyard Patio can seat up to 250 guests.
Time FrameThe ceremony may take place between the hours of 10:00 AM and 7:00 PM for a 2 – 3 hour time frame. An additional four hours of set up time and one and a half hours of picture taking time is included prior to and after the ceremony times indicated. All décor and structures must be removed by your vendor immediately following the ceremony.
Package IncludesThe San Ramon Marriott offers the use of white folding padded chairs for your guests comfort during the ceremony. An elevated stage will be provided to accommodate your décor. In addition, skirted tables will be placed in the appropriate location, and to enhance your event, a standard white aisle runner will be provided by the hotel. The San Ramon Marriott will also provide the appropriate amount of water stations for your guests’ refreshment through the duration of the ceremony.
Pricing0-100 Guests $850 Facility Fee
101-200 Guests $1,600 Facility Fee 201-320 Guests $2,400 Facility Fee321- 500 Guests $3,600 Facility Fee501 – 650 Guests $4,800 Facility Fee
Fire CeremonyAny request for open flame fire ceremony must be accommodated in a pre-approved outdoor location on the patio grounds of the hotel. These requirements will be discussed in detail with Event Management personnel during the planning phase of your event.
If rain or extreme cold weather should occur on your wedding day, the ceremony will be moved to an appropriate indoor location based on the number of attendees.
The San Ramon Marriott only allows pre-arranged and pre-approved open flame fire ceremony indoors. In the event of inclement weather, we will try to accommodate the traditional fire ceremony indoors based on space availability. Should an indoor fire ceremony take place, a fire watch fee of $850.00++ will be charged in addition to the facility fee.
A Taxable 25% House Charge, plus applicable taxes (currently 8.25%), are applied to AUDIO VISUAL, FOOD, BEVERAGE AND ROOM RENTAL/FACILITY FEE. The House Charge is used to offset the costs of utilities and equipment, and other non -labor expenses.This F&B House Charge is not a tip or gratuity for services provided by employees and is not distributed to employees. Banquet personnel are not customarily tipped, so tips are not expected.
Prices may change without prior notice.
SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
9 of 17 pages
INDOOR CEREMONY
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Indoor CapacityThe San Ramon Marriott is proud to offer you use of our Bishop Ranch Ballroom to celebrate the union of your two families. This space can comfortably seat up to 1,000 guests.
Time FrameThe ceremony takes place from one to three hours in length. An additional four hours of set up time and one and a half hours of picture taking time is included prior to and after the ceremony times scheduled. All décor and structures must be removed by your vendor immediately following the ceremony.
Package IncludesThe San Ramon Marriott offers the use of padded banquet chairs for your guests’ comfort during the ceremony. An elevated stage will be provided to accommodate your decor. In addition, skirted tables will be placed in the appropriate location, and to enhance your event an isle runner may be laid down. The San Ramon Marriott will also provide the appropriate amount of water stations for your guests’ refreshment through the duration of the ceremony.
Pricing0-100 Guests $850 Facility Fee
101-200 Guests $1,600 Facility Fee 201-320 Guests $2,400 Facility Fee321- 500 Guests $3,600 Facility Fee501 – 650 Guests $4,800 Facility Fee
Fire CeremonyThe San Ramon Marriott does permit small open flame in the interior space of the hotel. Any such request for open flame may only be accommodated with approval of fire container by hotel event staff based on San Ramon Fire District Regulations & Approved Procedures. These requirements will be discussed in detail with Event Management personnel during the planning phase of your event.
Upon hotel’s approval of an indoor fire ceremony, a fire watch fee of $850.00++ will be charged in addition to the facility fee.
A Taxable 25% House Charge, plus applicable taxes (currently 8.25%), are applied to AUDIO VISUAL, FOOD, BEVERAGE AND ROOM RENTAL/FACILITY FEE. The House Charge is used to offset the costs of utilities and equipment, and other non-labor expenses. This F&B House Charge is not a tip or gratuity for services provided by employees and is not distributed to employe es.Banquet personnel are not customarily tipped, so tips are not expected.
Prices may change without prior notice.
SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
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The Following is a List of Services provided by the San Ramon Marriott
for Special Events & Weddings with Preferred Caterers
Complete Event Set Up
Tables, Chairs, Choice of House Linens (standard ivory tablecloths and tan napkins or white tablecloths and white napkins on request), House China, Flatware, Glassware,
Head Table, Cake Table, Gift Table, Guest Book Table, Staging for Your Band or DJ & Dance Floor
Complete Buffet Set UpChafing Dishes & Serving Utensils – Note: Menu may not consist of more than
(6) Hot Entrees, (4) Cold Entrees and (2) Desserts, not including the wedding cakeGlass Hurricane Centerpieces with Glass Candle Holders elegantly displayed on a
brushed metall ic bronze tray
Professional Wait Staff to Serve Your Guests
Wedding & Specialty Cake Cutting
Hot Tea & Coffee will be served tableside during your meal program
One Complimentary Standard Guest Room for the Wedding Couplewith breakfast delivered the morning following their event.
This room can be upgraded to a Junior Suite for an additional $150, based upon availabil ity. Junior Suite must be secured at the time of signing the sales agreement. Early check in or late check out requests will not be guaranteed until 48 hours prior
to your arrival, based upon availabil ity
Events Held Sunday through Friday | $32 per GuestEvents Held on Saturday | $37 per Guest
A $500 Kitchen Fee is Applied to All Events
A Taxable 25% House Charge, plus applicable taxes (currently 8.25%), are applied to AUDIO VISUAL, FOOD, BEVERAGE AND ROOM RENTAL. The House Charge is used to offset the costs of utilities and equipment, and other non -labor
expenses. This F&B House Charge is not a tip or gratuity for services provided by employees and is not distributed to employees. Banquet personnel are not customarily tipped, so tips are not expected.
Prices may change without prior notice.
OUTSIDE CATERING PACKAGE
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Prices subject to change without prior notice.SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
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OUTSIDE CATERER REQUIREMENTS
1. Your caterer is to be selected from the Hotel’s Approved Caterer list. Arrangements are to be made directly
between you and the approved caterer selected. Should you desire a caterer who is not on our list, your selection
will be subject to approval by the Hotel’s Management Staff.
2. The approved caterer must provide the Hotel with proof of a $2,000,000.00 liability insurance policy prior to the
event, with the San Ramon Marriott added as an additional insured.
3. On the day of your event, the approved caterer must provide (1) person per (100) guests attending the function to
assist with preparation, heating and transferring of food.
4. The approved caterer must arrive at least 2 hours prior to start of any food service and remain through the
conclusion of food service. The hotel is not equipped or responsible to pack any leftover food from the event; such
arrangements are to be made strictly between you and the caterer. The approved caterer is to be solely
responsible for packing and removing food from the hotel premises. Staff from outside must wear approved
footwear & clothing while working on our property (i.e., safety shoes, shirt with sleeves, no tank tops and no
sandals).
5. As the Contract Signatory, you will be required to sign a Food Preparation Waiver, releasing the Hotel from
liability.
6. No food is to be brought into the hotel by any party other than your contracted caterer.
7. The Hotel accepts no responsibility for arrangements made with your approved caterer, including quantity and
quality of food, and is not equipped to prepare additional food should it be needed at the time of your event.
8. One week prior to the event, the contracted approved caterer must provide a list of the food items chosen as the
menu and listed in order as they are to be placed on the buffet table. The approved caterer must indicate on the
list if the item is HOT or COLD. The San Ramon Marriott will provide banquet signs for each item for each buffet.
The menu may not consist of more than six (6) Hot Entrees, four (4) Cold Entrees and two (2) Desserts, not
including the wedding cake. If additional chafing dishes are needed, the group will be charged additional fee for
us to rent them on your behalf.
9. Gas cooking of any kind is not permitted in any indoor meeting space or Ballroom. Electric powered cooking
equipment is allowed. Prior approval for any cooking in any meeting space or Ballroom must be approved by your
Event Manager at least one week prior to the event date.
PROCEDURES AND INFORMATION
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Prices subject to change without prior notice.SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
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Unlimited Soft Drinks PackageSix Hours Maximum | $8
Beer, Wine And Soft DrinksFirst Hour | $15Each Additional Hour | $10
We are pleased to offer the finest in Gold Standard Premium Liquors.
Imported, Domestic Beer and Craft Beers Selections include: Budweiser, Bud Light, Coors Light, Corona Extra, Heineken, Anchor Steam, Samuel Adams Boston Lager & Sierra Nevada
Special Note Regarding Bar Arrangements: The San Ramon Marriott is the Sole Alcoholic Beverage Licensee on the Hotel Premises. It is Subject to the Regulations of the State Alcoholic Beverage Commission and Violations of the Regulations will jeopardize the Hotel’s License. We Request Your Cooperation in Honoring the Hotel’s Policy ofProhibiting Alcoholic Beverages from OutsideSources to be Brought on Property without
Authorization and Appropriate Corkage Fees.
House BrandsFirst Hour | $19Each Additional Hour | $15
Top Shelf BrandsFirst Hour | $20Each Additional Hour | $16
House Brands Include: Beefeater Gin, Canadian Club Whisky, Cruzan Aged Light Rum, Dewar’s White Label Scotch, Hennessy VS Cognac, Jim Beam White Label Whiskey, Jose Cuervo Silver Tradicional Tequila, and Smirnoff Vodka
Top Shelf Brands Include: Bacardi Superior Rum, Bombay Sapphire Gin, Courvoisier VS Cognac, Crown Royal Whisky, Grey Goose Vodka, Jack Daniel’s Whiskey, Johnny Walker Black Label Scotch, Knob Creek Bourbon Whiskey, and Patron Silver Tequila
Other beer, wine and liquor brands may be available upon special request. Additional fees will apply.
A corkage fee of $20 per 750ml bottle will apply if you bring your own wine or champagne.
PACKAGE BARS(Priced Per Person)
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Prices subject to change without prior notice.SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
13 of 17 pages
A Taxable 25% House Charge, plus applicable taxes (currently 8.25%), are applied to AUDIO VISUAL, FOOD, BEVERAGE AND ROOM RENTAL. The House Charge is used to offset the costs of utilities and equipment, and other non -labor expenses. This F&B House Charge is not a tip or gratuity for services provided by employees and is not distributed to employees. Banquet personnel are not customarily tipped, so tips are not expected.
Bartenders are required for all bar services. One (1) Bartender will be provided for every 100 guests in attendance. A Barten derFee of $150 per bar will be applied for your maximum 6 hour event.
Prices may change without prior notice.
We need your assistance to ensure the success of your special event. In an effort to make this possible, the following information is provided to aid in your planning.
Guest RoomsUpon request, and based on availability, a block of rooms may be reserved under your event name with a group
rate dependent upon the day and date chosen for your event. A minimum of ten guest rooms is required to reserve a room block. Should your group require more than 15 rooms, we will allow a reduction of up to 20% in your original room block. If your group does not meet your minimum guarantee of guest rooms utilized, you will be responsible for paying the difference of rooms actually utilized minus your minimum guarantee. Check in time is 3:00 PM and check out time is 11:00 AM. Early check in and late check out requests are not guaranteed until 48 hours prior to arrival, based upon availability.
Date Reservation & DepositsThe Hotel can hold an available date on a courtesy basis for no more than one week. Should another party be
interested in booking the same date, you will be asked to confirm or release the date at any time. To confirm a date on a definite basis, the Hotel requires a signed contract and non-refundable deposit. Until these are received, the reservation will be considered tentative. Tentative reservations will be released if the contract and deposit are not received by the requested due date. The Hotel is not responsible for the release of dates held on a tentative basis. In some cases, 50% deposit will be required three months prior to the event date. All deposits are non-refundable and non-transferable and will be applied toward your balance. Function space is available only for the time stated on your sales agreement. We reserve the right to relocate your event to a more appropriate space based on your group’s expected number and our level of business. The same space may be scheduled for other programs prior to and/or following your event. In addition, there may be other events within the Hotel concurrently with your event.
Appointments & PlanningAppointments to view our facilities can be arranged through your Event Manager once the sales agreement has
been signed. Please keep in mind that times available to view our facilities may be limited due to ongoing events taking place in our ballrooms. The final planning of your event should take place two to three months prior to the event date. One to two hours will be needed to accomplish all the planning details. Please think about menu selections, beverage service, seating arrangements, order of events, etc. prior to this meeting, and bring any planning materials, vendor names and phone numbers, etc. with you. We will, of course, be happy to answer any and all questions at any time throughout your planning process prior to the final planning meeting. After your meeting with us, you will receive a Banquet Event Order, which will outline all of the details for your event. This is an agreement you will need to sign and return, indicating your approval of the arrangements.
FOR YOUR INFORMATION
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Prices subject to change without prior notice.SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
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Attendance GuaranteeA minimum attendance guarantee for food and beverage service is required three business days prior to your event.
Once received, this minimum guarantee may not be reduced. Should we fail to receive this guarantee number by the specified date, your expected number of guests listed on your Banquet Event Order will be considered your guarantee of attendees. You will be charged for your guarantee or the actual attendance, whichever is larger.
FoodPrinted menus are offered as a guideline; we will be happy to prepare a menu to meet your needs. Children’s meals
(12 years old and under), vegetarian meals and meals for special dietary needs are available and should be requested prior to your event. Please keep in mind you will be charged for additional meals requested by your guests during your event which were not pre-ordered. No food or beverage shall be brought into the hotel by outside sources, with the exception of specialty cakes and food & beverage provided by Outside Caterer as agreed in the Outside Catering Agreement. Local Health Department regulations regarding proper refrigeration and sanitation prohibit any food or beverage from being removed from the premises.
Alcoholic Beverage ServiceThe Hotel must provide all beer, soft drinks and liquor. You may provide your own wine and champagne. Should you
choose to provide your own wine and champagne, you will be charged a corkage fee of $20 per 750ml bottle. Bottles will only be opened and served as needed. You will be charged only for those bottles served and any remaining bottles will be returned to you at the end of your event. The Hotel requires that all beverages be dispensed only by Hotel servers and bartenders. The Hotel’s alcoholic beverage license requires the hotel to, 1) request proper photo identification of any person of questionable age and refuse service if the person is either under age or proper photo I.D. cannot be produced and, 2) to refuse alcoholic beverage service to any person who, in the Hotel’s judgment, appears intoxicated.
Seating & Labor FeesA detailed diagram of your ballroom layout will be provided prior to your event. This will be a preliminary diagram
based on your anticipated attendance; the final number of tables set is determined by your final guarantee of attendees due three business days prior to your event. We will set one extra table above your guaranteed attendance, not to exceed the maximum capacity of the room. Our tables are set for ten guests each; should you require any tables set for less than ten, labor fees for additional service staff will apply. The labor fee for additional servers is $150.00 per server. Should you be assigning guest seating, place cards for each guest with table assignment numbers as well as entree selection, should be provided to the Hotel in advance. Additional labor fees include, and are not limited to, the following:
Additional Labor ChargesBartender Fee | $150 per barAttendant Fee | $150
Note: Banners may only be displayed in your contracted ballroom location. Banners are not permitted in public areas of the hotel.
FOR YOUR INFORMATION
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Prices subject to change without prior notice.SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
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SmokingThe California Workplace Smoking Ban prohibits smoking in the workplace. This includes all banquet rooms, exhibit
areas, bars, restaurants, lobbies and public function space of hotels/motels, office buildings and private banquet rooms where employees and food service are present. Effective October 15, 2006 this Hotel (including our guestrooms and interior public space) will be converted to a smoke free environment. For our guests who smoke, we have designated the ballroom patios as smoking areas.
Ballroom Facilities & Time FramesThe San Ramon Marriott has two ballrooms: the Contra Costa Ballroom, which has a maximum capacity of 200
guests for social functions, and the Bishop Ranch Ballroom, which has a maximum capacity of 640 guests for social functions. The Bishop Ranch Ballroom can be divided into two equal sections by a divisible wall, each half (Salons A-D and Salons E-H) holding a separate function with a capacity of 280 guests. The time frames available are Luncheon Service from 10:00 AM to 4:00 PM and Dinner Service from 6:00 PM to 12:00 AM. The first hour of the time frame begins with a cocktail reception in the ballroom foyer. Evening events exceeding a six-hour limit are subject to overtime charges of $600 per hour. Overtime for day events is not permitted due to scheduled evening events. Please see overtimes costs listed in the section titles Additional Labor Charges on the previous page.
Food and Beverage Minimum CommitmentsThe San Ramon Marriott is pleased to offer space to you and your attendants based upon a food and beverage
minimum commitment. If the number of attendees invited to your function can not achieve the standard food and beverage minimum, you will be offered the option of incurring a facility fee or enhancing your function with upgraded packages.
A Taxable 25% House Charge, plus applicable taxes (currently 8.25%), are applied to AUDIO VISUAL, FOOD, BEVERAGE AND ROOM
RENTAL. The House Charge is used to offset the costs of utilities and equipment, and other non -labor expenses. This F&B House Charge
is not a tip or gratuity for services provided by employees and is not distributed to employees. Banquet personnel are not cu stomarily
tipped, so tips are not expected
Thank you for assisting us in making your event a great success. We look forward to providing you and your guests with the highest quality
service and food, leaving you with a lifetime of fond memories
FOR YOUR INFORMATION
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Prices subject to change without prior notice.SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
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Parking RatesThe current published parking rates for daily function parking and overnight guests are as follows:
Self-Parking Valet Parking0-1/2 hour Complimentary 0 – 2 hours $6.00½-3 hours $4.00 2 – 5 hours $12.003-5 hours $8.00 5 – 24 hours $18.005-24 hours $12.00 Registered Overnight $18.00 per car per dayRegistered Overnight $12.00 per car per day
*Hosted parking is also available; please inquire with Hotel’s Event Management Department. Rates are subject to change.
PREFERRED VENDORS
APPROVED CATERERS
8 ElementsIndian Cuisine(408) 270-2577www.eightelements.net
Turmeric RestaurantIndian Cuisine(408) 617-9100www.turmericrestaurant.com
Afghan Village(510) 790-0557
Shalimar RestaurantPakistani & Indian Cuisine(510) 494-1919www.shalimarsf.com
Bombay Garden Indian Cuisine(510) 744-6945www.dinebombaygarden.com
Raja Sweets & Indian Cuisine(510) 489-9100www.rajasweets.com
Tandoori NitesIndian Cuisine(209) 952-2200
VEGETARIAN SPECIALTY
Kabila Indian Cuisine(510) 471-6666www.kabilarestaurant.com
PHOTO GRAPHY SERVICES
James Brian Fidelibus(925) 934-4455www.james.brian.com
Jeffrey Hosier Photography(408) 832-3268www.JeffreyHosier.com
FLOWERS
Suzy Skrum(510) 326-1305
A Street Florist(510) 889-9042www.floristinhayward.com
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DÉCOR
Prime Party Rentals & Decoration(510) 785-4555www.primepartyrentals.com
Pleasanton Rentals(925) 468-0624www.pleasantonrentals.com
SnapFiesta Photo Booth(415) 944-SNAP (7627)www.snapfiesta.com
The Balloon Man(925) 934-3186www.balloonmanonline.com
DJ SERVICES
Aykut Events(415) 260-9920
Fox Entertainment(800) 828-9599www.ketihfoxinc.com
Toofan Sounds Entertainment(408) 733-3523www.toofansounds.com
Joel Nelson Productions(800) 578-5780www.joelnelson.com
SAN RAMON MARRIOTT ®
2600 BISHOP DRIVE, SAN RAMON CA 94583
T 925.867.9200 F 925.275.9443
sanramonmarr io t t .com
FOR YOUR INFORMATION 17 of 17 pages
Prices may change without prior notice.