Outsourcing payrolls the way to go — autopay

The Standard June 19 to 25 2016 21

PAYROLL SERVICES

autopay

In the volatile economic climate now pervad-ing the Zimbabwean economy, it might make sense to outsource non-core activities wherev-er you can.  Apart from the current complexi-

ties of staffing your business, there are many sound economic and strategic reasons to outsource.

Outsourcing your payroll services is like out-sourcing the repairs and maintenance of your mo-tor vehicles. Customers only need to send their payroll data to their outsource provider. Thereafter, the provider runs the payroll, generates all the re-ports you require and sends them to you.

If the customer wishes, your provider will trans-act payments to all your staff once their account has been funded. In addition, the provider will pay all your payroll third parties on your behalf — Zim-ra, NSSA, health insurers, pension funds, etc. And if Zimra or some other government authority wishes to audit your payroll, it will be done at the provid-er’s place of business. Imagine the weight off your shoulders and your ability to get on with achieving the goals of your core business.

And how does Payserv achieve all this?Payserv staff is highly trained and completely fa-

miliar with the Zimbabwe payroll environment. We manage staff performance monthly — that is they have set monthly performance targets to achieve —and provide customer service excellence is one such target.

Autopay is fully equipped with the expertise and experience to manage your payroll function. We have the people, standard operating procedures, technology, experience and knowledge to deliver comprehensive, accurate and timely payroll servic-es to our clients.

Our service delivery model is tailored to suit any organisational structure and requirements. No pay-roll is too big or too small for us. We are ever-ready and confident to step up and deliver.

We emphasize on privacy and confidentiality. We maintain appropriate security controls to pro-tect your information at all times.

Payroll processing is our core business. We have been around for more than 30 years.

We are the largest privately-owned salaries bu-reau in Zimbabwe.

And some of the benefits?By outsourcing the payroll, you can maintain to-

tal confidentiality. You enjoy the benefits of zero costs of employing and training a professional pay-roll officer, zero costs on payroll licensing fees, zero costs on providing and maintaining a computer and printer.

You can save time, thus you can save money and HR staff can be allocated to do the work they should be doing — developing HR strategic plans, manag-ing staff performance. As a business, we have invest-ed heavily in ensuring our payroll consultants are up to date with all legislative aspects of payroll manage-ment. We guarantee accuracy in all aspects of the compliance requirements.

A comprehensive analysis of the costs associat-ed with an in-house payroll in comparison with our

cost below always shows significant savings in tak-ing the outsourced route.

Having your payroll offsite does enhance con-fidentiality of your payroll. We extend this aspect to businesses as this is a topical issue in most busi-nesses nowadays.

We guarantee quality service at all times, given this is our core business.

We guarantee continued services at all times, thus freeing organisations from headaches over

management of leave plans in payroll department.Outsourcing the payroll separates this function

from the other HR functions, which allows the HR function to focus on value addition of HR activities and ensuring efficiency in the HR function gener-ally. Further, our system can be integrated with ac-counting systems, enabling efficient accounting management.

We are also providing outsourced payroll servic-es to the region — Botswana, Uganda, Zambia, Ma-

lawi, Mozambique, Swaziland and Namibia. Challenges and barriersUsually it’s fear of the unknown. Sometimes it’s

the fear of losing control. Sometimes it is the fear of being found running a non-compliant payroll.

However, in the developed world, business and non-governmental organisations have learnt the value to their business of outsourcing services. With advances in technology, I can see the future demand only increasing. — autopay

General Manager autopay Tandiwe Mapolisa