OVER 50s’ BALLROOM DANCING CLUB INC
29TH ANNUAL GENERAL MEETING
TO BE HELD: 27 AUGUST 2020
TIME: 12 NOON
VENUE: STIRLING LEISURE CENTRE
CNR NEWBOROUGH ST AND NERITA WAY KARRINYUP WA 6018
Compiled and Edited by M Spencer (Dance Coordinator) F Taylor (Treasurer)
2
OVER 50s’ BALLROOM DANCING CLUB INC
Presidents’ Honour Roll
December 1990 April 1992 Don Hall
August 1993 January 1995 Mike McGuinness
January 1995 August 1997 Merva McMorrow
August 1997 August 2003 Jack Cassidy
August 2003 August 2006 Ken Atkinson
August 2006 August 2009 James Duck
August 2009 August 2010 Christian Shepaniak
August 2010 August 2012 Ken Atkinson
August 2012 August 2013 Roy Scott
August 2013 August 2014 Ken Atkinson
August 2014 August 2018 John Kember
August 2018 August 2020 Trevor Hook
3
Committee 2019 - 2020 President Trevor Hook
Vice President Christine Grayson
Treasurer Frank Taylor
Secretary Valmai Farthing/Kathy Herbu
Member Secretary Deborah Sharp
Purchasing Officer Dawn Taylor
Dance Coordinator Marrilyn Spencer
Raffle Coordinator Rita Buzzard
Auditor Concept Accounting Group
Volunteers Trevor Hook
Pauline Hook
Frank Taylor
Dawn Taylor
Robert Herbu
Kathy Herbu
Brian Buzzard
John Kember
Anne Dalton (Karrinyup)
Bob Reakes (Cannington)
4
OVER 50s’ BALLROOM DANCING CLUB INC Life Members
August 1996 Petra Welten
August 1997 Norm MacAulay
August 2001 Colleen Lowry
October 2010 Mary Culverhouse
October 2010 June Merrett
August 2012 Ken Atkinson
August 2012 Gwen Goodwill
August 2012 Brian Hockley
August 2013 Albie Apletree
August 2013 Pauline Apletree
August 2013 Mavis Collard
August 2013 Bob Patching
August 2013 Corinne Patching
August 2014 Valmai Farthing
August 2015 Elaine Paddick
August 2015 Lori Philippe
August 2017 Frank Taylor
August 2017 Dawn Taylor
August 2018 Patricia McOscar
August 2018 John Kember
August 2019 Deborah Sharp
Augsut 2019 Marrilyn Spencer
5
OVER 50s’ BALLROOM DANCING CLUB INC
AGENDA 1 Open Meeting
2 Apologies
3 Receive the President’s Report
4 Receive Secretary’s Report (to confirm Minutes of the AGM held 15 August 2019)
5 Receive and Adopt Accounts for Financial Year 2019-2020
6 Elect Office Bearers
President
Vice President
Treasurer
Secretary
Membership Secretary
Purchasing Officer
Dance Coordinator
Raffle Coordinator
7 Appoint Auditor
8 General Business
(i) Under Rule 10.2.6 of the Constitution, discussion re entrance fees.
CLOSE MEETING
6
OVER 50s’ BALLROOM DANCING CLUB INC President’s Report
2019-2020
The activities of Over 50’s continued as normal until mid-March 2020. The AGM, held at
Cannington on 30th August 2019 went smoothly. With management and financial reports
regarding the previous 12 months being accepted and no other issues raised for discussion,
the meeting was completed promptly. All committee members from the previous year
stood for re-election and were elected unopposed. This was the first time we used email to
distribute documents for the meeting which enabled members early access and allowed for
a reduction of the printed version from 120 copies to 50, thereby reducing paper wastage
and cost. Hopefully we can lower this still further when more members provide an email
address.
The day of the 2019 AGM also saw presentations made to two of those committee who
have each been doing their bit for over 5 years. Marrilyn has been our Dance Coordinator,
arranging our days of enjoyment as well as hunting the various sources for new dances to
bring to committee so we can choose which might complement our program. Deb is our
membership secretary, keeping records, collecting fees and best of all being our first
contact for the many visitors who I am sure find her friendly, informative and helpful as she
introduces our club to them.
At this point I want to thank all committee members for their continued support and hard
work over the last year. All the various roles require a time commitment on days other than
the days we dance and I have had neither a complaint nor a failure to deliver, from any.
Their attention to the various duties, frequently in their own time, is why you all enjoy your
dance so much every Thursday. I am very impressed and grateful for their efforts.
Early in 2020, Valmai, our secretary of many years made the reluctant decision to divest
herself of the secretary’s role. A presentation was made in February to thank her for all her
work over the years and I am pleased to say she continues to be of assistance arranging the
volunteer’s door roster and being the door supervisor when we dance at Karrinyup. Kathy
Herbu has taken up the role in the interim and has settled in very satisfactorily.
The other essential group who keep this club together by making sure your Thursday
dances are enjoyable are the nominated ‘volunteers’. As well as setting out tables, chairs,
afternoon teas etc. this group, without fuss, pays great attention to the little things which
7
make the day run seamlessly. They are a dedicated group who do miss a dance or two
facilitating your day, but are happy to serve. A big thank you to the volunteers.
More detail about our club can be found on our website OFBDC.com. It is an excellent
means of communication to members and I would encourage you to make this an
occasional visit to view articles about our activities, presentations, trips away etc., some
complete with photos.
For example, the website was a great place to keep members aware of our position
regarding the Covid 19 situation and when we were about to re-open, email allowed us to
contact 180 members to give them details. This would have cost nearly another $200.00 to
let all members know by post. We did also send 75 by post but your club could be even
more cost effective if we had every member’s email address so, please if you have one,
make sure you give it to Deb at the door.
The Covid 19 pandemic certainly made this a different year causing a dancing lay-off of 17
weeks from 13th March to 2nd July inclusive. While this limited our dancing and eliminated
some of our usual special events this year, those we undertook were no less enjoyable.
November saw us demonstrating our dancing to the Have-A-Go Day crowd at Burswood
Park. Our location in the park was better this year, the weather was kind and some 16
members participated. Thank you to those members and to Marrilyn for keeping us moving
to lovely music.
Our Christmas Dance ended 2019 on a high. Attendance was just over 175 dancers who
enjoyed a great, lively program of dances supported by fantastic music in a wonderful
joyous atmosphere where many dressed to the spirit of the season. The day shaped up as a
big test of the Cannington venue since a large crowd had booked and the prediction was in
excess of 38 Degrees Celsius. However, our concerns were allayed as the cooling system did
its thing quite nicely. This, together with an additional cold-water station and making an
exception allowing people to take drinks to their seats, set the scene for a day which was
comfortable despite the high outside temperature.
For a few years we have used WEGS for our catering at special events. They are very
organized and again did a fantastic job preparing a delicious spread which was much
appreciated by members. Sadly, this group are unable to continue to cater for us so our
Purchasing Officer, Dawn and Treasurer Frank, have been assessing options.
The day also gave us a delightful setting to present Shirley Hunt and Brian Hockley with
badges which acknowledged 25 years of membership of our club. Members are any club’s
lifeblood and to be regulars for such a period is a great achievement. We happily recognize
their commitment and support of OFBDC Inc. Congratulations to you both.
8
Other events we were able to hold were the Australia Day and St Patrick’s Day dances. Both
were very successful and well attended with the takings from the latter being donated to
our preferred charity, Royal Flying Doctor Service.
Not long after this, all dancing ceased until further notice because of the Covid 19
pandemic. Such events as our annual ball and Mother’s Day dance were missed as were a
couple of our extra-curricular activities such as the day trip to York and the South West
Dance Festival.
Resumption of Over 50’s Dancing occurred on 9th July at Karrinyup but, as in the
community, there are restrictions which may increase or decrease depending on the local
and global pandemic situation. Your committee will remain vigilant with regard to safety at
events. For example, when restrictions are relaxed we will follow, but conversely, if we
need to tighten restrictions we will not hesitate to do so and will expect all dancers to
comply for the benefit of all. Our prime aim is to safely provide enjoyable dancing and
socializing opportunities for all our members.
On the business side of things, this year has not been as financially successful for various
reasons. We have over 260 paid memberships and normally have between 110 and 150
members along each Thursday. Over the last few years, the weekly raffle proceeds have
topped up the finances sufficiently to keep club funds approximately balanced, thereby
avoiding an entry price increase. However, as you see in your daily lives, costs continue to
creep up and it is clear that an entry price increase will be needed to ensure continued
viability of the club. Your committee will put a proposal at the AGM.
On a quieter note, I acknowledge the loss of some members during the period since our last
AGM. Ken Goodwill, Florence Tan, Victor Logan and Mick Dryden have passed. All were
valuable members and treasured friends at various times gone by. The pleasure of their
company will be sadly missed.
In closing I thank all members for their continued patronage of our club. It is always a
pleasure to see you each week and I continue to enjoy my tenure as your Club President. In
particular, myself and your Committee help run this club for your benefit and are happy to
hear your suggestions regarding improvements which could be made.
Trevor Hook
President
9
10
11
OVER 50s’ BALLROOM DANCING CLUB INC Treasurer’s Report
2019-20
This fiscal year has been extraordinary with the effect Covid 19 has had on our
dancing and our finances.
This year has resulted in a loss of $11,045.21. Due to our solid financial
position, the OFBDC was able to absorb the loss and still remain in a relatively
secure financial position by ending the year with a credit balance of $11,156.04.
The loss can be attributed to the cost of the ball which totalled $5 460.55, the
cost of the Christmas dance totalling $2 364.35 and the costs incurred by
moving to Cannington.
One can only guess what the future holds for the club (look at Victoria) so I
would express the opinion that we should not dip into our reserves and should
have a small rise in admission fees of $1.00 for next year, rising to $10.00 at a
future date.
Once again I have to thank Marrilyn Spencer for her assistance in the
compilation of this report.
F Taylor
Treasurer
12
13
14