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Overview of Overview of California’s California’s
Accreditation ProcessAccreditation Process
Year-Out Pre-Visit Webinar Year-Out Pre-Visit Webinar
Joint CTC-NCATE Visits Joint CTC-NCATE Visits
Fall 2011-Spring 2012Fall 2011-Spring 2012
Ensuring Educator Excellence
AgendaAgenda OverviewOverview Steps in the Site Visit ProcessSteps in the Site Visit Process
PlanningPlanning Program Assessment, Biennial Reports Program Assessment, Biennial Reports
Institutional Report, Off-Site Review, IR AInstitutional Report, Off-Site Review, IR A Interview ScheduleInterview Schedule Two-Month Pre-VisitTwo-Month Pre-Visit Site visit and post site visitSite visit and post site visit Role of the ConsultantRole of the Consultant
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Roles and Responsibilities in a Roles and Responsibilities in a Accreditation Site VisitAccreditation Site Visit
Commission on Teacher Credentialing (CTC)Commission on Teacher Credentialing (CTC)
Committee on Accreditation (COA)Committee on Accreditation (COA)
National Council for Accreditation of Teacher National Council for Accreditation of Teacher Education (NCATE)Education (NCATE)
Your InstitutionYour Institution
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Focus of Accreditation Focus of Accreditation
InstitutionInstitution Education Education UnitUnit as as
an entityan entity Common/NCATE Common/NCATE
Standards address Standards address institutional institutional infrastructure and infrastructure and capacities.capacities.
ProgramsPrograms All Individual All Individual
Programs offered Programs offered by the institutionby the institution Adopted Program Adopted Program
Standards –PA Standards –PA reviews to assure reviews to assure that programs are that programs are still meeting the still meeting the standardsstandards
HO-Sample Org Structure (1)
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Common Standards (2008)Common Standards (2008)
1.1. Educational LeadershipEducational Leadership
2.2. Unit and Program Assessment and EvaluationUnit and Program Assessment and Evaluation
3.3. ResourcesResources
4.4. Faculty and Instructional PersonnelFaculty and Instructional Personnel
5.5. AdmissionAdmission
6.6. Advice and AssistanceAdvice and Assistance
7.7. Field Experience and Clinical PracticeField Experience and Clinical Practice
8.8. District-Employed SupervisorsDistrict-Employed Supervisors
9.9. Assessment of Candidate CompetenceAssessment of Candidate Competence
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NCATE Standards NCATE Standards
1.1. Candidate Knowledge, Skills and Candidate Knowledge, Skills and Professional DispositionsProfessional Dispositions
2.2. Assessment System and Unit EvaluationAssessment System and Unit Evaluation
3.3. Field Experiences and Clinical PracticeField Experiences and Clinical Practice
4.4. DiversityDiversity
5.5. Faculty Qualifications, Performance, and Faculty Qualifications, Performance, and DevelopmentDevelopment
6.6. Unit Governance and ResourcesUnit Governance and Resources
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NCATE CrosswalkNCATE Crosswalk The education unit implements and monitors a credential
recommendation process that ensures that candidates recommended for a credential have met all requirements.
Qualified members of the unit are assigned and available to advise applicants and candidates about their academic, professional and personal development, and to assist in their professional placement.
Appropriate information is accessible to guide each candidate's attainment of all program requirements.
The institution and/or unit provide support and assistance to candidates and only retains candidates who are suited for entry or advancement in the education profession.
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Program Review Program Review
Each credential program is reviewed; Each credential program is reviewed; Program Assessment and by the site teamProgram Assessment and by the site team
Standard Options available to programsStandard Options available to programs Adopted California StandardsAdopted California Standards
National or Professional Program StandardsNational or Professional Program Standards
Experimental Program Standards—Experimental Program Standards—onlyonly if if operating an approved Experimental Programoperating an approved Experimental Program
Accreditation CycleAccreditation CycleBiennial Report
Biennial Report
Follow up to site visit
Site Visit
Biennial Report
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Collect and
Analyze Data
Annually
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Continuing Accreditation Continuing Accreditation Visit CycleVisit Cycle
Consultant AssignedConsultant Assigned Institutional Overview Visit – 1 Year Prior Institutional Overview Visit – 1 Year Prior Preconditions Report – 6 mo. to 1 year priorPreconditions Report – 6 mo. to 1 year prior Team Structure: Board of Institutional ReviewersTeam Structure: Board of Institutional Reviewers
Team Leader, Team SizeTeam Leader, Team Size Response to Common StandardsResponse to Common Standards Planning for the Team VisitPlanning for the Team Visit Accreditation Team Visit – Accreditation Team Visit – date of visitdate of visit Committee on Accreditation Committee on Accreditation
HO-NCATE Timeline (1-3)
Team CompositionTeam CompositionSize and structure of the team is negotiated between the
institution, NCATE and the Commission
Ca Team Lead/Co-Chair (1) NCATE Co-Chair (1) NCATE Unit/Common Standards
Cluster (4-6) Program focused team members (2-5) CTC Consultants (2)Total individuals on the your visit will range from 10-15
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PlanningPlanning
Team ApproachTeam Approach LogisticsLogistics
California individuals—CTC pays forCalifornia individuals—CTC pays for
NCATE individuals-Institution pays forNCATE individuals-Institution pays for
Program Specific PreparationProgram Specific Preparation Institution PreparationInstitution Preparation
ChecklistsChecklists
12HO-Org Structure (4)
LogisticsLogistics Lodging Meals
Develop and sign a contract with the CTC to get reimbursed for lodging and meal expenses for CALIFORNIA team members
Plan for Transportation NCATE—out of state California team members
13HO-Hotel-Meals planning (5-6)
3-6 Month Out Phone Call3-6 Month Out Phone CallHave all logistics infoHave all logistics info Hotel identifiedHotel identified
Lodging rateLodging rate Team room rateTeam room rate Parking fee, if applicableParking fee, if applicable
Identify who at institution will sign the contractIdentify who at institution will sign the contract—2 weeks-1 month prior to the site visit—2 weeks-1 month prior to the site visit
Notify State Consultant if you need the phone Notify State Consultant if you need the phone call 6 months prior to visitcall 6 months prior to visit
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Presenting Evidence for the TeamPresenting Evidence for the Team
1.1. California: Web pagesCalifornia: Web pages
2.2. NCATE: AIMS system NCATE: AIMS system
Organize by both approved program and by Organize by both approved program and by NCATE StandardNCATE Standard
All documentation should be electronic whenever possible
15HO-Site Visit Documentation(7)
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Preconditions ReportPreconditions Report Due six months to 1 year before the visit Report includes
Characteristics of the Institution—including matrix of programs, candidates, and program completers
Addresses all Preconditions*—General (state law and Commission Policy) and Program Specific
*Includes evidence to support meeting the Preconditions
Matrix of Approved Programs Report is reviewed by CTC Staffhttp://www.ctc.ca.gov/educator-prep/STDS-preconditions.html
HO-Preparing Preconditions Report (8-9)
Which Entity Reviews which Programs?
Commission
All CTC Approved Educator Preparation Programs
Teaching Credentials
Services Credentials
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NCATE
All programs that prepare educators for P-12 schools Credential Advanced
degrees
NCATE Program DesignationNCATE Program Designation
Initial Teacher Preparation Programs Programs at the baccalaureate or postbaccalaureate
levels that prepare candidates for the first license to teach. Advanced Programs
1) the continuing education of teachers who have previously competed initial preparation or
(2) the preparation of other school professionals.
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Program. A planned sequence of courses and experiences for the purpose of preparing teachers and other school professionals to work in pre-kindergarten through twelfth grade settings. Programs may lead to a degree, a recommendation for a state license, both, or neither.
California Approved Programs California Approved Programs within the NCATE Process within the NCATE Process
Program Level Data Program Assessment & Biennial Reports
Unit Level Data Unit data (IR) available to the site visit team—a
minimum of 6 months prior to the site visit Additional data will be uploaded at a later date. Specific assessments must be presented at the
unit level (i.e., diversity, dispositions)
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Program SamplingProgram Sampling
Most programs will do Program Sampling after having completed Program Assessment. Some programs will not have done Program
Assessment (transitioning or new programs) If many standards have More Information
Needed, a full Program Review will take place
20HO: Program Sampling or Full Program Review (10)
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Program Sampling ClusterProgram Sampling Cluster
Complete Program Summary is needed for each program
Review team member(s) will be looking across groups of approved programs
Program Design Course of Study (Curriculum & Fieldwork) Assessment of Candidates
HO: Program Review and NCATE Process (11)
Biennial ReportBiennial Report
One more BR is due before your site visit
Plan to turn in as early as feasible Staff will return the feedback as quickly as
possible BR Part B—provide evidence for
NCATE Standard 2
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Biennial Report—Part BBiennial Report—Part B
Part B of the Biennial Report requires the Part B of the Biennial Report requires the unit head to reflect upon the program unit head to reflect upon the program specific data—for NCATE Standard 2 specific data—for NCATE Standard 2 considerconsider Aggregating data up to the unit level—Aggregating data up to the unit level—
diversity, dispositions, faculty…diversity, dispositions, faculty… Report on unit level analysis of data and Report on unit level analysis of data and
decisions to act on the analysisdecisions to act on the analysis
23HO-NCATE and Data (12-14)
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Institutional ReportInstitutional Report Document that addresses the NCATE
Standards Supporting evidence must be available
electronically when the IR is submitted to AIMS.
Off-Site Review will take place within 1-2 months of submission of IR
Off-Site Report is prepared for the Institution
IR AddendumIR Addendum
Off-Site Report is posted in AIMS Institution develops an IR Addendum
addressing all questions and concerns in the OSR. Additional data may be provided
Site visit team will consult the OSR and Addendum rather than the IR for the visit
25HO: NCATE Process (11)
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Post a minimum of 60 days prior to visit
Include links to supporting documentationInclude links to supporting documentation
IR --AIMS too Off-Site Report –AIMS too IR Addendum—AIMS too Narrative addressing 4 sentences from Common
Standards Program Documents including
Preliminary Report of Findings Program Summaries
Biennial Reports and CTC Feedback
Site Visit Documentation (7)
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Team CompositionTeam CompositionSize and structure of the team is negotiated between the
institution, NCATE and the Commission
Ca Team Lead/Co-Chair (1) NCATE Co-Chair (1) NCATE Unit/Common Standards
Cluster (2-4 NCATE members plus 2 members from California)
Program focused team members (2-5)
If necessary; specific program focused team members
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Sample Interview ScheduleSample Interview Schedule
NCATE/Common StandardsNCATE/Common Standards Program SamplingProgram Sampling
Program specific issues, if neededProgram specific issues, if needed
See Accreditation Handbook: Appendix BSee Accreditation Handbook: Appendix B
Additional Resources
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InterviewsInterviews
NCATE Unit Standards
1.Candidate Knowledge, Skills and Dispositions
2.Unit Assessment
3.Clinical Experience
4.Diversity
5.Faculty
6.Unit Governance and Resources
Approved ProgramsOrganized into clusters of programs
•Preliminary Teaching Programs
•Special Education Programs
•Advanced Teaching Programs
•Services Programs
Talk with your CTC Consultant
Focus of the InterviewsFocus of the Interviews
NCATE Unit Standards—interview across the education unit focusing on concepts in the NCATE Unit standards
Programs—interview one stakeholder constituency within the assigned cluster of programs
Columns—strands such as NCATE or Program cluster
Rows—time of day, room, constituency
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Schedule Schedule EssentialsEssentials
Program Sampling team members need 1 ½ hours on the first morning with the Program Coordinators, organized by Program Cluster
1 ½ hours for lunch each day for the team to eat and have a team meeting
Provide 10-15 minutes between interviews
Each team member needs a minimum of 1 hour per day not to be in a scheduled interview
Mid-Visit Report needs to be on the schedule (Monday at 2 pm)—formal meeting with unit head on the progress and what is still needed
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Planning for the Team VisitPlanning for the Team Visit Interview Schedule includes
Candidates Graduates Master teachers/Supervisors Employers/Administrators Administration and Faculty of the Institution Collaborative partners in governance (advisory)
Off Campus/Satellite visits Credential Programs outside the
School/Department of Education
Two Month Out Pre-VisitTwo Month Out Pre-Visit
Visit to your institution CTC Consultants California Co-Chair NCATE Co-Chair
Purpose: Finalize all logistics including interview schedule
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Site VisitSite Visit Sunday noon through Tuesday afternoon for CI/TI
Visit. Initial CTC-NCATE: Sunday noon –Wednesday
Sunday Interviews—constituencies not available on Monday afternoon, i.e. employers, advisory board, completers, district-employed supervisors.
School visit—required by NCATE Leave campus Monday with all data and interviews
completed Tuesday—no scheduled interviews, time in case
more information is needed Plan for Exit Report at 3:30 or 4:00 pm
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One Visit-Two ReportsOne Visit-Two Reports
CaliforniaCalifornia Team makes decisions
on all standards—Common and Program
Team makes a recommendation on the accreditation status
COA hears the report within 1-2 months
Accreditation Decision
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NCATE NCATE Team makes
recommendations on the 6 standards
AFI Multi-step process to
the UAB UAB hears the report
in about 6 months Accreditation Decision
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Accreditation Team ReportAccreditation Team Report
Format - Narrative Style Team makes DECISIONS about all
standards: NCATE/Common and Program
NCATE and Program Standard Findings Standard Met Standard Met with Concerns Standard Not Met
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Accreditation Team ReportAccreditation Team Report
Team makes an Accreditation Team makes an Accreditation Recommendation to the COA on the unit to the COA on the unit and all of its approved programs and all of its approved programs
AccreditationAccreditation Accreditation with StipulationsAccreditation with Stipulations Accreditation with Major StipulationsAccreditation with Major Stipulations Accreditation with Probationary StipulationsAccreditation with Probationary Stipulations
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Presentation to COAPresentation to COA
Consultant - Introduces ReportConsultant - Introduces Report Team Leader - Presents ReportTeam Leader - Presents Report Institutional Representative - Responds to Institutional Representative - Responds to
ReportReport Committee DiscussionCommittee Discussion Committee on Accreditation DecisionCommittee on Accreditation Decision Appeals Available on the processAppeals Available on the process
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Accreditation DecisionAccreditation Decision
Committee on Accreditation accepts and Committee on Accreditation accepts and reviews the team reviews the team reportreport
Committee on Accreditation makes the Committee on Accreditation makes the California Accreditation DecisionCalifornia Accreditation Decision
AccreditationAccreditation Accreditation with Stipulations (Stipulations, Major Accreditation with Stipulations (Stipulations, Major
Stipulations, Probationary Stipulations)Stipulations, Probationary Stipulations)
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After the Site VisitAfter the Site Visit
Accreditation Decision by COAAccreditation Decision by COA Report due next year addressing any and Report due next year addressing any and
allall StipulationsStipulations ConcernsConcerns QuestionsQuestions
Continue in the accreditation cycle with the Continue in the accreditation cycle with the activities of the activities of the Red Cohort Red Cohort – See Cohort – See Cohort Map Map
Cohort Map (15)
NCATE-UAB ProcessNCATE-UAB Process Check the NCATE web page Process takes place in AIMS
Team provides report to NCATE and some editing takes place
Report available to institution within 30 days
Opportunity to rejoin—limited time Factual corrections—limited time Presentation to UAB scheduled: Fall visits
—March/April or Spring visits— October
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ConsultantConsultant
Monthly contact—video conference, Skype, phone calls, emails. Ask any question.
Webinar software—if need ‘presentation’ to advisory board or others
Always cc’ CTC Consultant when communicate with NCATE or the NCATE Co-chair
Consultant will be present for the Off Site Review, Two Month Out Pre-Visit, site visit and presentation to the COA
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CTC WebcastsCTC Webcastshttp://www.ctc.ca.gov/educator-prep/webcasts.html
Accreditation 101 Nuts and Bolts: Preparing for an Accreditation
Site Visit Common Standard 2
Unit and Program Evaluation System
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Additional InformationAdditional Information www.ctc.ca.gov (Program Sponsors) Site Visit Web page:
http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html
Accreditation Framework Accreditation Handbook
http://www.ctc.ca.gov/educator-prep/accred-handbook.html
Cheryl Hickey, Administrator of Accreditation
Assigned CTC Consultant
HO: Additional Resources (16)