Overview of Federal Programs Presented by: Norma Hull Regional Coordinator Division of Federal Programs 46TH PAFPC ANNUAL CONFERENCE Seven Springs May 3-6, Things are going to get a lot worse before they get worse. ---Lily Tomlin 2 PA Department of Education O Division of Federal Programs (DFP) 333 Market St. 7 th Floor Division of Federal Programs Harrisburg, PA Tel : (717) Fax : (717) Follow these links to find our page:Click link - Programs (on left) Click link- Programs D-G (on left) Click link- Federal Programs (on left) 3 Workshop Goals O Provide an overview of the primary programs administered by the Division of Federal Programs. 4 DFP Structure O Five Teams Entire State Members on each team include: O Two Regional Coordinators O Program and Fiscal Questions O One Administrative Technician O E-grants O Final Expenditure Reports O Budget Revisions O One Administrative Support Person O General Questions O One Point of Contact for Each School District 5 DFP Contacts 6 Team # 1 O Regional Coordinator/ Supervisor O Vacant O ( 717) O Administrative Technician O Kelly Iorfida O (717) O Administrative Support O Karen Trissler O (717) Team # 2 O Regional Coordinator/ Supervisor O Norma Hull O (717) O Regional Coordinator O Erin Oberdorf O (717) O Administrative Technician O Phil Cooper O ( 717) O Administrative Support O Lennette Wilson O (717) 9 Team # 3 O Regional Coordinator/ Supervisor O Donald McCrone O (717) O Regional Coordinator O Tucker McKissick O (717) O Administrative Technician O Tracy Rapisarda O ( 717) O Administrative Support O Jennifer Zarefoss O (717) 11 Team # 4 O Regional Coordinator/ Supervisor O Cindy Rhoads O (717) O Regional Coordinator O Jesse Fry O (717) O Administrative Technician O Barbara Kuhn O ( 717) O Administrative Support O Angie McGeehan O (717) 13 Team # 5 O Regional Coordinator/ Supervisor O Maria Garcia O (717) O Regional Coordinator O J. Erin Derr O (717) O Administrative Technician O Reba Kansiewicz O (717) O Administrative Support O Sheri Graves O ( 717) 15 Division Administration O Division Chief O Susan McCrone O (717) O Clerical/Admin Support O Vacant O (717) O Federal Funds Manager O Kelly Gallatin O ( 717) Programs Administered by DFP 17 Title I of NCLB Title I, Part A All RCs Title I, Part D- Delinquent # Don McCrone Title I, School Intervention Norma Hull Title I, Neglected # Don McCrone Title I, Homeless Maria Garcia Title II, Part A Improving Teacher Quality Don McCrone Title II, Part B Math/Science Partnership Grants **Jesse Fry Title III ESL Jesse Fry Title VI Rural Schools/Rural Ed Assistance Program Maria Garcia Title I Nonpublic Involvement Tucker McKissick Title I, SIG** Erin Oberdorf ** Competitive Not all LEAs # LEAs Choose to support these programs/services Programs Administered by DFP (continued) 18 Consolidated Review (Monitoring) J Erin Derr Parent Involvement J Erin Derr Schoolwide Programs Maria Garcia 21st Century Community Learning Centers Cindy Rhoads Striving Readers/Keystones to Opportunity (KtO)** Cindy Rhoads Advance Placement/International Baccalaureate Program Ken Krawchuk New Coordinator Training J Erin Derr ** Competitive Not all LEAs # LEAs Choose to support these programs/services Communication from DFP O Penn * Links O Distribution List From Regional Coordinator 19 Meetings with Federal Programs Coordinators O May PAFPC O May/June Regional Meetings at IUs (Individual Districts) O May New Coordinators Workshops O September New Coordinators Workshops O October Fall Regional Meetings O February New Coordinators Workshops 20 Applications One Application for: 1) Title I, Part A - May Include: A. Title I, Part D (Delinquent-LEAs choose to support, separate budget) B. Neglected (LEAs choose to support added to Title I allocation) 2) Title II, Part A 3) Title III Stand Alone for: Math/Science Partnership Grant (Competitive) 21 Applications O Application will be blank O May copy and paste from previous years application Must use updated data/numbers O Note: SWP date must show recent review O Sections: O Consolidated Contact Information O Consolidated LEA Plan (Narrative) O Consolidated Staffing O Title I Program - Includes Budget O Reservation of Funds O Selection of Schools O Title II Program - Includes Budget O Title III - If applicable 22 Allocations O 2015/2016 allocation based on 2013 Census data provided by USDE O Preliminary at PAFPC Conference or as soon as USDE makes it available O Final released in February/March 2016 O With updated final count of charter #s 23 General Information O eGrants System O Online system for Consolidated Application O Website:For eGrants help: (717) O Need Login/Password to Access O See eGrants User Administrator. 24 Fiscal Reports 25 O Final Expenditure Report O Submitted online via eGrants O PDE website O DFP Link O Grant Application Link to Final Expenditure Report found in main menu. O Questions: DFP Administrative Technicians O Quarterly Reports O Submitted online via the PDE Web Portal/FAI System O PDE website O e-pde webportal Link O Submitted to the Labor, Education Comptrollers Office. O Comptrollers office (717) ONLY: FAI questions Suspended payments O Failure to submit on time will STOP PAYMENTS. Title I. Part A Improving Basic Programs 26 Title I O Largest federally funded education program O Purpose: To help low achieving students achieve high academic standards O Supplemental Educational Assistance O Mainly in Reading & Math O Two main models for servicing students: O 1) Targeted Assistance Program O 2) Schoolwide Programs 27 Title I Uses of Funds 28 O Instructional Programs O In Class O Pull Out O Extended Day O Extended Year O Pre-Kindergarten O Summer Programs O Online Learning O Take Home Resources O Tutoring O Supporting Programs O Professional Development O Parent Involvement O Materials/Supplies O Technology O School Choice O Supplemental Educational Services Reservation of Funds O Costs to Reserve: O Priority/Focus Requirements O Neglected Funds O Administration O Professional Development O Homeless O Remember!! O The more funds you reserve off the top, the less funds available to distribute to eligible schools O Your Title I budget will account for all funds including the reservation of funds 29 Parent Involvement State Parent Advisory Council (SPAC) Coordinator J. Erin Derr 30 Parent Involvement Requirements O Parents must be involved in order for LEA to receive Title I O Set Aside: O 1% if Title I allocation is greater than $500,000 O 95% goes to buildings O Required Annual Meeting O Parent Involvement Policies (District and School Levels) O Parent Compacts O Annual Planning, Review and Improvement of Program O Parent Right-to-know Notification Teacher/Paraprofessional qualifications 31 Title II (Part A) Improving Teacher Quality Class Size Reduction Don McCrone Program Manager 32 Title II, Part A Improving Teacher Quality O Funds can be used to reduce class size or to provide high quality, scientifically based, professional development in targeted schools. O Annual Local Needs Assessment O Hiring Staff O Professional Development O Target Title II A Funds to schools with O Largest Average Class Size O Identified for School Improvement 33 Title III Language Acquisition Program (ESL) Jesse Fry Program Coordinator 34 Title III, Language Instruction for Limited English Proficient and Immigrant Students O Program Requirements: O Increase English proficiency O Provide high quality professional development. O Supplement (not supplant) LEAs core ESL instructional program. O Source of Funding O Per pupil allocation based on the number of ELL reported on PIMS O Two pots of money O 1) LEP per pupil O 2) Immigrant 35 Title III Use of Funds 36 O Instructional Services O Intensify Instruction O Professional Development O Support Personnel (Aides) O Technology/Educational Software O Tutorials, mentoring, academic or career counseling O Family literacy, parental involvement/outreach O Community Programs/services O Coordinated activities with community based organizations O Curricular materials/supplies Title VI (Part B) Rural Schools Initiatives Maria Garcia Program Manager 37 Title VI, Part B Rural Schools Initiative O Two programs O Small, Rural, School Grant Program (administered by USDE) 26 LEAs received the SRSA Grant for 14/15 O Rural And Low Income School Program (administered by DFP) 55 LEAs received the RLIS Grant for 14/15 O Purpose: Both programs were designed to help rural districts that lack personnel and resources to compete effectively for federal grants 38 Title VI, Part B Use of Funds 39 O Small, Rural School Grant Program O Funds can be used to carry out activities authorized under one or more of the following federal programs: O Title I, part A O Title II, parts A and D O Title III O Title IV, parts A and B O Rural and Low Income School Program O Funds can be used to carry out the following activities: O Teacher recruitment and retention O Teacher professional development O Educational Technology as described in Title II, Part D O Parental involvement activities O Title I, Part A O Title IV, Part A O Title III Eligibility for RLIS An LEA is eligible to apply to its SEA for a subgrant if: o The LEA is not eligible for a grant under the Small Rural School Achievement Program (# A) o 20 percent or more of the children ages 5 through 17 years served by the LEA are from families with incomes below the poverty line o All of the schools served by the LEA are designated with a school locale code of 6, 7, or 8 40 Federal Programs Monitoring Process J Erin Derr Program Manager 41 Federal Programs Monitoring O Purpose O Demonstrate compliance with Federal Law and avoid possible audit exceptions The listing of Districts to be monitored for the are posted on the Federal Programs web site O Monitoring occurs: O One time during a four-year cycle (unless the LEA is designated priority/focus) O Between January and May on a mutually agreed upon date 42 Federal Programs Monitoring O Division of Federal Programs Responsibilities O Notification letter O Monitor assignments O Monitor training O Preparing for a visit - the key to success! O District responsibilities O Make contact with the assigned monitor O Self-evaluation - Complete the instrument O Current application and Schoolwide Plans O Organize Program Data - Documentation! O All Federal Program Managers should be available O Have Title I parents available 43 Federal Programs Monitoring O Monitors O Are retired educators O Almost all are retired federal program administrators O Final Approval Letter O End result of a successful visit O Signed by Division Chief, Federal Programs, Susan McCrone O Tangible proof of program compliance with statutes, regulation and guidance 44 Nonpublic School Participation Tucker McKissick 45 NCLB Programs Requiring Nonpublic Consultation & Participation O Title I O Title II, Part A (Improving Teacher Quality) O Title III O Title II, Part B (Math/Science Partnerships) 46 Nonpublic Title I Eligibility O In order for a Nonpublic school to receive Title I services there must be at least one student in attendance who is low income as determined by FRL or school survey O Nonpublic school provides paperwork to the district indicating the student address in the attendance area of the Title I-served public school building O The Nonpublic student will then draw an equivalent amount of Title I funding as the public school student 47 Identifying Title I Eligible Nonpublic Children O In order for a student to be eligible for Title I services in a nonpublic school O Child must reside in a participating Title I public school attendance area AND O Be educationally deprived. O Students must be selected based on multiple, educationally related, developmentally appropriate criteria (poverty is NOT a criteria). O Always eligible: O Homeless O Two (2) preceding years in Head Start, Even Start, Early Reading First, Title I Preschool or Title I Part C (Migrant Education). 48 Nonpublic Participation O Timely and meaningful consultation during the design and development of the programs. O Sign off in eGrants for Title I O Catholic Schools One sign off O Private/Christian One sign off per school O Nonpublic schools may not receive funds (no checks) only services. O LEA maintains fiscal control of all nonpublic funds. O LEA arranges all nonpublic services. O Equipment purchased with federal funds for nonpublic uses remains the property of the LEA 49 Nonpublic Involvement in Other Programs under NCLB O Nonpublic Schools located within an LEA attendance area are eligible for services under: O Title II, Part A (Improving Teacher Quality) O If the LEAs portion of Professional Development is greater than the amount allocated through the IU then the LEA needs to send a check to the IU. Check the CARRYOVER section under Title II Part A O Funds for these programs are administered through the IUs 50 Projects Due Dates July 1) Consolidated Application Title I A, Title II A, Title III, and Neglected and Delinquent, if servicing April 2) School Intervention Grant - Priority and Focus Schools (used to be called School Improvement Grant) 51 Reports Due Dates O November 15 Comparability O Collected via spreadsheet O December 15 Neglected and Delinquent counts. O Collected via IU 5 O December Staff and Student Participation Data. O Collected via PIMS 52 Tips for Title I Administrators 1) Learn to view Federal Programs from multiple perspectives 2) Seek help from veterans 3) Tap outside resources 4) Understand and control your Title I budget 5) Train your staff and delegate whenever you can 6) Take advantage of New Coordinator Workshops 53 Conference Sessions O Title I Allocations: Understanding My Award Amount Kelly Gallatin (Tuesday morning) O Title I Fiscal Issues Don McCrone and Ken Krawchuk (Tuesday 3:30) O Fiscal Management of Federal Programs Kelly Iorfida (Wednesday 8:00) O Schoolwide Programs Maria Garcia (Tuesday 3:30) O Consolidated Monitoring J Erin Derr (Tuesday 11:15) 54 55