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Overview of PeopleSoft ELM 9.0

(Enterprise Learning Management)Shweta Ganguly

07-Oct-09

Agenda

• PeopleSoft ELM 9.0 – An introduction

• Understanding the concept of:

� Learning Environment

� Learner Group

� Learning Resources

� Learning Catalog - Categories, Item, Activity, Learning Components, Delivery Method

• Tracking Learner Progress

What is ELM?

PeopleSoft Enterprise Learning Management (ELM) is

•an internet-based solution

• enables enterprises to manage, track, deliver, and report on learning delivered through any method, within or outside of the organization

• companies can manage a blended learning environment, gain visibility and insight into company learning needs, and analyze learning effectiveness

•single system for learners, managers, instructors, and administrators

Managing person, organization, and financial learning-related data

Managing current and completed employee objectives

Managing learning resources, such as equipment, materials, and facilities

Creating a catalog of activities, including instructor-led, web-based, and blended learning.

Defining supplemental learning so that learners receive credit for completing other forms of learning beyond catalogued learning activities

Managing curriculum programs and certification programs

Enrolling learners in learning activities and tracking enrollment status

Managing waitlists and learning requests

Grading and tracking attendance

Scheduling, delivering, and tracking of live instructor lead training (ILT) through the web

Managing current and completed learning records

What Business Processes does ELM support?

Navigation: Set up ELM > Install Defaults > General Tab

Setting Up ELM

Agenda

• PeopleSoft ELM 9.0 – An introduction

• Understanding the concept of:

� Learning Environment

� Learner Group

� Learning Resources

� Learning Catalog - Categories, Item, Activity, Learning Components, Delivery Method

• Tracking Learner Progress

Learning Environment

Learning environments provide a way to partition the system into learning communities.

For example,

• Controls which parts of the catalog an administrator can view and update

• Also enable administrators to access the instructors and resources that are available for

assignment

• Each person (learner, instructor, manager, administrator) is associated with only one

learning environment.

• Each Learner Group is linked to one learning environment

• Objects (categories, catalog items, activities, programs, resources, etc) are associated with

one or more learning environments.

Production Learning Environment

Finance Learning Environment

Marketing Learning Environment

XYZ Corporation

Learning EnvironmentNavigation: Set Up ELM > Learning Environment > Basic Data, Security, Defaults

Assigning a learning environment to a department

Navigation: Enterprise Learning > Set

Learning Environment

Navigation: Enterprise Learning > Organizations >

Review Departments > Department Profile

Learner GroupsLearner groups are defined groups of learners that share some of the same learner attributes,

such as the same department, region, or job code.

Each Learner Group is associated with a single learning environment.

• Types of Learner Groups:

� Criteria-based learner groups are created by selecting the attributes that users must have to belong to the group

� Query-based learner group are created by selecting a predefined SQL query, such as Job Code and State, and specify the values to use when the query is run. Query-based learner groups can be built using almost any combination of attributes in PeopleSoft ELM

� Virtual Groups are created when assigning learner groups to categories, catalog items, and activities. They cannot be used for enrollment

� System created are created automatically when a learning environment is created and cannot be deleted

• Use of Learner Groups:

� Specify the categories, catalog items, activities, and programs a learner can access through the catalog.

� Perform group or mass enrollment.

� Assign objectives to a group of learners.

� Specify the types of supplemental learning a learner can report.

Learner GroupNavigation: Enterprise Learning > Learner Groups > Maintain Learner Groups

Learning Resources

Learning Resources describes the types of resources that users can

set up to support learning activities.

PeopleSoft ELM enables to define resources like:

• Equipment

• Facilities & Rooms

• Materials

• Instructors

EquipmentNavigation: Set up ELM > Resources > Equipment Types

Navigation: Enterprise Learning > Learner Resources > Equipment

MaterialNavigation: Set up ELM > Resources > Material Types

Navigation: Enterprise Learning > Learner Resources > Material

Facility & RoomsNavigation: Enterprise Learning > Learner Resources > Facilities > Facility, Rooms

InstructorsNavigation: Enterprise Learning > User Profiles > Instructors

Learning Catalog

• The learning catalog is a repository of information about the

courses that are available to internal and external learners

• The catalog supplies detailed information about each activity,

including a description of its content, learning objectives,

prerequisites, and other features

• Building a Learning Catalog:�Define Delivery Method Types�Define Categories

�Create Catalog Items�Define Delivery Methods

�Define Activities and Components

�Rebuild the Catalog Index

Benefits RecruitmentCategories

Basic 2

Interviewing

Basic 1

AdvancedBasic

Activities

Catalog Item

Learning

ComponentsWeb-Based Assignment

Primary

CategoryHuman Resources

Delivery Methods ClassroomBlended

Session : Oct 7th

Learning Catalog

Delivery Method Types

Navigation: Set Up ELM > Catalog > Delivery Method Type

Categories

Navigation: Enterprise Learning > Catalog > Maintain Categories

Catalog ItemsNavigation: Enterprise Learning > Catalog > Maintain Items > Item Details

Catalog Items arespecific topics oflearning

Delivery MethodNavigation: Enterprise Learning > Catalog > Maintain Delivery Methods > Delivery Method

Learning Component TypeNavigation: Set Up ELM > Catalog > Learning Component Types

Learning Activities

Learning Activities must contain one or more components.

Navigation: Enterprise Learning > Catalog > Maintain Activities

Learning Components

Navigation: Enterprise Learning > Catalog > Maintain Activities > Learning Components (Tab)

Rebuild the Catalog Index

Navigation: Enterprise Learning > Catalog > Rebuild Indexes

Agenda

• PeopleSoft ELM 9.0 – An introduction

• Understanding the concept of:

� Learning Environment

� Learner Group

� Learning Resources

� Learning Catalog - Categories, Item, Activity, Learning Components, Delivery Method

• Tracking Learner Progress

Tracking Learner Progress

• ELM uses scores, grades, attendance, passing status, and

completion status to track learners' progress through

learning components and activities.

• The system bases a learner's activity progress upon the

learner's performance in the activity's components.

• The measurements used to track learner progress are:

• Attendance

• Passing Status (optionally based on grades or scores entered through

an online roster)

• Completion Status

• Auto Mark Activity Completion