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Prophet 21 Overview of the Learning Management System (LMS)
Prophet 21
Overview of the Learning Management System (LMS)
This class is designed for…
Personnel involved in administering employee training.Employees who want to learn how to make the most of education materials available.
Objectives
Understand the different types of LMS UsersUse the Learning Center HomepageUnderstand how to use the Course Catalog Create Tasks and AccomplishmentsCreate and Manage AssignmentsAccess Tests and TranscriptsTips for Using the LMS
This course will NOT cover…
Prophet 21 Functionality
Types of LMS Users
Learning AdministratorsRestrict Course Access by Employee/GroupAdd Company Notes to On-Demand CoursesPost NewsflashesCreate Short Cuts on Learning CenterCreate a Company Library of other Training ResourcesAssign Courses, Tests, Training Agendas to Employees/GroupsView Employee/Group Progress on AssignmentsView Training Recommendations based on Test ResultsMaintain Transcripts on Other Accomplishments
Types of LMS Users
End UsersTake classes of interest (with access permission)Review Personal TranscriptView Training Assignments and update ProgressAccess Shortcuts to other Training ResourcesAccess resources in your Company Library
Setting Up LMS Users
Done on the Activant Customer WebsiteMust be logged in as the System AdministratorClick on My Account
Setting Up LMS Users
Click on User Maintenance
Setting Up LMS Users
User Maintenance
Setting up LMS Users
Assign User Permissions
App Share
Setting up users
Learning Center Homepage
Using the LMS
Course CatalogAssignmentsTests TranscriptsLibraryAdmin
Course Catalog
Browse the catalog Courses are broken down by functional areas
Course Catalog
Icons in front of the course name indicate the status of the course
Indicates the course has been started but not completed
Indicates the course has been completed
Indicates there may be an additional cost$
Course Catalog
Live Courses vs On Demand
Live
On Demand
Course Catalog
Live CoursesLists course dates and timesYou can click on the link to register for the course
Course Catalog
On Demand CoursesCan take course whenever you wantCan take course as many times as you want
Course Catalog
Navigating through an On Demand course
Course CatalogEntering notes in an On Demand course
Learning Administrators can enter notes for employees to read during the trainingEmployees may enter their own notes
Course Catalog
Restrict Course Access
Learning Center Homepage
My Training
Assignments
Assignments
Learning Administrators have the ability to see their own assignments, other employees assignments and create new assignments.
Assignments
My AssignmentsThere is a toggle between Open Assignments and All Assignments.You have the ability to access the assignment by clicking on it.
Assignments
Employee AssignmentsView any employees assignments by selecting the employees name from the drop down box.Ability to make changes or delete an assignment
Assignments
Create an AssignmentSelect the type: Accomplishment, Agenda, Course, Task or TestSearch on Key Word
Assignments
Create an Assignment
Tests
Browse TestsShows all existing tests
Tests
Test ReportShows all results for a specific test
Tests
Test Details
Transcripts
My TranscriptsShows all of items that you have completed along with the completion date
Transcripts
Employee TranscriptShows all completed items for the employee selected from the drop down box
App Share
AssignmentsTestsTranscripts
Library
A place to share company documents and files with your employees
Upload a file or add a link to the resource
Library
View ResourcesShows current resources posted on the LMS homepage
Library
Upload File
Library
Add Link
Library
Delete Resources
Library
Edit PermissionsYou can restrict access to files you post to the company library for certain employees or groups
Learning Center Homepage
Company Library
App Share
Library
Admin
Section of the LMS only available to Learning Administrators and the System Administrator
Admin
Accomplishments A way to document and track employee accomplishments
Admin
Accomplishments Add a new accomplishment or browse current
Admin
Add New Accomplishment
Admin
Agenda
Admin
Add New Agenda
Admin
GroupsCreate and edit groups, or assign employees to groups
Admin
Groups
Admin
Add New Group
Admin
Assign Employees to Groups
Admin
TasksUsed to keep track of employee tasks
Admin
Tasks
Admin
Add New Task
Admin
Message CenterUsed to communicate information to you employees
Admin
Message Center
Admin
Add Messages
Learning Center Homepage
Message
Center
Admin
ShortcutsAllows you to put important links at your employees fingertips
Admin
Shortcuts
Admin
Shortcut Tips
Learning Center Homepage
Shortcuts
Admin
User Maintenance
App Share
Admin FunctionsAccomplishmentsAgendaGroupsTasksMessage CenterShortcutsUser Maintenance
Questions?
Summary
Discussed the types of LMS UsersReview the Learning Center HomepageUsing the Course CatalogCreating Tasks and AccomplishmentsMaking and Managing AssignmentsAccessing Tests and Transcripts
