Hai Namaste to everyone I am P. Nehemiah Senior Divisional Personnel officer, Vijayawada Division of South Central Railway here by submit the details of the project of Muster Management system request you to pay your attention for few minutes as this is very important and useful to all Establishments in this present Covid -19 pandemic situation and in future also.

Under the dynamic leader ship of Sri Rajiv Kishore Principle chief personnel Officer, Sri. P.Sinivas Divisional Railway Manager, Sri MVS.Rama Raju Addl. Divisional Railway Manager/Infra and Smt. G.Sumana Addl. Divisional Railway Manager/Operations, Besides the support in Designing and programming by Sri K.V.Subba Rao Res.Supervisor/Sr.DCM/Office and data management & integration by M.V.D.Prasad steno to Sr.DPO I am able to complete this project of Muster Management System Portal for the use of supervisors, staff Bill dealers and Admin.

This (on line) MMS is very essential in the Covid-19 days to both the participants ie Muster maintaining/Preparing Officials as well as Salary Bills preparation officials since it is very transparent, accurate and accountable and easy to process/feed the data. Further time management, paperless activity and finance saving by avoiding TA who brings muster to office.

There will be three beneficiary characters in this i.e (1) Muster sending officials (2) Establishment Bill preparation dealers (3) Personnel officers and other high officials who can watch the system punctuality and absenteeism etc. directly through this portal. On the other side security levels also strong as no one can open back end because of built in alarming system. Unless the system generated code recognition even the main Administrator who is head to this portal also no chance to enter.

Once the muster maintaining authority fed muster particulars and submits on the portal not allowed to alter anything in this as it will be converted to PDF and upload to Establishment Office. All the three above said beneficiaries can see all the previous month musters and store them in another hard disk as a safety measure in the form of additional soft copy reserve. With the introduction of this online portal system, no need to send even a single paper to Establishment in regard to Muster for the drawal of salary and it is very simple to feed since the names staff of each muster sending unit/authority has already pre ported duly taking from IPAS compared with muster and seniority list of each cadre. Supervisor (muster sending authority) with one click he can feed muster For example “P” (Present) appear by default already fed in the portal if any change other than “P” required a drop down box will appear with click all required codes such as LAP,LHAP,LWP,Sick,NHA,Rest,CCL,ML,PL, relieved /Joining and Absent etc will appear. and easily up load the muster particulars with all enclosers also such as AMC/DMC, Reliving/joining report or any other grievance of the individual letters etc as indicated

Further Scale check also designed to feed only sanction strength for each designation system will automatically retrieve the Actuals from the existing staff already available in the portal and show the Actuals, vacancy/Excess figures on its own by tab click. This is very important

to know the no of staff and grades we can take all the data reports whenever required. From the muster particulars system will automatically generate statements like

Absentee statement, NHA statement, and Memorandum of differences statements on its own. Rent roll statement is also very essential. details to be fed only at the time of initial stage

and further data feeding if any change either new occupation or Vacation only. In regard to NDA Hours feeding against the names of staff who performed night duty

and system automatically will generate statement from the existing muster. Present system Dealers for bill and cadre were merged duly reducing the no of staff strength dealt by them earlier to avoid unnecessary arose of grievances as in the present situation cadre dealer will issue a memorandum either for fixation of pay or promotion/MACP etc. Bill dealer may or may not affect the same and neglect months together till it reaches to the higher officials’ involvement in certain cases reached to GM/CPGRAMS /NIVARAN.

On completion of muster feeding the Muster sending authority should download the

same in the PDF form in to desk top and after affixing Digital signature up load into this MMS portal, then it will appear at Establishment officials and Bill Unit wise muster appear at Bill dealing officials. They will update this in the IPAS as well as GL 14(Leave chart of individual).

Basic Advantages: - 1) It is very useful in the present Covid-19 pandemic situation without movement of persons handing over of hard copies muster to the Establishment offices purely paper less system. 2) Assumed attendance can be reduced to minimum 3 to 5 days only instead present system of 20/21 days for preparation muster as well as preparation bill on line very fast movement. 3) Redressal of grievances and identification of individual case found and can be salved very quickly as at present on issuing of memorandum for pay fixation, promotion, MACP etc.by cadre dealer it may not implement by Bill dealer due to his absence on particular day or otherwise no of such cases found in the section while dealing grievances and even certain cases reach to GM/CPGRAMS. 4) We can avoid over payments due to non-implementation of correct pay to the employee at the time of settlement benefits payment as each dealer trough the blame on other dealer if they are different in earlier system (Ex. Bill, Leave, SR, cadre) but with the introduction of this system there is scope to escape as each function is watched by various officials through this portal as dealer is responsible and it is very transparent to everyone. 5) No of staff to each dealer less than they dealt earlier because of this merger and they can easily perform their duties with the limited staff in all respect aspects without scope of generation any type of grievance as it is transparent to all from muster sending authority to concerned employee we may not found negligence by the Establishment dealers 6) We can take absenteeism statement for the entire staff of Division at a time easily with

system generated report and this can be monitored by official who provided a link of MMS. 7) While porting data from IPAS matched with the names available in the present muster and Seniority list of each cadre, we found no of discrepancies such as duplicate PF Numbers, Wrong designations, and wrong station fed earlier now through this system of implementation rectified data in future bill unit dealer can function easily. 8) If we give one link to Section Welfare Inspectors, they can inspect the muster during them regular movements in the section and tally with the original muster maintained in the unit so that we can avoid any type of Mollified data of muster details if any found will be taken up. This MMS will function on android phones also to check up 9) In view of introduction of MMS with single cadre to each dealer with bill he will attend all the activities of his/her employees such as 1) each cadre strength in the muster though they are working at various stations it will reflect with the Concerned Bill Unit clerk cum cadre dealer he can feed all Example on issuing the Fixation of pay, Promotion and MACP memorandum etc. into the IPAS on the same day itself ,2) seniority problems can be easily rectify immediately as the entire cadre of each designation dealt by him/her( the one dealer only) and names available the bill taken in the excel format from this portal and feed duly opening extra column of Date of joining in the cadre. 3) easily can identify the employee who are due for MACP/Promotion by adding of another column for the staff who have completed 10,20,30 years and promotions if any to be given to them.so that there will not be any no room to arose any type of grievances.

10) TA for the muster carrying staff to the Divl. office can be avoided & by feeding daily muster will save finance as well as time without any hurry at last minute for preparation muster.

Any clarifications/Doubts you may Contact: - Personnel Branch on BZA Division APO/Ele &IT. (Cell.No.9701373605) and OS/IT/PB. (Cell No.9441924153). When typed this Web address google (Chrome) or android phone http://bzapms.com/muster/ The below shown Images with entry Boxes of this Muster Management will appear.

Then We have to feed /type Username and Passward which was provided to each supervior who is maintaining muster at unit level. Demo is indicated in the next page.

Example: -Muster Unit User Name and Password has typed here under i.e User Name:

SSE/E/M/STPM and pass word send to mobile of supervisor concerned who maintains muster.

Function starts now as shown below (on login the screen indicated below will appear ) On appearing the below functions display table, you can change password as per your choice and remember it or note down somewhere for easy remembrance. Then take the period of muster by one click which you’re going to feed as shown at Fig1. so that you can check up your staff who are available in your unit muster by clicking the tab of EDIT/TRANSFER EMPLOYEE as shown fig.2 and see the staff whether tallied with available muster, designations and PF No wise etc. confirm with Establishment dealer in personnel Branch and get it rectified if any mistakes found in the ported data first time only.

Fig.1 This is very important while processing muster Management system to choose period

Fig.2

The function of the above shown arrow button is to change data of individual either transfer

Then click the ADD/DISPLAY MUSTER for feeding muster to the staff and any enclosures in the box proved as appeared below: -

If you click Action button “+ “indicated above the below table Box is appear for feeding muster.

On clinking the above arrow button, the drop box will appear to feed required muster code to staff

On completion of Muster click submit button with remarks of each employee than save and refresh. Now

Feeding of NDA Hours on clicking ADD Employee NDA Hrs the below table will appear. on click”+”

NDA Hours feeding illustration in Fig 3. Previous calendar month period will appear to feed no of Hours. only

Save the NDA hours after feeding to all employees similarly we should feed Qrs particulars of only first time as shown at Fig 4 below

On clicking “+” button the below table will appear to feed Qrs. particulars only first time there after only changes if required.

Scale check :- Actuals, Vacancy /Excess will be automatically retrieved from the concerned muster by portal when sanction fed

On appearance of scale check table Bill Unit No has to be chosen as per designation you are going to feed sanctions at your unit

On completion of all the above feedings click the DRAFT WISE PRINT tab then Muster and all statements will appear please checkup and confirm all details fed by you are correct, if ok than click FINAL SUBMIT PRINT tab the same muster/statements can be down loaded to the desk top for digital signature with DSC, if no DSC take print-out and

after putting manual signature and stamp upload the same duly clicking UPLOAD MUSTER KIT tab as shown below

After signature in the muster up load the same as detailed below

After uploading clear indication is shown at arrow mark below

Then click ok button

Now the muster details with authentic signature will appear at the Personnel Branch supervisor/ APO concerned as shown below.

After submission of muster by the Supervisor

Similarly Muster details and related statements will appear at the Bill Unit Dealer which are designed designation wise due to Merger of Cadre and Bills for convenience as shown below. Bill Unit Numbers arranged designation wise. Dealer codes/ ID given as ELEC/DC/04 the bill unit muster will appear to the Bill Unit dealer along with the enclosed statements submitted by Muster sending authority as indicated below

On appearance of Muster and its enclosures bill dealer will give feeding in IPAS and update Leave charts. In earlier system they used to receive manual muster (Duplicate) from muster maintaining authority and check up all the details during the assumed period of 20/21 days and muster preparation also 7 to 10 days( included in 20/21 days), Whereas in this portal time management is new aspect such as assumed attendance period can be reduced to 5 to 7 days including preparation of bills Besides updating leave charts with the authentic absent/leave statement received through on line portal. P. NEHEMIAH. IRPS

Senior Divisional Personnel Officer South Central Railway, Vijayawada