P R O J E C T O H E R M E S

HERMES PROJECTRestructuring Project

On the Justice Statistical Information System

P R O J E C T O H E R M E S

Official statistics: They encompass the National

Statistics System, through the National

Statistics Institute power of delegation

Information used by the managers of the

justice system

Purpose of the Justice Statistics

P R O J E C T O H E R M E S

Comprised information

Courts and alternative dispute resolution

Civel Justice, Labour, Penal, Juvenile, Administrative, Constitutional, Accounts, EU courts,

Peace Courts, Arbitration Centres and Legal Consultancy Offices

Registration and Identification services and public notaries

Notaries’ Offices, Civil, Real properties, Companies and Motor vehicles’ registries, Civil Identification and Criminal record services

Police forces and investigation support services

PJ, PSP, GNR, SEF, IGAE, PM, Tax, Customs and Forensic Institutes

Enforcement of sanctions and social intervention agencies

Prison services, Probation and Minors Protection Services, Commissions for Compensation to Victims of Violent Crimes

Entities for the protection of rights

Ombudsman Office, National Commission for Data Protection, Commission of Access to administrative Documents

P R O J E C T O H E R M E S

To allow the public an easy access to the

official statistical data

To offer the managers of the justice system

detailed , up to date and permanently available

information

To reduce the administrative workload on the

services

Aim of the

project

P R O J E C T O H E R M E S

Paper statistical inquiries (costs)

Errors resulting from lack of prior output quality

control

Duplication of work on the part of the entities and

intensive workload in the recording of data

OLD SYSTEM

Data collection

Paper filling

Fase 1Fase 1 Fase 2Fase 2

Forwarding of the paper inquiries to GPLP, by

mail

Fase 3Fase 3

Recording of data

in the GPLP systemData base

P R O J E C T O H E R M E S

Data collection

through computer

means

automatic quality

control of the most

frequent errors

NEW SYSTEM

Data collection

Web forms

Data Base

Automatic transfer of files

P R O J E C T O H E R M E S

Old system:Old system: New system:New system:

Detailed description of only completed cases

Description of new and pending cases

Average length of time of the total and of each phase of the procedure

Lack of detail pertaining to the units structure

Detail at the level of all the units structure

Data are stored in more than one compartment, which hinders a global analysis

Just one data store which allows a global analysis of the information deriving from different sources and years.

In a short term:In a short term:

Information contents

P R O J E C T O H E R M E S

Old system:Old system: New system:New system:

Data available are stationary It allows the redesign of the reports in order to fit the users’ needs

Dissemination on paper, PDF and replies to statistical information requests

Dynamic reports on the Internet

Dissemination of provisional data after more than nine months and final data no sooner than twelve months after the end of each year

Data dissemination in the following month to which they concern

http://www.siej.gplp.mj.pt/estatisticas.html

Dissemination of

statistical information

P R O J E C T O H E R M E S

Incorporated advanced tools of statistical analysis

Intuitive Interface design

Data analysis

Limited statistical analysis tools

Not a very agreeable Interface

Old system:Old system: New system:New system:

P R O J E C T O H E R M E S

October 2003 Beginning of the project implementation

October 2004 Conclusion of the project implementation

December 2004

Starting the collection of data through web forms

February 2006 Access to statistical data online

Time table

of the project

P R O J E C T O H E R M E S

52 statistical inquiries available on the Internet 790.000 statistical forms since December 2004 Around 3.000 statistical forms per day Information received from about 3.000 external entities 4 automatic interfaces in final testing phase (1.400.000 records per year) More than 300 statistical internal reports at GPLP Medium range prevision: total of 15.000.000 new records p/year

(80.000.000 altered records) Medium range prevision: processing of 300.000.000 records per year

in Data Warehouse (including all the statistical information history)

Project in

numbers

P R O J E C T O H E R M E S

Year of 2006

Beginning of the automatic interfaces implementation (PJ, SITAF, Peace Courts, DIAP, FCPC, Other)

Dissemination of the Justice Statistics to new groups of users

Online dissemination of new statistical data and/or reports

Migration of the remaining data related to 2004 and 2005 (nowadays gathered through the old system)

Starting to collect data through web forms on the Internet (Justice Personnel, Probation and Minors Protection service, Arbitration Centres, Others)

Next

Steps

P R O J E C T O H E R M E S

Final notes - contributions, doubts

http://www.siej.gplp.mj.pt/estatisticas.html

apoio.siej@gplp.mj.pt

Project co-financed by: