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P3O & MoPP3O & MoP Kompetenzen zur Verbesserung der Projektkontrolle
Digicomp Lunchbriefing 18 September 2012Digicomp Lunchbriefing, 18. September 2012
P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet OfficeThe Swirl Logo™ is a trademark of the Cabinet Office.18. September 2012
Profeo seit 2001
Highlights !
Disziplinen Projektmanagement Unsere Trainer und Consultants haben Management-Disziplinen oje a age e Programmmanagement Projektportfoliomanagement PMO
U se e a e u d Co su a s abe a age eund Führungserfahrung.
Jeder unserer Mitarbeiter ist ein Spezialist in einem PMOoder mehreren der Disziplinen.
Dienstleistungen Assessment 1. Projektdefinition zusammen mit dem Kundeng Consulting Training
2. Umsetzung zusammen dem Kunden3. Enablen des Kunden 4. Übergabe an den Kunden5. Coaching und Reviews nach Bedarf
Standards des Cabinet Office (CO)
PRINCE2 ®
MSP ®In DACH
Einzige CO zertifizierte Beratungsorganisation Cabinet Office (CO) MSP ®
MoP TM
P3O ®
P3M3 ®
Einzige CO zertifizierte Beratungsorganisation (als Affiliate von Outperform) mit eigenen zertifizierten Beratern
Älteste PRINCE2 einzige MSP und MoP
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P3M3 ® Älteste PRINCE2, einzige MSP und MoP akkreditierte Trainingsorganisation (ATO)
Profeo‘s Servicemodell
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Ziele des Lunch Briefings
Überblick über P3O® und MoP™ des Cabinet Offices (u.a. Entwickler von ITIL® und PRINCE2®)
Nutzen fürs Unternehmen.
Vorstellung des Schulungs- und Zertifizierungsangebot.
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Inhalt
1 Überblick
2 N t2 Nutzen
3 Schulungen und Zertifizierungen
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Where P3O and MoP fit in.
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PRINCE2®, MSP®, and P3O® are Registered Trade Marks of the Cabinet Office MoP™ is a Trade Marks of the Cabinet Office
Facts around P3O and MoPFacts around P3O and MoP
P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet OfficeThe Swirl Logo™ is a trademark of the Cabinet Office.18. September 2012
MoP and P3O facts
MoP = Management of Portfolios MoPTM is a Trade Mark of the Cabinet Office. First published in 2011.PurposeTo provide practitioners with universally applicable principles and practices p p y pp p p pthat will enable individuals and organisations (large or small) to successfully introduce or re-energise Portfolio Management approaches.
P3O = Portfolio, Programme and Project OfficesP3O® is a registered Trade Mark of the Cabinet Office. First published in 2008.PurposeThe P3O guidance enhances and pulls together in one publication existing g p g p gP3O guidance from existing Project, Programme and Portfolio Management Guidances such as PRINCE2, PMBoK, MSP, etc.
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Introduction to MoPIntroduction to MoP
P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet OfficeThe Swirl Logo™ is a trademark of the Cabinet Office.18. September 2012
Elemente der Guideline
Implementierungsvarianten unter Berücksichtigung des Umfelds Einzuhaltende Prinzipien Die Prozesse (Cycles & Practices) für Aufbau und Unterhalt des Portfolios Anzuwendende Techniken
R ll Rollen Dokumentation
– Framework
2 Portfolio management cyclesMoP
Senior managementcommitment
Governancealignment
Strategy alignment
Portfoliooffice
Energized change culture
Portfolio definition
Portfoliodelivery
– Portfolio Plan – Dashboard Report
5 Portfolio management principles Understand
Categorize
Managementcontrol
Benefitsmanagement
Techniques
Prioritize
Balance
Plan
Financialmanagement
Riskmanagement
Stakeholder
Practices
Plan Stakeholderengagement
Organizationalgovernance
Resourcemanagement
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Practices management
Cycles
Delivery cycle – do the things right– Broadly simultaneously
M t C t l
Definition cycle – do the right things– Broadly sequential
• Management Control• Benefits Management• Financial Management• Risk Management
1. Understand2. Categorise3. Prioritise4 B l • Risk Management
• Stakeholder Engagement• Organizational Governance• Resource Management
4. Balance5. Plan
g
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Figure 0.1 © Crown Copyright 2011 Reproduced with permission from the Cabinet Office
Prioritize – Approaches
Rank initiatives within portfolio or a segment thereof using– financial metrics, such as
• Net Present Value (NPV) = Kapitalwert• Internal Rate of Return (IRR) = Interne Zinsfuss Methode• Payback, Return on Investment
C t ib ti i D k b it• Contribution margin = Deckungsbeitrag– non financial metrics, such as
• Value Benefits Analysis = Nutzwertanalyse (e.g. for internal organisational projects)St t i t ib ti• Strategic contribution
• OGC– Multi-Criteria Analysis
A l ti l Hi h P ( t t i bj ti i ht d i i i– Analytical Hierarchy Process (strategic objectives are weighted in pair-wise comparisons, with mathematical formulas Risk of spurious accuracy)
– Decision conferencingC id Att ti /R t A hi bilit /Ri k– Consider Attractiveness/Return versus Achievability/Risk
Or a combination of the above
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Benefits Management – Introduction
Purpose– Clearly manage the benefits from the portfolio in order to maximise contribution to operational
performance and strategic objectivesperformance and strategic objectives
Uses – Benefits Management Framework which
• High-level benefits• Guidance on benefits eligibility• Treatment of benefits throughout the business change lifecycle (Guidance and templates for Business Case g g y ( p
preparation, Review of business case at stage boundaries, post-implementation reviews)• Definition of roles and responsibilities for benefits forecasting, tracking and reporting
– Benefits Realization Plan• To perform benefits review• To perform benefits review
Consolidates results from benefit reviews Input to Reporting (Dashboard)
Portfolio Benefits Manager– Ensures the “fit for purpose” approach to benefits management and that benefits realization is
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optimized from the organization’s investment in change.
P3O and contextP3O and context
P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet OfficeThe Swirl Logo™ is a trademark of the Cabinet Office.18. September 2012
Elemente der Guideline
Einzuhaltende Prinzipien OfficefunktionenOfficefunktionen Mögliche Modelle Implementierungsvorgehen unter Berücksichtigung des UmfeldsImplementierungsvorgehen unter Berücksichtigung des Umfelds Anzuwendende Techniken ToolsTools Rollen
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SummaryFunctions and services of a P3O model
Centre of Centre of Excellence Planning (Portfolio)
Delivery y(Programmes and Projects)
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Models and features
Model Features
Permanent office set up to support the definition andOrganization Portfolio
Office
Permanent office set up to support the definition and delivery of a portfolio of change across the entire organization or enterprise.
Hub & SpokePermanent office set up to support the definition and delivery of a portfolio of programmes and projects within a department, division, geographical region or business unit.
Temporary OfficeNo permanent office exists; temporary Programme and Project Offices (or individuals with support skills) are set up as new initiatives are launchedas new initiatives are launched
Virtual Office No physical central office; P3O functions are carried out by business or functional units across the organization.g
Small Organization Very small office or single individual, usually focused on consistency of methods/training etc
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consistency of methods/training, etc.
Organization Portfolio Office Model
Strategy or Corporate ServicesStrategy orBusiness Change
Director
Corporate Servicesor Divisional
Director
StrategicPortfolio OfficeStrategy support
Prioritization
Delivery Portfolio Office
Delivery functionsFlexible Resource Pool
Centre Of ExcellencefunctionsPrioritization
BenefitsManagement Dashboards
Governance supportOversight, scrutiny and
challenge
Flexible Resource PoolCapacity Planning
Resource ManagementHR Management
Contract Management –external resources
F ilit t
functionsStandards
Training and CoachingAssurance
Good PracticeKnowledge Management
ToolsFacilitate programme orproject start-up
ToolsConsultancy
Project Office(temporary –
set up tosupport a specific
Project Office(temporary –
set up tosupport a specific
Project Office(temporary –
set up tosupport a specific
Project Office(temporary –
set up tosupport a specific
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initiative)initiative) initiative)initiative)
© Crown copyright 2008. Reproduced under license from the Cabinet Office.
Set up or re energize a permanentSet-up or re-energize a permanent P3O structure
P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet OfficeThe Swirl Logo™ is a trademark of the Cabinet Office.18. September 2012
Implement or re-energize a permanent P3O
Identify the P3O
Define the P3O
Deliver the P3O Closure
Current state Design Team Implementation in ReviewCurrent state Future:
Vision statementoutline Business Case
Design Team Develop Governance Develop Blueprint Develop full Business
Implementation in Tranches Deliver implementation
or transition plan
Review Formal closure Evaluation Lessons learnedoutline Blue Print Develop full Business
Case Stages/Tranches Phased implementation
(Deliver capabilities) Realize Benefits
Lessons learned
Phased implementationor transition plan
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Inhalt
1 Überblick
2 N t2 Nutzen
3 Schulungen und Zertifizierungen
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Unterstützung der Unternehmensstrategie
wenn primär nur Initiativen durchgeführt würden, die auch nach sorgfältiger Prüfung noch Erfolg verheissen;
wenn laufende Änderungen von Zeit zu Zeit daraufhin untersucht würden, ob sie aktuell noch zum Unternehmenserfolg beitragen;ob s e a ue oc u U e e e se o g be age ;
wenn die Projektlandschaft regelmässig an aktuelle Erfordernisse und Entwicklungen angepasst und entsprechend optimiert würde.
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Die Bedeutung des Reifegrads in der Projektwelt
Chaotisch Projekterfolg abhängig von Helden“
Level 1Aware Projekterfolg abhängig von „Helden
Kostenminderung durch Vermeidung redundanter ProjekteG t i t E b i lität
Level 2 Gesteigerte Ergebnisqualität Verbesserte Planungszuverlässigkeit
Reduktion: Projektkosten bis 20% Projektdauer bis 25%
Repeatable
Reduktion: Projektkosten bis 20%, Projektdauer bis 25% Unterstützung der Unternehmensstrategie durch die richtigen Projekte Von aussen (Stakeholders, Kunden) wahrnehmbar optimierte Prozesse
Level 3Defined
Reduktion: Projektkosten bis bis 33%, Projektdauer bis 40% Reaktive Prozessoptimierung (basierend auf Kennzahlen)
Level 4Managed
Reduktion: Projektkosten bis 50%, Projektdauer bis 50% Proaktive Prozessoptimierung
Level 5Optimized
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Proaktive ProzessoptimierungOptimized
Based on Carnegie Mellon
Nutzen einer reifen Struktur und Portfoliomanagement Immature or new P3O structures
– Data gathering
Mature P3O structures– Governance– Governance– Transparency– Delivery of Support
R bilit– Reusability– Traceability
A mature P3O model costs
< 1 %< 1 %of overall portfolio spend
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of overall portfolio spend
Inhalt
1 Überblick
2 N t2 Nutzen
3 Schulungen und Zertifizierungen
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Schulungsmodule
MoP & P3O Kombischulung
Dauer: 3 Tage
Zertifizierungen: MoP Foundation, P3O Foundation
OMoP Practitionerschulung
Dauer: 2 Tage
P3O Practitionerschulung
Dauer: 2 TageDauer: 2 Tage
Zertifizierung: MoP Practitioner
Dauer: 2 Tage
Zertifizierung: P3O Practitioner
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g g
Foundation Examinations
P3O MoPP3O MoPDuration 40 minutes
+ 10 if non-native speakerStyle 50 Multiple Choice Questions
17 Questions ‘Recall’33 Questions ‘Explain’
14 Questions ‘Recall’36 Questions ‘Explain’
Tests knowledge and comprehension1 point per correct answer
No deductions for wrong answersgPass mark 60 % = 30 Points 50 % = 25 PointsMaterials allowed Pencil, pencil sharpener, eraser
Dictionary for non native speakersDictionary for non-native speakers
Certification executed on behalf of the Cabinet Office by APM Group
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Certification executed on behalf of the Cabinet Office by APM Group
Examination Structures
PractitionerPre-requisite Foundation CertificationDuration 3 hours
+ 45’ if non-native speakerStyle Objective Testing
4 syllabus levels 20 question lines per syllabus level20 question lines per syllabus level Tests evaluation (50%) and application (50%) 1 point per correct answer 4 x 20 = Total 80 marks4 x 20 Total 80 marks
Pass mark 50 % = 40 PointsRe-certification < 5 yearsMaterials allowed Pencil, pencil sharpener, eraser
Dictionary / translation lists for non-native speakers Manual
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Practitioner Certification
PractitionerPre requisite • Foundation CertificationPre-requisite • Foundation CertificationDuration • 135 minutes (2h15m)
• + 35’ if non-native speakerStyle • Objective Testing
• 7 syllabus areas• 10 question lines per syllabus area• Tests evaluation and applicationTests evaluation and application• 1 point per correct answer• 7 x 10 = Total 70 marks• Understanding and application
Pass mark • 50 % = 35 PointsRe-certification • < 5 yearsMaterials allowed • Pencil pencil sharpener eraserMaterials allowed • Pencil, pencil sharpener, eraser
• Dictionary for non-native speakers• Manual
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Q & A DiskussionQ & A, Diskussion
P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet OfficeThe Swirl Logo™ is a trademark of the Cabinet Office.18. September 2012