Packing, Marking and Shipping · solid timber packaging material (includes dunnage). The Contractor...

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0 CO-SPC-00007 Specialist Logistics Manager Procurement 30/05/2017 30/05/2018 1 of 17

Packing, Marking and Shipping Specification

Commercial

Packing, Marking and Shipping SpecificationCommercial


Rev Document Number Author Approver / BFO Issue Date Review Date Page


TABLE OF CONTENTS

1 Purpose and Scope ..........................................................................................................................................4

2 Specification Requirements.............................................................................................................................4

2.1 Notice.......................................................................................................................................................4

2.2 Materials ..................................................................................................................................................5

2.2.1 General Requirements ........................................................................................................................5

2.2.2 Hazardous Materials ...........................................................................................................................5

2.2.3 Wooden Boxes and Crates..................................................................................................................6

2.2.4 Pallets..................................................................................................................................................6

2.2.5 Department of Agriculture & Water Resources Requirements..........................................................6

2.2.6 Banned Chemicals...............................................................................................................................6

2.3 Preservation .............................................................................................................................................7

2.4 Equipment................................................................................................................................................7

2.4.1 General Requirements ........................................................................................................................7

2.4.2 Pipe and Instrument Tubing................................................................................................................8

2.4.3 Drums..................................................................................................................................................8

2.4.4 Cable Drum .........................................................................................................................................9

2.4.5 Saddles, Supports, Spiders and Lifting Equipment .............................................................................9

2.4.6 Commissioning and Operational Spares .............................................................................................9

2.4.7 Mailing Boxes and Tape ......................................................................................................................9

2.5 Export Marking.........................................................................................................................................9

2.6 Air Freight...............................................................................................................................................11

2.7 Lifting......................................................................................................................................................11

2.8 Documentation ......................................................................................................................................11

2.8.1 Packing List........................................................................................................................................12

2.8.2 Commercial Invoice – (International Shipments) .............................................................................12

2.8.3 Certification of Origin........................................................................................................................12

2.8.4 Fumigation Certificate.......................................................................................................................13

2.8.5 Bill of Lading......................................................................................................................................13

2.8.6 Transport and Lifting Arrangement Drawings ..................................................................................13

2.9 Shipping..................................................................................................................................................13

2.9.2 Delivery by Contractor ......................................................................................................................14

3 Definitions......................................................................................................................................................15

4 Abbreviations.................................................................................................................................................15

5 References .....................................................................................................................................................15

6 Review............................................................................................................................................................15





TABLES

Table 1 – Definitions..............................................................................................................................................15

Table 2 – Abbreviations.........................................................................................................................................15

Table 3 – References .............................................................................................................................................15

APPENDICES

Appendix 1 – Quarantine Declaration...................................................................................................................16

Appendix 2 – Packing List ......................................................................................................................................17





1 Purpose and ScopeThe purpose of the Packing, Marking and Shipping Specification is to outline the minimum requirements for packing, marking and shipping of all materials and equipment for Roy Hill.

2 Specification RequirementsSafe transportation is the number one priority. The following instructions are designed to facilitate the safe, expeditious movement, safe arrival, and preservation of material being shipped, from point of origin to the ultimate destination.

The Contractor shall submit their proposed standard packing and handling procedures (including recommended lifting arrangements) to Roy Hill for review.

The method of packing and packaging materials must be sufficient to protect the goods from the hazards associated with handling and storage conditions encountered in transit and at site. The method of marking packages must allow each package to be distinguishable from others. The documentation prepared for shipments must be suitable for use in international transportation and customs clearance procedures.

The Contractor shall, at their own cost, ensure items to be transported are carefully packed and protected in accordance with best practice. Consideration must be given to the climatic conditions encountered during the passage, method of carriage and handling / loading / unloading processes.

In addition to any of the measures detailed within this Specification, the Contractor shall apply any other measures that, in its experience, are required to safeguard the particular item.

The Contractor shall obtain the approval of Roy Hill for any variation to the packing, marking and shipping requirements outlined in this Specification.

2.1 NoticeThe Contactor shall provide notice to Roy Hill when arranging the collection and shipping of goods, materials or equipment. The notice period hall be:

One (1) Calendar Month for Airfreight;

One (1) Calendar Month for Container Freight; and

Three (3) Calendar Months for Break Bulk Freight.

The notice shall include details of the goods to be moved including, but not limited to:

Readiness date;

Contract number and line item;

Quantity of items;

Weights and dimensions of each item;

Lifting arrangement drawings;

Commercial invoice;

Packing list;

Certificate of origin; and

Fumigation certificate.





2.2 Materials

2.2.1 General Requirements

Material used for packaging, packing, wrapping, sealers, moisture resistant barriers and corrosion preventatives shall be recognised brands and grades and shall conform to the best world standards.

Timber material shall be treated / fumigated to prevent infestation by insects or similar for all material destined for Australia in accordance with ISPM 15 International Standards for Phytosanitary Measures Publication No.15 (2009). The International Standards for Phytosanitary Measures Publication No.15 (2009) describes the phytosanitary measures to reduce the risk of introduction and/or spread of quarantine pests associated with solid timber packaging material (includes dunnage).

The Contractor shall liaise with Roy Hill to ensure that the Bio-security and Quarantine requirements of ISPM 15 (relating to the importation of wooden cases/crates) at the destination are known and executed, before packing has commenced (refer to Appendix 1).

The Contractor shall ensure that standard packaging meets internationally-recognised requirements for the application. If the Contractor proposes to utilise non-standard packaging and crating it shall seek the approval of Roy Hill prior to assembly of the packaging. There shall be no defects, imperfections, or omissions which could impair the protection afforded by the packaging to the contents within.

If the Contractor intends to subcontract the packing, it will submit for Roy Hill approval the name and address of its proposed Subcontractor(s). Roy Hill reserves the right to reject the Subcontractor(s) nominated by the Contractor, if it considers that the Subcontractor(s) are not competent to provide the service.

All orders shall be shipped complete in one shipment, unless otherwise stated in the Contract.

Each package must display, in addition to the markings as advised in the Contract, the “Tag Number” for respective items (including sub-items) enclosed within the package. This will enable accurate identification of packages on site. Sub-items included within the package must be clearly identified and the exact quantities stated.

Detailed packing lists shall be issued listing the exact contents of each case and the weights of the items within. All shipping documentation shall be completed in accordance with this Specification and the Contract.

2.2.2 Hazardous MaterialsHazardous material shall be packed and identified on a separate packing list to non-hazardous material. All hazardous material shall be packed, marked and labelled in accordance with the detailed requirements set out in the most recent report of the UK Standing Advisory Committee on the Carriage of Dangerous Goods and Explosives in Ships (the Blue Book) for sea freight, and the Dangerous Goods Regulations (DGR), laid down by the International Air Transport Association (IATA) for airfreight.

All crates / boxes / drums / packages containing hazardous material shall be marked clearly on the outside with the relevant international details (UN No, IMCO / IMDG class, packing group etc.) and the relevant Material Safety Data Sheets (MSDS) must accompany the goods.

The Contractor shall produce any necessary hazardous cargo certificates, as required by the appropriate Government and International Transportation regulations, for all such shipments.





2.2.3 Wooden Boxes and CratesInterior support board shall be of strength to withstand stevedore handling.

Tops of crates shall be one piece wherever possible to avoid seepage through cracks; otherwise a top coating is required.

Waterproof lining shall be used for sides, ends and top of crates, proper venting of cargo boxes containing machinery is required, as well as sufficient use of desiccants.

Crates shall be diagonally braced on all faces and suitable for hooks, slings and forklifts.

Heavy items (>15 kg) shall be secured with wood braces. Fragile items shall be cushioned. Material packed in large boxes shall be layered between plywood sheets to maintain load integrity during transit.

Banding shall be used on all boxes to prevent distortion / deformation of the box.

2.2.4 PalletsIt is recommended that plastic pallets be utilised wherever possible. Where wooden pallets are used Australian Standard Quarantine requirements must be met for the treatment of wood.

Standard pallets shall be 1200mm x 1200mm, unless the dimensions of the materials to be palletised require different sized pallets.

Pallets shall be a double face, double wing, and non-reversible type with two-way entry. Both top and bottom deck boards and/or plywood decks shall protrude 100mm beyond stringers for bar sling loading aboard ships.

2.2.5 Department of Agriculture & Water Resources RequirementsAll packaging material must meet the departments’ requirements for Biosecurity inspection and quarantine as prescribed in the following Government website http://www.australia.gov.au/information-and-services/business-and-industry/primary-industry/biosecurity-inspection-and-quarantine

2.2.6 Banned ChemicalsThe following chemicals are not acceptable due to their toxicity and health risk:

Asbestos;

Benzene;

Benzidine derived dyes;

Cadmium and antimony in paints, solders, or metals;

Chloroform;

Formaldehyde containing products or formaldehyde generating products;

Lead and chromate in paints or lubricants;

Mercury;

Methylene Chloride;

Methyl chloroform;

Methyl and ethyl glycol ethers and their acetates;

Nitrosamines and precursor compounds capable of forming nitrosamines;

Petroleum derived oils which are not severely dydrotreated and solvent refined;

Ortho toluidine;

Perchloroethylene;

Refractory ceramic fibers;

Sensitizers (toluene disocyanate and acrylates); and

Trichloroethylene.

http://www.australia.gov.au/information-and-services/business-and-industry/primary-industry/biosecurity-inspection-and-quarantine

http://www.australia.gov.au/information-and-services/business-and-industry/primary-industry/biosecurity-inspection-and-quarantine





2.3 PreservationArticles may be exposed to severe environmental or climatic conditions, moisture and dust. All materials and equipment shall be packaged suitably to prevent damage and deterioration during transportation and storage. Where damage occurs due to inadequate packaging of items, the liability for costs associated with rectification of the damage will be for the Contractor’s account.

All metals subject to corrosion shall be treated with a corrosion preventative suitable for the purpose intended. All preservation treatment shall be subject to Roy Hill approval.

All shafts shall be fitted with anti-friction bearings, which are to be suitably strapped to prevent damage to the bearings during transport.

2.4 Equipment

2.4.1 General Requirements

Waterproof case-liners (in bag form, or an over-wrap fabricated of asphalt laminated Kraft paper and sealed with waterproof adhesive) shall be used if the goods are susceptible to damage from moisture.

Where possible, bundled and strapped items shall be sorted by length and size and bundled into units not to exceed 1000 kg.

Equipment such as control panels, instruments and electrical devices shall be packed in an interior moisture/vapour-proof barrier with a silica gel or comparable desiccant. Desiccants shall be bagged to avoid dispersing in containers. The quantity of desiccant shall be calculated in accordance with the manufacturer’s recommendations. Equipment must be secured to the case with bolts, blocks or straps.

Adequate precautions (for example, shaft locks to prevent longitudinal / rotational movement of rotor shafts in motors) shall be included in the packaging of all equipment which has plain, ball or roller bearings so as to minimise the risk of bearing damage. Any bearing found with brinelling marks or fretting damage will be replaced at the Contractor’s cost, and not to Roy Hill. All motors / equipment fitted with shaft locks, or other restraining devices, shall have adequate warning notices displayed prominently on the motor / equipment frame.

Openings in electrical motors, generators and other electrical equipment shall be sealed with waterproof tape. The shaft of rotating equipment shall be locked in position.

Sufficient air space shall be provided in liquid filled containers to provide space for expansion, minimise head pressure and to withstand exposure to extreme heat (55°C).

Small valves (less than DN80), shall be individually tagged and openings plugged with caps, flange protectors, or threaded end protectors. They shall be packed in the manufacturer’s export-boxed carton. Several cartons of the same item, or different items on the same Contract, may be export-crated or boxed together as long as this is clearly indicated on the box or crate and on packing lists.

A thin film of preservative, that can be removed with a petroleum solvent, shall protect large valves (DN80 and over). Hardboard, particleboard, plywood, or plastic insert caps that cover the entire Outside Diameter of the valve flange, with rubber sheeting placed between the timber and flange, shall be used to protect flanges. Butt-welded valves shall be similarly preserved, coated and protected with butt end protectors.

Screwed or socket weld valves shall have a similar preservative coating, and removable plastic caps or plugs shall protect faces.





Operators and/or hand wheels, levers, or reach rods shall be removed from valves by manufacturers after testing and inspection, similarly protected and boxed in the same box as the valves, and similarly tagged as valves. Hydraulic, air and electrical actuators shall have all holes plugged to prevent ingress of moisture and dust.

All flanges in size DN100 and above made of austenitic stainless steel, duplex stainless steel and Cu-Ni / titanium shall be protected with clamp-fitted end caps. All flanges shall be suitably protected with a thin coating of preservative. When stacked together in one crate, they must be separated with hard board/plywood between each flange (with rubber sheeting placed between the timber and flange) and secured to the crate to prevent movement in transit.

Small fittings (unions, tees, elbows, sockets, reducers etc. up to DN80) shall be preserved and boxed as per small valves described above. Packing of one component inside another requires Roy Hill approval prior to shipping.

Large fittings (over DN80) shall be preserved and palletised similar to flanges as above. Fittings may be boxed if appropriate.

Stud bolts, cap screws, nuts, and bolts shall be preserved and boxed in the Contractor’s export-packed cartons. Each stud bolt and nut must be protected to prevent damage to threads whilst in transit.

Gaskets are considered fragile and shall be treated as such. Individual gasket sizes shall be boxed and labelledseparately.

If gaskets such as natural rubber and neoprene or Buna are specified, the crate should specify the Contract item number, quantity, and state “For cold storage out of the sun.”

Pneumatic and hydraulic fittings shall be preserved and boxed similar to the small valves as above.

Pumps, compressors, rotating equipment, turbines and motors will require specific packing and preservation as per the relevant Technical Specification.

For skidded equipment openings, flange faces, threaded connections, wires, valve stems, and other component parts subject to mechanical damage or corrosion shall be adequately protected. This protection shall be applied to all components, both those removed and boxed and those remaining in place on the skid assembly.

Each skid shall have one box strapped to it containing a complete set of drawings together with a manual covering installation and operating instructions, and other pertinent instructions required for reassembly of components that were disassembled for shipment.

2.4.2 Pipe and Instrument Tubing The bundling and packing of pipe and instrument tubing shall enable the safe discharge of pipe on site using clamps and forklifts.

Each length of pipe, including plastic, of DN50 or larger diameter shall be shipped crated and marked accordingly. All pipes shall be supported along their lengths to prevent bending/flexing during transport. During loading/unloading slings shall be applied to the centre of the load as well as each end to prevent bowing.

Pipe and rigid conduit smaller than a DN50 diameter shall be bundled in units not to exceed 1000kg.

Threaded and coupled pipe shall be equipped with plastic thread protectors.

All material shall be segregated and shipped by generic material type to prevent cross contamination.

2.4.3 DrumsDrum head stencils and body stencils shall be coated with a quick dry marine spar varnish to prevent shipping information from being removed due to rough handling or exposure to the elements.





200 litre drums, when shipped inside standard shipping containers, shall be securely banded to the container walls to prevent shifting in transit.

Small drums and cans of paint shall be packed in standard type crates as required. Contract item numbers shall be stencilled on each group of items.

2.4.4 Cable DrumWhen packing and loading cable drums onto trailers or into shipping containers, they must be adequately secured with enough space between each drum to prevent damage during transportation. All cable lifting lugs must be clearly labelled with the associated Safe Working Load (SWL).

New, or practically new, cable drums are to be used. Cable drums shall be planked by use of boards, with a minimum thickness of 20mm, with additional double steel strapping, nailed, and carefully preserved/protected cable ends, prior to packing.

2.4.5 Saddles, Supports, Spiders and Lifting EquipmentAll items which cannot be transported without independent supports must be supplied with shipping saddles suitable for land and/or ocean transit. Such transport saddles are to be included within the scope of supply.

The Contractor is to advise of any requirements for lifting beams or other specialised lifting equipment and mustinclude provision for use of such equipment for loading purposes. Where specialised equipment is required for offloading in Australia and supplied by the Vendor, an Authorised Australian Engineering Certificate will be required.

The Contractor is responsible for ensuring that all modules and oversized items are adequately braced and where required, plastic wrapped suitable for transport. Modules and oversized items shall be packaged to prevent damage during transport.

2.4.6 Commissioning and Operational SparesAll spares shall be packed separately to the main cargo and clearly marked for easy identification and storage on site.

2.4.7 Mailing Boxes and TapeMailing boxes for literature and printed matter shall be crushproof and properly sealed to prevent damage to the contents.

2.5 Export MarkingWhere possible all markings, as indicated in the Contract instructions to the Contractor, shall be stencilled with waterproof ink or paint in clear legible characters on opposite sides of the package. Printing must be in English, neat and legible with a minimum letter size of 20mm.

Gross and net weights marked on packages shall be expressed in kilograms. The Equipment Tag Numbers must be marked on the outside of all cases, for ease of identification on site. The case number shall identify the individual package and also indicate the total number of packages in the shipment (i.e. Box No. 1 of 4, Box No. 2 of 4 and so on).





The Contractor must mark on, or securely attach:

Any special handling and storage instructions;

Lists of oils, greases and corrosion preventatives used to protect the equipment, with details of type, manufacturer, application and method of removal; and

Labels or tags to be clearly visible and shall be of a quality to remain visible and attached during transit, handling and storage for a minimum period of 12 months.

A packing list and preservation instructions shall be enclosed in a clear weatherproof plastic re-sealable envelope stapled to the box such that the receiver may determine contents without opening the container. An additional packing list is to be enclosed in a clear waterproof plastic re-sealable envelope stapled inside the container. Stapling of the envelopes shall not prevent removal of the documents.

Bundles shall be marked by embossing on two metal tags and securely attaching them to the goods. Paint shall be used on metal surfaces.

Linen, paper or light cardboard tags shall not be used.

All tags and labels shall include details as follows:

Contract No;

Gross and Net Weight;

Destination details and contacts;

Material Item No.’s (Including sub-items);

Package No;

Dimensions;

Country of Manufacture;

FRAGILE – HANDLE WITH CARE (as applicable);

IMCO/IATA hazardous goods labels (as applicable); and

Material Movement No. (as applicable).

Symbols for special handling are illustrated below. These symbols must be used whenever appropriate.

Symbols will be applied with exterior grade paint or waterproof ink in a colour that produces a high contrast with the surrounding background. Easily damaged material shall be marked “FRAGILE” and also when required, “HANDLE WITHCARE”, “COOL STORAGE”, and/or “USE NO HOOKS”.

Material that must be kept upright to prevent damage, such as machinery, motors, engines, etc., will be marked “THIS WAY UP” and if appropriate “TOP HEAVY”, with arrows on all sides of box pointing to the top.

Figure 1 – International Handling Symbols





Due to length or unbalanced weight, crates or boxes will have a centre of gravity indicated by the relevant symbol when required, with the words “CENTER OF GRAVITY” appearing in letters at least 24mm (1.0 inch) high, adjacent to stripes.

Proper placement of the “SLING HERE” symbol will better insure the correct use of lifting gear.

Special marks, such as “FRAGILE”, “KEEP DRY” or positional “DIRECTION ARROWS”, shall be in RED.

2.6 Air FreightThe Contractor shall meet the air freight carrier specifications when packaging. Special attention shall be paid to hazardous materials (batteries, pressure cylinders, solvents etc.). The Contractor shall contact the air carrier to ensure packaging is satisfactory.

Packing lists, commercial invoices and fumigation certificates shall be attached as per this Specification.

All airfreight shipments shall conform to International Air Transport Association (IATA) regulations.

2.7 LiftingLifting points shall be clearly painted / highlighted on all equipment. The Contractor shall submit drawings and calculations showing the proposed lifting arrangements for Roy Hill to review and approve.

Lifting lugs shall be designed in accordance with ANSI B30.20; Dynamic factor 2.4 and static lift factor 1.35. Safe Working Loads (SWL) for each lifting lug shall be clearly labelled.

The Contractor shall provide certified spreader bars and lifting slings as required for lifting.

Special lifting devices, such as spreader bars, shackles, cables, and all specialised shipping containers and cradles supplied by a manufacturer shall, where possible, remain attached to the article until installation at the final destination.

These items shall be secured / blocked during sea transportation.

When metal or paintwork may come into contact with the case timbers, it shall be protected from abrasion by felt pads, foam rubber, plastic or cardboard. All cantilevered or similarly attached components or equipment shall be adequately supported to ensure that there are no additional loads or stresses imposed during transportation, loading or unloading.

2.8 DocumentationA complete set of shipping/airfreight documents shall be supplied within three (3) days after the vessel sailing or within three (3) hours after a flight departure. The documents shall include, but not be limited to a:

Packing List;

Commercial Invoice;

Certificate of Origin;

Fumigation Certificate; and

Bill of Lading (Shipping or Airway Bill of Lading).

Transport and lifting arrangement drawings shall be provided during the design engineering phase for larger items and shall be used by the Freight Company to develop a package specific Logistics Plan.





2.8.1 Packing List

The Contractor shall detail on all packing lists the Contract line item number and material description as shown on the Contract.

The Contractor shall not consolidate items from two or more Contracts into one packing list. Individual and separate packing lists shall be prepared for each Contract.

Packing lists (refer sample Appendix 2) shall also show:

Contract Number;

Details of contents of each case including Contract line Item number, Material item, Tag Number (Including sub-items and description);

Number of packages by type and total number of packages (i.e. package 1 of 5, 2 of 5 and so on);

Gross and net weight in kilos, per package (including quantity of items per package);

Dimensions and cubic measurements per package in metric units (length, width and height);

Cubic measurements and total gross and net weights of the entire shipment;

Commercial description of the material (no abbreviations, brand or trade names) corresponding to the description in the Contract;

If Material Certification has been included, or not; and

If manufacturer’s Hazard Data sheets are included, or not. Shall reference IMCO / IATA hazardous goods code (if applicable).

Four copies of packing list(s) shall be issued, in English. The distribution shall be as follows:

One (1) copy shall be packed with the goods inside each package or case;

One (1) copy shall be securely attached to the outside of the package and enclosed in a waterproof envelope clearly marked “Packing List”;

One (1) copy shall be presented to the nominated Freight Company attached with the original Pro-forma commercial invoice; and

One (1) copy shall be forwarded to the Roy Hills Purchasing Officer.

2.8.2 Commercial Invoice – (International Shipments)

Two copies of the commercial invoice shall be provided:

One (1) copy shall be passed to the nominated Freight Company to accompany the goods in transit; and

One (1) copy shall be forwarded to Roy Hill.

Commercial invoices for modules shall provide an adequate breakdown of the items contained on the module

to develop the total commercial value.

2.8.3 Certification of Origin

The Contractor shall provide Roy Hill with a Certificate of Origin endorsed for each shipment or as is required.





2.8.4 Fumigation Certificate

The Contractor shall provide to Roy Hill with a Fumigation Certificate endorsed for each shipment or as is required.

2.8.5 Bill of Lading

The Contractor shall provide Roy Hill with a Bill of Lading duly endorsed for each shipment or as is required.

2.8.6 Transport and Lifting Arrangement Drawings

Transport and lifting arrangement drawings are to be supplied for all individual items with a weight in excess of 10,000kg, a length in excess of 7m, a width or height in excess of 2.4m or where shipping saddles are being provided. Such drawings must show clearly full dimensions, weights, centre of gravity, lifting and securing points and saddle locations.

2.9 ShippingAll shipping terms will be interpreted in accordance with Incoterms 2010 and all subsequent amendments.

The Roy Hill preferred shipping terms for equipment and materials originating inside or outside Australia are set out below.

2.9.1.1 Ex Works – (Named Place)

Ex-Works is defined as loading onto Roy Hill-provided transport (Collections within Australia).

The following procedure shall apply:

All Contracts denoted as “Ex Works” shall require either an Inspection Release Certificate (IRC) or an Inspection Waiver (IW) prior to shipment;

Roy Hill will issue an IRC or IW following confirmation that all materials conform technically to the Contract requirements and that all packing, marking and labelling complies with this Specification;

Roy Hill will issue a Material Movement Order as authority for the nominated Freight Company to collect the equipment/material.

2.9.1.2 Free-On-Board (FOB) – (Named Loading Port)


All Contracts denoted as “FOB” shall require either an IRC or IW prior to shipment;


Roy Hill will issue a Material Movement Order as authority for the Freight Company to receive the goods at the nominated port/ship from the Contractor, as per the Contract;

All release documentation and material certification must accompany the materials/equipment to the point of delivery and be passed to the Roy Hill nominated Freight Company;

Delivery will not be deemed complete until the nominated Freight Company provides advice of receipt of the material to Roy Hill; and

Delivery of the material, up until the transfer of ownership under Incoterms 2010, will be the total responsibility of the Contractor.





2.9.1.3 Free Carrier (FCA) – (Named Places)

For overseas collections, the delivery point is the premises of Roy Hill’s nominated carrier.


All Contracts denoted as “FCA” shall require either an IRC or IW prior to shipment;


Roy Hill will issue a Material Movement Order as authority for the nominated Freight Company to collect the Equipment/Material; and

The nominated Freight Company will collect the goods/documentation and deliver to the nominated site.

2.9.1.4 Delivered Duty Paid (DDP) – (Named Place of Destination)


All Contracts denoted as “DDP” shall require either an IRC or IW prior to shipment;


The Contractor shall issue a “Notification of Shipment” to Roy Hill, which shall be issued via email, complete with a copy of the IRC or IW;

All release documentation and material certification must accompany the materials/equipment to the point of delivery and be passed to the Roy Hill-nominated material receiving point as detailed in the Contract;

Delivery will not be deemed complete until the Roy Hill-nominated material receiving point provides advice of receipt of the material to Roy Hill; and

Delivery of the material, up until the transfer of ownership under Incoterms 2010, will be the total responsibility of the Contractor.

2.9.2 Delivery by Contractor

2.9.2.1 Delivery to Site

For all material/equipment for delivery to site by the Contractor a “Notification of Shipment”, complete with the material receipting timetable, and copies of the IRC/IW, shall be issued via email to Roy Hill.

The above shall be received a minimum of three (3) working days prior to the material/equipment being dispatched from the Contractor’s premises. Items which are Out of Gauge or above ten (10) tonnes in weight will require advance notice for seven (7) working days prior to dispatch from the Contractors premises.

An Advice of Dispatch (including routing, carrier, Estimated Time of Arrival at port of entry (if applicable) and Estimated Time of Arrival at Site) shall be provided by the Contractor to Roy Hill, at the address detailed below, at the time of dispatch.

The Contractor shall advise Roy Hill of all goods requiring the use of cranes or specialist equipment to unload at Roy Hill‘s site by email not less than 72 hours prior to the Estimated Time of Arrival at site of the goods, advising weight and dimensions of each package to be unloaded.





3 Definitions Please refer to document Commercial Procedures Definitions for all definitions pertaining to this specification.

Term Definition

Contract Refers to the method of engaging Contractors and Sub-Contractors. This includes both Contracts and Purchase Orders.

Contractor Organisation engaged under contract by Roy Hill

Desiccant A hygroscopic substance used as a drying agent.

Freight Desk A centralised logistics department manned by professional personnel located in Perth, which executes all Freight and Logistics requests

ISPM 15 International Standards for Phytosanitary Measures Publication No.15 (2009): Regulation of Wood Packaging Material in International Trade

Sub-Contractor Organisation engaged under Contract by the Contractor

The Blue Book Carriage of Dangerous Goods in Ships (UK Standing Advisory Committee on the Carriage of Dangerous Goods and Explosives in Ships)

Table 1 – Definitions

4 AbbreviationsAbbreviation Definition

AQIS Australian Quarantine and Inspection Service

DDP Delivered Duty Point

DGR Dangerous Goods Regulations, International Air Transport Association (IATA)

DSO Direct Shipping Ore

FCA Free Carrier

FOB Free On Board

IATA International Air Transport Association

IRC Inspection Release Certificate

IW Inspection Waiver

MSDS Material Safety Data Sheets

OOG Out of Gauge

SWL Safe Working Load

OD Outside Diameter

Table 2 – Abbreviations

5 References Document number Title

CO-FRM-00041 Inspection Waiver Certificate

CO-FRM-00046 Inspection Release Certificate

CO-LST-00001 Commercial Definitions

Table 3 – References

6 ReviewReviews are to examine the appropriateness of the specification, taking into consideration corporate, system and compliance requirements and legislative changes since the last review was undertaken.

http://dms.royhill.com.au/livelink/livelink.exe?func=ll&objaction=overview&objid=12083201







Appendix 1 – Quarantine Declaration





Appendix 2 – Packing List

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