PacMtn Workforce Development Council Board Meeting Agenda Thursday, November 30 ▪ 1:30 - 4:00 pm WorkSource Thurston ▪ John Loyle Room Dial: 888-537-7715 Passcode: 60526531# Pacmtn.adobeconnect.com/wdc I. Welcome & Leadership Reports (Board Chair) A. Establish Quorum & Review Today’s Agenda B. Board Chair Report C. CEO Report II. Action: Consent Agenda The Consent Agenda is a SINGLE item for Board consideration that encompasses items the Board would typically approve with little comment. Procedural items such as approval of Minutes, or other legal or housekeeping items are appropriate for a Consent Agenda. There can be explanation of items, but there is no discussion of the Consent Agenda. If discussion is warranted or requested ANY item can be immediately removed and placed on the regular Agenda for full board discussion. A. Approval of September 2017 Board Minutes (Attachment #1) III. Committee & Task Force Updates (Task Force Leads) • One Stop Committee – Cheryl Heywood • Youth & Specialized Populations – Kairie Pierce • Industry Sector – Duane Evans • Recommendation on Industry Engagement (Attachment #2) IV. Action Items & Strategic Discussions (Staff Leads) A. Action: Motion to Approve Adoption of Final PY17 Budget: Recommendation to approve at July 2017 Executive Finance & Consortium Meetings. (Attachment #3) B. Discussion: American Job Centers (AJC) Certification: Approved at October 2017 Executive Finance Committee to move forward with Certification Team Recommendations. (Attachment #4) C. Discussion: WorkSource Memorandum of Understanding & Infrastructure Funding Agreement (IFA): Discussed at September 2017 Executive Finance Committee Meeting. (Attachment #5) D. Discussion: Review of Year End Celebration and January 2018 Retreat V. Board Learning Feature Topic (WORC) A. WorkSource Operations Regional Collaborative (WORC) and WorkSource Thurston Tour VI. Good of the Order & Announcements 1
Transcript
PacMtn Workforce Development Council Board Meeting Agenda Thursday, November 30 ▪ 1:30 - 4:00 pm WorkSource Thurston ▪ John Loyle Room Dial: 888-537-7715 Passcode: 60526531# Pacmtn.adobeconnect.com/wdc
I. Welcome & Leadership Reports (Board Chair) A. Establish Quorum & Review Today’s Agenda B. Board Chair Report C. CEO Report
II. Action: Consent AgendaThe Consent Agenda is a SINGLE item for Board consideration that encompasses items the Board would typically approve with little comment. Procedural items such as approval of Minutes, or other legal or housekeeping items are appropriate for a Consent Agenda. There can be explanation of items, but there is no discussion of the Consent Agenda. If discussion is warranted or requested ANY item can be immediately removed and placed on the regular Agenda for full board discussion.
A. Approval of September 2017 Board Minutes (Attachment #1)
III. Committee & Task Force Updates (Task Force Leads)• One Stop Committee – Cheryl Heywood• Youth & Specialized Populations – Kairie Pierce• Industry Sector – Duane Evans
• Recommendation on Industry Engagement (Attachment #2)
IV. Action Items & Strategic Discussions (Staff Leads)A. Action: Motion to Approve Adoption of Final PY17 Budget: Recommendation to
approve at July 2017 Executive Finance & Consortium Meetings. (Attachment #3) B. Discussion: American Job Centers (AJC) Certification: Approved at October 2017
Executive Finance Committee to move forward with Certification Team Recommendations. (Attachment #4)
C. Discussion: WorkSource Memorandum of Understanding & Infrastructure Funding Agreement (IFA): Discussed at September 2017 Executive Finance Committee Meeting. (Attachment #5)
D. Discussion: Review of Year End Celebration and January 2018 Retreat
V. Board Learning Feature Topic (WORC) A. WorkSource Operations Regional Collaborative (WORC) and WorkSource Thurston
Tour
VI. Good of the Order & Announcements
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Upcoming Meetings Date Location
Year End Celebration Thursday, December 14, 2017
Olympic College Shelton, WA
WDC Retreat Thursday, January 25, 2018
TBD
Thursday, March 22, 2018 TBD Thursday, May 24, 2018 TBD Thursday, June 28, 2018 TBD Thursday, July 26, 2018 TBD
Thursday, September 27, 2018 TBD Thursday, November 29, 2018 TBD
WDC Year End Celebration Thursday, December 27, 2018
TBD
2016 – 2018 WDC Members Name Business/Organization Representation
1. Duane Evans Port Blakely U.S. Forestry Business: Wood Products Manufacturing
2. Jim Larson Morningside CBO/Serves Disabled Populations
3. Peter Lahmann NW Laborers Employment Training Trust
Labor – Apprenticeship
4. Alissa Shay Port of Grays Harbor Business: Logistics Cross Sector
5. Dru Garson Greater Grays Harbor Business: Economic Development
6. Derek Epps Seattle Shellfish Business: Aquaculture/Food Production
7. Jacqueline Earley Sierra Pacific Business: Wood Products Manufacturing
8. Steve Rogers Pacific County Historical Society & Museum
Business: Tourism & Recreation
9. Jim Sayce Pacific County EDC Business: Economic Development
10. Michael Cade Thurston County EDC Business: Economic Development
11. David Schaffert Thurston County Chamber Business: Private Sector Enterprise
12. Anne Goranson Employment Security Dept. Wagner-Peyser Employment Service
13. Kairie Pierce WA State Labor Council Labor Organization 14. Cheryl Heywood Timberland Regional Library CBO/Serves All
Populations 15. Dr. Jim Minkler Grays Harbor College Post-Secondary Higher
Education 16. Mike Hickman Educational School District #113 K-12 Education
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17. Bob Guenther Thurston, Lewis, Mason Counties Labor Council
Organized Labor
18. Paul Vertrees DSHS/DVR Vocational Rehab 19. Jason Reed DSHS/Community Services TANF-DSHS 20. Dawn Murphy South Puget Sound Community College Basic Education
Acquisition (BedA): Regional
21. Bob Hitt Toad Hall Cranberry Farms Business: Food Production
22. Winfried Danke CHOICE Regional Health Network Business: Life Sciences 23. Vacant Business: Lewis County 24. Vacant Business: Lewis County 25. Vacant Business: Grays Harbor
County 26. Vacant Business: Mason County
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PacMtn Workforce Development Council WDC Meeting Minutes Thursday, September 28, 2017 ▪ 1:30 – 4:00 pm Satsop Business Development Park
Board Member Attendees: Alissa Shay, Derek Epps, Jacqueline Earley (phone), Bob Hitt, Jim Sayce, (phone) Michael Cade, Winfried Danke, Anne Goranson, Kairie Pierce, Cheryl Heywood, Dr. Jim Minkler, Paul Vertrees, Jason Reed
Absent: Duane Evans, Jim Larson, Peter Lahmann, Dru Garson, Steve Rogers, David Schaffert, Bob Guenther, Mike Hickman
Guests: Steve Perry, Representing WorkSource Operations Regional Collaborative (WORC)
I. Welcome & Leadership Reports A. The meeting was called to order at 1:40 pm and quorum was established. The agenda was reviewed and no changes were made. Duane Evans was absent for this meeting, and Dr. Jim Minkler chaired the meeting.
B. Cheryl offered the CEO Report. Part of her report included an infographic describing the region’s unemployment data which led to a lively group discussion about employment rates throughout the region. The CEO Report can be found on our website.
II. Consent AgendaA. Approval of June 2017 Board MinutesB. Approval of New Incumbent Worker PolicyC. Approval of Quarterly Financial Statements
Cheryl Heywood motioned to approve the Consent Agenda, seconded by Winfried Danke. Motion carries.
III. Committee & Task Force UpdatesA. One Stop Committee – Cheryl Fambles gave a quick update for this meeting saying
that Cheryl Heywood has recused herself from these meetings because Timberland Regional Library has applied to be an American Job Center (AJC) connection site. Cheryl F. said that the committee has been focused on the AJC certification process and said that this item would be further discussed during today’s meeting shown on the agenda as Section V, item C. She went on to describe the relationship of the WorkSource Operations Regional Collaborative (WORC) and introduced Steve Perry, One Stop Systems Manager. Steve introduced himself and shared about his career background and his vast experience in the workforce system. Cheryl F. explained the WORC included PacMtn CEO, Anne Goranson with Employment Security and David Schaffert with the Thurston County Chamber. This is an innovative public/private
Attachment #1
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partnership the Board will hear more about at the December 14 Year-End meeting. Youth & Specialized Populations Committee – Kairie Pierce noted the Committee’s last meeting included the One Stop Committee for the purpose of hosting a presentation from Agnes Balassa regarding the American Job Center/WorkSource Certification Application Review Process Update. She said that the meeting was very informative and helpful to the group in better understanding the AJC Process.
IV. Board Learning Feature TopicA. Career Connected Learning & High Impact Community Grant – Kairie Pierce and
Cheryl Fambles presented on this topic. The presentation began with defining Career Connected Learning as something most people already know: internships, work experience or AmeriCorps and that this term is a new term referencing a longstanding idea. It provides many benefits, giving one skills and experience that will allow the student skills and experience that will allow one to stand out to potential employers as well as helping one choose the right fit career pathway. The presentation gave further examples of this idea, such as PacMtn’s High Impact Community Grants, Uplift!, Morningside and Arc of Grays Harbor Summer Youth Internship Project, Youth Works and more.
V. Strategic Discussions & Action Item A. Action: WDC By-Law Modification: Strategy for Board Membership – Cheryl
Fambles reviewed the memo that reminds Members of previous discussions with them and the PacMtn Consortium. One of the primary issues facing membership is that rural counties are struggling with finding business representatives that are available to serve on the WDC. Committing the necessary time can often take away from important business activities and the distances required to travel are limiting. There are currently 4 vacancies in the business/private sector seats. The recommended action approves modification to the By-laws that County specific appointments of business/private sector representatives move from three (3) to two (2) per county. Michael Cade motioned to approve the WDC By-Law Modification, seconded by Kairie Pierce. Motion carries.
B. Enhancing Board Engagement – This portion of the meeting began with a Power Point presentation on What Is Meaningful Board Engagement? The PPT is included in these notes. A lively discussion on why various Board members are serving on the WDC followed. Board Member made suggestions and offered ideas on how they can get the most out of their experience on the PacMtn WDC. Suggestions included:
• breaking the members into small groups to help come up with ways to solveproblems in their community,
• finding ways to have some social time or more fun together (especiallyduring the Board retreats),
• have more knowledge of what’s happening within the WorkSources,• would like more hands on work, doing a deeper dive into education in
efforts to reach out to academic counter parts on what PacMtn is doing.• tell more about the people behind the reports via success stories.
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Based upon a prior suggestion an elevator speech and simple PacMtn program infographics were developed so Members could use them with their colleagues and other community leaders to tell the story of PacMtn.
Following the discussion was the introduction of the Board Engagement Query. Members were asked to fill out the query to determine whether PacMtn is fostering an environment that promotes active engagement. The information will be used to help design greater opportunities for engagement.
C. Infrastructure Funding Agreement (IFA) for One Stop System Process & Timelines – Cheryl led this discussion by explaining that the IFA is an agreement among partners on the operating budget of the One Stop centers that establishes a financial plan to which the One Stop partners, CEO and WDC have agreed to in order to achieve their goals of delivering services to the local area. The IFA includes costs of providing career services, optional shared operating costs and a cost sharing agreement. The IFA, system budgets and cost sharing agreements must be in place by December 2017.
VI. Good of the Order Items & AnnouncementsA. Kairie Pierce announced the Empower Women’s Conference coming up March 2018.B. Cheryl Heywood mentioned a virtual reality program called Oculus that some of the
libraries will be offered to patrons. She also mentioned that IT bus passes will be sold at the Thurston TRL and that they will be launching a Microsoft Office certification test site at TRL as well. She reported TRL’s use of Gail Analytics that offers on demand data driven decision making information.
C. Dr. Minkler announceded the Latino Youth Summit at Grays Harbor College (GHC) on October 6 that featured various workshops regarding immigration updates, careers in law enforcement, applying for college and more. He also said that GHC will be hosting 40 nursing students from Japan during the month of October.
D. Michael Cade said the agenda for the Regional Expo in December is in the works and mentioned some interesting information regarding the Skookumchuck Wind Farm.
Subject: Industry Sector and Employer Services Taskforce… Re-Engagement
History:
The original Industry Sector and Employer Services Taskforce Charter formalized in December of 2015. The taskforce was chaired by a PacMtn Board Member, Lynn Longan, Executive Director at Mason EDC, and staffed by Sean Murphy, Associate Director of Strategic Initiatives at PacMtn. Additional to the chairs role in facilitating the meetings, she was the group’s representative to the PacMtn Executive Board.
The Industry Sector and Employer Services Ad-Hoc Taskforce provides recommendations and guidance of the initiatives specific to industry and employer services and are directly sought for matters related to One-Stop, Program and Special Populations. The focus will be on continuous improvement to accomplish the three fundamental goals for the region’s workforce development system:
• Engagement of employers, including small employers and employers in in-demandindustry sectors and occupations, in workforce development programs.
• A dynamic workforce development system that meets the needs of businesses in the localarea.
• Better coordination of between workforce development and economic developmentprograms.
Update:
Since the committee was established and later confirmed, following the board’s approval of the taskforce charter, the group only met on a few occasions. This was the result of not having a chair, as the original chair had to step down to focus on other duties. With no replacement, and concern over meeting overload, the taskforce failed to continue meeting.
Recommendation:
PacMtn continues to be a business demand driven system, which needs to meet the goals listed above, and those within the 2016-2020 Strategic Plan. With these needs in mind, it is recommended that the taskforce continue as an Ad-Hoc group with a new format. It would
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include a less formal structure, and could be supported by a facilitator, PacMtn staff, and PacMtn’s B2B contractor.
Outline of New Model:
The core group would be made up of economic based organizations on and off the board. This could include Economic Development Agencies, Chambers of Commerce, Ports, College Workforce Deans, and interested employers.
The group would meet at least twice a year, but no more than four times. The first meeting would be hosted at the end of the 1st quarter of the program year, and second meeting being hosted at the end of the 3rd quarter of the program year. Additional meetings can be added as deemed appropriate by group participants.
1. Strategic Plan Review would be focused on providing feedback for PacMtn on eitherdeveloping the goals associated with the plan or provide ongoing discussions aboutstrategic plan goal outcomes/deliverables.
2. Labor Market Dynamics focused on Workforce and facilitated by a third party. Thegroup would discuss workforce needs that directly connect to regional economicopportunities. The members would discuss pre-defined topics, elaborate onopportunities, and provide feedback on workforce B2B deliverables.
Additionally, board members involved in the committee would be invited to participate in all appropriate sector roundtables. These roundtables are built around each of PacMtn’s sectors, with each sector hosting 1 to 2 meetings per year.
Membership: Board members, and non-board members. Non-board members would need to have the support of board members for participation.
Staff Support: Staff would be responsible for inviting participants, hosting the meeting, and taking notes. Staff would also be responsible for meeting follow up. Additionally staff would work with a third party facilitator to develop an agenda, and to facilitate the meeting.
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To:
From:
Date:
Subject:
MEMORANDUM
PacMtn WDC
Bridget Lockling, Director of Finance & Administrative Services
November 17, 2017
Adoption of PY17 Final Budget
PY17 Final Budget The Final Budget provides an update to our revenue by including new and revised grants and final carry in amounts. Overall the changes from the preliminary budget are minor. The revenue for the Final Budget has increased by over $500,000. This is largely in part to increased carry in from C2C from expenses not coming in PY16 as anticipated, and a new Rapid Response grant that is aimed at increasing DW enrollments, improving systems and preventing future layoffs. Our Sector Strategies NEG grant was reopened with an extension through April 30, 2018 to continue our support of our wood products sector. Our Formula grant allocations were less than we originally anticipated, but overall funding available from increased carry in created a higher balance from the preliminary budget. WorkFirst funds decreased significantly from anticipated award. This was due to an overall statewide reduction in funds by DSHS.
Expenses increased commensurately with revenues, new contracts for the Rapid Response and existing contracts modified according to actual carry in. The aggregate changes in the admin office budget resulted in an increase of $44,500. This is from filling a position that was filled late and the need to cover professional services such as grant writing and expanding IT support for necessary upgrades. Overall carry forward amounts for PY18 increased by over $100,000.
Recommendation: Motion to approve Final Budget with "do pass" recommendation from the Consortium and Executive Finance Committee.
The Project Tracking document is included in this packet and reflects the PY17 Final Budget numbers. This tool is a useful source of summary information for each of the grants we currently have.
The Budget Summary showing categories of funding sources and expense types has also been updated to reflect final budget amounts.
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Pacific Mountain Workforce Development Council
Program Year 2017
July 1, 2017 - June 30, 2018
Final Budget by Budget Category
Direct Participant
Services
Business
Services &
Solutions
Special Impact
Projects
Misc Contracts &
Projects
Administrative
ServicesTotal
Budgeted Revenues:
Workforce Innovation and Opportunity Act (WIOA) 'Formula' Grants
WorkFirst (Community Jobs) (7/1/17-6/30/18) 1,369,644.00 1,622,483.00 (252,839.00) Smaller grant award
Department of Social & Health Services Grants
Juvenile Rehabilitation - My JOB (5/1/16-7/15/19) 2,000,000.00 2,000,000.00 - Dept of Voc Rehabilitation -PreEmployment Skills (3/16/16-3/15/18) 96,118.05 104,512.00 (8,393.95) Less carry in than estimated
Subtotal 2,096,118.05 2,104,512.00 (8,393.95)
Other' Grants
Thurston County Jail Program (1/1/17 - 12/31/17) 62,410.97 53,731.00 8,679.97 More carry in than estimated
Dawkins Trust 1,989.60 - 1,989.60 More carry in than estimated
GH Foundation 7,945.38 10,000.00 (2,054.62) Less carry in than estimated
Microsoft 20,364.57 20,000.00 364.57
Saltchuk 7,768.36 20,000.00 (12,231.64) Less carry in than estimated
Subtotal 100,478.88 103,731.00 (3,252.12)
Total Revenue 13,262,322.17 12,752,096.20 510,225.97
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Total-PY17 FinalTotal-PY17
PreliminaryDifference Comments
Budgeted Expenditures:
Program Services
WIOA Formula
Adult Contracted Programs (Career Path Services) 923,413.00 1,001,199.00 (77,786.00) Smaller grant award and less contractor carry in than estimated
Dislocated Worker Contracted Programs (Career Path Services) 1,143,117.00 1,206,422.00 (63,305.00) Smaller grant award and less contractor carry in than estimated
Youth Contracted Programs (ResCare) 1,029,466.00 1,059,627.00 (30,161.00) Smaller grant award and less contractor carry in than estimated
Incumbent Worker Training (TBD) 100,000.00 100,000.00 -
Advanced Manufacturing 89,874.59 - 89,874.59 More carry in than estimated
Business Services (Thurston Co. Chamber) 447,078.38 456,250.00 (9,171.62) Less carry in than estimated
Work-Based Learning/Career Connections/AmeriCorps support 80,334.13 75,000.00 5,334.13 Added in balance from High Impact
Career Pathways, Outreach, Misc 34,921.85 40,000.00 (5,078.15) Less carry in than estimated
High Impact Grants-Youth & Young Adult 50,000.00 50,000.00 -
Subtotal 3,898,204.95 3,988,498.00 (90,293.05)
WIOA Competitive -
YouthWorks 2 Contracted - IMPACT (Big Brother Big Sisters) 28,352.72 12,000.00 16,352.72 Moved more funds to contractor from admin
Camo2Commerce In-house Program 2,356,369.94 2,100,000.00 256,369.94 More carry in than estimated
Camo2Commerce Contracted (Thurston Chamber, Pierce Chamber, WFC) 339,256.38 198,000.00 141,256.38 Higher WFC contract than estimated, added training dollars
Subcontracts 78,500.00 40,000.00 38,500.00 Funds from new RR grant
Transition Subtotal 78,500.00 40,000.00 38,500.00
One Stop Operator
Staffing -
Subcontracts 100,000.00 100,000.00 -
One Stop Operator Subtotal 100,000.00 100,000.00 -
Administrative Expense Total 1,880,239.64 1,797,240.33 82,999.31
Total Expenditures 11,352,189.57 11,028,458.33 323,731.24
Admin Office Formula Carry Forward to PY18 634,269 547,263
Admin Office Carry Forward Ongoing Grants to PY18 313,239 307,729
Program Carry Forward Ongoing Grants to PY18 762,367 725,138
Total Carry Forward to PY18 1,709,875 1,580,130
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WIOA Formula Grants
$5,681,912
WIOA Competitive
Grants $4,021,950
Dept of Commerce
Grants $1,369,644 DSHS Grants
$2,096,118
Other, State, Local
Funding
Admin Cost Pool
$797,823
Youth $1,402,299
Adult $1,512,649
Dislocated Worker
$1,969,141
Camo2Commerce
$2,962,109
YouthWorks
$34,078
RR Increased Emp
$231,883
Direct Participant
Services
Business Services
& Solutions
Special Impact
Projects Misc Contracts
Administrative
Services
PY 17 Revenues - $13,270,104
PY 17 Expenses - $11,029,585
WorkBased Learning,Upflift!, AmeriCorps
High Impact Projects
Career Pathways, LayoffAversion Misc
Thurston Co. Chamber
Pierce Co. Chamber
Admin Office Operations
Transition Activities
AJC Support One Stop Operator
Sea-King WDC
WAHEF
CommunicationStrategies & Out-reach Materials
$8,521,495 $600,335 $310,028 $40,092 $1,880,239
Adult/DW (Career Path)
Youth (ResCare)
In-house Programs
IMPACT-Juvenile DC
Summer Internships
Incumbent Workers
42.8%
75.1%
Dawkins Trust
$1,990
WorkFirst
$1,369,644 DVR $96,118
JRA $2,00,000
Thurston Co. Jail
$62,411
Grays Harbor Foun-
dation $7,945
TAP-Healthcare
$275,000
30.3%
10.3%
.8%
15.8%
5.3% 2.7% .04% 16.6%
RR Initiatives
$378,462
Microsoft $20,365
Saltchuk $7,768
Sector Strategies NEG
$130,248
TAP-Hospitality
$10,170
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Workforce Innovation and Opportunity Act (WIOA) “Formula” Grants PY17 Youth - Department of Labor WIOA Funds Project Term: 4/1/2017 – 6/30/2019 Participants: 349
Carry In Funds: $ 207,341.26
Total PY17 Funds: $1,402,299.26 PY17 Funds: $ 1,194,958
FY18 Funds: N/A
Project Summary: To enhance youth education, encourage school completion through alternative educational programs, and provide exposure to the world of work through apprenticeship and career exploration.
Major Partners: Res Care Services,
Target Participants: Young people who are ages 14 through 24, who are low income, and who may need help to complete an educational program or find and hold employment. To be low income, one must be receiving welfare or food stamps, homeless, a foster child, or have a family income that meets specific income guidelines.
PY17 Adult- Department of Labor WIOA Funds Project Term: 7/1/2017 – 6/30/2019 Participants: 280
Carry In Funds: $ 341,305.40
PY17 Funds: $ 150,261 Total PY17 Funds: $ 1,512,649.40
FY18 Funds: $ 1,021,083
Project Summary: The program goal is to increase employment and employment retention for participants and to provide employers with a skilled workforce and qualified applicants.
Major Partners: Career Path Services, Employment Security Department, Training providers
Target Participant: People who are 18 years and older, are legally entitled to work in the United States and have met selective service registration requirements.
PY17 Dislocated Worker - Department of Labor WIOA Funds Project Term: 7/1/2017 – 6/30/2019 Participants: 357
Carry In Funds: $ 505,245.73
PY17 Funds: $ 229,967 Total PY17 Funds: $ 1,969,140.73
FY18 Funds: $ 1,233,928
Project Summary: The program goal is to increase employment and employment retention for its participants and to provide employers with a skilled workforce and qualified applicants.
Major Partners: Career Path Services, Employment Security Department, Training Providers
Target Participants: Workers who lost jobs due to plant closures, company downsizing, or some other significant change in market conditions. In most cases, it must be unlikely that these dislocated workers will return to their previous employment, and they must be eligible for (or have exhausted) unemployment compensation. Other conditions can lead to eligibility, such as being self-employed (but not working as a result of general economic conditions), or being a displaced homemaker.
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PY17 Admin Cost Pool – Department of Labor WIOA Funds Project Term: 7/1/2017 – 6/30/2019 Participants: N/A
Carry In Funds $ 372,247.84
Total PY17 Funds: $ 797,822.84 PY17 Funds: $ 175,019
FY18 Funds: $ 250,556
Project Summary: Admin costs to support administrative functions of WIOA formula funds.
Project Summary: Extends partnerships with local youth services to reengage youth in County Juvenile Detention Facilities and add soft skill employment skills to enhance preparation to career pathways.
Major Partners: Big Brothers Big Sisters of Southwest WA, Capital Region Education School District 113, County Juvenile Detention Facilities
Target Participants: Detained Youth for noncriminal offenses
Project Summary: To increase employment, emphasize process improvement, and layoff aversion strategies amongst DW enrollments.
Major Partners: Career Path Services, Business services, local colleges, local industries, EDC’s and Employment Security
Target Participants: Dislocated Workers
Camo2Commerce Project Term: 1/1/2014 – 12/31/2017 (Total Grant Award $10,086,385) Participants: 1650
Total PY17 Funds: $2,962,109.47
Project Summary: Provide assistance for approximately 1350 transitioning service members from Joint Base Lewis-McChord (JBLM). Provide case management, supportive services and training to help them apply the sought after skills they acquired through military service in the civilian workforce.
Major Partners: WorkForce Central, Thurston County Economic Development Council, Thurston County Chamber, Morningside, Pierce Co Chamber, IDEO, Training Providers
Target Participants: Transitioning service members taking the next step towards a civilian career.
Sector Strategies NEG Project Term: 10/16/2015 – 04/30/2018 (Total Grant Award $565,869) Participants: 75
Total PY17 Funds: $ 130,248.15 (Grant extension
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received after preliminary budget finalized)
Project Summary: Provide assistance for approximately 75 Dislocated Workers to prepare them for entry in the forest and wood products sector. A sector navigator will work with industries to establish a qualified pipeline of employees that meet the emerging needs throughout the industry. Part of the funds will be used to update our Local Plan in accordance with WIOA.
Major Partners: Career Path Services, Business services, local colleges, local industries, EDC’s and Employment Security
Project Summary: To increase employment, emphasize process improvement, and layoff aversion strategies amongst DW enrollments.
Major Partners:
Target Participants: Dislocated Workers
WorkFirst Grants Department of Commerce – Work First PY17 Project Term: 07/01/2017 - 06/30/2018 Participants: 900
Total PY17 Funds: $ 1,369,644
Project Summary: A multi county WorkFirst Program which provides opportunities for participants to learn and develop marketable employment skills, gain work experience as well as confidence.
Major Partners: DSHS, Employment Security Department, and Community Colleges in Thurston, Mason and Lewis counties.
Target Participants: WorkFirst parents are those receiving temporary aid to needy families and referral from DSHS in Thurston, Mason and Lewis counties.
Other Grants Thurston County Jail Pre-Employment Skills Project Term: 01/01/2017 -12/31/2017 Participants: 100
Total PY17 Funds: $ 62,410.97
Funding Note: 2017 funding of $118,676.
Project Summary: Pre-employment skills training workshops for the Drug Court population and job search services for Work Release inmates referred to Thurston County WorkSource.
Major Partners: Thurston County Sheriff's Office and Employment Securities Department
Target Participants: Offenders who are preparing for release or who are in work release and housed in Thurston County Jail.
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DVR Pre-Employment Skills Training Project Term: 03/16/2016 – 03/15/2018 (Total Grant Award $ 230,000.00) Participants: 70
Total PY17 Funds: $ 96,118.05
Project Summary: Pre-employment transition services to students with disabilities ranging from 16 to 21, who have Individualized Educational Programs (IEPs) or 504 Plans, or disabilities that qualify students for special education under the Individuals with Disabilities Education Act (IDEA) or accommodations under Section 504 of the Rehabilitation Act of 1973, as amended.
Major Partners: DSHS; Morningside, ARC of Grays Harbor, and Grays Harbor Youth Works
Target Participants: Students with disabilities ranging from 16 to 21 with IEP or 504 plans.
MyJOB Juvenile Rehabilitation (JRA) Employment Pathway Program Project Term: 05/01/2016 – 07/15/2019 (Total Grant Award $ 3,000,000.00) Participants: 1350
Total PY17 Funds: $ 2,000,000.00
Project Summary: To better prepare youth, ranging from ages 13 to 21, for a pathway to employment in RA’s juvenile institutions and community facilities.
Major Partners: DSHS, DVR, Green Hill School, Naselle Youth Camp, Echo Glen Children’s Center
Target Participants: Youth within juvenile institutions and community facilities
Project Summary: Convene planning meetings to include local partners to develop practices that advance upskill/backfill concept. Host ProStart train the trainer sessions for school districts.
Major Partners: Washington Hospitality Assoc Education Foundation, ESD 113, New Market Skills Center
Project Summary: To Upskill less-skilled laborer and aide positions in-home and in health care setting to CNA positions in long-term and acute care facilities.
Major Partners: Centralia College, South Puget Sound CC, Morton General Hospital, Providence, ALTSA
Saltchuk Project Term: No End Date (Total contribution of $27,500) Participants: N/A
Total PY17 Funds: $ 7,768.36
Project Summary: Support for networking and hiring events and scholarship fund
Major Partners: Interstate, Saltchuk
Target Participants: Transitioning service members
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Microsoft Project Term: No End Date (Total contribution of $25,000) Participants: N/A
Total PY17 Funds: $ 20,364.57
Project Summary: Support for IT assessment and infrastructure
Major Partners: Microsoft
Target Participants:
Grays Harbor Foundation Grant* Project Term: No End Date (Total Grant Award $ 76,500) Participants: N/A
Total PY17 Funds: $ 7,945.38
Project Summary: Provide support services for dislocated workers in Grays Harbor.
Major Partners: Dr. Mandich Foundation
Target Participants: Dislocated Workers in Grays Harbor.
Dawkins Trust Project Term: No End Date (Total Grant Award $ 4,000) Participants: N/A
Total PY17 Funds: $ 1,989.60
Project Summary: Provide funds for Youth Uplift!
Major Partners:
Target Participants: Youth
Funding Participants Total PY17 Funds and Participants Served $ 13,270,103.57 TBD
2020
MEMORANDUM
TO: PacMtn WDC
FROM: Corinne Daffern, Associate Director of Workforce Services
SUBJECT: PacMtn WorkSource Site Certification—Recommendation from Review Committee
DATE: October 5, 2017
Background Title I of WIOA requires the State Workforce Development Board (SWDB), in consultation with local Chief Elected Officials and Local Workforce Development Boards (LWDBs), to establish criteria and procedures to be used to evaluate and certify one-stop sites for effectiveness, including customer satisfaction, physical and programmatic accessibility, and continuous improvement. LWDBs must certify one-stop sites in order to receive one-stop infrastructure funds. In Washington, LWDBs certify three types of one-stop sites: comprehensive sites, affiliated sites and connection sites.
Becoming a certified WorkSource site is an opportunity to partner with PacMtn WDC to tap into a wealth of resources to better meet the employment needs of customers. WorkSource sites are the portals to the national American Job Center network and its broad array of career services and resources. These services and resources are designed to help individuals acquire the skills necessary to gain meaningful employment and businesses access the talent pipeline that meets their human capital needs and fuels economic growth. Under WIOA, workforce partners share common performance goals and collaborate in developing and implementing a WorkSource delivery system where services are designed with the customer in the center, resources are leveraged for maximum efficiency, and continuous improvement is the hallmark.
In July 2017, PacMtn released its One-Stop certification application and invited community organizations to become WorkSource American Job Center sites by applying for WorkSource Site Certifications. This is not the only time a partnership may form, and we remain hopeful many more partnerships will take advantage of the opportunity as they learn more and as the needs of the region evolve. This was, however, the first opportunity under the new standards. It represents a strong showing and creates a solid opportunity for learning. The application and process closely followed the state regulations and national best practice. It required thoughtful review and participation by partners who wanted to part of the PacMtn’s local service delivery system. As of September 1, 2017, PacMtn received 7 applications for the following sites:
Insights and Observations of the Certification Review Committee The criteria to be certified as part of the WorkSource system are guided by minimum criteria enacted by the State. All sites were scored on the same seven criteria listed in the site application:
1. Functional and Programmatic Integration2. Service Provision, Including Services, Universal Access, and Outreach to populations with
barriers3. Performance and Accountability4. Customer Satisfaction5. Staff Competence and Staff Training Participation6. Partnership7. Employer Engagement
The initial review of applications was done by a Certification Review Committee comprised of Agnes Balassa, Chuck Forester, Steve Perry--WorkSource Systems Manager, and PacMtn WDC staff. Review Members of the One Stop Taskforce and Targeted Populations Committee were brought into the process to participate in site visits, which included tours of the facility, meet and greet of staff, and discussion with site management.
Even though each site self-evaluated and scored themselves differently, there were common themes that were evident across the region, particularly as is related to service integration. Service integration is a major goal in WIOA and the assumed cornerstone for PacMtn’s regional delivery system. All sites will need to focus on developing a plan for increased integration. Integration is about all of the staff working together to share responsibility for meeting customer needs. True integration in the region will have occurred when staff, policy and resources are truly shared and each takes responsibility for shared customers, shared leadership, shared decision making and shared staffing. The Certification Review Committee identified the following goals for all sites to focus on and work on continuous improving the customer experience and success rates:
1. Business Services2. Outreach3. Partner engagement in the Resource Room4. Developing a mechanism to become led by the voice of the customer
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The entire PacMtn WorkSource System has been dealing with a lot of change over the last couple of years, and will continue to evolve moving forward. WorkSource sites face a number of unique opportunities and challenges. The system is at a tipping point; and the critical mass needed to support change is present. The certification process is the strong push needed to move past the current state to the goal of a highly integrated, customer lead system.
The Review Committee did not perform a review of the applications for Connection Sites. These sites are approved more as an outlet of services not necessarily containing the workforce programs and partnerships that dictate specific attention. They are held to a standard that has more to do with access and mission. Those applications are noted below and the hope is that the region grows even more of those types of service outlets---accessible, available to the region’s population and supportive of the overall mission to provide supportive workforce information.
Highlights for Each Site:
Thurston WorkSource Center Application Strengths Action Plan Required Certification
Recommended Array of Partners and mix of service available.
Site leadership needs to set aside time to work together in a more intensive way.
Provisional as a Center.
Great examples of outreach.
As a site, move past the various surveys and create a mechanism to authentically engage customers in the continuous improvement of customer services
Good analysis of current state and identification of areas for potential improvement.
Track and use staff training as a tool to support integration and expand the Voice of the Customer
Grays Harbor WorkSource Affiliate Application Strengths Action Plan Required Certification
Recommended Weekly all partner staff meetings and standups.
Develop a formal plan for increasing integration.
Provisional as an Affiliate
Community Outreach/Community Engagement—especially
Develop a plan for integrating with new connection sites.
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efforts to connect with special populations. Front line staff and partner involvement.
Create a mechanism to engage customers in the continuous improvement of customer services
Mason WorkSource Affiliate Application Strengths Action Plan Required Certification
Recommended Good representation of programs and partners on-site.
Develop a mechanism to become led by the voice of the customer.
Provisional as an Affiliate
Community outreach efforts.
Track and use staff training as a tool to support integration and expand the Voice of the Customer.
Openness regarding areas for potential improvements.
Reduce visual clutter in the resource room.
Lewis WorkSource Affiliate Application Strengths Action Plan Required Certification
Recommended Openness to options for providing services.
Work with partners to develop a formal plan of integration at new site.
Provisional as an Affiliate
Large resource room with lots of PCs for customers.
Create a mechanism to authentically engage customers in the continuous improvement of customer services.
Access to ESD performance management tools and staff training resources.
Track and use staff training as a tool to support integration and expand the Voice of the Customer
Timberland Regional Libraries (27 sites)
Strengths Action Plan Required Certification Recommended
Expands AJC Network by Work with WorkSource Systems Provisional as a Connection
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27 locations- making WorkSource services more accessible in remote areas.
Manager and WorkSource staff to develop meaningful referral system to WorkSource services.
Provides greater access to additional on-line Jobs and Career Eresources that TRL uses (Career Cruising, ReferenceUSA)
Commitment to staff training that will allow for expanded knowledge of WorkSource service to those staff that might not be in the work.
North Mason Resources
Strengths Action Plan Required Certification Recommended
Established Connection Site within Belfair Community—Already known to community
Work with WorkSource Systems Manager and WorkSource staff to develop meaningful referral system to WorkSource services.
Provisional as a Connection
Good partnership with local community resources that serve customers with Barriers to Employment.
Commitment to staff/volunteer training that will allow for expanded knowledge of WorkSource service to those staff that might not be in the work.
WorkSource Long Beach
Strengths Action Plan Required Certification Recommended
Established connection site in Long Beach. Inside DSHS.
Work with WorkSource Systems Manager and WorkSource staff to develop meaningful referral system to WorkSource services.
Provisional as a Connection
Good partnership with local community resources that serve WorkFirst Customers.
Commitment to staff/volunteer training that will allow for expanded knowledge of WorkSource service to those staff that might not be in the work.
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Proposed Action
The Certification Team proposes that all WorkSource Center, Affiliate and Connection sites be certified at a provisional level. Provisional Certification is not a reflection on staff competency or commitment. It is an acknowledgement of the magnitude of change occurring in the local workforce system and recognition of the commitment that each site makes to continuous improvement. The provisional certification provides the sites time to work toward identified goals and action plans.
Next Steps and Recommended Motion Executive Finance Committee approval to move forward with the Certification Team Recommendations to provisionally approve the following WorkSource Sites:
WorkSource Center—Thurston County
WorkSource Affiliate—Lewis County
WorkSource Affiliate—Mason County
WorkSource Affiliate—Grays Harbor County
WorkSource Connection Site—Long Beach
WorkSource Connection Site—Timberland Regional Library System
WorkSource Connection Site—North Mason Resources
From 1/1/18-12/31/18, all PacMtn WorkSource sites will work on the steps required to achieve full certification. Site leadership, at the direction of the WorkSource Operations Regional Collaborative, will identify actions and timelines to meet the request of the review committee. For continued support representing the service delivery system final approvals must be afforded prior to the expiration of 12/31/18.
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MEMORANDUM
To: PacMtn WDC From: Corinne Daffern, Associate Director of Workforce Services Date: November 13, 2017
Discussion Only: One Stop Memorandum of Understanding, Infrastructure Funding Agreement and WorkSource-American Job Center Certification Update
Background In July the Consortium was brief on the purpose and content of One-Stop Memorandum of Understanding (MOU). Since December 2014 PacMtn has been in on-going discussions with the community, current partners and future partners to help define the service delivery system and how best to serve the needs of the region. In preparation of the MOU two partner meetings were held prior to the development of the MOU to gather input, and partners had the opportunity to comment on the first draft prior to development of the final draft being released for public comment. Public Comment of the document was not required by state or federal policy, but PacMtn felt it an important action to take. A draft Memorandum of Understanding was released for public comment on May 4, 2017, and was available for comment until June 4, 2017. PacMtn was quite extensive in its notification to community partners. The MOU went out for signature on June 23, 2016 and was submitted to the State Workforce Board who forwarded to the Governor for final approval.
The US Dept. of Labor and the Governor agreed to an extension of 6 months until December 31 to complete the partner negotiations on the Infrastructure Funding Agreement (IFA) that is to be added to the MOU. PacMtn has been working with the partners to develop the IFA. Once completed the Infrastructure Funding agreement becomes part of the MOU and will address WorkSource One-Stop Infrastructure costs—costs necessary for the general operation of the One-Stop Center and its Affiliates. These include:
o Facility costs such as rento Costs of utilities and maintenanceo Equipment(including assistive technology for individuals with disabilities)o Technology to facilitate access to the One-Stop Center. Including technology
used for outreach activities.
PacMtn has made great progress, but it is uncertain if the IFA will be complete and signed by all required partners by the imposed US DOL timeline of December 31. We have been in conversation with the State Workforce Board and should we not get agreement we will follow the direction provided by the State.
Attachment #5
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Certifying WorkSource-American Job Center Network Title I of WIOA requires Local Workforce Development Boards, to establish criteria and procedures to be used to evaluate and certify one-stop sites for effectiveness, including customer satisfaction, physical and programmatic accessibility, and continuous improvement. LWDBs must certify one-stop sites in order to receive one-stop infrastructure funds. In Washington, LWDBs certify three types of one-stop sites: comprehensive sites, affiliated sites and connection sites. Becoming a certified WorkSource site is an opportunity to partner with PacMtn WDC to tap into a wealth of resources to better meet the employment needs of customers. WorkSource sites are the portals to the national American Job Center network and its broad array of career services and resources.
Through broad announcement PacMtn received 7 applications for the following sites: • WorkSource Center—Thurston County• WorkSource Affiliate—Lewis County• WorkSource Affiliate—Mason County• WorkSource Affiliate—Grays Harbor County• WorkSource Connection Site—Long Beach• WorkSource Connection Site—Timberland Regional Library• WorkSource Connection Site—North Mason Resources
The Reviewer Team recommended provisional approval of those applications. Each of the sites has a staff team that is working to rectify any deficiencies and to become fully certified prior to December 2018.
The addition of the 27 Timberland Regional Library sites deepens the access of residents to the resources available through WorkSource. Clarifying the commitments and services offered at each site will enable greater flexibility in meeting local needs. Focusing the staff team on the necessary improvements strengthens the team’s ability to integrate for the betterment of service to both jobs seeker and business customers.
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