Date post: | 08-Nov-2014 |
Category: |
Documents |
Upload: | melchor-felipe-salvosa |
View: | 754 times |
Download: | 20 times |
Area II – FACULTY
PACUCOA SUGGESTED EXHIBITS EXHIBITS1. Faculty Records
Academic qualifications
No. of years in services
Faculty Profile-TOR, Diploma, Certificates, Copy of License-Certificate of recognition
2. Recruitment and Selection Policy Hiring of qualified faculty members Appointment, Retention and
Termination Policies
Faculty Manual-p__-p__
3. Policy on Ranking, Promotion and Remuneration
Merit system Just Non-Discriminatory A Machinery of appeal
Faculty Manual-p__-p__-p__-p__
4. Fringe Benefits Basic and overload pay Fringe Benefits
Faculty Manual-p__-p__
5. Policy on Evaluation and Loading Faculty Manual-p__-Copy of the Performance EvaluationFaculty Loading
6. Faculty Development Program Faculty Development ProgramCorporate PlanDepartment’s Score CardDepartment’s Business ReviewCopy of the Training
Needs Analysis7. Research and Publication Research
Area III – INSTRUCTION
PACUCOA SUGGESTED EXHIBITS EXHIBITS
Program of Studies Course Syllabus MCS DEMO
ProspectusSpecific objectives of the institution vis-à-vis the objectives of the institution
Objectives Departments’ Objectives
Student Handbook MCS DEMO
Goals of the Institution Goals Student Handbook MCS DEMO
Planned periodic reassessment of the curriculum
Minutes of the Meeting(with the faculty members)Minutes of the Meetings(deans council meetings)
Assessment of Learning outcomes Minutes of the Meeting(with the faculty members)Minutes of the Meetings(deans council meetings)
A. Co-curricular activities-Co-curricular activities of the current year
Documentation of the co-curricular activities
Listings of the activities Pictures Attendance Evaluation Chairmanship Listings
B. Instructional process-Classroom activities and teaching
methodologies-Instruction methodologies
emphasizes the acquisition and development of proper work habits, attitudes and values
-Instructional equipment and materials
-Compiled course syllabi(old and new)
-Sample test papers/requirements-Research of the students
Modular Course Syllabi Group Discussion Reporting
ProjectsCourse RequirementsAV MaterialsThesisTest Papers
C. Classroom Management-Copy of teacher’s class records
Recording system is Class Records
complete and accurate Monitoring of attendance
-Records of the Attendance of the Faculty Members
Daily Time Record
D. Academic Performance of Students-Communication informing
teachers and parents about the system of s’ evaluation used in appraising students’ performance
-Copy of tests showing the development of psychomotor, cognitive and affective skills of students.
-Class Records to show the grading system
-Criteria for computing of grades-Portfolio of students
Communication teachers parents
Sample Test Papers
Class Records
Faculty ManualStudents Profile
E. Supervision for effective instruction-Evidence of attendance to
seminars and workshops-Records of class observation-Minutes of supervisory
conferences/meetings with the dean/department head and teachers
Certificates
Class observation resultsMinutes of the Meetings
Area IV – LIBRARY
PACUCOA SUGGESTED EXHIBITS EXHIBITSRecords of Chief Librarian and Professional Staff
Chief Librarian ProfileLibrary Staff Profile
Organizational Chart showing the functions of each personnel
Library Manual
Participation of the Chief Librarian in the faculty meetings
Minutes of the Executive Council Meeting
Staff Development Program Copy of the Staff Development ProgramLibrary Manual
A. Financial Support-Library Budget-Library Fees VS Expenditures-Library Budget showing that it is
not less than 5% of Annual Operating Expenses
-Evidence showing endowments, gifts and exchanges and donations
Library BudgetComputation of Library Fee vs ExpendituresCopy of the Stockholders’ Meeting Report
Listings of Donated BooksListings of Donors
B. Holdings-Comparative figures between
number of titles/volumes vs CHED standards
-Listings of Books, References and Professional books
-Listings of Encyclopedias, Indexes, Dictionaries, Yearbooks and reader’s guides
-Listings of newspapers, magazines, maps, filmstrips and AV materials
-List of available materials for curricular and non-curricular activities
-Evidence of sharing holdings with other schools
-Evidence of regularity of book acquisition, announcement of new acquisition
Comparative figures
Listings of Books, references and periodicals, curricular and non-curricular activities
Statistics of Outsider’s ResearchersListings of Schools of Outside Researchers
Copy of OR, Sales Invoice and Purchase Order
C. Library Staff-Data on Educational background and years of experience in administrative and technical library work-Records of number of Library Personnel vs number of clients-Evidence of upgrading library personnel-Evidence of Involvement in faculty meetings
Library Staff Profile
Library Staff vs Number of Enrollees
Certificates of Trainings and seminars
Minutes of the Faculty Meetings
D. Services and Library Utilization-Evidence of adequacy and quality
of services as : Selection of books Utilization of library facilities Assistance of research
activities-Leaflets and brochures informing
library clientele of new holdings and services
-Evidence of availability and accessibility of library collections
-Evidence of accessibility of library to students and faculty during regular hours and school days
-Evidence of cooperation between the library and faculty to promote library usage and services
Bound Statistics of usagePictures(reading area with students)Log Book(topics being researched)Receiving copies(distributed list)Pictures(open shelve)Library HoursStudent HandbookLib ManualFLC Minutes of the Meeting
E. Selection, Organization and Maintenance of Library Collections-Evidence of faculty participation
in the selection of library collections
-Evidence of easy and immediate access of the clientele to : Library materials both print
and non-print Film, print and other non-
print Library services
-Records on number of: Bound periodicals,
newspapers, journals and other print materials
Periodicals, newspapers, journals and other print materials currently being used as reference materials by clientele
-Evidence of measures against
Book Selection Tour(Documentation)
Statistics of usage
Record on AV Reservation
Bound periodicalsSummary of Bound periodicals
Pictures (fire alarms, and fire extinguishers)
risks like fire, rain, theft/robbery and vandalism of library materials
F. Library Space, Facilities and Equipment-Location plan of the institution-Floor plan showing layout and
floor space of the library-List of library equipment and
furniture-Adequacy of library collections
against current and projected needs
Location MapLibrary Lay out and floor plan
List of Inventory
Listings of Library Collections vs CHED requirement
Area V – LABORATORY
PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Facilities
-Listing of Specific program/courses
and enrollment of each program/course
Corresponding laboratory instructional facilities for each program/course
-Evidence of availability and
Listings of programs and enrollment
Pictures of laboratories
regularity of delivery of gas, water, electric services
-Adequacy of lighting/ventilation of laboratory and lecture rooms
-Adequacy of points of entry/exits even for emergency situations
-Adequacy, condition and relevance of facilities if they conform to
Establish standards; Layout of the laboratory; Standards on furnishing and
fixtures
Record on request, acquisition and maintenance of gas, water and electric servicesPictures of lighting, ventilation facilities
Pictures of entrance and exit doors
Pictures with furniture and fixtures
B. Equipment and Supplies-Evidence that tools, apparatuses,
materials: Conform to requirements
demanded by experiments; Are sufficient to allow
students to work in small groups
Laboratory inventory
C. Maintenance-Existence of an effective
maintenance and repair system to ensure that apparatuses and equipment are functioning properly and are in good condition at all times
-Materials, particularly toxic chemicals, are properly labeled and stored in safe and appropriate places
-Records of use of materials/equipment to show that their use are limited to students and school personnel only as determined by instructor/s in charge of laboratory
-Evidence of periodic restocking and updating of materials and supplies and system of requisitioning
-Evidence that
Record of maintenancePicturesLog books
Pictures of labeled and stored toxic materials
Logbooks of laboratory
Records of requisitions
Pictures(actual experiment)
students/laboratory personnel know the proper use of special equipment
D. Specific provision for specific courses/program-Commerce of Business Administration
Adequate number of office machines-typewriters, manual/electric-computers-indexing equipment-office forms
-Education Appropriate teaching
materials and aids, especially those needed for practice or student teaching
Multi-media resource center-Nutrition/Food Technology/HRM
Food laboratory Clothing/Textile laboratory Practice House/Mini Hotel
-Speech Course Speech laboratory has
materials/equipment for students to acquired aural/lingual skills such as :-CD/DVD players-tapes or discs-earphones/headphones-audio-visual equipment
-Physical Education P.E. rooms are properly
equipped with toilets, lavatories, lockers and showers
Outdoor/indoor facilities are properly laid out
-Proof: Of adequacy of equipment
needed for specific courses; Of appropriateness of
specific equipment to
course, considering advances in science and technology;
Of adequacy of maintenance and repair system to cope with loss/breakdown of equipment;
That knowledge of repair/maintenance personnel on the equipment that they are supposed to maintain are up-to-date
Area VI – PHYSICAL PLANT AND FACILITIES
PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Site
-Layout of school site to show Land area; Drainage and sewerage
system; Pollution and traffic hazards
protection Conducive environment Accessible transportation
Pictures (site)
B. Campus-Campus site plan to indicate
Planned and adequate for building activities
Provisions to accommodate social, cultural and athletic activities
Pictures (campus)
C. Building-School buildings/plans to prove
Functionally designed and made of strong and durable materials
Architectural design is pleasing that conforms to bldg laws and regulations
Planned to meet future expansion
Entrances/exits ensure safe and convenience to the population
Stairways and fire exits and conveniently located
Corridors free from obstructions
Certificate of occupancy and fire inspection
Pictures (school buildings)
Pictures (entrance & exit)
Pictures (stairways & fire exits)
Pictures (corridors)Copy of Certificates
D. Classrooms-File of school building plans/layout to show
Classroom size conform with standards
Sufficient number of classrooms
Classrooms equipped with desks and chalkboards
Classrooms are-lighted and ventilated;-noise and pollution free-pleasant;-properly arranged furniture for instruction-maintained
Pictures (classrooms)
E. Offices and Staff Rooms-Proof that offices and staff rooms
Conform to standards Have adequate space Have sufficient ventilation,
lighting, water/toilet
facilities
F. Assembly and Athletic Facilities-Proof that
Adequate site, location , sitting capacity of group assembly
Adequate assembly, athletic and recreation facilities
-Adequate and suitable arrangements are provided during rainy season or during inclement weather
-Measures are provided by the school for assembly, athletic, recreation activities if the school does not have these facilities
G. Building Services-Proof that
All buildings are well-lighted/ventilated, and sufficiently away from noise, stench, traffic pollution
There are provisions for disposal of waste, custodial and security services
Potable drinking water is obtainable in appropriate location
Area VII – STUDENT PERSONNEL SERVICES
PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Organization and Administration
-Records available on Objectives of the SPS Organizational chart
-Budget for SPS based on the cost per student-Functions of SPS units-SPS facilities-Copy of programs/activities to show
Participation of the Head in the formulation
B. Admission-Copy of admissions criteria of the institution -Proof that students are given guidance on the choice of appropriate program/major course
C. Guidance Program and Services-For individual inventory services
Copy of school’s orientation program to show
-aims to make students adjust to college life
-on going program
Data to show that the school maintains information about its students regarding their
-needs;-abilities and interests;-Educational and family
background
Evidence that peer facilitators make use of gathered data to help students
-acquire a positive and realistic self-image
-acquire self-motivation-choose alternatives and
make the right decision-For counseling
Proof that-counseling is considered
the most important service of the guidance program;
-the nature and purpose of the counseling process are understood by the students;
-the counseling service coordinates with other sectors of the school and community to promote students development
Copy of chart of guidance service to indicate if there is coordination between-guidance office and
teaching staff;-guidance office and
graduates
List of personnel, duties and functions of guidance counselor and staff to show-qualified counselors;-ratio between counselors
and number of students;-counseling to graduating
students on their employment
List of educational and psychological tests used by the guidance services for evaluating capabilities and interests of students and proof
-provisions on the interpretation of test results available to students and academic counselors and advisers
-For research and Evaluation Existence of a continuing
and systematic evaluation of the SPS
Records that tests, evaluation techniques and test results are
- Valid, reliable, useful;- Available to students- Used by the
administration to meet the needs of students
Evidence that evaluation outcomes have resulted in changes to school policies, academic program and student personnel services
-For placement and follow-up services
Evidences that placement and follow-up services are provided to ensure
- Preparation of graduates to enter into career and employment
- Employment of graduates
Records of- Systematic contact with
graduates of the school and alumni
- Involvement of alumni in the programs for placement, continuing education and community development
D. Student Assistance Program-List of financial aids/assistance
available to students-Existence of criteria used by
administration for the program-Brochures and leaflets, are
available to students to inform them of opportunities of financial aids
E. Food Service-The canteen service provides
nutritious and well-balanced meals that are:
-Proof that food services are managed and supervised by competent and health certified staff
-Evidence that the canteen and kitchen have potable and clean drinking water at all times
-Sanitary / health permit
F. Medical/Dental and Allied Services-Records are available to show
That the health care program is carried out by the professionally trained personnel;
The frequency and extent of use of the health services by students and faculty;
That the school clinic keeps us up to date health records of students/faculty
-If housing for students is available Records of facilities, costs
and reasonableness; If not, proof of assistance
provided for students to house them elsewhere
G. Co-Curricular Programs and Activities-Existence of policies and school
activities to ensure that These are clear and
accepted by students There is harmonious
balance between academic development and co-curricular activities
-System of management and financing of the different activities
-Copy of the policy statements regarding the rights and responsibilities of the students during these co-curricular activities
-Evidence that objectives of the program have been or are being achieved
Area VIII – SOCIAL ORIENTATION AND COMMUNITY INVOLVEMENT
PACUCOA SUGGESTED EXHIBITS EXHIBITSA. Knowledge of the Community
-Brochures, leaflets, and other materials that show general characteristics of the local community, its geography, population, socio-economics profile, cultural patterns
-Documentary evidence on the human, natural and technological resources of the community
-Evidence that the school is aware of the prevalent and recurring environmental, social, economic and cultural needs and problems of the community
-Proof of on-going outreach programs and extent of student/faculty involvement in these programs, sufficient school budget to maintain the programs and other available resources tapped to finance them
B. Community Relations-Documentary evidence of how
the educational philosophy, policies, procedures and services of the school are made known to the wider community and interested publics
-Documents that show how the school has made available to the wider community its own resources when needed
C. Social Awareness and Concern-Existence of method/s that the
school employs to create social awareness and concern among
the students, faculty and total school community
-Evidence that Academic and non-academic
program/s is supportive of its service orientation
The school had been exposed and had responded to the conditions and needs of the wider community, especially those of the disadvantaged sector/s
D. Community Service and Involvement-Documentary evidence that the
school has initiated and maintained community development projects that indicates: The extent of
student/faculty/other sectors’ participation in these projects
The extent of the school’s coordination with existing organization in the wider community in support of the outreach program;
The extent of participation from the wider community in planning, organizing, implementing and evaluating programs and services
Area IX – ORGANIZATION AND ADMINISTRATION
PACUCOA SUGGESTED EXHIBITS EXHIBITS
A. Administrative Organization-Availability of organizational
chart-Copy of school’s Administrative
Manual which describes the duties and functions and the chain of command shows Governing body is assuming
the responsibilities Administrative bodies and
officers work harmoniously
-List of names, positions and qualifications of the principal administrative officers and the support staff
-Documentary evidence of communications between the governing body, administrative staff, the faculty and the students showing The faculty, clerical staff,
have clear knowledge of proper channels of communication upward and downward
Concrete measures are on-going or are being undertaken to promote effective communication between all sectors concerned
-Documentary evidence that the institution utilizes the department/committee system and to show existence of Department heads Functions and prerogatives
of these respective heads; A system that operates
harmoniously and effectively
-Evidence of cooperation and harmonious working relations
Administrative ManualDEMO
Board of Trustees ProfileAdministrative ProfileSupport Staff Profile
Bound inter office Memos
Copy of list of ChairmanshipsDEMO
with different public/private entities
B. Academic Administration-Copy of the organizational
structure of the academic organization with Corresponding
responsibilities Policies/practices in the
selection and appointment of academic administrators
-List of duties/responsibilities of academic heads and the kind of activities they are engaged
-Existence of policies/practices of the academic administration and their effects To supervision to ensure
effective instruction To supervision in the
selection of textbooks, instructional aids and equipment
To supervision in implementing testing and grading policies
-Proof of adequacy of the number of the staff and their productivity
-Records that show participation of academic officers in the budget preparation and fiscal productivity
-Availability of document which details the policies/practices used in the acquisition/distribution of books, equipment and instructional aids
DEMO
Staff Profile (by department)
Submitted budget
C. Student Personnel Administration-Document which describes the
admissions program of the college and polices on selection/admission of prospective students
-List of selection devices, test, interviews, pre-counseling sessions
-Records on the following: Accurate and updated
information on all fees charged by the school
Policies on handling of transactions
Accurate and updated recording of financial transactions
Policies on refunds and if these are according to government regulations
-Evidence of efficient implementation of the following services: Classification of students
upon acceptance Readmission of students
who had been dropped; Arrangement of time
schedule of students/faculty;
Orientation of new students on the institution’s program/services and physical plant and facilities
Reporting by the institution to parents/students regarding student’s performance
Release of transcripts of records
Student HandbookDEMOSample testSchedule of counseling sessions
Enrolment feesAssessment Handbook
Records of students upon enrolment
SPS Manual
Orientation program
Registrar’s manual
D. Financial / Business Administration
Finance Manual
-Finance officials, their functions/responsibilities and to whom they are directly responsible
-Information on the financial resources of the institution
-Copy of the institution’s budget-Record of participation of
department heads, deans, student personnel officer, business/finance head in the budgeting process
-Summary of latest audited financial statement as well as latest audited financial report
Copy on budget
Copy on financial report
E. Administration of Records-Availability of vital administrative
records such as: Minutes of governing body
meetings; Minutes of faculty meetings; Minutes of
departmental/committee meetings;
Faculty directory; Faculty qualifications; Student directory; Summary of enrollment; Summary of enrolment by
class, sex, course; Academic , financial ,
guidance and health records of students and faculty members
Board of Trustees’ Minutes of the Meeting
Minutes of the Faculty Meetings
Committee Minutes of the Meetings
Faculty DirectoryFaculty ProfileStudent Directory
Student profile