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Page 1 2009 CDBG/CHIP Recipients’ Workshop This package must be signed and returned to DCA within 30 days after receiving grant award – What am
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Page 12009 CDBG/CHIP Recipients’ Workshop
This package must be signed and returned
to DCA within 30 days after receiving grant award – What am I?
Page 22009 CDBG/CHIP Recipients’ Workshop
Award Package
Page 32009 CDBG/CHIP Recipients’ Workshop
What type of bank account must be used for
CDBG funds?
Page 42009 CDBG/CHIP Recipients’ Workshop
A Separate Non-interest Bearing Bank Account
Page 52009 CDBG/CHIP Recipients’ Workshop
This form notifies DCA of the only signatures that can be used on a draw down request form –
What am I?
Page 62009 CDBG/CHIP Recipients’ Workshop
An Authorized
Signature Card
Page 72009 CDBG/CHIP Recipients’ Workshop
This form tells us where to deposit
funds – What am I?
Page 82009 CDBG/CHIP Recipients’ Workshop
The Authorization Agreement
for Automatic Deposits (ACH)
Page 92009 CDBG/CHIP Recipients’ Workshop
The restrictions that are placed on a grant and need
clearance from DCA – What are these called?
Page 102009 CDBG/CHIP Recipients’ Workshop
Special Conditions
Page 112009 CDBG/CHIP Recipients’ Workshop
Requests for funds are processed by DCA every Tuesday and Thursday of each week – what are they
called?
Page 122009 CDBG/CHIP Recipients’ Workshop
Draw Downs
Page 132009 CDBG/CHIP Recipients’ Workshop
On a draw request form we need at least one of the signatures to be a local
_______ representative in order to process the draw down (fill in the blank)
Page 142009 CDBG/CHIP Recipients’ Workshop
A Local Government
RepresentativeSignature
Page 152009 CDBG/CHIP Recipients’ Workshop
What is the time period between a draw down and funds being automatically
deposited into your bank account after a draw
requesthas been processed by DCA?
Page 162009 CDBG/CHIP Recipients’ Workshop
Seven Days
Page 172009 CDBG/CHIP Recipients’ Workshop
The activity that funds cannot be drawn from
– what am I?
Page 182009 CDBG/CHIP Recipients’ Workshop
Contingencies
Page 192009 CDBG/CHIP Recipients’ Workshop
The percentage of CDBG administration funds that must be remaining until
the final draw is processed- what am I?
Page 202009 CDBG/CHIP Recipients’ Workshop
10%
Page 212009 CDBG/CHIP Recipients’ Workshop
A report that is sentto DCA online
4 times a year- what am I?
Page 222009 CDBG/CHIP Recipients’ Workshop
The Quarterly Expenditure
and Progress Report
Page 232009 CDBG/CHIP Recipients’ Workshop
After new award acceptance,
when is the
first quarterly report due?
Page 242009 CDBG/CHIP Recipients’ Workshop
30 days after the first full calendar quarter
(January 31, 2010)
Page 252009 CDBG/CHIP Recipients’ Workshop
If a quarterly report is delinquent
what process
cannot take place?
Page 262009 CDBG/CHIP Recipients’ Workshop
Draw Down of Funds
Page 272009 CDBG/CHIP Recipients’ Workshop
Any financial information and
expenditure of fundsmust be shown on what page of the quarterly report?
Page 282009 CDBG/CHIP Recipients’ Workshop
Page One
Page 292009 CDBG/CHIP Recipients’ Workshop
*Use quarterly report sample in handout to answer the question:
A new contract has been entered into, where on page 1 of the Quarterly Report is the information to be documented?
Page 302009 CDBG/CHIP Recipients’ Workshop
Section III
Contract/Subcontract
Column
Page 312009 CDBG/CHIP Recipients’ Workshop
If no funds were expended from the contract that quarter, in what column in Section I will the CDBG portion of the contract amount be entered?
Page 322009 CDBG/CHIP Recipients’ Workshop
Section I – Column F
Obligated End of Quarter
Page 332009 CDBG/CHIP Recipients’ Workshop
The final quarterly report is due after
what has been reported?
Page 342009 CDBG/CHIP Recipients’ Workshop
After Activities and all Expenditures have been completed
Page 352009 CDBG/CHIP Recipients’ Workshop
A request to move funds between
activities but not to exceed 10% - What am
I?
Page 362009 CDBG/CHIP Recipients’ Workshop
A Budget Revision
Page 372009 CDBG/CHIP Recipients’ Workshop
If there is an addition or deletion of an activitya request for this mustbe sent to DCA – What
am I?
Page 382009 CDBG/CHIP Recipients’ Workshop
A Program Amendment
Page 392009 CDBG/CHIP Recipients’ Workshop
DCA will use this form to notify a local
government of changes to the grant –
What am I?
Page 402009 CDBG/CHIP Recipients’ Workshop
A Grant Adjustment Notice
Page 412009 CDBG/CHIP Recipients’ Workshop
Funds generated by a DCA grant that must be returned to DCA –
this is called what?
Page 422009 CDBG/CHIP Recipients’ Workshop
Program Income
Page 432009 CDBG/CHIP Recipients’ Workshop
If a substantive amendment is proposed, what must
take place to notify
the area residents?
Page 442009 CDBG/CHIP Recipients’ Workshop
A
Public Hearing
Page 452009 CDBG/CHIP Recipients’ Workshop
Within 30 days of project completion, DCA should be notified what action is ready to take place – what is this
action?
Page 462009 CDBG/CHIP Recipients’ Workshop
The Closeout Process
Page 472009 CDBG/CHIP Recipients’ Workshop
A visit where aDCA representative
will conduct a review of all grant information at the
end of the grant – what kind of visit is this?
Page 482009 CDBG/CHIP Recipients’ Workshop
A Closeout Site Visit
Page 492009 CDBG/CHIP Recipients’ Workshop
The latest due date that an audit should
be sent to DCA- is when?
Page 502009 CDBG/CHIP Recipients’ Workshop
13 Months after the end of
the Audit Period (City or County dates)
Page 512009 CDBG/CHIP Recipients’ Workshop
The local government contracts with an independent auditor for grants over $500,000 and sends this information to DCA on a
yearly basis -What is this?
Page 522009 CDBG/CHIP Recipients’ Workshop
ASingle Audit
Page 532009 CDBG/CHIP Recipients’ Workshop
What kind of letter will thelocal government receive when all monitoring of a project has taken place and after all funds are drawn down and verified?
Page 542009 CDBG/CHIP Recipients’ Workshop
A Formal Closeout Letter
