Page 1

Cash Application

By MIS Department

Page 2

Enter your User ID and

Password here

Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive.

Sign On

Click OK

Page 3

Click the check (or hit the Enter key) to proceed

Welcome

Click here to proceed

(Enter key)

Page 4

Enter “the Company number

If you don’t enter a Company or enter the wrong number, you will receive this

error: Click OK

Select Application

Click the Accounts Receivable button in

the menu

Page 5A/R Main Menu

Select ARMENU04

Page 6A/R Main Menu

Click Option 1 “Accounts Receivable Cash Application”

Page 7A/R Cash Application Start Screen

Enter the bank number or click the icon to select

Make the batch # the date the deposit went into the bank

(MMDDYY) + batch number (e.g., 07230801)

Enter the total dollar amount for the batch (no decimal

point)

Click OK

Page 8A/R Cash Application Start Screen

Page 9A/R Cash Application Start Screen

Click OK again – the exchange rate is now filled in

Page 10Search for A/R Customers

Cursor defaults to invoice number. Enter the invoice

number if available

Search by customer if you do not have an invoice

Page 11Search for Customer Account

Common Searches are “Account Name”

…or “Account #, EDI Alpha Store”

Click the arrow to open a search window

Page 12Customer Search Options

Search for Customer by

Name

Search for Customer by

Account Number, EDI Alpha Store

Double-click a line to select…

Double-click a line to select…

…or first enter a search value and press Enter to search the list

…or first enter a search value and press Enter

to search the list

Page 13Search for A/R Customers

Click OK

Page 14Customer Name/Address Listing

Type the Ref (line) #

Type the Check # from the remittance

or check

Click OK

Type the Check amount (no decimal

point)

Page 15Check Amount Updated

Notice the check amount is now

updated. If Balance amt: is not zero enter the next check and

amount if for the same account

If the next check in the batch is for

another account click “Enter New Search

Data” (F7 key)

Page 16

If Balance amt: is zero the Apply Cash

button appears

If Balance amt: is zero the Apply Cash button appears – go

to check (list next slide)

Always click Review/Change

Check Entries (F5 key) to make sure there are no bad

entries

Page 17Delete a Check

Notice the zero check. Double-click

for options

Click Delete Check

Click Return to close popup

Page 18Check Deleted

Page 19Change Check

Double-click a check to change it

Click Change Check

Page 20Batch in Balance

Click Select Check

Double-click a check to select it and return

to apply cash

Page 21Open A/R Item Detail Listing

Select the Item(s) to be paid with this

batch

Click OK

Click OK (ignore this message)

Page 22

Note the Ref#2 now shows PAID

Notice the Balance is not zero. Check will

not balance!

Click Review Create Cash Adjustments

(F7)

Page 23

Use the Invoice or Check number for

Ref#1

Ref#2 may not be blank. Use a “.” if there is no other

relevant information

Enter DivisionSelect Reason Code

Type the amount to be adjusted (no

decimal)

Page 24Screen update

Since the Balance is negative use PO for

positive writeoff

Page 25Batch In Balance

Batch is in Balance – press F9 or the Balance icon

Batch is in Balance – press F9 or the Balance icon

Page 26Select Next Check

Return to slide xx for instructions on the NOT-PROC check

Page 27Update Batch

If Balance Amt is zero and all checks have Status = “Bal/Updt”

the Update Batch button appears. Click it and the screen returns to

Cash App Start Page

Page 28Batch Pending