Date post: | 18-Dec-2015 |
Category: |
Documents |
View: | 214 times |
Download: | 0 times |
Page 1 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Bureau Enterprise Architecture (BEA) Bureau Enterprise Architecture (BEA) Activity StatusActivity Status
Presentation for Scott MacPherson
August 25, 2006August 25, 2006
Page 2 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
BEA Activities for FY07
Business Architecture: Renewable Resources and Planning (WO-200)
Budget Review Interior Business Architecture Team (IBAT) -
Standards Working Group National Monitoring Strategy
Data Architecture: Bureau of Land Management (BLM) National
Monitoring Strategy National Wildland Fire Enterprise Architecture
(NWFEA) Emergency Stabilization & Rehabilitation (ES&R) DOI Enterprise Data Architecture Support for BLM Project / Blueprint Data Models Information Technology Investment Board (ITIB)
Systems Baseline Analysis Applications Architecture and Methodology for
Business Transformation (MBT): Service Level Agreement (SLA)-based centralized
architecture services DOI Enterprise Architecture Repository (DEAR)
system inventories Planning and NEPA Blueprint IT Baselines for the ITIB
Bureau Enterprise Architecture Repository System Inventory Certification & Accreditation (C&A) support Training support
Technology Architecture: BLM electronic Technical Reference Model (eTRM) Technical Review Board (TRB) Standard Operating Environment (SOE) Change Review Board
Governance: NWFEA BEA Governance Integration with Change
Management BLM Capital Planning and Investment Control
(CPIC) Processes Special Projects:
ES&R Communications:
Spotlight Tidbits Brochures and information sheets High level presentations BEA website development and maintenance Education
Records Maintenance and Quality Assurance (QA) Maintain records/deliverables and provide QA
services to the team
Page 3 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
““BLM Email Efficiencies Guide”BLM Email Efficiencies Guide” Status Status
Lowering costs associated with BLM email volume
Page 4 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Background
Task specifics Create a Lotus Notes Email Guide for BLM employees 5x7 professional Hallmark-looking, full color, spiral bound guide Initial 2,500 copies distributed
Guide objectives To reduce overall volume of email BLM-wide To be more efficient in using email To reduce ZANTAZ costs (the company that maintains our email as a
result of a court order and on-going civil suit against the BLM ) To communicate email information (rules, regulations, tips, etc.) better
Page 5 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Email Guide Status
Established working relationship with Peter Doran, Publishing, to understand requirements for final layout and printing P. Doran supplied printing quotes for various forms of hardcopy printing (from $27K
to $48K depending on what printing option used) Suggested electronic distribution vs. hardcopy booklets Suggestion that every employee receive a laminated Quick Reference page with
information about email efficiencies and a link to the online guide – costing approximately 50¢ per copy
Book development Spoke with Subject Matter Experts (SMEs) and obtained other information from
BLM directives and policies Book is centered around reducing volume of email and not extraneous topics like
changing your password or managing your calendar First draft review sent out 8/16/06; received comments back from Laura, Les and
Igor and integrated comments
Printing method will determine book completion; setting hopes for end of September 2006
Page 6 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Decisions and Needs Pending
Need a message from Ronnie for the introduction Need a firm decision on the final product - hardcopy vs.
electronic copy with a quick reference guide If hardcopy: Need to finalize the content/format quickly in order to
make the September deadline
Need to identify reviewers for final review
Next steps?
Page 7 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
IT Baselines and Planning BlueprintIT Baselines and Planning Blueprint
Overview and Status
August 25, 2006August 25, 2006
Page 8 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
IT Baselining Approach Methodology used to Baseline WO-200 Bureau IT Investments
ActionsActions#1: Align each IT system within a Line of Business
#2: Assess system alignment to mission and priorities
#2a: Assess the health of each system
#3: Identify system functionality duplications and overlaps
#4: Assess overlapping infrastructure
#5: Develop recommendations for moving forward
Page 9 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
IT Baselining ApproachExtensive Data Collection for these Line of Business Systems
Geographic Information Systems
Enterprise-GIS Services(E-GIS)
Range/VegetationRangeland Administration System (RAS)
Rangeland Improvement Project System (RIPS)Rangeland Information System (RIS)
Emergency Stabilization & RehabilitationProof of Concept (ES&R)
Inventory Data System (IDS)Native Seed Network (NSN)
Weeds
Planning/Socioeconomics
e-Planning version 1e-Planning version 2
Economic Profile System (EPS)
Wild Horse and BurroWild Horse and Burro Information System (WHBIS)Wild Horse and Burro Program System (WHBPS)
RecreationRecreation Management Information System
(RMIS)Accessibility Data Management System
(ADMS - DOI-mandated)
ForestryForest Vegetation Inventory System
(FORVIS)Timber Sales Information System (TSIS)
Page 10 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
WO-200 Business ModelHow Do IT Systems fit into the Information Value Chain?
Organize raw data Analyze data Create information
toinform managementdecisions
Create plans or decisions
Planning and Decision SupportPlanning and Decision SupportField OperationsField Operations
Work with BLM customers
Collect raw data Implement
plans and decisions
Feeds
Guides
RAS, TSIS
EPS, NSN EGIS
IDS, FORVIS
WHBIS, WHBPS
RIPS, RIS, Weeds, ES&R
ePlanning V1, V2
RMIS, ADMS
Page 11 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Information for current and projected project IT tasks
Information Management prioritiesData componentsUser informationHardware (development, staging, and production)Software (development, staging, and production)System interfaces (current and future needs)System dependencies (current and future needs)
Costs tracked by PMsCosts tracked by MISCosts projected in business cases
Collected InformationBaseline Project Data Collection in Partnership with WO-200
PERFORMANCE OF IT TASKS
Data CollectedData Collected
SYSTEM
FINANCIAL
USER OPINION
Information Focus AreasInformation Focus Areas
WO-200 end user satisfaction survey
Page 12 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
System Health Example3 Perspectives to Assess the Health of the WO-200 Systems
Structural PerspectiveTechnology Alignment / Design
Strategy PerspectiveExtent of Collection of
Strategic Data / Unique DataSurvey Perspective
User Survey
Healthier systems cover as much redred and yellowyellow as possible
Example WO-200 National System
Q12-Overall
Q9- Usability
Q7-Mission
Q10-Dependency
Q11-Impact
Q6-Broad UsageQ13-
TrainingSupport
Q14-User
Support
Q16-Updatesto System
TechAlignment
DesignAlignment
StrategicData
UniqueData
Page 13 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
WO-200 RecommendationsOverview
Ben
efit
/ V
alu
e
Business Priority Alignment HighLow
Low
High
5
4
2 1
76
3
Investment / Investment / Savings Savings OpportunitiesOpportunities
Shared data services for treatment data.
Consider longer term replacement of current range/vegetation systems.
IRM Strategic Plan alignment suggestions.
Expanded E-GIS data strategy.
Specialized IT services.
Blueprints, O&M and remaining investment suggestions.
Minimal IT infrastructure savings available.
1
2
5
4
7
6
3
Highest Value, Highest Priority
Page 14 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
August 2006 ITIB DecisionCurrent Status
Scheduling presentations to WO-200 PMs and management If approved, work on high priorities begins 1QFY07
Page 15 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Shared project IT tasks
Information Management prioritiesData componentsUser informationHardware (development, staging, and production)Software (development, staging, and production)System interfaces (current and future needs)System dependencies (current and future needs)
Costs tracked by PMsCosts tracked by MISCosts projected in business cases
WO-300 Information CollectionProposed Project Data Collection in Partnership with WO-300
IT TASKS
SYSTEM
FINANCIAL
USER OPINIONWO-300 end user satisfaction survey
Data To CollectData To CollectFocus AreasFocus Areas
PM Process Diagrams / Position Description/Org Chart
Diagrams / Documentation- Data Models w/Dict.- Deployment Diagrams- Architecture Diagrams- Interface Diagrams- System Design Doc
WO-300 Documentation?WO-300 Documentation?
WO-300 Project Records
Customize Survey with 300
Page 16 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Proposed Approach Baseline WO-300 Bureau IT Investments–Resources and Schedule
Phase Contact Time Schedule
User Survey IRM Advisor 2 Weeks May-June
Project PMs 2 Hours per project April - June
Design/Technology SMEs 2 Hours per project April - June
Data Design SMEs 2 Hours per project April - June
WO-200WO-200
Phase Contact Time Schedule
User Survey IRM Advisor 2 Weeks Aug-Sept
Project Doc Review/PMs BEA / 1-2 Hours if need Aug/October
Design/Technology Doc Review/SMEs BEA / 1-2 Hours if need Aug/October
Data Design Doc Review/SMEs BEA / 1-2 Hours if need Aug/October
WO-300WO-300
Page 17 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
DOI IRB Blueprint Decision
Page 18 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Enterprise Planning Methodology – The Methodology for Business Transformation
Create the Blueprint(6-9 months)
What Blueprint Development IS:
What a Blueprint
IS NOT:
A structured approach to work together An approach that examines fundamental business drivers and linkages to develop recommendations for effective change A six step process that determines “What” to do
NOT “How” recommendations should proceed NOT a detailed business process reengineering activity
Developing a Blueprint is the first phase in the Interior Enterprise Architecture (IEA) Methodology for Business Transformation (MBT)
Page 19 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Management Planning and NEPABlueprint Development Timeline
Nov 05 - Apr 06Sept 05 - Nov 06 May - July 06
Meetings/Activities
• Core Team Initial Mtg / Blueprint Training
• SME and Stakeholder selection
Deliverables
• Charter
• 1st Draft Blueprint (Framework – High Level Outline)
• Communications Plan
Meetings/Activities
• CoreTeam Mtg
• Stakeholder Mtg(s) (as needed - per CMBT)
• IRB Status
• Nov IT Summit Status
• Begin Strength, Weakness, Opportunity, and Threat (SWOT) Analysis
Deliverables
• Business Mandates• Analysis Matrices (FEA / IEA
Reference Models, IT Portfolio, etc)
Meetings/Activities
• Core Team Mtg
• SME Mtg(s) (as needed - per Core Team)
• Continue Business Analysis
Deliverables
• Analysis Models and Diagrams
• Preliminary Planning Blueprint findings & recommendations
Charter Core Team Scope and Vision Analyze Business
Page 20 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Management Planning and NEPABlueprint Development Timeline (Cont)
Analyze MP/NEPAIT Systems
Author Blueprint, Approval of Blueprint Update Repository
May – July 06
Meetings/Activities
• Core Team Mtg
• SME Mtg(s) (as needed - per Core Team)
• Analyze cross-department planning IT systems (IRB decision)
Deliverables
• As-Is and To-Be Models
• Systems Analysis
Jun – Sept 06
Meetings/Activities
• CMBT Mtg
• SME Mtg(s) (per Core Team)
• Adoption of Modernization Blueprint
• Approval / Funding of Implementation Phase
• Prioritize implementation opportunities within current IT Portfolio
Deliverables
• Management Planning and NEPA Blueprint
Sept - Oct FY06
Meetings/Activities
• Core Team Validation
Deliverables
• Repository Reports
Page 21 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Business Process Re-engineering (BPR)Business Process Re-engineering (BPR)
WO-200 Budget Review and National Monitoring Strategy (NMS)
August 25, 2006August 25, 2006
Page 22 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
BPR Mission and Vision
MissionTo provide the support and coordination needed to facilitate the
business process reengineering efforts conducted for the Bureau of Land Management
Vision
To be the premier center for Business Process Reengineering support (BPR) in the Bureau. Business managers will utilize our support for any and every situation that requires BPR.
Page 23 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
BPR Methodology
Document Current Business Processes
Document Current Business Processes
Evaluate Potential Improvements
Evaluate Potential Improvements
Document Recommended Processes and Data
Requirements
Document Recommended Processes and Data
Requirements
Develop Short- and Long- Term Recommendations
Develop Short- and Long- Term Recommendations
Business ProcessRecommendations
Business ProcessRecommendations
AutomationRecommendations
AutomationRecommendations
Monitor ProgressMonitor Progress
Transition
ITIB evaluates technological solutionsTransition to CPIC ProcessApplication development requires OMB Exhibit 300
Implement process improvementsDocument policy changesDocument/Update SOPs, BLM manuals,
training guidesIdentify and track performance
measures and targets
4 main4 mainprocessprocessstepssteps
A challenge to:Reduce cost…Increase quality…Reduce cycle time…Improve customer service
Page 24 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
WO-200 Budget Review Project
Objective To evaluate WO-200’s involvement in the budget
development, execution, and performance process to identify time spent, interfaces, and identify potential improvements
Status Currently conducting detailed Subject Matter Expert interviews
(approximately 40 interviews conducted to date) Developing initial assessment report containing initial set of
findings and recommendations Planned Work
Initial assessment to be completed by 9/30/06 Prioritize recommendations; date TBD
Contact: Antonio Harris, WO-200
Page 25 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
National Monitoring Strategy (NMS) Project
ObjectiveTo develop a BLM national strategy to manage the
collection, storage, and use of data so that we: - Enhance efficiency and effectiveness
- Use limited number of common indicators
- Standardize the management of data to improve the quality of management decisions
Page 26 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
National Monitoring Strategy Project (Cont)
Objective of the NMS BPR To develop and document consensus on consistent
methods/procedures for Assessments, Inventory and Monitoring (AIM) and to determine the monitoring data needed to support PProjects, PPermits and PPlans (3 PP’s)
Status Analysis of existing WO-200 systems and existing monitoring
processes Draft schedule and project teams
Page 27 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Planned Work Planning session next week with leads to finalize SLA and
schedule Quarterly workshops- Vegetation 1st workshop: October 4-6
- Air/Water 1st workshop: November 7-9 Planned completion of BPR: Spring 2007 Planned completion of Logical Data Model: Summer 2007
Contacts Project Manager: Steve Tryon Vegetation Leads: Jack Hamby, John Spain Air/Water Leads: Angela Zahniser, Mike Eberle
National Monitoring Strategy Project (Cont)
Page 28 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
BEA Governing Services StatusBEA Governing Services Status
Overview and Status
August 25, 2006August 25, 2006
Page 29 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
EA Governing Policy
An integrated governance policy is the encompassing tool which correlates business needs to IT activities and controls IT expenditures from a business perspective
Information Technology
TRM DRM
BLMBusiness
BRM SRMPRM
BLM Governance Policy(Checkpoints / Controls)
Page 30 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
Architectural Governance Tasks
Offer governance evaluative recommendations for CPIC items submitted through the Investment Management Group (IMG) for risk assessment and alignment to BEA and its principles.
ENGAGED
- Engaged with IMG in re-evaluation of current Exhibit 300 submission processes / procedures- Developing cross CPIC / BEA educational materials / guidelines
Assist BLM efforts in design and preparation of an architecture self-assessment and improvement guide.
ENGAGED- Provide EA assistance for the current Mitretek WO-500 Lifecycle Services Project (currently in test case with ePlanning)
Assist the development of Interagency Wildland Fire NWFEA Program Governance Guidelines / Policies.
ENGAGED
- Governance lead for project’s efforts.- Draft of “Program Guidelines” will be complete by September, 2006.
- Assist in developing an Interagency Wildland Fire Investment Review Board (IWF – IRB)
- A multi-agency review of current Capital Planning, Acquisition, C&A policies and procedures for the DOI, BLM, USDA, and Forest Service
Assist the BLM with definition of a revised IT Strategic Plan.
ENGAGED- Providing tactical support of BLM IT Strategic Plan development efforts
Assist the BLM Configuration Manager in the development of a revised BLM Change Management Structure.
ENGAGED
- Completed work with BLM CM group and BEA Technology lead examining / improving current change control / waiver processes and procedures- Streamline the various "points of entry”- Process further leveraged by the DOI CTOC
Page 31 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
An EA Tool for Storing BLM Systems and Investments
August 25, 2006August 25, 2006
DOI Enterprise Architecture Repository (DEAR)DOI Enterprise Architecture Repository (DEAR)
Page 32 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
DOI Enterprise Architecture Repository
DEAR changes More Privacy Act information Updated names, attributes, and Data Entry Wizard for C&A
August 31 deadline for having all BLM systems in DEAR mapped to 1 and only 1 accreditation boundary – BLM done
Upcoming training in Denver – September 18–20(at BLM)
Page 33 of 33BLM Enterprise Architecture | Edit Date: 8/24/2006 FC&SC: 1230/BEAFile: cmpld_macpherson_brf_060825.ppt Author: BEA Team
BEA Activities for FY07
Business Architecture: Renewable Resources and Planning (WO-200)
Budget Review Interior Business Architecture Team (IBAT) -
Standards Working Group National Monitoring Strategy
Data Architecture: Bureau of Land Management (BLM) National
Monitoring Strategy National Wildland Fire Enterprise Architecture
(NWFEA) Emergency Stabilization & Rehabilitation (ES&R) DOI Enterprise Data Architecture Support for BLM Project / Blueprint Data Models Information Technology Investment Board (ITIB)
Systems Baseline Analysis Applications Architecture and Methodology for
Business Transformation (MBT): Service Level Agreement (SLA)-based centralized
architecture services DOI Enterprise Architecture Repository (DEAR)
system inventories Planning and NEPA Blueprint IT Baselines for the ITIB
Bureau Enterprise Architecture Repository System Inventory Certification & Accreditation (C&A) support Training support
Technology Architecture: BLM electronic Technical Reference Model (eTRM) Technical Review Board (TRB) Standard Operating Environment (SOE) Change Review Board
Governance: NWFEA BEA Governance Integration with Change
Management BLM Capital Planning and Investment Control
(CPIC) Processes Special Projects:
ES&R Communications:
Spotlight Tidbits Brochures and information sheets High level presentations BEA website development and maintenance Education
Records Maintenance and Quality Assurance (QA) Maintain records/deliverables and provide QA
services to the team