Panki Uploading Date And Time::::: Friday, January 22...

Tender No. CPD/ BMD/T-03/2016Due on: 01.02.2016 (PART-I) & 03.02.2016 (PART-II) Subject- Supply of Spares of PC feeder and PIV for BMD, PTPS, Panki.

.Rate schedule:

Sl.

No

Description of item

(With Specification)

Quantity

(in Nos.)

Unit Rate

(In Rs.)

Amount

(In Rs.)

1

Gear and shaft of modified PIV set consist of following:-

A) Helical gear with no. of teeth -70 (1 No.)

B) Helical gear with no of teeth - 56 (1 No.)

C) Input shaft with 3 keys (1 No.)

D) Output shaft with helical gear at 1 end, No of teeth -

13 with one key (1 No.)

E) MS washer .ID-32 ,OD-40 thickness -1 mm with 1

key groove

F) Motor coupling (No of teeth -39) helical gear of PIV

with 2 Way Key groove (1 No)

(Mat –EN -24 Duly Heat treated )

24 Set

2 Bevel GEAR WHEEL Z-40

As per drawing 30-B-047-022 32 No.



4

Bush for horizontal shaft of pocket of PC Feeder

Mat – Gun metal

As per drawing PPS/110/BM-195/82

50 No.

5

Bush for vertical shaft

Mat – Gun metal

Drg no PPS/110/BM-195/82 (item No. 05)

As per drawing/sample

16 No.

6 Oil seal 80X55X13mm

(Sunny / Mycoda make) 32 No.



8 Horizontal shaft of P C Feeder

Material EN-8 (As per drawing) 32 No.

9 Vertical shaft of P C Feeder

Material EN-8 (As per Drawing) 21 No.

10 Stay ring for pocket item no -3

As per drawing PPSBM 195/85 32 No.

11 Gland of pocket for P C Feeder

Mat :- EN 8 As per drawing 18 No.

12 PF line ring MS

As per drawing Drg. No 212 16 No.

PRE QUALIFYING CONDITIONS TOWARDS OPENING OF BID PART - II

1. The bidder must deposit requisite Earnest Money.

2. As the tender documents are downloaded from the internet, bidder must deposit “Tender cost plus

U. P. VAT”.

3. The bidder must submit „Validity Agreement‟ as per format enclosed on non-judicial stamp paper

Panki Uploading Date And Time::::: Friday, January 22, 2016 4:06:17 PM

worth Rs.20.00, affixed with Revenue Stamp of Re.1.00-, duly signed by two witnesses with their

addresses. Offer should be valid for a minimum period of 03 (three) months from the actual date

of opening of BID PART- II.

4. The bidder should submit a copy of relevant Sales Tax / VAT registration certificate. In case

Erection / Commissioning works are involved, Service Tax registration certificate should also be

submitted.

5. The bidder should submit a legible copy of documentary evidence towards PAN Card/ Income Tax

Return Form or Income Tax Clearance Form allotted/issued in the name of the „Firm‟ for

partnership/public/limited firms & in name of proprietor in case of proprietor firms.

6. The bidder should submit -Un-price Bid, as enclosed in Annexure-A, duly filled up and signed

under seal.

7. The bidder shall, as a token of experience, submit photo copy(s) of purchase orders(s) placed on

for supply of same/similar items to NTPC / UPRVUNL / SEB‟s / other Govt. / Semi Govt.

organizations. Value of such orders should be -

a. Value of one such order should not be less than 80 % of the estimated value of the tender.

OR

b. Value of two such orders should not be less than 50 % of the estimated value of the tender.

OR

c. Value of three such orders should not be less than 40 % of the estimated value of the tender.

These orders should have been placed within past seven years from the date of publication of this

tender / uploading on the internet.

8. The bidder shall enclose (Commercial & other terms and conditions) enclosed with this tender

document, duly filled up and signed for acceptance on both sides. Variation (deletion / inclusion)

in the terms and conditions, if any, should be specifically mentioned.

9. The bidder shall furnish photocopy of Proprietor Ship Deed / Partnership Deed / Memorandum of

Association as the case may be.

10. The bidder shall furnish Name, Permanent Address, Correspondence Address and other

information as per enclosed format.

11. The bidder shall certify that “Whether any of the relatives of the proprietor/partners of the firm are

employed in UPRVUNL.” If so, the bidder shall have to intimate the post and place of posting of

such relatives.

12. The bidder should confirm that he has all the testing facilities for the inspection by „Third Party‟ /

by the representative of Nigam, as per relevant IS / present tender specification at their works or

at the works of the principal.

Note: Documentary evidence apropos conditions mentioned at Sl. No. 4, 5, 7 & 8 and confirmation

regarding conditions mentioned at Sl. No. 11 of here above, along with requisite Earnest Money,

Tender Cost, Validity Agreement, Un-Price Bid/Technical Specification, Annexure-C, photocopy of

Proprietor Ship Deed / Partnership Deed / Memorandum of Association, Address and Declaration


regarding relative should be submitted with Bid Part-I itself, failing which Bid Part-II may not be

considered for opening

COMMERCIAL & OTHER TERMS & CONDITIONS-(Annexure-C) Price Basis:

a. The bidder shall offer the prices FIRM & FOR Destination Basis in Indian rupees per unit.

b. However, in case the prices are not given FOR destination, following must be invariably

mentioned.

i. PRICES: FIRM & FOR …………………………………………………………

ii. PACKING & FORWARDING: extra @ ……………… & ……………

iii. FREIGHT CHARGES: extra @ …………………… to be first paid by the firm and which shall be

reimbursed to the firm against submission of documentary evidences.

Note: In case rates are FOR Ex-Works but firm has not submitted the information at b. (i), (ii), or (iii),

their rates shall be evaluated for comparison after standard loading as decided by the purchaser,

however these shall not be payable in any eventual purchase order.

2. Insurance: To be arranged for and paid by the firm at their own cost / extra …………... against

documentary evidences.

3. Taxes & Duties:

i. CST / VAT: Extra @ ……………………against „Form ……………………….‟

ii. Excise Duty: Extra @ ………………………………...……………………………...

iii. ……………………………………………………..…………………………………………

4. Delivery: Shall be delivered within 15 days from the 7th day of date of issue of any eventual

purchase order.

5. Dispatches: The Material shall be dispatched by Rail / Road / Air / Sea.

a. In case, material is dispatched by courier, the courier should have its office at Kanpur.

b. In case dispatches being affected by Road, the material shall be dispatched from any recognized

transporter having its branch office at Kanpur.

6. Terms Of Payments: Any of the following terms of payment are to be quoted:

a. 100 % Payment after receipt and check of material at PTPS, Panki Central Store Division.

b. 100% payment against Proforma Invoice through Demand Draft/Cheque, which shall be handed

over after receipt and check of material at PTPS, Panki Central Store Division. Bank charges

shall be borne by the supplier.

Note: (i) Proforma Invoice may be considered valid after submission of Security Deposit and

Inspection Call/ Readiness of material.

(ii) Deduction on account of VAT shall be applicable in case of intra-state sales within

UP (UPVAT), as in compliance of prevailing Government Notification.

7. Material shall be supplied strictly as per tendered technical specification / composition/ size/

drawing/ sample.

8. Supplier shall submit the test certificates for composition of material for CI from government


approved test labs at the time of inspection of material. The material may be got tested by the

purchaser also at his own cost and that report shall be final and binding on supplier. In case of

failure of material, charges shall be borne by the Supplier.

9. All the test certificate of the manufacturer/ guarantee/ warrantee/ fitment/ Interchangeability

certificate & other relevant certificate shall be submitted to inspecting authority at the time of

inspection.

10. Discount: Any discount offered should be unconditional and mentioned in Part-I of the tender

itself. Any conditional discount and / or that offered in BID Part-II of the tender shall not be

considered for evaluation of tender but would be deducted in any eventual purchase order.

11. Inspection: Material shall be inspected by representative of Quality Assurance Committee,

PTPS, Panki (QAC) at firms works, prior to dispatch or at Central Stores ,PTPS, Panki as & if

required.

12. Guarantee/Warrantee: Material shall be guaranteed for 18 months from the date of supply or 12

months from the date of installation, whichever is earlier.

13. Consignee: Material will be dispatched consigned to “EE, Stores Division, PTPS, Kanpur, under

intimation to EE (CPD) PTPS, Panki and EE (BMD) PTPS, Panki and consignment shall be

opened and inspected in presence of consignee committee PTPS, Panki.

14. Bills: The Bills/ Proforma Invoice should be sent to the Executive Engineer, Store Division for

payment under intimation to EE (CPD), PTPS, Panki and EE (BMD), PTPS, Panki.

15. Security Deposit: Successful bidder shall have to deposit security @ 2 % of order value in DD

/FDR/CDR (Preferably FDR/CDR) of any scheduled bank only payable at CBI, Panki, Kanpur

issued in favour Dy. C.A.O, CFA&BO, PTPS, Panki,, within one month from the date of issue of

purchase order. In case Security Deposit is more than Rs 5000.00, it can be deposited in form of

BG of scheduled bank also, which should be valid for 12 months with claim period six months

from the date of supply, as per format given in tender specification.

16. L.D. Penalty: L. D. Penalty shall be charged @ ½ % per week subject to a maximum of 10 % of

undelivered portion of the material.

17. PBG: Supplier shall submit performance guarantee @ 10% of the order value valid for the

guarantee period and shall be released after successful performance during guarantee period.

18. Interchangeability: The supplier shall certify that the material supplied shall be interchangeable

with the existing ones.

19. Any defective/inferior quality material shall have to be replaced by the firm at their own expenses.

20. Each & every papers submitted by the bidder in Tender should be duly signed & stamped with

remark “submitted by me”.

21. Bidders are advised to visit the site of PTPS Panki for sample/ exact drawing before quoting their

rates. Sample/ Drawing may be seen from the office of EE (BMD) PTPS during any working

hour.

22. Court Of Jurisdiction: Any dispute arising against this tender / order there-of shall be subject to


the jurisdiction of competent court of Kanpur/ Hon‟ble High Court of Judicature at Allahabad.

23. If, at any stage during finalization of tender / execution of purchase order, any document,

submitted by a bidder in his bid in support of Pre-Qualifying Conditions, is found to be forged /

false, his bid is liable to be rejected , purchase order cancelled, EMD / Security deposit forfeited

and any other departmental action as deemed fit be initiated. For this purpose the contractor

shall have to produce original documents, if required, before opening of bid Part-II or after ward.

24. Bidder has to give consent to accept all the terms and conditions mentioned in the tender

specification as well as of Form „B‟ of UPRVUNL.


ANNEXURE – A

TECHNICAL DETAILS [UN PRICED BID]

[ This sheet must be filled and submitted with Bid Part-I ]

Sl.

No

.

Description of item


Quantity

Required

(in Nos.)

Quantity Offered (In Nos.)

Technical Deviation If Any

1

Gear and shaft of modified PIV set consist of

following:-




D) Output shaft with helical gear at 1 end,

No of teeth -13 with one key (1 No.)

E) MS washer .ID-32 ,OD-40 thickness -1

mm with 1 key groove

F) Motor coupling (No of teeth -39) helical

gear of PIV with 2 Way Key groove (1 No)


24 Set





4

Bush for horizontal shaft of pocket of PC

Feeder Mat – Gun metal


50 No.

5


Mat – Gun metal



16 No.













12 PF line ring MS



ANNEXURE – B

PRICED BID

[ This sheet must be filled and submitted with Bid Part-II ]

Sl.

No.

Description of item


Quantity

Required

(in Nos.)

Quantity Offered (In Nos.)

Unit Rate

(in Rs.)

Amount (in Rs.)

1

Gear and shaft of modified PIV set consist

of following:-




D) Output shaft with helical gear at 1 end,

No of teeth -13 with one key (1 No.)

E) MS washer .ID-32 ,OD-40 thickness -1

mm with 1 key groove

F) Motor coupling (No of teeth -39) helical

gear of PIV with 2 Way Key groove (1 No)


24 Set





4

Bush for horizontal shaft of pocket of PC

Feeder Mat – Gun metal


50 No.

5


Mat – Gun metal



16 No.













12 PF line ring MS



On Rs 20.00 Non Judicial Stamp Paper along with Rs 1.00 Revenue Stamp

Tender No.: CPD/ BMD /T- / 2016

Agreement

Tender Invited By : Executive Engineer,

Central Purchase Division,

Panki Thermal Power Station,

Panki, Kanpur

Tender For : Supply of Spares of PC feeder and PIV for BMD, PTPS, Panki.

Tender Notice No. & : CPD/BMD/T- /2016

Due Date & Time Due On: PART-I:

PART-II:

Name of Tenderer : ……………………………………….

……………………………………….

……………………………………….

……………………………………….

On consideration of the Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited having treated the

bidder to be eligible person whose tender may be considered, the bidder hereby agree to the

conditions, it shall not be withdrawn within three months from the actual date of opening of the Part

– II of tender, also to the condition that if thereafter the bidder does withdraw his proposal within the

said period, the Earnest money deposited by him may be forfeited to the Uttar Pradesh Rajya Vidyut

Utpadan Nigam Ltd. on the discretion of the latter.

Signed this ………………………..day of ……………., 2016

Witness:

1. Signature of Tenderer

Seal of Firm

2.


Tender No.: CPD/ BMD /T- / 2016

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Tender No.: CPD/ BMD / T- / 2016

INSTRUCTION TO TENDERER

Tenders must be submitted in two parts known as Part-I & Part-II in separate envelopes which must

be properly sealed in single envelop super scribed with Tender No. & due dates of openings.

PART-I: Super scribed as “Tender No.: CPD/ BMD / T- / 2016 Part-I [Technical Bid]” and It

should contain the Earnest Money & Tender Cost in acceptable form and Evidences

regarding pre-qualifying conditions, general information, technical particulars, Commercial

terms & conditions [Annexure-C] duly signed and deviations, if any.

PART-II: Super scribed as “Tender No.: CPD/ BMD /T- / 2016 Part-II [PRICE BID]” and it shall

contain PRICE BID ONLY in separate envelope. Rates should be quoted in Figures as well

as in Words.

A. PART-I OF THE OFFER SHOULD CONTAIN THE FOLLOWING:

a. The bidder must deposit requisite earnest money amounting to Rs. 6,300.00 [Rs. Six

Thousand and Three Hundred Only] in the shape of DD / CDR / FDR (Preferably FDR/CDR) of

any scheduled bank only payable at CBI, Panki, Kanpur issued in favour of Dy. CAO, CFA&BO,

PTPS, Panki . The bidder can also deposit requisite earnest money in the shape of BG of

scheduled bank, in the prescribed format enclosed, in case earnest money amount is more than

Rs 5,000.00.

Exemption from depositing the earnest money shall not be allowed in any case and offers

not accompanied with requisite earnest money in prescribed form would be summarily

rejected.

b. As the tender documents are downloaded from the internet, Part-I of the bid must also be

accompanied with “tender cost plus U. P. VAT” in shape of DD payable at Panki, Kanpur issued in

favour of Dy. CAO, CFA&BO, PTPS, Panki, otherwise the bid shall not be considered for further

processing.

c. Documents in support of pre-qualifying conditions of the tender specification.

B. PART-II SHALL CONTAIN PRICE BID ONLY

Note: Part-II shall be opened on a separate date publicly, only of those bidders who fulfill all

the pre-qualifying conditions of this tender.

GENERAL CONDITIONS

1. The envelope containing Part-I shall be opened publicly on the due date of opening.

2. Where a bidder has not furnished complete information / documents which are required in part-I,

part –II [price bid] cover may not be opened.

3. The bid, containing Bid PART-I and Bid PART-II must be received on or before the due date of

opening of Part-I, up to 14:00 Hrs.

4. In case, due date of opening happens to be a holiday, the tender shall be opened on the next

working day.


5. Intending bidders are advised to see the sample of each item at plant site before quoting rates of

tendered items. The contact person for arranging the sample and for queries in respect of

specifications is the Executive Engineer,

6. Tenderer sending their tender by mail will do so solely at their own risk and responsibility. This

office shall not be responsible for any delay in this regard, whatsoever.

7. Quantity Offered: The bidder shall clearly mention the quantity offered against the specified

quantity of purchase. However the supply order may be divided on the basis of item wise L-1 rates.

8. Material composition of the tendered item may be got tested from any reputed laboratory if Nigam

wishes to do so. Charges for the material composition testing shall be borne by the Nigam. The

sample for the same shall be drawn in presence of the user & supplier.

9. Consignee: The Executive Engineer, Central Stores Division, PTPS, Panki.

10. Rejection of Offer: Nigam reserves the right to reject any or all offers without assigning any

reason thereof to the participants. This office may revise the quantity of material at any stage and it

will be communicated to the firm.

11. The tenderer shall have no right to issue addendum to tender documents to clarify, amend,

supplement or delete any of the conditions, clause or items stated there in.

12. In case of a tie (same rate quoted by two or more bidder) in quotations for a particular item, the

decision to accept/reject the rate for that item shall be reserved with Nigam.

13. Overwriting / use of whitener may reject the tender. Any cutting should be verified with full

signature of the bidder. Should there be any variation between the rates indicated in figures and

words, the rates quoted in words shall be considered. However, the decision to accept/reject such

offer by Nigam shall be final and binding on the tenderer.

14. No contents / figures / any other entries should be blocked or deleted while submitting the

photocopies of documents; otherwise such documents shall not be considered / accepted for

evaluation.

15. All documents submitted should be legible and self attested giving remark “SUBMITTED BY ME”

by Authorized Signatory with seal of the company. Documents not having such remark / illegible may

not be considered / accepted for evaluation

EXECUTIVE ENGINEER (CPD)












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