PARCC Computer-based Testing; Administration Training for Test Administrators

1PARCC Computer-based Testing; Administration Training for Test AdministratorsWelcome to: PARCC Computer-based Testing; Administration Training for Test Administrators. This module covers policies and procedures specific to Computer-based testing for Test Administrators and Proctors.

If your LEA or school is administrating paper-based testing instead, please view the PARCC Paper-based Testing; Administration Training for Test Coordinators training module which is posted at https://parcc.tms.pearson.com/.

Role-Based Key2Each Training Module displays user key role icons in the lower right-hand corner of each screen. This allows you to quickly identify if the content of the screen is appropriate for your user role.

Role-Based Codes

LEA Test Coordinator School Test Coordinator Test Administrator/Proctor LEA and School Technology Coordinator Accommodations Coordinator

Understanding where to find available material is key to successful training, so we created a key to help identify which materials are appropriate for each role.

These color coded icons will identify material relevant to each role throughout this training. For example, if you see a blue square with initials TA, content is applicable to Test Administrators and Proctors.

This PARCC Computer-based Testing; Administration Training for Test Administrators module is applicable to Test Administrators.

Note: roles within your organization may differ, these are suggestions to help identify training needs.2Purpose3 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccessnext Managing Test Sessions Tasks to Complete Before, During, and After Testing Resources Support

Lets begin by discussing the purpose of this module.Purpose4By the end of this training module, users will better understand:PARCCs most commonly used acronyms;State-by-State Appendix;Test schedule and testing times;Security policies and protocols ;Tasks to complete before, during, and after testing; andAvailable resources and options to receive support.

The purpose of this training module is to discuss the steps to prepare, implement, and complete the 2014-15 PARCC Assessments for Computer-based Testing.

By the end of this training module, you will have a better understanding of:PARCCs most commonly used acronyms; Policies found in the state-by-state appendix;Test schedule and testing times;Security policies and procedures to be followed;Tasks to be completed before, during, and after testing; and Available resources: such as accessibility features and accommodations manual, available training materials, and support.

This training may be viewed by all district and school personnel involved in the PARCC assessments, and will be particularly helpful to Test Administrators and Proctors.

Commonly used PARCC Acronyms5*Note: District Test Coordinators will be referred to as LEA Test Coordinators throughout this presentation.

Acronym NameAcronym NameCBT Paper-Based TestPBA Performance-Based AssessmentCCR College and Career ReadyPBT Paper-Based TestCCSS Common Core State StandardsPNP Personal Needs ProfileELA English Language ArtsSEA State Education AgencyELA/L English Language Arts/LiteracySRI Student Registration ImportEOY End of Year AssessmentSTC School Test CoordinatorLEA Local Education Agency TA Test AdministratorLP Large PrintTAM Test Administrator ManualLTC* LEA/District Test CoordinatorTCM Test Coordinator ManualPARCC

Partnership for Assessments of Readiness for College and Careers

These acronyms are referenced alphabetically. Please review and become familiar with these commonly used terms.

For example, click on STC, and notice this is the acronym for School Test Coordinator. Continue to view any acronyms and then press Next to continue the training.

Please note that, going forward, the District Test Coordinator will be referred to as the LEA Test Coordinator or LTC. PBA Test Administration Flowchart6

Note: This diagram illustrates grades 6-8.

The Spring Administration of the PARCC assessments includes two separate test administration windows: the Performance-Based Assessment (PBA) and the End-of-Year (EOY), both of which will be administered in paper-based and computer-based format. The PBA administration occurs after approximately 75 percent of instructional time is complete. The EOY administration occurs after approximately 90 percent of instructional time is complete.The student must participate in both PBA and EOY to be tested on the full range of applicable Standards. Each test administration is comprised of multiple units, and, with certain mathematics units, there are separate sections. This figure shows the different components of the Spring Administration of PARCC assessments .

Notice how the PBA administration branches out into two sessions: English Language Arts/Literacy and Mathematics. ELA/Literacy includes three units that focus on writing effectively when analyzing text. These units must be scheduled in the following order: Literary Analysis, Research Simulation, and Narrative Writing. Math includes two units that focus on applying skills and concepts and understanding multistep problems that require abstract reasoning, precision, perseverance, and strategic use of tools. These units must be scheduled in the following order: Unit 1 then Unit 2. In grades 6 8 and high school, Unit 1 of the test includes two sections, the first taken without the use of a calculator and the second with the use of a calculator. Refer to the tables in the Test Coordinator Manual for unit guidelines

For both ELA/Literacy and Math, units must be scheduled in the specified order. EOY Test Administration Flowchart7

Note: This diagram illustrates grade 7 and high school.

For the EOY administration, students will demonstrate their acquired skills and knowledge by answering selected-response questions.

The EOY administration branches out into two sessions: English Language Arts/Literacy and Mathematics. ELA/Literacy for EOY includes one unit for grades 3-5 and two units for grades 6 8 and high school that must be scheduled in the following order: Unit 1, and then Unit 2. EOY Math has the same flow as the PBA administration. It includes two units and must be scheduled in the following order: Unit 1, and then Unit 2. In grade 7 and high school, Unit 1 of the test includes two sections, the first taken without the use of a calculator and the second with the use of a calculator. Refer to the tables in the Test Administrator Manual for unit guidelines.

For both ELA/Literacy and Math, units must be scheduled in the specified order. Test Schedule82015 Spring Testing Windows for Computer-based Testing

PBA March 2-March 27EOY April 27-May 22 (grades 3-8)EOY April 20-May 15 (grades 9-11)It is the Test Administrators responsibility to understand the testing schedule.

Test windows differ by state. Check with your state for more information. If you have any questions about your states testing dates, please refer to your state policy under the Testing Window section of the Test Administrator Manual. Test Schedule9

Test windows differ by state. Check with your state for more information. If you have any questions about your states testing dates, please refer to your state policy under the Testing Window section of the Test Administrator Manual. Guidelines for Administration Time10Guidelines for Administration Time

TaskTime to be Allotted for an AdministrationPreparing for testing (includesreading instructionstostudentsandansweringquestions)10 minutesDistributing test material 5 minutesUnit testing time6090 minutes*Completing end-of-unitactivities,includingclosingunits, collectingtestmaterials, and administering a student survey (after EOY only)515 minutes*Depending on unit and subjectreferto Unit Guidelines and Schedule table in the Test Administrators Manualfor each Unit Time.

PARCC assessments are timed tests, and no additional time may be permitted (with the exception of an extended time accommodation). The Administration Time includes: preparing for testing, distributing test materials, unit testing time, and completing end-of-unit activities. Unit testing time is the amount of time allowable for any student who needs it and the amount of time that must be provided to complete the unit. Use the Unit Guidelines and Schedule found in the PARCC Test Administrator Manual, located on the PearsonAccessnext Support page to find specific times for each Unit.

Guidelines for Administration Time11Guidelines for Administration Time (continued)

Provide all students with the entire amount of Unit Testing Time.Once the Unit Testing Time has elapsed, the unit must end.A student may be allowed an extended time accommodations only if listed in his or her IEP, 504 Plan, or EL Plan.Refer to your School Test Coordinator for which script option to read regarding what is allowed if students finish early.

Schools must provide all students with the entire amount of unit testing time and must schedule accordingly. A new unit cannot be started until all students in the session are finished or until unit testing time has elapsed.

If all students have completed testing before the end of the unit testing time, the unit may end. Once the unit testing time has been reached, the unit must end, except for students with extended time accommodations.

An extended time accommodation is allowed only if it is listed in his or her IEP, 504 Plan, or EL Plan. Since a new unit cannot be started until all students in a session are finished or until unit testing time has expired, it is recommended to test students with an extended time accommodations separately.

Refer to your School Test Coordinator for more information about which script option to read and what students are allowed to do if they complete a unit early.

If you are providing an Extended Time Accommodation, work with your School Test Coordinator to implement this accommodation appropriately.Make-Up Testing12Make-Up Testing

Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing.Students are not allowed to return to any portion of the test they have already completed.Test security and administration protocols apply.Units may be taken out of order for make-up testing only.* Note: all units must be scheduled in sequential order.

Students who are not tested on the regular administration date should participate in make-up testing. This includes students who are absent or become ill during original units and students who are affected by classroom, school, or technical interruptions. Students may be allowed to complete that test on a different day. The Test Administrator involved in make-up units should not allow students to go back to any portion of the test they have already completed. Tests will automatically resume at the exact point where a student exited. Test Administrators must closely monitor make-up testing to ensure students do not return to questions they have already answered. The test security and administration protocols also apply to make-up testing.For make-up testing only, a student may skip a unit to be able to test with his/her testing group. The student will then make-up missed units.Refer to the PARCC Test Administrator Manual located on the PearsonAccessnext Support page for information about make-up testing.

Guidelines for Breaks13Breaks

Between units, scheduled breaks should occur.

During a unit, stand-and-stretch breaks may be permitted at the discretion of the Test Administrator. Example EOY (ELA/L Administration):8:00 a.m. 10:00 a.m.Unit 110:00 a.m. 10:15 a.m.Scheduled Break10:15 a.m. 12:15 p.m.Unit 2

Students must be supervised at all times during breaks, including breaks between units.

Between units, scheduled breaks should occur. During these scheduled breaks, students are permitted to go to the restroom, get up to stretch, and get a drink. During a unit, a classroom may take one stand-and-stretch break of up to three minutes at the discretion of the Test Administrator. Unit time should be adjusted by no more than three minutes.

As a reminder during these breaks for computer-based testing, it is recommended that visual blocks be applied to the students computer screen (e.g., turn off the monitor, tape folders to the screen); do not have students use computer functions to exit and resume the test. Students should not talk, use electronic devices such as cell phones, play games, continue to interact with the test, or engage in activities that may violate the validity of the test.

Steps to prepare for PARCC Computer-based Tests:Manage and monitor Test Sessions in PearsonAccessnextStart test sessionsUnderstand the active testing status indicatorsManage test interruptionsUnderstand how a student should exit a testResume students testCompleted and Marked Test Complete statusStop Test SessionsInformation on how to complete these activities will be found in the PearsonAccessnext Training Module

PearsonAccessnext14

14Test sessions are virtual groupings of individual students who will take the same test at the same time and place. Within PearsonAccessnext test sessions, School Test Coordinators may need to view or edit test session details; add, remove, or move students; and add or change the test form assigned to students. Test sessions will be used to generate and print Student Testing Tickets and seal codes.

Scheduling a date and time is primarily for planning purposes. A test session will not start until Test Administrators click Start on the Session Details screen. Test Administrators are not bound by the date and time selected for a test session. Before a test session is started the date and time can be updated.

Before students can begin testing Test Administrators will need to log in to PearsonAccessnext with their user account and manually begin the test session. This will put students test in an Ready status. After a session is started, you can monitor the real-time status of students by refreshing your browser. Students will use their Student Testing Ticket that contains the TestNav URL and login information to start testing. Their status indicator will then show as Active on the Test Administrator's Session Management screen in PearsonAccessnext. If a students test session is in an Exited status in PearsonAccesssnext a student can be resumed in the Resume Students Test in PearsonAccessnext.If a student exits TestNav (either unintentionally or intentionally) before completing a test, the Test Administrator must Resume the students test before the student can continue with same test. Verify that TestNav is shut down for a student before attempting to resume the student in the administrative site. When Test Administrators click Resume, they are resuming the students test from the point at which the test was interrupted. The system will upload any test responses that the student entered after the interruption that were saved.There are two ways students should stop a test session: Once the student reaches the end of the unit, but not ready to officially submit their final test administration responses, the Test Administrator should have the student EXIT. If the student has completed all units and the test administration is complete, have the student Submit the test. To restart a test session, the Test Administrator must set the test session to Resumed status within PearsonAccesssnext. Once the test has been unlocked, the students may proceed to use their Student Testing Ticket and log into TestNav with their login credentials. Tests will automatically resume at the exact point where a student exited. Test Administrators must closely monitor testing sessions to ensure students do not return to questions they have already answered.If a test is in a Complete status this indicates that the test has been submitted by the student through TestNav and the data has been processed. A Marked Complete status indicates that the Test Administrator marked the students test complete because the student will not return to finish the test. If a test is in a Complete and Marked Complete status, it cannot be reopened.A Stop status id performed by the Test Administrator or School Test Coordinator and indicates a session as completed. This housekeeping activity cannot be set until all students tests are in a complete or marked complete status.

Note: Refer to PearsonAccessnext Training Module located at http://parcc.pearson.com for instructions on logging into PearsonAccessnext and performing the tasks described in this section.

15PearsonAccessnext

15PearsonAccessnext is a management system. Access is based on your user account role type, meaning you will only see the data and perform only those tasks for which you have been authorized. Based on your role and add-on role in the system, you may do one or more of the following: Create and manage organizations, participation, and staff accountsManage student registration for testingOrder additional materialsTrack test material shipments to and from Pearson

The PARCC PearsonAccessnext website is located at http://pearsonaccessnext.com/

Initial state user accounts will be set up by Pearson based on information provided by each PARCC state. All other accounts are created by state, district, or school staff; please note school staff accounts cannot create accounts for district staff and district staff cannot set up accounts for state staff. Each new user will receive an email notification when his or her user account is created. To ensure users receive emails, have your IT department add @pearson.com and @support.pearson.com to your email systems whitelist.

NOTE: The link in your initial user account setup email can only be used once. Therefore if you forget your password, you will need to request it again through the Forgot Password feature.16PearsonAccessnext Home Page

Once logged in, you will notice several functionalities within PearsonAccessnext. On the Home Page, you will see two banners. These banners will remain on your screen as you navigate through each page of the PearsonAccessnext system.

The first banner hosts:The PearsonAccessnext icon. This hyperlink will take you back to the home page at any point in the system. Moving to the right of the icon, you will see a flag. When this flag is red, it indicates student errors or warnings for your organization in the system. To resolve these warning messages, click on the flag icon. This will take you to the Students page and students with the warning will be shown in your results. Click on the information icon to find the students details. Here, you will notice the errors on the Test Administration Registration tab. Click this tab. Multiple Critical Warning messages are shown. You will need to scroll down the page to find each message. In this example, the student is missing multiple required fields. Note that only users with the Sensitive Data Add-on Role will be able to resolve Critical Warnings. You must edit this students profile in order to resolve this warning message. Lets go back home. Select the PearsonAccessnext icon.To the right of the flag you will find a dropdown box that identifies the test administration and the current organization into which you are logged in. As you work between test units or organizations, you will need to log in to each by using these two features. To change the test administration or organization, click on the field and a selection box will appear. Select the appropriate test administration or organization you would like to work in. If you are a large organization, a search feature is available in the Organization dropdown menu. You may enter a name or organization code to search for a particular organization. Note: Only organizations your user account is tied to will show in the selection menu. Lastly, in this first banner you will see a person icon. This is where you can log out of the system or view account information detailing your user information, roles, and organizations. You may also update your password. 16

17PearsonAccessnextHome Page

The home page also provides two ways to navigate through the systems administrative features. We already reviewed the first found on the second banner of the PearsonAccessnext website: Home, Setup, Testing, Reports, and Support. The second is found on the main content of the homepage.

Click on the dropdown menu for Setup. You will see:Import/Export data import and edit data filesStudents create and manage student registration informationOrganizations create and manage organization details such as editing organization information and contactsUsers create and manage staff accounts in your organizationOrders & Shipment Tracking order additional materials for paper based testing

Under Testing, you will see Students in Sessions, Sessions, Student Tests

The Reports dropdown menu will feature the following report categories: Operational Reports and Published Reports.17PearsonAccessnextOnline Testing Management18

Clicking on the Sample Session in the Session List, will allow you manage the session.

Note the green Start button. Clicking this button will start the session. Once a session is started this button will change to a red Stop button.

The Download Resources menu allows you to open a new window or tab in your browser to view Seal Codes, Scheduled Sessions, and Student Testing Tickets.

The Update Cache button will begin the process of downloading test content to your Proctor Caching machine.

The Refresh button allows you to refresh content on the web page itself, if needed.

At the bottom of the screen the list of students in the selected session will display. Our sample student is displayed here with a Student Test Status of Ready. A Session Roster with a list of all of the students in the session is available under Reports.

18PearsonAccessnextOnline Testing Management19

When multiple sessions are added to the Session List, you can click Combined View to display all session details on one page. This allows you to easily monitor students and to start and stop all sessions at once.19PearsonAccessnextOnline Testing Management20

The Selected Tasks menu will allow you to Mark selected students Complete and Resume them.

The Undo Student Test Submission is not available to most users and is usually reserved for Pearson and or State level users.

You can also Add, Remove, and Move selected students.

Manage Student Tests allows you to make changes to a selected students test assignment.

20At least one week before Testing:Attend training to review policies and instructions for test administration.Sign a Security Agreement.Prepare to administer accommodated tests, if necessary.Arrange for school supplied materials.Participate in the Infrastructure Trial, if applicable.Administer the computer-based Sample Items and Tutorials.

One Day before Testing:Ensure you can access PearsonAccessnext.Prepare the testing environment.

21Tasks to Complete Before TestingTest Administrators and Proctors Must Prepare for a Test Administration

At least One week before testing:Test Administrators and Proctors must read and be familiar with the content and instructions contained in the Test Coordinator manual and attend the training led by the School Test Coordinator to prepare for test administration and review responsibilities. After meeting with the School Test Coordinator, Test Administrators and Proctors should have a complete understanding of the testing schedule, including the plan for make-up testing; assignment of students, including those who require accommodations and/or accessibility features; security plan; Chain-of-Custody of test materials protocol; and expectations for active proctoring. Sign the Security Agreement and submit it to the School Test Coordinator.If administering accommodations, Test Administrators should receive and review the list of their students requiring accommodations and plan accordingly for space, procedures, and materials. Also, be aware that some testing accommodations require a Test Administrator to view, read, or transcribe test content or student responses. It is your responsibility to verify that you have received all necessary materials before testing begins. Remember that all test materials are secure and may not be released, copied, or duplicated in any way.Arrange to have a sufficient supply of pencils and scratch paper for student use one week before testing. If applicable, your School Test Coordinator will instruct you on how to participate in the Infrastructure Trial.It is highly recommended that all students who will participate in the online PARCC assessments for computer-base testing first practice with the TestNav 8 Tutorial, Student Tutorials, and Sample Items and Practice Tests. The TestNav 8 Tutorial guides students and educators on how to navigate through the computer-based testing platform and explains the available tools such as navigation buttons and mathematics/accessibility tools. Student Tutorials provide instructions to students on how to use each item type in the assessment. Sample Items are additional practice items. However, these will not provide instruction on the use of each item type. They are available in certain grade bands. Practice Tests will provide a sample test experience. These practice tests are available in 3 different formats: Paper-based, Web-based, and as a form in PearsonAccessnext, which can be used in a schools infrastructure trial. Your School Test Coordinator will communicate a schedule for administering these tools to students.

Tasks to Complete Day of Testing22Test Administrators Activities, the Day of Testing:

Receive test materials. Note: PBA ELA requires headphonesManage test sessions in PearsonAccessnext Read the appropriate script.Distribute test materials to students.Help students log in to TestNav.Keep time.Supervise and monitor test activity.Provide breaks, if applicable.Report testing Irregularity or security breaches.Troubleshoot computer-based testing issues.

On the day of testing, Test Administrators should receive test materials from the School Test Coordinator and track receipt using the Computer-based Chain-of-Custody Form. Test Administrators must also document the return of all test materials to the School Test Coordinator, immediately after testing. Test materials include Student Testing Tickets, Seal Codes, Mathematics Reference Sheets, pencils, blank scratch paper, calculators, Mathematics tools, headphones, students testing schedule, and roster or list of students to whom you are administering the test.Manage test sessions in PearsonAccessnext. When ready to begin, start each session and monitor students. Please reference the Student Statuses in PearsonAccessnext section of the Test Administrator Manual to find activity statuses for each students session. You may also view the PearsonAccessnext Training Module located at https://parcc.tms.pearson.com to understand steps on starting and monitoring student sessions. Once students arrive and are seated, Test Administrators are required to adhere to the scripts provided in the Test Administrator Manual. Read word-for-word the bold instructions in each Say box to students. Text that appears outside the box includes directions for the Test Administrators to follow and should not be read to students. You may repeat any part of the scripted directions as many times as needed while you are delivering the script. Directions may be provided in a students native language, if providing an accommodation to an English Learner. Test Administrators are permitted to clarify only general administration instructions after reading the script word-for-word. No part of the test may be clarified, nor can assistance be provided to the student during testing.When instructed to do so while reading the administration scripts, distribute the appropriate test materials, including scratch paper. For each unit, instruct students to print their names on the scratch paper in order to account for all testing materials. After confirming all students have the correct Student Testing Ticket, instruct students to navigate to TestNav and instruct them to type the username and password found on the bottom of their Student Testing Ticket into the appropriate fields on the login screen. Please see the Log Students into TestNav section of the Test Administrators Manual for details on how to use the Student Testing Ticket to log students into TestNav. Keep accurate time for each unit. Remember that failure to provide the correct amount of time may result in test invalidation. Follow your State policy for more information on how to instruct students after the unit time has been completed, including materials permitted after testing, such as recreational books.During testing, be an active proctor by circulating around the room and checking to see that students are following the test instructions, working independently, and that students desks are free of any prohibited materials. Test Administrators may redirect a students attention to the test without coaching or assisting the student in any way. Examples include providing a redirection as part of a classroom management plan or providing a visual cue to the student to remain on task.The Test Administrator has the authority to dismiss any student for misconduct, following school protocol. If student misconduct warrants dismissal, collect the students test materials and dismiss the student from the exam room. If applicable, provide breaks by following the procedures in the Test Administrator Manual.Report any testing irregularity or security breach to the School Test Coordinator. If a student testing device is experiencing technical problems during a test, such as freezing, error messages, or blank screens, that prevents the student from normal continuation of testing, the Test Administrator should troubleshoot these issues. Guidance for Troubleshooting Computer-based Testing is found in the Test Administrator Manual.

Guidance for Troubleshooting Computer-based Testing23When a technology disruption affecting a single student occurs, Test Administrators should follow these steps:Note the time of the disruption.Follow procedures on troubleshooting and support.If issue persist move the student to another testing device.Document the situation in writing.When a technology disruption affecting multiple students occurs, Test Administrators should follow these steps:Pause testing.Note the time of the disruption.Follow procedures on troubleshooting and support.Resume testing.Document the situation in writing.

When a technology disruption affects a single student:Note the time of the disruption;Follow the procedures outlined by your school on who to contact or troubleshooting guidance. Note:Error codes for TestNav and guidance for resolving computer-based testing issues can be found in the TestNav 8 User Guide.Technology Coordinators and Test Administrators must not take photos of error screens.If the issue cannot be resolved in a timely manner without disruption to the other students testing, the student should be moved to another testing device, and given time to account for any delay caused by the error and the switch in devices.If no alternate device is available, the student should be dismissed from the testing session and resume the test on a functioning device as soon as possible on the same day. The student may not return to any section of the test he or she has already completed, and must be given the amount of time remaining in the test unit when the technical problem occurred.Document the situation in writing. Refer to Appendix C for your states policy about reporting a testing irregularity.When a technology disruption affects multiple students:Pause testing in the room until the problem is resolved.Note the time of the disruption so that the remaining time for the unit can be calculated.Follow the procedures outlined by your school on who to contact or troubleshooting guidance. Note:Error codes for TestNav and guidance for resolving computer-based testing issues can be found in the TestNav 8 User Guide.Technology Coordinators and Test Administrators must not take photos of error screens.Once the issues are resolved, prepare students to resume testing for the continuation of the unit:Test Administrators must resume students tests in PearsonAccessnext before the students can continue with the same test; refer to resuming a test in PearsonAccessnext Online User Guide.Test Administrators must inform students how many minutes remain in the unit.Test Administrators must write on the board the updated start time and stop time of the unit.Document the situation in writing. Refer to Appendix C for your states policy about reporting a testing irregularity.

During Testing: Security Breaches24Monitoring and Reporting Security Breaches and Testing Irregularities

All instances of security breaches and testing irregularities must be reported to the School Test Coordinator, and subsequently, the LEA Test Coordinator, immediately. The Form to Report a Testing Irregularity or Security Breach must be completed within two school days of the incident.And remember, you should be prepared to provide a written statement of the incident to your School Test Coordinator should a security breach or testing irregularity occur.

Testing irregularities and test security breaches must be immediately reported to your School Test Coordinator, and a written report of the incident must be submitted within two school days. Refer to your state policy for your state procedure for reporting test irregularities.

Any action that compromises test security or score validity may be classified as a security breaches or test irregularity. The following are examples of test security breaches; see theTest Coordinator Manualfor more examples.use of prohibited electronic devices, coaching students during testing, andcopying or reproducing any part of the passages or test items or any secure test materials or online test forms.

Please reference the Test Administrator Manual for more examples.During Testing: Safety Threats and Severe Weather25Safety Threats and Severe WeatherTest Administrators and Proctors must:

Note the time of the disruption.Secure test materials as specified in your School Security PlanUpon return, prepare students for the continuation of the unit.Report a Testing Irregularity or Security Breach*.

* Check your state policy in the PARCC Test Coordinator Manual for state-specific procedures for reporting severe weather and safety threats.

In the event that there is a building evacuation, lockdown, or school closure during testing, Test Administrators and Proctors should be trained on what to do. If the lockdown of the school or district building causes testing to be delayed, altered, or cancelled, Test Administrators and Proctors must:Note the time of the disruption so that the remaining time for the unit can be calculated.Secure test materials as specified in your School Security Plan.Upon returning to the testing room, prepare students for the continuation of the test unit, inform students of the remaining time, and write the updated unit start and stop times on the board.Report the testing irregularity or security breach according to your states policy in Appendix C of the Test Administrator Manual.Refer to Appendix C of the Test Administrator Manual about reporting a Testing Irregularity or Security Breach.

Tasks to Complete After Testing26After Testing the PARCC Assessment

Collect materials and return to the School Test Coordinator.Test Administrator ManualStudent Testing TicketsSeal Codesschool-supplied mathematics reference sheets and calculators (if applicable)used and unused scratch paperheadphonesReport accommodations usage and missing materials to the School Test Coordinator.Stop Test Sessions in PearsonAccessnext.Complete a Test Administrator Survey after each administration.

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

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The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

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The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

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The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

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The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Math Tools31

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security32

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security33

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security34

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security35

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security36

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security37

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security38

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security39

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Test Security40

The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students names are written on scratch paper to help account for all testing materials. In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status. After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

Administrative ConsiderationsSchool based teams (including IEP, 504, or EL teams as appropriate) may determine if any student requires any of the following test administration considerations: Small group testing Frequent breaks Time of day Separate or alternate location Specified area or seating Adaptive and specialized equipment or furniture41Script: Students are generally tested in their regular classroom or computer lab following the test administration schedule for the grade and content area being administered. However, the School Test Coordinator has the authority to schedule students in testing spaces other than regular classrooms, and at different scheduled times, as long as all requirements for testing conditions and test security are met as set forth in the Test Administrator Manuals. These types of decisions may be considered if they benefit students; for example, if students are distracted in large group settings, a decision may be made to test them in small group or individual settings.

Administration considerations are assigned by school-based teams regardless of the students status as a student with a disability or an English learner. The term school-based team includes an IEP team, 504 plan coordinator or EL educators/team, but it also includes any group of school staff who know the students needs for assessment.

Please note: IEP teams, and 504 and EL educator/coordinators may still wish to document administrative considerations in a students IEP, 504 Plan, or EL Plan (if used by the state).

41Types of Accessibility Features and Accommodations42Script: Three levels of support are available to provide access to the PARCC assessments. Features for All Students: On the PARCC assessments, accessibility features are tools or preferences that are either built into the assessment system or provided externally. Accessibility features are intended to benefit a wide range of students, and are available to any student at his or her discretion during testing. Examples of available features include highlighters, audio amplification, line reader, magnification, and blank paper. Note: Since accessibility features can be used by any student who is taking the PARCC assessment, they are not classified as accommodations.

Accessibility Features (identified in advance): A relatively small number of students will require additional accessibility features due to their specific needs. In order for a student to have access to these accessibility features, the features must be indicated in a students Personal Needs Profile (PNP) and activated in PearsonAccessnext. These tools are available to any students, but may require more intensive planning and support during administration. The student then can choose to use the tool in the test once it is made available to them. Examples of these accessibility features include masking cards, human reader or text-to-speech for Mathematics assessments, and color contrast/color overlays.

Accommodations: These are adjustments to the test setting, test format, or test administration procedures that provide equitable access for Students With Disabilities (SWD), students who are English Learners (EL), and students with disabilities who are also English Learners. Examples of accommodations on the assessment include extended time and word prediction software on an external device. Some accommodations have additional guidance for appropriate selection.

All information on these levels of support can be found in the PARCC Accessibility Features and Accommodations Manual.42Accessibility Features for All StudentsAccessibility Features for All StudentsComputer-Based TestingPaper-Based TestingAudio AmplificationAuditory AidsBlank Paper Blank PaperEliminate Answer ChoicesVisual Aids/OrganizersFlag Items for ReviewVisual Aids/OrganizersGeneral Administration Directions ClarifiedGeneral Administration Directions ClarifiedGeneral Administration Directions Read Aloud and Repeated as NeededGeneral Administration Directions Read Aloud and RepeatedHighlight ToolHighlighterHeadphones or Noise BuffersHeadphones or Noise BuffersLine Reader ToolLine Reader (Straight Edge)Magnification/Enlargement DeviceMagnification/Enlargement Device43Script: Accessibility features on paper-based assessments are similar to accessibility features embedded in the online testing platform, TestNav 8.

A list of these accessibility features and how to use them during the test administration are found in the PARCC Accessibility Features and Accommodations Manual located on the PARCC website at http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual. 43Accessibility Features for All StudentsAccessibility Features for All StudentsComputer-Based TestingPaper-Based TestingNotePadScratch PaperPop-Up GlossaryGlossary in FootnotesRedirect Student to TestRedirect Student to TestExternal Spell Check DeviceExternal Spell Check DeviceWriting Tools in TestNav: Bold, Italicize, Underline, BulletBold, Italicize, Underline, Bullet with Writing Instrument44Script: This list is a continuation of the available accessibility features for all students.

Next, we will review this list in detail, including the administration guidelines for each feature.

44Accessibility Features Identified in AdvanceAccessibility Features (for all Grades/Courses)Answer Masking Color ContrastText-to-Speech for the Mathematics Assessments (CBT only)*Human Reader or Human Signerfor the Mathematics Assessments*45Note: these accessibility features must be identified in advance and enabled in PearsonAccessnext for the computer-based administration, and prepared in advance for paper-based testing.* Information on the selection of this accommodation & the notation is available in the Accessibility Features and Accommodations Manual.. Script: A list of accessibility features identified in advance, and how to use them during the test administration, are found in the PARCC Accessibility Features and Accommodations Manual located on the PARCC website at http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual.

In the next few slides, we will review this list in detail, including the administration guidelines for each feature.

4546Personal Needs Profile (PNP)What student information is collected and where?

Embedded Accessibility features, identified in advance, that need to be enabled (via PNP File Layout/User Interface). Embedded Accommodations that need to be enabled (via PNP File Layout/User Interface). Externally-provided accessibility features, identified in advance, and accommodations (via PNP File Layout/User Interface). Hard copy accommodated editions that required advance shipping (via Student Registration File).

Script:Prior to the assessment, student information should be collected so students receive the appropriate accessibility features and accommodations on testing day. This information includes:Embedded accessibility features in the TestNav 8 online platform that need to be enabled for students during administration (e.g., color contrast [background/font color], text-to-speech for mathematics, etc.) This information is indicated in the PNP File Layout or User Interface. Embedded accommodations in the TestNav 8 online platform that need to be enabled for students during administration (e.g., ASL, closed captioning, text-to-speech for ELA/Literacy, etc.) This information is indicated in the PNP File Layout or User Interface. Externally-provided accessibility features identified in advance, and accommodations for students with disabilities and English Learners. This information is indicated in the PNP File Layout or User Interface. Hard copy accommodated forms that require advance shipping (Braille Edition, Paper-based Edition, Large Print Edition, etc.). This information is indicated in the Student Registration File. 47Personal Needs Profile (PNP)Frequent BreaksSeparate/Alternate LocationSmall Testing GroupSpecialized Equipment of FurnitureSpecified Area or SettingTime of DayAnswer MaskingColor ContrastText-to-Speech for Mathematics Human Reader or Human Signer for MathematicsASL VideoAssistive Technology (AT) Screen Reader ApplicationClosed Captioning for ELA/L Human Reader or Human Signer for ELA/L Refreshable Braille Display for ELA/LTactile Graphics Text-to-Speech for ELA/L Answers Recorded in Test Book

Braille ResponseCalculation Device and Mathematics ToolsELA/L Constructed ResponseELA/L Selected Response or Technology Enhanced ItemsMathematics ResponseMonitor Test ResponseWord PredictionGeneral Administration Directions Clarified in the students Native Language (by test administrator)General Administration Directions Read Aloud and Repeated as Needed in the students Native Language (by test administrator)Mathematics Response ELTranslation of the Mathematics Assessment in Text-to-SpeechTranslation of the Mathematics Assessment OnlineWord to Word Dictionary (English/Native Language)Extended Time Script:This is a sample of the fields found in the PNP file. Please look to the Personal Needs Profile Field Definitions document found on the Support page of PearsonAccessnext.

Resources Support Page48

Within the Support page of PearsonAccessnext, there are multiple resources available that you can access.

The Support page provides a range of support options, including organization of for Resources Categories, such as Manuals and Documents, Training, and more. These documents are searchable by keywords. Links to Top Resources are also avaible such as the PearsonAccessnext Online User Guide and Training Modules. You can also find information about how to contact PARCC Support if you have a question.

This page is found in PearsonAccessnext. Click on Documentation within the Support icon.

48Resources Training Center49The Training Center is found at: http://parcc.pearson.com/pearsonaccess/

Select the green PearsonAccessnext dropdown menu and select Training.Enter your user ID and password, and then click Sign In to go to the Training Center.

49The PearsonAccessnext Training Center allows you to practice without affecting the live data for testing activities. For instance, LEA Test Coordinators can create sample students or practice placing an additional order or Test Administrators can practices managing test sessions.

The Training Center is found at http://parcc.pearson.com/pearsonaccess/. When you select Training, notice that the Training Center has a brown theme, while the production site has a blue theme.

Test Administrator Manual (TAM) for Computer-based Testing http://parcc.pearson.com/(Under Manuals and Documents)Grades 3-5 TAM User ManualGrades 6-8 TAM User ManualHigh School ELA TAM User ManualHigh School Math TAM User ManualAppendix C: State Policy AddendumTAM Training Video

Resources TAM Manuals and Videos50

All information discussed in this training module can be found in the PARCC Test Administrator Manual. ResourcesAccessibility Features and Accommodations

Accessibility Features and Accommodations Manual http://www.parcconline.org/sites/parcc/files/parcc-accessibility-features-accommodations-manual-11-14_final.pdfAccessibility Features and Accommodations Training Module:https://parcc.tms.pearson.com 51

Detailed information about PARCCs accessibility features and accommodations policies, including implementation guidance, can be found in PARCCs Accessibility Features and Accommodations Manual located at: http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual. In addition, the Accessibility Features and Accommodations Training Module is located at: https://parcc.tms.pearson.com.Contact PARCC Support for assistance with:SupportPARCC SupportOnline Support and Resources: http://parcc.pearson.com/support Call Toll Free: 1-888-493-9888 (5:00 am 7:00 pm CT, Mon. Fri.)Email: PARCC@support.pearson.com

52Accessing resourcesSetting up proctor cachingSubmitting additional ordersInquiring about shipmentsNavigating PearsonAccessnextNavigating the Training CenterManaging Student Registration DataSetting up unitsManaging user IDs and passwords

You can contact PARCC Support for assistance with:

Navigating PearsonAccessnextNavigating the Training CenterManaging Student Registration DataSetting up unitsManaging user IDs and passwordsAccessing resourcesSetting up proctor cachingSubmitting additional ordersInquiring about shipments

SupportState or LEA SupportContact your State or LEA Test Coordinator for assistance with:53Testing scheduleTesting accommodationsUnusual circumstances on test daysViolations of test securitySchool emergencies that affect testingQuestions about general testing policiesQuestions about state communications

You may also contact your State or LEA Test Coordinator for assistance with the following:

Testing scheduleTesting accommodationsUnusual circumstances on test daysViolations of test securitySchool emergencies that affect testingQuestions about general testing policiesQuestions about state communications

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