PARCC Test Coordinator Webinar Webinar.pdf · 2018-01-19 · PARCC Test Coordinator Webinar...

Whole Child • Whole School • Whole Community

PARCC Test Coordinator Webinar

Illinois State Board of EducationJanuary 17, 2018

Glossary of Terms• SIS: Student Information System – database at

ISBE – the database of record

• PAN: Pearson Accessnext – Pearson’s student database to administer the assessment

• TestNav: Pearson’s software that administers the online assessments

• PNP: Personal Needs Profile – accessibility features and accommodations used by students during the test administration

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PARCC 2018 Administration Window

March 5, 2018 to April 20, 2018ISBE will default all schools and districts to

this test window in SIS.

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PARCC Administration Manuals

*Test Coordinator Manual https://www.isbe.net/Documents/2018-Coordination-Manual.pdf

*Test Administration Manual - Computerhttps://www.isbe.net/Documents/2018-Administration-Manual-Computer.pdf

*Test Administration Manual – Paperhttps://www.isbe.net/Documents/2018-Administration-Manual-Paper.pdf

Manuals are shipped to districts/schools based on the January 26 “Testing School” enrollment in the PARCC Pre-ID file.

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https://www.isbe.net/Documents/2018-Coordination-Manual.pdf

https://www.isbe.net/Documents/2018-Administration-Manual-Computer.pdf

https://www.isbe.net/Documents/2018-Administration-Manual-Paper.pdf

PARCC Manuals• Technology Guidelines for PARCC Assessments Version 7.0

http://avocet.pearson.com/PARCC/Home#10429www.isbe.net/Documents/Technology-Guidelines-for-PARCC-Assessments.pdf

• The PARCC Accessibility Features & Accommodations Manual (AF&A 6th edition)http://avocet.pearson.com/PARCC/Home#10616www.isbe.net/Documents/parcc-access-manual-sixth.pdf

– What’s New in the 6th Editionhttp://avocet.pearson.com/PARCC/Home#17565www.isbe.net/Documents/AFA-Manual-Whats-New-6th-Edition.pdf


http://avocet.pearson.com/PARCC/Home#10429

http://www.isbe.net/Documents/Technology-Guidelines-for-PARCC-Assessments.pdf


http://www.isbe.net/Documents/parcc-access-manual-sixth.pdf


https://www.isbe.net/Documents/AFA-Manual-Whats-New-6th-Edition.pdf

PARCC Training Site (Brown Site) https://trng.pearsonaccessnext.com/customer/index.action

PARCC Bulletinshttps://parcc.pearson.com/bulletins/

PARCC/Pearson Web Sitehttps://parcc.pearson.com/

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https://trng.pearsonaccessnext.com/customer/index.action

PARCC 2018 Unit Testing Times

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www.isbe.net/Documents/2018-Spring-Unit-Times.pdf


http://www.isbe.net/Documents/2018-Spring-Unit-Times.pdf


PARCC 2018 Unit Testing Times

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www.isbe.net/Documents/2018-Spring-Unit-Times.pdf

• PARCC Test Administrator Manuals include Unit Testing Times for High School (course-based tests) for two purposes: In Illinois, these unit testing times apply to any middle school student who

may be taking the PARCC course-based test instead of the grade-based test.

The manuals are shared by other states that administer PARCC to high school students.

http://www.isbe.net/Documents/2018-Spring-Unit-Times.pdf


PARCC Training Resources

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• The number of training modules have been reduced and reworked.

• Short, topic-specific training videos are being developed.

• PARCC Call Center Improvements

PARCC Dates• January 26, 2018:

Student demographic information file (PNP information) sent to Pearson (from SIS) to order paper test material, including Pre-ID labels (for paper assessments) and manuals for all test formats. Testing windows loaded into PAN for the purpose of shipping PARCC materials (default testing window is March 5 - April 20, 2018)

• February 9, 16, 23, and 28, 2018:Student demographic information will be updated (from SIS to Pearson).

• Additional Order Window Opens Wednesday, February 21, 2018


What is New This Year



Changes to TestNav - 1• No support for iOS 9.x and earlier

– iPad 2 & iPad 3 cannot be used to test in Spring 2018. • New versions of the TestNav app (1.6.x) • New version of proctor caching software (2017.16)• Windows 10S is supported! (App in Windows Store)• Chromebooks end of life, check the site for your devices• iOS 11.1 and 11.2 are supported• Mac OS 10.13 is now supported• Chrome OS ver. 62 is now supported (63 in testing)• Current list of supported OS

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https://support.assessment.pearson.com/display/TN/TestNav+System+Requirements

https://support.google.com/chrome/a/answer/6220366?hl=en

https://support.assessment.pearson.com/display/TN/TestNav+System+Requirements


Supported Operating Systems

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Current TestNav App Versions

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Windows OS 1.6.5

Mac OS 1.6.5

Chrome OS 1.6.92 (New)

iOS 1.6.3 (New)

Android OS 1.6.5

Proctor Cache (Win & Mac) 2017.16


Changes to TestNav - 2• TTS volume control

– Students will be able to adjust volume during test– Students should still set volume on device prior to

launching a test-per instructions from Test Administrator Manual

• TTS auto-scroll – text will scroll as it is read• iOS 11.0

– Due to a security issue, iOS 11.0 will be blocked from access to TestNav

– Supported iOS versions for Spring 2018 are; 10.2, 10.2.1. 10.3.1-10.3.3, 11.1 & 11.2

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What You Should Be Doing Now• Familiarize yourself with the coordination manual.• Make sure students are listed in SIS and their PNP is updated/correct.• Make sure the software for the proctor cache machine and testing

devices is current.• Run capacity tests of hardware for online administration.• Schedule practice tests for students (especially if using the online

format).• Develop a plan for creating test sessions (for online administration).• Make sure test administrators have established and active accounts in

PAN.• Students taking a high school mathematics course?

You may edit the test code in SIS if any student will take a course-based (high school) test (i.e., ALG01, ALG02, or GEO01) instead of the default PARCC grade-based test.


Pearson Accessnext User Accounts

• Please assign staff members to their appropriate role.• Use filters to see all users

– It defaults to active users• 180 days password reset is needed • 270 days account is “Disabled” – easy to Enable

• Please delete accounts for any staff that have left the district.


Adding Users – One at a Time

• Setup– Users– Create/Edit User

• Organization• Role• First Name• Last name• Email

– Username = email

• Click Create


Adding Users – File Import• Setup

– Import/Export Data– Import/Export Data

• Click Start– User Export click Process

– Organization (col F) and Roles (col G) must be in exact format so “steal” from current file to create new users

– Columns A-G are required to create a user– You can edit J and K to “Enable” users in an update– Column A: c = Create, u = Update

• Save the file as CSV with a new name

– User Import• Browse to File (the User file you just saved)• Click Process



Changes to Pearson Accessnext (PAN)• Improved formatting of Student Test Tickets for

easier cutting

• Test administration will work like last year– Same steps: Pre-Cache, Prepare, Start, Unlock

• Submit/approve transfers with a file

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Test Sessions Are Required When Testing Online

• Test Sessions are grouped by test code (e.g., MAT03, ELA03)

• All students testing online must be placed in a test session in PAN; schools determine how many test sessions to create.

• Test Session Names can be added through the PARCC Pre-ID in SIS OR Test Session Names can be added through PAN.

Test Session Names can be created through a batch upload in SIS or PAN.21Whole Child • Whole School • Whole Community

PARCC Test Session Name• If entered into PARCC Pre-ID, SIS will transmit test session

names to PAN in order to auto-create test sessions in PAN.

• Once a test session name is sent to PAN from SIS, it may be edited only in PAN directly.

• Test session names will be sent to PAN starting with the February 16 transmission.

• Test session names will be sent to PAN with the February 23 and February 28 transmissions - only if they were not submitted previously.


PARCC Test Session Name


App Check• App Check is a quick way to check for correct

TestNav version, secure connection to Pearson and your Proctor Cache– Start TestNav– Upper right click arrow by “User Dude”– Select App Check – Enter Configuration Identifier

• In PAN go to - Setup/TestNav Configurations• Select your setup• Create/Edit and scroll down to find Configuration Identifier

– Click Run App Check24Whole Child • Whole School • Whole Community

App Check Screen Shots


Infrastructure Trial/Practice• The best testing of your setup is done with an

Infrastructure Trial– Work with Technology Coordinator to determine scope– Done in the Training Site (Brown background)– Training site has to be “configured” and students have to be created – Can also serve as practice for students and test administrators– Uses all of the functionality of “Live” testing (Blue background)

• Secure TestNav• Proctor Caching• Prepare, Start, Unlock• Student Test Ticket• Accommodations


What You Should Be DoingWeek of February 21

• Paper test material (manuals) arrive this week.• Continue to update student records in SIS.• Place additional orders for paper material (through PAN).• Establish test sessions in PAN.• Verify that accommodations and accessibility features for

students are correct!• Create testing schedule for online administration.• Check classrooms for material on the walls that need to

be removed or covered.


• Human Reader– Session form group must be marked as “Human Reader” (not “main” form group)

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PearsonAccessnext


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• Sessions must be prepared and started

• Unit must be unlockedOnly one unit for a student can be unlocked at a time.

• Students must be in Ready or Resumed Status to login into a test

PearsonAccessnext


• Monitor Student TestingView Student Progress - Resume Student Test if needed

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PearsonAccessnext


• Create New Students– Complete registration information– Student must be added to a session (if testing online)

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PearsonAccessnext


What You Should Be Doing During Test Administration

• Address issues that occur with TestNav.

• Reassign tests that have incorrect accommodations.

• Address issues with students transferring in and students transferring out.


• Student Work Request – Transfer Process1. District B completes a work request within PearsonAccessnext

2. District A approves the work requestNote: The Responsible (Accountable) School Code will need to be updated

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PearsonAccessnext

NOTE: Any online tests assigned to the student are transferred with the student. If the student was in a session, the tests are placed in a “Transferred..” session.

IMPORTANT: Students must be moved out of the “Transferred” session and into another session in the school in order to test.


• Student Work Request - New– Transfer requests can now be done via an import/export option.– Work request screen now includes an audit history of requests

and approvals.

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PearsonAccessnext


Common Issues Occurring During Test Administration

• Students receive a test with incorrect accommodations.

• Students transfer in or transfer out.

• Special format tests require school staff to transcribe answers onto a standard test booklet or answer document.

• Students are to have a test read to them (online administration) but teacher test form and student test form do not match.

• Incorrect directions administered in grade 7 math or course-based (high school) math assessments.


Issues/Errors• Complete list of Error Codes (more for tech staff)• Two new error codes

• 3020: Command+Option+Esc• 3022: Ctrl+Alt+Del

• “TestNav has detected that Ctrl+Alt+Del has been typed. TestNav has been shut down. You may need assistance from your test monitor to restart the test.”

• Other Common Errors– 3005: TestNav has detected that another application

attempted to become the active window• Low battery warning• Automatic update


https://support.assessment.pearson.com/display/TN/Error+Codes


TestNav Expected BehaviorsNot all problems have error messages, and not

all problems are technical issues.• The TestNav Expected Behaviors document is available on Avocet. It is

designed to help users who encounter behaviors in TestNav that are different than anticipated or do not appear to be working properly, but are non-critical limitations or are working as designed.

Examples:• The Notepad cannot be resized• The Exhibit cannot be resized• Students cannot Copy/Paste passage text in ELA assessments, only text that

they write themselves• A question still appears as Not Answered in the Review menu unless all parts of

the question are answered• The Magnifier tool will not magnify the display on the TI-84 Graphing Calculator


Student Test with Incorrect Accommodations

• If a test has been started, the test units have to be marked complete, the test voided, and a new test assigned with the correct accommodations.

• You CANNOT void a unit and assign the correct accommodations to the test.


Final Pointers• IL-Specific Appendix (pages 75 -78 in coordination manual)• Headphones – needed for text-to-speech and all ELA• Calculators• Manuals – 1 manual for 25 students• Read-aloud online units – math vs. ELA• Human reader scripts - math• Extended-time testing – don’t start late in the day• Pre-ID label information overrides gridded information• Additional orders: À la carte


• Administration considerations for students (pages 7-8 in coordination manual)

• Special format kits (pages 61-62 in coordination manual)• High school math courses – identify course-based Test

Code in SIS (e.g., ALG01)• Grade-based tests cannot be accelerated

(e.g., can’t give a 6th grade math test to a 5th grade student)

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Final Pointers


Returning Test MaterialIf your district/school administered all student tests online, there is

nothing to return to Pearson.

Scorable Materials to be Returned to Pearson (page 50 of coordination manual) Used test booklets (grade 3) Used answer documents (grades 4–8) Transcribed test booklets (grade 3) Transcribed answer documents (grades 4–8)

Nonscorable Materials to be Returned to Pearson Unused test booklets (including for absent students) Unused answer documents (grades 4–8) Used test booklets (grade 3) and answer documents (grades 4–8) that have been marked “Do Not

Score” Used test booklets (grades 4–8) Human Reader Scripts Tactile graphics Large print test booklets Braille test booklets

See pages 45-55 of the coordination manual for instructions on how to pack and return paper test material.41Whole Child • Whole School • Whole Community

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ContactsISBE Assessment Office• 866-317-6034• www.isbe.net/Pages/Assessment.aspx• [email protected]

SIS Helpdesk• 217-558-3600 (option 3)• www.isbe.net/Pages/Student-

Information-System.aspx

PARCC Support Center• 888-493-9888• [email protected]

LTC (Learning Technology Center)• ltcillinois.org• [email protected]

Join our Listservs!• Assessment Listserv: Send a blank email with “SUBSCRIBE”

in the subject line to [email protected].• Technology Point-of-Contact Listserv: Send a blank email with “SUBSCRIBE” in

the subject line to [email protected].


https://www.isbe.net/Pages/Assessment.aspx

mailto:[email protected]

http://www.isbe.net/Pages/Student-Information-System.aspx


http://ltcillinois.org/




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