PARCC TRAINING FOR TEST ADMINISTRATORS 2017

TEST ADMINISTRATORS ARE:

1) EMPLOYED BY THE DISTRICT

2) HAVE TEACHERS CERTIFICATE FROM STATE OF NEW JERSEY

3) HAVE A SMID NUMBER

PARCC 2017 FROM THE STATE OF NJ

BIGGEST NJDOE PRIORITIES

• INCREASE STUDENT PARTICIPATION

• SECURITY IN 2017

• ACTIVE MONITORING

• MORE FLEXIBILITY FOR SCHOOLS AND STUDENTS

• REQUIRED TESTING FOR GRADUATION

TRAINING OF STAFF

• Required for ALL Staff Involved in Testing March 17th • Limited Manuals. Must be downloaded

• See http://avocet.pearson.com/PARCC/Home#10805 for training guidelines.

• Special Testing: One-On-One Testing, Scribes, Small Group Testing, ELL & etc.

• Responsibilities of School Coordinator, School Technology Coordinator, Test

Administrators & Proctors

• ONLY Test Administrators May Handle Secure Test Materials

• Proctors (1 per 25 students) handle Non-Secure materials ONLY

• Test Administrators & Proctors MUST be ALERT at ALL times

• ALL Testing Staff MUST sign Test Security Agreement

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SCHOOL PREPARATION

School Preparation • For Principals… UserNames and Passwords need

to be updated – Most of our staff have not logged on since last year.

• For Principals… Teachers practice logging in before training

• For Principals/Test Administrators… • Cell phone policy

• Published Document Home • Website • All Call

• Wearables (new concern) • Similar concerns with cell phones

• For Principals/Guidance/Test Administrators • Test security • Security forms

• Chain of custody for testing materials

• Everyone… Chain of command for issues and responsibilities

• Everyone… Be prepared to be visited by the State - Informal Warning at Training Session

• Guidance… Prepare testing bins with all testing materials to be picked up like HSPA

• Guidance/CST… School Testing Administration for Homebound

• Paper Based (limited) • Computer Based @ School Board Room

• Principals/Tech Team… Infrastructure trial - YTBD

• Paper based is March 27th – April 7th

• Large print is during paper based window

• Participation

School Preparation • Final session assignments are done.

• Any changes need to be manually by Guidance Counselors

• Accommodations are finalized. • Any changes need to manually done by Case Manager. • Note Reminder… need to have documentation to justify accommodation change • Have to change both tests, Math and ELA

• Schedule Changes since October 15th, 2016. • Sessions need to added/dropped manually if they have been moved into a PARCC

Tested Subject. • For example Algebra IA to Algebra I (added) or Algebra I to Algebra IA (dropped)

• Cache test week of March 20th – Everything needs to be done by that day.

• Prepare sessions on March 24th

• Start sessions 1st day of school testing March 27th

• Only start sessions where they are going to test, individual basis.

• Guidance… prepare testing bins with all testing materials to be picked up like HSPA • 32 Sessions of ELA and 31 Sessions of Math at HS in 2017

Kobik

Castellucci

Palombo

Lasher

Guidance

Test Administrators

Child Study Team

Ziemba

Guidance

Test Administrators

Child Study Team

Mendicino

Mueller

Tech Support

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Kobik

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Palombo

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Guidance

Test Administrators

Child Study Team

Ziemba

Guidance

Test Administrators

Child Study Team

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Tech Support

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PARCC District

Testing

Coordinator

Palombo with Tech Support

Network

Coordinator

PARCC

District Tech

Coordinator

PARCC

District Tech

Assistance

Orders/Supply

Assigning Roles

NJDOE POC

NJDOE POC

Director of

Assessments

Palombo

Lasher

Guidance

Test Administrators

Child Study Team

Ziemba

Guidance

Test Administrators

Child Study Team

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Final say on building

Emergency 504

Responsible for Administration

Acting DTC if Palombo unavailable

Final say on building

Emergency 504

Responsible for Administration

Acting DTC if Palombo unavailable

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Test Administrators

Child Study Team

Ziemba

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Test Administrators

Child Study Team

Responsible for all test and student registrations, students in the correct spots. Distributing and

collecting materials to test administrators. Emergency Test Administrators

Responsible to ensure that every student has the correct

accommodation [PNP] by March 20th, 2017. Emergency Test

Administrators

Responsible for providing a secure environment, giving and administering the

test, Following the script provided by PARCC Manual, distributing and

collecting materials to students.

TECHNICAL ASSISTANCE

Technology Problems with Students Ability to Respond to Test Items

• Should a student have technical issues please reference the common error codes provided to you. • Most errors can be corrected without the technology team. • When an error occurs note time remaining on the clock for the student. • Email parcchelp@lcmrschools.com then follow the following steps. • Have the student Refresh his browser

• If that does not work, Resume the Test • If that does not work, have the student Log-out & Log-in & Resume • If that does not work, Swap the Device & Resume • If that does not work, do NOT try to resolve the issue…

• Send an email marked “urgent” to parcchelp@lcmrschools.com • Subject Line: Room #, Error Code # • Do NOT allow the student to leave the testing room. • One of the tech team members or Mr. Palombo will arrive to access the problem

For All Technology Concerns Contact:

parcchelp@lcmrschools.com

X369 – Mike Eiler

Look in the hallway and signal for assistance.

STUDENT TEST MATERIALS

Embedded Accessibility Features in TestNav

• Must be enabled prior to testing so students can

access features during testing (Color Contrast, Mathematics

Text-to-Speech).

Online Accommodated Forms in TestNav

• Need to be made available to students (ASL, Closed

Captioning, ELA/L Text-to-Speech, Spanish Mathematics).

Hard Copy Accommodated Forms

• Braille, Large Print, Paper Tests, Read-Aloud Kits

• Must be ordered in advance via SR/PNP upload.

• Require advance shipping.

Externally-Provided Features & Accommodations

• Must be planned for in advance.

Student Registration/Personal Needs Profile

http://avocet.pearson.com/PARCC/Home#10522

TEST MATERIALS

SCHOOL AND/OR STUDENT SUPPLIED

• Headphones or Ear Buds [Non Bluetooth] (MUST adjust volume before start of test / add to web page document reminder)

• ELA/L: Required for ALL students

• Math: Text-to-Speech Accessibility Feature (plugged in)

• Math: Noise Buffering Accessibility Feature (unplugged)

• Headsets with Microphone (MUST adjust volume before start of test) ONLY for

Accommodated Students with Speech-to-Text (which is ALWAYS delivered by an external

device)

• Blank Scratch Paper - graph, lined or unlined paper

• Pencils - wooden #2 with erasers

• Calculators - as specified by PARCC policy available at:

http://avocet.pearson.com/PARCC/Home#srDoc=5188&srPage=1

• Math Tools - as specified by PARCC policy available at:

http://avocet.pearson.com/PARCC/Home#srDoc=5019&srPage=2

TEST MATERIALS

School and/or Student Supplied

• Materials Specified by Accommodation or Accessibility Features (Braille Note-Taker,

Word-to-Word Translation Dictionary)

• Approved External Devices CANNOT access internet & CANNOT save or store any information.

• Timing Device (Computers do NOT time the units, TAs do)

• Flip Chart or Board (TA MUST Track Time Remaining)

• Door Sign - “Testing – Do Not Disturb” ( See Appendix C in TAM or http://avocet.pearson.com/PARCC/Home#9760 )

• Leisure Reading Materials ONLY (Appendix C: State Policy Addendum in TCM or http://avocet.pearson.com/PARCC/Home#11196 )

MATHEMATICS REFERENCE SHEETS

http://avocet.pearson.com/PARCC/Home#9810

• Mathematics Reference Sheets based on Common Core

State Standards for Mathematics.

• Students must have prior instructional exposure.

• Required for Algebra I, Geometry, Algebra II & Grades 5-8.

• Not Applicable for Grade 3 & 4 Mathematics.

• Automatically provided on TestNav for computer-based

testers.

• Paper versions only provided for paper-based testers.

• Schools may download & print copies for CBT testers

available on Avocet under “During Paper-Based Testing”.

MATHEMATICS TOOLS

http://avocet.pearson.com/PARCC/Home#11131

• Geometry tools such as tracing paper, reflection tools, straight edge and

compass are optional and allowable materials for Grade 8 Mathematics

& Geometry

• Rulers and protractors for paper-based assessments at certain grade

levels will be provided by PARCC. For computer-based assessments,

required tools will be provided through the TestNav platform.

Rulers and Protractors

Grade(s)/Course(s) PARCC – Provided Allowable (Not Provided)

Grade 3 Ruler (1/4 – inch) --

Grades 4 – 7 Ruler (1/8 – inch/cm) & Protractor --

Grade 8 Ruler (1/8 – inch/cm) Protractor

Algebra I, Geometry, Algebra II, -- Ruler & Protractor

STUDENT ACCOMMODATIONS

Accommodations

• Accommodations are finalized. • Any changes need to manually done by

Case Manager. • Note Reminder… need to have

documentation to justify accommodation change

• Have to change both tests, Math and ELA

• Paper based is March 27th – April 7th

• Large print Students • Selected Homebound • 504 as needed

• Computers for homebound testing in Administration Building.

• Student read aloud – needs separate room.

• Spell check is now accessibility- available to all students.

• Math Tools - means counting chips, charts, tables, not a calculator. Math tools by grade can be found on Pearson Website.

• Reminder flags

• Form level icons

Accessibility Feature Computer-Based

Testing

Accommodated

Form

Answer Masking (SR/PNP) Embedded in

TestNav

No

Color Contrast

Background/Font Color

(SR/PNP)

Embedded in

TestNav

No

Text-to-Speech for

Mathematics (SR/PNP)

Embedded in

TestNav

Yes

Human Reader or Human Signer for Mathematics (SR/PNP)

TA Provided Yes - Plus TA “Read

Aloud Kit”

ACCESSIBILITY FEATURES

for ALL Students Identified in Advance

Audio Amplification

Blank Paper (provided by TA, and must be collected at the end of the session)

Eliminate Answer Choices

Bookmark/Flag Items for Review

General Administration Directions Clarified (provided by TA)

General Administration Directions Read Aloud & Repeated as

Needed (provided by TA)

Highlight Tool

Headphones or Noise Buffers (not plugged in)

ACCESSIBILITY FEATURES for ALL Students

Line Reader

Magnification/Enlargement Device

NotePad

Pop-up Glossary

Redirect Student to the Test (provided by TA)

Spell Check or External Spell Check Device

Writing Tools

Student Reads Assessment Aloud to Him/Herself (requires one-on-one test session)

Accessibility Features for ALL Students

• Extended Time • Screen Reader Version • ASL Video Version • Refreshable Braille Display w/ Screen Reader Version • Text-to-Speech ELA/L • Hard Copy Braille Version • Large Print Paper Version • Regular Print Paper Version

• Tactile Graphics

• Human Signer for Test Directions

ACCOMMODATIONS for Students with Disabilities

ACCOMMODATIONS for Students with Disabilities

District Provided

• Assistive Technology

• Word Prediction External Device

• Braille Note-Taker

• Braille Writer

• Calculation Device & Mathematics Tools

• Calculator on Non-Calculator Sections

Constructed Responses

• Human Scribe, Human Signer, & External Assistive

Technology Device for Speech-to-Text

Selected Responses

• Human Scribe, Human Signer, & External Assistive

Technology Device for Speech-to-Text

Accommodation Indicators

These forms are independent forms and cannot be combined.

A marker appears next to the Student ID on the Students in Session screen if an accommodation was identified for a student record on the Manage Student Test Screen or through an SR/PNP import

Accommodation Computer

Based

Accommodated

Form

Text-to-Speech or Video of a Human Interpreter for ELA/L

Embedded in

TestNav

Yes

Closed-Captioning of

Multimedia Passages for

ELA/L

Embedded in

TestNav

Yes

Descriptive Video Embedded in

TestNav

Yes

Human Reader for ELA/L TA Provided Yes - Plus TA “Read

Aloud Kit”

ACCOMMODATIONS for Students with Disabilities

Identified In Advance

EMERGENCY Accommodations http://avocet.pearson.com/PARCC/Home#10624

• Example: Sprained or broken arm prior to testing: prepare a Temporary/Emergency

Section 504 Plan.

• Do not let student test until directed by the DTC [Palombo] or Building Principal

• Student can receive assessability features & accommodations described in PARCC

Accessibility Features & Accommodations Manual.

• Complete Form: Use of an Emergency Accommodation on a PARCC Assessment

Request form (see Appendix F in Accessibility Features and Accommodations Manual)

• Revise & Upload Student’s Updated SR/PNP: include newly required accessibility

features & accommodations (extra time, scribe, special form, etc.).

TEST SECURITY

TEST SECURITY

• Security is a district-wide responsibility.

• Absolutely NO reproduction or transmittal by any means of test items,

passages, prompts, or other secure items or materials.

• Security breaches may have:

• Financial consequences for the district

• Professional consequences for staff

• Disciplinary consequences for students

• Inform ALL district & school personnel of security procedures prior to test

administration.

• For details see Section 2.0 of the Test Coordinator Manual and

http://avocet.pearson.com/PARCC/Home#10804.

SECURITY PLAN

• Mandatory Turnkey Training

• Locked Storage of Secure Materials

• Delivery Problems

• Technology Problems

• Missing Secure Materials

• Reporting Breaches & Irregularities

• Damaged/Contaminated Materials

• Chain-of-Command

• Disruptive or Sick Student

• Fire / Emergency Procedures

• Inclement Weather

• See Test Coordinator Manual for details

SECURITY PLAN

Unauthorized Electronic Devices

• Unauthorized devices are NOT permitted in ANY testing room ANY time before, during, or after testing. NO

EXCEPTIONS!

• Have a WRITTEN POLICY. * Developed by School Principals!*

• Include district approved SANCTIONS for violations & parental notification procedures.

• NOTIFY Parents, Students & Staff of Device Ban of policy & district approved sanctions well in advance of

testing.

• Include PROCEDURES for collecting cell phones & other devices each day prior to testing.

• Include procedures to have all violations IMMEDIATELY reported up the chain-of-command.

• Contact appropriate grade level NJDOE PARCC coordinator IMMEDIATELY .

• Do NOT release violators until told to do so by NJDOE staff.

TESTING SITES

• NO Coats, Backpacks, or Purses

• NO Instructional Displays

• NO Buzzers, Bells or Non-Emergency Announcements or

Interruptions

• NO Cell Phones, MP3 Players or Any Unauthorized Electronics

• NO Food or Beverages (except if by IEP or 504)

• NO Unauthorized Materials

SECURITY FORMS

• Security Agreement - Appendix B, Test Administrator Manual

• District Receipt & District Return Forms for Paper Based Tests - http://www.state.nj.us/education/assessment/parcc/forms/

• Chain-of-Custody Forms - http://www.state.nj.us/education/assessment/parcc/forms/

• Form to Report a Testing Irregularity or Security Breach - http://www.state.nj.us/education/assessment/parcc/forms/

• Form to Report Contaminated, Damaged, or Missing Materials - Appendix E, Test Coordinator Manual

• Post-Test Certification Form - Appendix E, Test Coordinator Manual

Reporting Testing Irregularities & Security Breaches

Contaminated, Missing, & Damaged Materials

• STC must report incident to the DTC immediately.

• DTC must then E-mail the appropriate NJDOE PARCC coordinator ASAP after

receiving call from STC.

• STC must complete appropriate form documenting the incident & provide

completed form to DTC.

• Form to Report a Testing Irregularity or Security Breach (including testing

disruptions due technical problems, severe weather or safety threats)

• Form to Report Contaminated, Damaged, or Missing Materials.

• DTC must upload form to PearsonAccessnext within five school days.

TEST SESSION MANAGEMENT

Start Sessions

A session must be started and a unit must be unlocked before students can log in and take their tests. This can be done at any time before testing once the New Jersey testing window is open and the session has been prepared.

Session Management – Lock/Unlock

Session Management – Monitor Testing

Session Management – Monitor Testing

Session Management – Monitor Testing

Session Management – Student Status

Student Test Status Key

Session Management – Resume Students

Option 1 to Resume Students:

Option 2 to Resume Students:

Technical Troubleshooting During Testing Common Error Codes

• 1001: “Your test has been saved. Please notify your test administrator.” • Early Warning System initial message, does not indicate the issue, another error code will follow.

• 1009: “Unable to download test content.” • Network connection issue between the testing device and Pearson servers.

• 3005: “TestNav has detected that another application attempted to become the active window.” • This could be caused by pop-ups in the background, power saving features, or system key combinations like ctrl+alt+del.

• 5032: “TestNav has detected a blacklist application running…” • Close the specified application in the error message and have the student sign in again.

• 8026: “Unable to connect to the proctor caching computer. Please contact your administrator.” • Network connection issue between the testing device and the local Proctor Caching device.

Technical Troubleshooting During Testing • 9059: “The username or password you entered is incorrect.”

• This is common when students are using the TestNav Apps.

• If the username/password being used is accurate, the student may be on the incorrect login page.

• “New Jersey” or “PARCC Training”

• To get on the correct login page click the User icon in the top right and select “Choose a different customer”. Then pick the correct page from the Apps Home Screen.

Note: The student testing ticket will list the correct site to use the sign-in credentials.

Technical Troubleshooting – What To Do?

• Resume the student in PearsonAccessnext.

• Have the student log in again on the same testing device.

• If the same error occurs repeatedly, or if the same error is affecting multiple students, contact your Technology Coordinator.

• Do not move the student to another testing device unless the student safely exits the test using the log out feature. This is to help prevent student responses from becoming more difficult to retrieve.

• If the school has set up secondary save locations in the TestNav Configuration for all of the device-types, TestNav will always look in the primary and secondary save locations for a Student Response File when the student logs into the test.

Technology Problems with Students Ability to Respond to Test Items

• Should a student have technical issues please reference the common error codes provided to you. • Most errors can be corrected without the technology team. • When an error occurs note time remaining on the clock for the student. • Email parcchelp@lcmrschools.com then follow the following steps. • Have the student Refresh his browser

• If that does not work, Resume the Test • If that does not work, have the student Log-out & Log-in & Resume • If that does not work, Swap the Device & Resume • If that does not work, do NOT try to resolve the issue…

• Send an email marked “urgent” to parcchelp@lcmrschools.com • Subject Line: Room #, Error Code # • Do NOT allow the student to leave the testing room. • One of the tech team members or Mr. Palombo will arrive to access the problem

For All Technology Concerns Contact:

parcchelp@lcmrschools.com

X369 – Mike Eiler

Look in the hallway and signal for assistance.

STUDENT BREAKS

• STUDENTS ARE ALLOWED TO TAKE BREAKS DURING TEST

• STUDENTS ARE ALLOWED TO USE BATHROOMS DURING TESTING, BUT MUST BE MONITORED

OUT IN HALLWAYS

• STUDENTS ARE NOT ALLOWED ACCESS TO ELECTRONIC DEVICES WHILE NOT TESTING

• STUDENTS WHEN RETURNING FROM BREAK MAY RESUME TESTING

• STUDENTS NEED TO COGNIZANT OF TIME REMAINING DURING TESTING WINDOW

TESTING IRREGULARITIES AND SECURITY BREACHES

TESTING IRREGULARITIES AND SECURITY BREACHES

TESTING IRREGULARITIES AND SECURITY BREACHES

MATERIALS PROHIBITED IN THE TESTING ENVIRONMENT

Prohibited materials must be covered or removed from the testing room.

The following are materials that may not be used at any time during a unit, including after a

student has completed testing (e.g., submits section) or during a break.

Students, Test Administrators, Proctors or other authorized persons in the test environment may not

posses these or any other materials.

Materials Prohibited During All Units

■ All personal electronic equipment not related to testing (e.g., cell phones, iPods , personal

document scanners, eBooks, electronic pens, smart watches)

■ Any resource (e.g., books, posters, models, displays, teaching aids) that defines, explains,

illustrates terminology or concepts, or otherwise provides unauthorized assistance during testing.

Refer to the AF&A Manual for additional information on approved resources for a student with a

disability or an English learner.

■ Mathematical formulas and conversion tables other than the grade- or course-specific, PARCC-

provided mathematics reference sheets

■ Posters describing TestNav functionality

Practice

PARCC TUTORIALS HTTP://PARCC.PEARSON.COM/TUTORIAL/ PRACTICE TESTS HTTP://PARCC.PEARSON.COM/PRACTICE-TESTS/ SAMPLE ITEMS HTTP://PARCC.PEARSON.COM/SAMPLE-ITEMS/

LAST MINUTE REMINDERS

STUDENTS & TEST ADMINISTRATORS Do Not Use Internet Explorer!

Students should have their correct Username and password in front of them on the testing

ticket. Make sure the students are logging into the state of New Jersey.

Student need to check their audio prior to start of test.

Refer to your script in the manual for the directions.

READ THE MANUAL and SCRIPT!

Do not use RESUME/UPLOAD.

Do not hit RESUME until a student has completely logged out of the system

***Chromebooks will not have to open a browser

REMINDER OF ROLES AND DUTIES

District Test Coordinator – Zachary Palombo

School Test Coordinators – Principals/Assigned Staff Member

Test Administrator – Teacher, Guidance Counselor, CST member, Administrator

Proctor – Aide (may not handle secure materials)

Tech Team – Provide Support