Fourth Edition: November 2019.

Bring Your Own DeviceParent Handbook

1. Technology at School

2. BYOD at CWPS

3. Recommended

Settings

4. FAQ’s

5. Helpful links and

Contacts

Contents:

Technology and SchoolAn introduction to the role of ICT in teaching and learning.

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Our school provides students access to devices to develop their skills as 21st Century

learners in a safe and secure environment.

Our aim is to:

● actively engage students as learners● allow students to create content rather than simply be

consumers of knowledge● encourage students to critically analyse information they find● create innovative solutions to real world problems● connect with learning outside the classroom● create reflective and resilient learners and develop a curiosity

and enthusiasm for learning.

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By providing students with a comprehensive ICT program in

their early schooling, we hope to establish a firm foundation for all of our students to be successful

as global citizens and be prepared to face the challenges of our ever changing digital and connected

world.

Integrating ICT

For more information, click here.

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BYOD at CWPS

Information about Carlingford West’s BYOD Program

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Ipads at Ipad

Years 3-6Students have the opportunity to bring their own device (Apple iPad running iOs12 or later) for years 3-6. Alternatively, students are able to lease a device from the school for a yearly fee.

Years K-2Students in K-2 have access to iPads in class sets.

iPads at Carlingford West

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Ipads at Ipad

Classroom teachers administer lessons at the beginning of each year which cover:

● Digital Citizenship: this

includes online etiquette,

your digital footprint,

acceptable online

behaviour and cyber

bullying

● CWPS iPad Policy

● App Bootcamps

● iPads are only allowed to

be brought to school after

these lessons have been

taught.

Digital Citizenship

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Leased devices

We offer families the option of leasing a school device for a small annual fee. The fee in 2020 is $90 per semester (total of$180 per annum)

Leasing agreements are signed by families before the device is issued to the student.

Our devices are assigned to students and will all be iPad 5th Generation with the latest iOs.

At the end of the year, the device is returned to the school for re-imaging. If you lease the following year, your child will not automatically get the same device as the previous year.

School leased devices ARE NOT permitted to have passcodes at any time.

School leased devices ARE NOT to be connected to family iCloud accounts as they are managed through our school wireless management system.

Please contact the school to discuss any issues regarding leasing fees and refer to the BYOD policy issued to all families (you can access the BYOD policy documents here

Technical support is offered to both Leased and BYO devices.

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Gen

General informationWhich devices are accepted?

Apple iPads are the only devices accepted at CWPS.

iPad Requirements:

•iPad must be running iOS 12 or above: (Some devices running iOs 12 and above are: 12.9 inch iPad Pro Generation 1 or above, 10.5-inch iPad Pro, 9.7-inch iPad Pro, iPad 6th generation, iPad 5th Generation, iPad Air First or Second generation, iPad mini 2 or above)

•We only provide active technical support for iPads running iOS 12 and above.

We recommend devices of 16GB or more. With devices less than 16GB, you may need to ensure your child is cleaning out their photos and videos to avoid running out of space.

Any device running below iOS 10 will experience connection and App compatibility issues due to Department security settings

Android/Windows based tablets are not included in our acceptable device list.

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Accessories● Cases – Compulsory Different cases will meet different purposes and ultimately this is a parental decision. It is highly important that the case protects the corners of the device.

Ideally, the cover you choose for your child's iPad will:

- Protect the iPad from any drops or bumps (shock protection)

It may:

- have a stand offering multiple user angles

- wake the iPad when opened, and sleep it when closed (Smart Cover)

- offer scratch protection for the iPad screen- have a handle for safe carrying

Click here to view some different case examples.

● Headphones or Earbuds – optional● Stylus – optional● External Keyboard – optional ● Screen Protector- optional

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App listsParents will be notified of the Apps required via the School App early in the school year. Subscribe to the ‘Technology’ section to receive any updates.

For student owned devices, these Apps must be purchased at your own expense. For leased devices, Apps are included in your annual fee.

We endeavour to keep paid Apps to a minimum each year and only select paid applications that are highly recommended as appropriate for students.

Each year we update the App list to include new and improved applications.

All Apps on the list must be installed promptly and updated regularly.

Throughout the year we may ask grades to install new Apps. This information is sent via the School App.

Contact your child’s teacher if you have questions about the Apps.

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Internet Access

Internet access

Students access Wi-Fi while at school. This Internet access is protected by the Department of Education to restrict student access to approved sites only.

We discourage parents providing Mobile Internet to student devices, as this is not able to be monitored or regulated.

Teachers set up Internet access within the first few weeks of bringing your iPad to school.

At times, Internet access may be unavailable due to school outages. We endeavour to have access restored as soon as possible. Please contact your class teacher if the problem is ongoing so it can be referred to our technicians.

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General GuidelinesTravelFor safety and security reasons, it is advisable that the device not be used while in transit to or from school. Once students arrive at school, they are responsible for the safety of their device. Students are recommended to store their iPads in their class locker before the school day begins. While iPads are transported in backpacks, students are reminded to store their iPads away from heavy objects such as metal drink bottles.

OOSHIf your child attends OOSH, it is the responsibility of OOSH to establish their own procedures for when iPads can be used by students and the applications they are permitted to use.

IOS UpdatesIt is a school expectation that students regularly update both software and Apps. This can be done via the ‘Settings’.

Battery ChargingiPads must be fully charged for each school day. The iPad should only be charged with the Apple power charger provided. A fully charged iPad is essential for your child to engage in learning activities for the day.

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CWPS iPad Policy Documents:To view our 2020 iPad documents, please click the relevant link below:

CWPS iPad Policy 2020- Information for Parents/Carers

CWPS Student iPad Policy 2020

Bringing a Device to School 2020

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CWPS App Lists:Please click the relevant link below to view App lists for each grade/stage:

● Early Stage 1 (Kindergarten)● Stage 1 (Years 1 and 2)● Stage 2 (Years 3 and 4)● Stage 3 (Years 5 and 6)

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Recommended SettingsCWPS recommended settings for iPads while at school

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Keyboard* BYOD DEVICES- all devices are to turn off ‘auto-correction’; ‘auto-capitalisation’; ‘check spelling’ and ‘predictive’ features.

* LEASED DEVICES- keyboards are locked and managed through Zulu Desk (our management system)

* Students ARE NOT permitted to use Keyboard Apps that change the iPad keyboard DURING SCHOOL TIME.

Display and Brightness

* You can choose the level of brightness. We recommend turning Auto-Brightness ON so the iPad changes brightness depending on the location and time of day.

* We recommend families use the Night Shift feature (if available) for 7pm-7am to reduce the blue light during night hours.

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Restrictions for BYOD devices:You may wish to restrict children’s access to particular Apps, including turning off Facetime. This is a family decision and we do not require restrictions to be applied.

Parents can set the password so only they are able to make changes.

For information about using restrictions on the iPad, please visit the information from Apple:

https://support.apple.com/en-au/HT201304

Please note: when using iPads at school, children are using the Department of Education WiFi which provides access to child-friendly and approved websites. Sites such as YouTube are blocked while using Internet at school.

School managed devices are managed through Zulu Desk and cannot have family restrictions applied as they are managed through the school, however similar restrictions are placed on these iPads).

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iOs12 – Screen Time Restrictions Screen Time creates daily and weekly Activity Reports that show the total time a device spends in each App.

Families are able to control how much time is spent in each App or website by setting App limits. Time away from screens is able to be controlled by scheduling “downtime” where all or select Apps are inaccessible.

These settings are password protected and can be shared across devices signed into the same family iCloud account.

This can be set up on Leased and BYOD iPads.

Screen Time can be accessed through:

Settings>Screen Time

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Notifications settingsWe ask that all App notification are to be:

- Turned off or Badges and Banners only- The sound will need to be turned off so not to disturb classes

during learning time.

General tab:

Auto-lock

Set the Auto-lock to a time- we recommend the 5 or 10 minute setting to save battery.

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FAQ’sFrequently asked questions about our BYOD program

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FAQ’s:iPad Use at School:

How do students use the devices at school? Students use their devices in many different ways at school. The focus is on creating content based on their learning throughout the school term.Different grades complete different learning tasks, but some include:

- Digital presentations about topics being studied- Creating animations/digital stories- Coding- Creating soundtracks to match visual texts- Demonstrating mathematical knowledge- Conducting research- Receiving and submitting work to their class teacher

How much time is spent on their iPad each day in class?The time spent on the iPad will vary, depending on how the teacher & student decide to use the device to support their learning. This time is managed, and iPads are used when they can enhance and transform the learning experience of students.

The following are recommended averages. This is an average per day.

- Kindergarten- Year 2: On average, no more than 1 hour a day- Year 3-6: On average, no more than 2 hours a day

Some days students may be working on tasks that require longer amounts of time. However, this is balanced across the week by classroom teachers

How long will children be using iPads before a break?K-2- breaks every 30 minutes (on average)Years 3-6- breaks every 45-60 minutes (on average)

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FAQ’s:iPad Use at School:

When will the students start bringing their iPads to school in Term 1?

Information will be sent at the beginning of the school year to notify families when iPads can be brought to school.

When are leased devices handed out and collected?Leased devices are handed out during Term 1 once leasing agreements are signed and devices assigned to students. Our technicians need to install the Apps and updates and this process can take a few weeks to be finalised. Leased devices are collected by our school technology committee in the last few weeks of Term 4 each year.

Do the students still use books to do their work? Yes, the students will still use books every day — the iPad is viewed as another tool to enhance learning.

My child is going on an excursion or there is a carnival on, do they need their iPad? When we have a special school event (ie. Carnivals, excursions), class teachers notify children and parents if the device is needed or if it is to be left at home for the day.

What happens if a student brings their iPad to school not charged? It is a requirement that each student charges their iPad each night & brings it to school charged. NO charging of iPads is permitted at school.

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What happens if a student forgets to bring their iPad to school? If a student forgets to bring their iPad to school, then they will have to complete their work using other tools of learning. If this occurs more than once the parents will be notified.

My child has Band/Tennis or other activities before school. Can they use their iPad before/after their activity? Students should keep their iPad in the school locker before the bell. Students are encouraged to keep their iPad in their bag after school. Students are not allowed to play games or use Apps NOT on our school App list while on school premises.

Are the students allowed to use their iPads at recess & lunch?No, active play is encouraged at recess and lunch.

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FAQ’s:Out of school hours:

What does my child do if their iPad has been lost, stolen or damaged at school? If the iPad is lost, stolen or damaged at school, the student must report it to their teacher immediately. The teacher will provide an Incident Report and communicate directly with the parents.

My device was broken at home. What should I do? If it is a leased device: Contact your class teacher or the school as soon as possible so we can fix the device or supply a new device (if available). There may be a cost associated with breakages at home but this is discussed on a case-by case basisIf it is a device from home: Have the device repaired as soon as possible by visiting the Apple store or a repair person. Notify your child’s class teacher so alternative arrangements can be made.

How does the class teacher deal with minor classroom iPad issues? During class time, teachers monitor student iPad use. If they break class rules (eg. changing Settings in class), the teacher places a hole in their iPad license. After 3 incidents, the child is referred to their Stage Assistant Principal and may lose iPad privileges.

What happens if my child breaks the school rules whilst using their iPad at school or has 3 minor incidents recorded? The class teacher, Stage Assistant Principal or Deputy Principal will make contact directly with the family when there has been a breach of the Department’s Safe Usage Policy which students and families sign at the beginning of each year. As part of the “iPad User Agreement” students and parents will have a clear outline of our school policy in regard to the misuse of their device or use of inappropriate Apps.

This will result in the school taking the appropriate action such as:- limited use during class time or iPad banned for a period of time- notifying parents- points taken from their iPad license

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FAQ’s:

iPad misuse/breakages

My device is full. What can I do? Devices of 16GB fill quickly. Clear out the photos and videos. Also delete any Apps that are not required and move iBooks not being read to the Cloud to avoid taking space.To see which Apps are taking up the most space, go to Settings---General---Storage & iCloud usage---Manage storage.

What if my child cannot access the School Internet for a period of time? Contact your class teacher so the issue can be referred to our computer technician. We will restore access as soon as possible. Please note, sometimes the issue is due to the Department of Education Network and we endeavour to restore full access as soon as possible.

What do I do if my leased iPad is missing Apps or has a problem? Contact your class teacher who refers the matter to our iPad coordinator. They will look at the issue and resolve the matter as soon as possible or refer it to our computer technician if the issue cannot be resolved by our school staff.

How can my child easily find the App they need? Students may choose to have their Apps organised into folders, eg School Apps, Non School Apps.

Is my child able to install and use a range of Keyboard Apps? Students are not to use Apps which change the keyboard while at school or completing school work.

How can I keep my iPad clean? Remind your child to handle their iPad with care to maintain its appearance and use. To clean an iPad unplug all the cables and turn off the iPad (press and hold the sleep/wake button, and then slide the on-screen slider). Use a soft, slightly damp, lint-free cloth and avoid getting moisture in openings. Don’t use window cleaners, household cleaners, aerosol sprays, solvents, ammonia or abrasives to clean the iPad. Simply wipe the iPad’s screen with a soft, lint-free cloth to remove oil left by the user’s hands.

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FAQ’s:

Helpful links and Contacts

Further information about e-safety, digital citizenship and iPad repair and purchase

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Further Information for families

eSafety Commissioner - help safeguard Australians at risk from online harm

https://www.esafety.gov.au/

Apple Education

https://www.apple.com/au/ipad/parents/

NSW Department of Education BYOD policy and guidelines

https://education.nsw.gov.au/policy-library/policies/student-bring-your-own-device-policy-byod

Australian Parents Council site to support parents and technology

https://austparents.edu.au/parentech

Cyber and digital literacy resources for the whole community

http://www.digitalcitizenship.nsw.edu.au/

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Further Information for families

Cyber and digital literacy resources for the whole community

https://www.esmart.org.au/esmart-libraries/cyber-and-digital-literacy-resources

iParent – an interactive guide for parents on using devices

https://www.esafety.gov.au/education-resources/iparent

Effective parenting tips for a digital world

https://youcandoitparents.com.au/wp-content/uploads/2014/09/TBG15339-YCDI_16_Digital-World-Web.

A digital literacy guide for parents

www.fundamentallychildren.com/tablet-tips-esafety/what-is-digital-literacy/

Australian Federal Police iBooks

https://itunes.apple.com/au/book/onine-safety-it-starts-you!/id965077906?mt=11

https://itunes.apple.com/au/book/goodnight-ipad-enhanced-editi on/id466904195?mt=11

iPad RepairsAny iPad required repairs to leased devices must be handled by CWPS to maintain warranty.

For repairs to BYOD devices, we recommend:

Fone Kingdom

Contact: Ray 0415 282 924

Fone Kingdom will arrange prompt pick up of your device from the school office for repairs. Devices will be returned to school once repaired.

Fone Kingdom can repair:

- Broken Glass/LCD- Speaker/Microphone Issues (including broken headphone

jacks)- Water damage- Charging Issues- More

Prices vary over time, however are generally 20% below regular market price.

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iPad Purchase: As part of our BYOD program and partnership with Apple, families from Carlingford West Public School are entitled to a discount when purchasing iPads either in person from the Apple store or online from apple.com.au In store, simply mention that you are purchasing your device to use at Carlingford West Public School to receive your discount. Online discounts can be found by visiting apple.com.au and selecting “Shop for University” Under the “Apple for Education” tab at the bottom of the page. Discounts vary between device models, however are usually between 5%-10% off regular pricing. To visit the Apple online store,

click here

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