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Parliamentary Law Basics

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Parliamentary Law Basics. Objective: Analyze the role of Robert’s Rules of Order in conducting a business meeting Objective: Demonstrate key parliamentary abilities that would be used in a business meeting. What is Parliamentary Procedure?. - PowerPoint PPT Presentation
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Parliamentary Law Parliamentary Law Basics Basics Objective: Analyze the role Objective: Analyze the role of Robert’s Rules of Order in of Robert’s Rules of Order in conducting a business meeting conducting a business meeting Objective: Demonstrate key Objective: Demonstrate key parliamentary abilities that parliamentary abilities that would be used in a business would be used in a business meeting. meeting.
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Parliamentary Law Parliamentary Law BasicsBasics

Objective: Analyze the role of Objective: Analyze the role of Robert’s Rules of Order in Robert’s Rules of Order in conducting a business meetingconducting a business meetingObjective: Demonstrate key Objective: Demonstrate key parliamentary abilities that would parliamentary abilities that would be used in a business meeting.be used in a business meeting.

What is Parliamentary What is Parliamentary Procedure?Procedure?

Parliamentary procedure uses well Parliamentary procedure uses well defined rules to conduct business defined rules to conduct business with a formal, organized approach.with a formal, organized approach.

Parliamentary procedure is Parliamentary procedure is governed by Robert’s Rules of Order.governed by Robert’s Rules of Order.

Parliamentary LawParliamentary Law

Robert’s Rule of OrderRobert’s Rule of Order Book of AuthorityBook of Authority Assures that all sides are treated fairly Assures that all sides are treated fairly

and that everyone has the opportunity and that everyone has the opportunity to discuss and voteto discuss and vote

Parliamentary LawParliamentary Law

Main Objective:Main Objective: Focus on one item at a timeFocus on one item at a time Extend courtesy to everyoneExtend courtesy to everyone Observe the rule of the majorityObserve the rule of the majority Ensure the Ensure the rights of the minorityrights of the minority

Requirements for a Requirements for a MeetingMeeting

Quorum- number of members required to conduct business

Chairperson- can be the president or vice-president

Secretary - present

Methods of VotingMethods of Voting

Voice- aye (pronounced “I”) for yes Voice- aye (pronounced “I”) for yes and “no”and “no”

Rising- standing or show of handsRising- standing or show of hands Secret Ballot- written voteSecret Ballot- written vote Roll Call- secretary asks each Roll Call- secretary asks each

member to state votemember to state vote

VotingVoting

Single or Simple majoritySingle or Simple majority one vote more than 50% of the votes one vote more than 50% of the votes

castcast Two-thirds majorityTwo-thirds majority

2/3 of the members voting toward one 2/3 of the members voting toward one side of the motionside of the motion

usually used when the rights of the usually used when the rights of the members are limited members are limited

VotingVoting

QuorumQuorum number of members required to number of members required to

conduct businessconduct business Some organizations must have 2/3 of its Some organizations must have 2/3 of its

members present to officially vote on members present to officially vote on any businessany business

The GavelThe Gavel

The president uses The president uses the gavel to the gavel to control aspects of control aspects of the meeting.the meeting.

The number of The number of taps determines taps determines the meaning.the meaning.

GavelGavel

Symbol of authoritySymbol of authority Meaning of the tapsMeaning of the taps

1 tap means to be seated, follows the 1 tap means to be seated, follows the announcement of adjournment, and signifies announcement of adjournment, and signifies the completion of an item of business (voted the completion of an item of business (voted on main motion)on main motion)

2 taps means the meeting is called to order2 taps means the meeting is called to order 3 taps means that members should stand in 3 taps means that members should stand in

unison on the third tapunison on the third tap Series of tapsSeries of taps

““be quiet and orderly”be quiet and orderly”

What to do?What to do?

An Agenda is a list of what will be An Agenda is a list of what will be done at the meetingdone at the meeting

Also can be called an Order of Also can be called an Order of BusinessBusiness

Sample AgendaSample Agenda Call to order (by the president)Call to order (by the president) Opening CeremonyOpening Ceremony Minutes of previous meeting read by the Secretary and approved Minutes of previous meeting read by the Secretary and approved

by the body in accordance to organizational by-laws and by the body in accordance to organizational by-laws and parliamentary procedure to remind members of what happened parliamentary procedure to remind members of what happened in the last meetingin the last meeting

Officer reports (such as the Treasurer reports on the financial Officer reports (such as the Treasurer reports on the financial standing of the club. Also could include reports on the Chapter standing of the club. Also could include reports on the Chapter Program of Activities by the officers and committee chairmen)Program of Activities by the officers and committee chairmen)

Special features (speakers and awards)Special features (speakers and awards) Committee ReportsCommittee Reports Old business/ Unfinished business (items laid on table or referred Old business/ Unfinished business (items laid on table or referred

to a committee or items left unfinished from a previous meeting)to a committee or items left unfinished from a previous meeting) New Business- presented by members in the form of motions)New Business- presented by members in the form of motions) Ceremonies (installation of officers, degree ceremonies, etc)Ceremonies (installation of officers, degree ceremonies, etc) Closing ceremony/ Adjournment- Adjournment is either by Closing ceremony/ Adjournment- Adjournment is either by

passing a motion to end the meeting or by consensus of the bodypassing a motion to end the meeting or by consensus of the body Entertainment, recreation, and refreshments Entertainment, recreation, and refreshments

MotionsMotions

Main MotionMain Motion Used to present a new idea or item of Used to present a new idea or item of

business (only one can be on a floor or business (only one can be on a floor or before the group at the same time)before the group at the same time)

Address presiding officer.Address presiding officer. Receive recognition to speakReceive recognition to speak State motion--- “I move to” or “I move State motion--- “I move to” or “I move

that”that” Another member seconds motion (to show Another member seconds motion (to show

that more than one person wants the item that more than one person wants the item of business before the group)of business before the group)

Motion is discussed by the groupMotion is discussed by the group Motion is voted onMotion is voted on Chairman announces result of voteChairman announces result of vote

Main MotionMain Motion

Requires secondRequires second DebatableDebatable AmendableAmendable Majority vote requiredMajority vote required Can be reconsideredCan be reconsidered

Main Motion ExamplesMain Motion Examples

I move to sell fruit this year.I move to sell fruit this year.

I move to have a shindig.I move to have a shindig.

I move to go to the state fair.I move to go to the state fair.

I move to landscape the entrances of I move to landscape the entrances of the schoolthe school

SecondSecond

A second guarantees that more than A second guarantees that more than one person wants to discuss one person wants to discuss something in a meeting.something in a meeting.

Person making a second doesn’t Person making a second doesn’t have to be formally recognized by have to be formally recognized by the chairmanthe chairman

AmendmentsAmendments Used to change a main motionUsed to change a main motion

3 ways to amend: addition, substitution, 3 ways to amend: addition, substitution, striking outstriking out

Wording: “I move to amend the motion by Wording: “I move to amend the motion by adding, striking or substituting the words adding, striking or substituting the words ___________________ for ___________________ for _____________________”_____________________”

AmendmentsAmendments

Requires secondRequires second DebatableDebatable AmendableAmendable Majority vote requiredMajority vote required Can be reconsideredCan be reconsidered

Amendments ExamplesAmendments Examples

Jim moved to sell fruit to raise Jim moved to sell fruit to raise money for FFA. Michelle wants to money for FFA. Michelle wants to sell flowers. How would she change sell flowers. How would she change the motion?the motion?

Answer: Answer: “I move to amend the motion “I move to amend the motion by substituting the word FLOWERS by substituting the word FLOWERS for FRUIT”for FRUIT”

AdjournAdjourn

Used to end a meetingUsed to end a meeting

Wording: “I move to adjourn”Wording: “I move to adjourn”

AdjournAdjourn

Cannot be debatedCannot be debated Cannot be amendedCannot be amended Cannot be reconsideredCannot be reconsidered Requires secondRequires second Requires majority voteRequires majority vote

Point of OrderPoint of Order

Avoids breaking parliamentary Avoids breaking parliamentary procedure rules – i.e. errorprocedure rules – i.e. error

Wording: “I rise to a point of order”Wording: “I rise to a point of order”

Point of orderPoint of order

Not debatableNot debatable Not amendableNot amendable Does not require Does not require

secondsecond Cannot be Cannot be

reconsideredreconsidered No vote requiredNo vote required

Division of the HouseDivision of the House

Calls for a counted voteCalls for a counted vote

Wording: “Wording: “I call for a division of I call for a division of the housethe house.”.”

Can be instigated by the chairmanCan be instigated by the chairman

Division of the HouseDivision of the House

Not debatableNot debatable Not amendable Not amendable Does not require secondDoes not require second Cannot be reconsideredCannot be reconsidered No vote requiredNo vote required

Previous questionPrevious question

Used to stop debate and voteUsed to stop debate and vote

Wording: “I move to previous Wording: “I move to previous question”question”

Previous questionPrevious question

Second requiredSecond required Not debatableNot debatable Not amendableNot amendable Can be reconsidered before voteCan be reconsidered before vote 2/3 vote required2/3 vote required

Refer to committeeRefer to committee Places the motion in a committee and Places the motion in a committee and

motion should include:motion should include: Number on committeeNumber on committee How appointedHow appointed Powers and dutiesPowers and duties When to report backWhen to report back

Wording: “I move to refer the motion Wording: “I move to refer the motion which states ______________________ to a which states ______________________ to a committee of three appointed by the committee of three appointed by the chair to report back to the group at our chair to report back to the group at our next meeting.”next meeting.”

Refer to committeeRefer to committee

Second requiredSecond required DebatableDebatable AmendableAmendable Can be Can be

reconsideredreconsidered Majority voteMajority vote

Lay on the Table

Does require a second.

Cannot be debated. Cannot be

amended. Can be

reconsidered if negative only.

Enables the group to delay a motion to allow members to attend to more urgent business, allow members additional time to consider the motion, etc.

Requires majority vote.

Suspend the RulesSuspend the Rules

Allows members to do something it needs to do that it cannot do without suspending the rules.

Requires a 2/3 majority vote.

Does require a second.

Cannot be debated.

Cannot be amended.

Cannot be reconsidered.

Extend or Limit DebateExtend or Limit Debate

Allows member to limit or extend debate to a specified time frame.

Requires a 2/3 majority vote.

Does require a second.

Cannot be debated. Can be amended. Can be

reconsidered.


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