Parliamentary Procedures

Garret PerezGarret Perez Parliamentary ProceduresParliamentary Procedures

Parliamentary Parliamentary ProceduresProcedures

The way to run a The way to run a meetingmeeting


Garret PerezGarret Perez

River Valley High SchoolRiver Valley High SchoolROP Advanced MS OfficeROP Advanced MS Office

20072007


Introduction Introduction

Hello my name is Garret Hello my name is Garret The maker of this The maker of this PowerPoint PowerPoint

This will show you how to use This will show you how to use parliamentary procedure parliamentary procedure In a real life meetingIn a real life meeting


The three green bottoms are The three green bottoms are used to take you placesused to take you places The takes you to the table The takes you to the table

of contentsof contents The takes you to the indexThe takes you to the index The takes you to the The takes you to the

glossary glossary


Table of ContentsTable of ContentsProvidences Common RulesProvidences Common Rules

The conduct of ALL businessThe conduct of ALL business

Robert's RulesRobert's Rules

PrinciplesPrinciples

DefinitionDefinition

Motions and ResolutionsMotions and Resolutions

Main MotionMain Motion

Written rulesWritten rules

Privileged motionsPrivileged motions

Privileged motions cont’dPrivileged motions cont’d

Thirteen Ranking MotionsThirteen Ranking Motions

Thirteen Ranking MotionsThirteen Ranking Motions TableTable

What Is Parliamentary ProceduresWhat Is Parliamentary Procedures

Parliamentary lawParliamentary law

Parliamentary law cont’dParliamentary law cont’d

Rules Of OrderRules Of Order

Written AuthorityWritten Authority

Subsidiary motionsSubsidiary motions

GlossaryGlossary

IndexIndex

ResourcesResources


What Does What Does Parliamentary Parliamentary

Procedures Do?Procedures Do?


Providences Common Providences Common Rules Rules

Providences common rules Providences common rules procedures for deliberation procedures for deliberation

And debate And debate In order to place the whole In order to place the whole

membership on the same membership on the same footingfooting

And speaking the same language And speaking the same language


The conduct of ALL The conduct of ALL businessbusiness

The conduct of ALL business is The conduct of ALL business is Controlled by the general will Controlled by the general will of the whole membership of the whole membership

The right of the deliberate The right of the deliberate majority to decidemajority to decide


PrinciplesPrinciples Parliamentary law is based uponParliamentary law is based upon

The will of the majorityThe will of the majority The right of the minority to be The right of the minority to be

heardheard Protection of the rights of Protection of the rights of

absenteesabsentees Courtesy and justice for allCourtesy and justice for all And considerationAnd consideration


What Are What Are Parliamentary Parliamentary Procedures?Procedures?


DefinitionDefinition Parliamentary procedures Parliamentary procedures

Often used interchange with Often used interchange with “parliamentary law” “parliamentary law”

Is more correctly defined as: Is more correctly defined as: parliamentary law parliamentary law in combination with the in combination with the rules of rules of orderorder

that a given assembly or that a given assembly or organization has adoptedorganization has adopted


Parliamentary lawParliamentary law

Parliamentary law is:Parliamentary law is:Rules of the game of Rules of the game of democracydemocracy

Rules that govern Rules that govern procedures by which civil procedures by which civil and criminaland criminal


Parliamentary law Parliamentary law cont’dcont’d

Rules and costumes that Rules and costumes that govern deliberative and govern deliberative and decision-making decision-making assemblies assemblies and organizationsand organizations


Rules Of OrderRules Of Order


Written rulesWritten rules Written rules of order help Written rules of order help

ensure ensure That the organization's of That the organization's of order may in include bylawsorder may in include bylaws

Standing rules Standing rules Policy manuals Policy manuals Other rulesOther rules


Rules of OrderRules of Order The term rules of order refers to The term rules of order refers to

written rules of parliamentary written rules of parliamentary procedure procedure Formally adopted by group of people Formally adopted by group of people

or by an organization. or by an organization. These rules relate to orderly These rules relate to orderly

transaction of business in meeting transaction of business in meeting And to duties of officers in And to duties of officers in

fascinating the conduct of business. fascinating the conduct of business.


Written AuthorityWritten Authority

The commonly accepted The commonly accepted authority forauthority for parliamentary parliamentary rules of orderrules of order

Robert’s Rules of Order Robert’s Rules of Order


Robert's RulesRobert's Rules Robert's Rules Robert's Rules

provides for provides for constructiveconstructive

And democratic And democratic meetings meetings

To help, not hinder To help, not hinder the business of the the business of the assembly assembly


Motions and Motions and ResolutionsResolutions


Motions and Motions and ResolutionsResolutions

A motion is a proposal that A motion is a proposal that the assembly take certain the assembly take certain action action

Or that it express itself as Or that it express itself as holding certain views holding certain views


Main MotionMain Motion

The main motion The main motion Is the basis of all Is the basis of all

parliamentary procedure parliamentary procedure All business to be considered All business to be considered

If no other business is If no other business is pendingpending


Subsidiary motionsSubsidiary motions

That may be applied to That may be applied to another motion another motion For the purpose of For the purpose of modifying it delaying action modifying it delaying action on iton it

Or disposing of it. Or disposing of it.


Privileged motionsPrivileged motions Motions that are unrelated to the Motions that are unrelated to the

current motioncurrent motion But are of such urgency or But are of such urgency or

importance importance That they are considered That they are considered

immediatelyimmediately


Privileged motions Privileged motions cont’dcont’d

These motions are related toThese motions are related toMembers of the organizationMembers of the organizationAnd meeting procedure And meeting procedure

Rather than the item of Rather than the item of business being consideredbusiness being considered


Thirteen Ranking Thirteen Ranking MotionsMotions

All motions have rank relative All motions have rank relative to one anotherto one anotherThe main motionThe main motionSubsidiary motionsSubsidiary motionsPrivileged motions Privileged motions


Thirteen Ranking Motions Thirteen Ranking Motions TableTable

The table illustrates The table illustrates the motions' rank the motions' rank and basic and basic characteristicscharacteristics


Sample Of Actual Sample Of Actual MeetingMeeting

Video of Congressional Meeting

http://video.search.yahoo.com/video/play?vid=1101864720&vw=g&b=0&pos=1&p=congressional+meeting


AppendixAppendix


GlossaryGlossaryterm definition side

absentees Of or relating to one that is absent. 6

adopt to vote to accept: The House adopted the report

8

assemblies an assembling or coming together of a number of persons, usually for a particular purpose

8

authority a power or right delegated or given; authorization: Who has the authority to grant permission

14


Glossary cont’dGlossary cont’dcharacteristics A feature that helps to identify, tell apart,

or describe recognizably; a distinguishing mark or trait

23

civil of, or in a condition of, social order or organized government; civilized: civil peoples

9

consideration Something that is or is to be kept in mind in making a decision, evaluating facts, etc.: Age was an important consideration in the decision.

6


Glossary cont’dGlossary cont’dcriminal Law. of or pertaining to crime or its

punishment: a criminal proceeding9

deliberation careful consideration before decision 44

democracy government by the people; a form of government in which the supreme power is vested in the people and exercised directly by them or by their elected agents under a free electoral system

9


Glossary cont’dGlossary cont’dfascinating to attract and hold attentively by a unique

power, personal charm, unusual nature, or some other special quality; enthrall: a vivacity that fascinated the audience

13

immediately

To do something in a hurry (fast) 20

majority the greater part or number; the number larger than half the total (opposed to minority): the majority of the population

6

minority a smaller party or group opposed to a majority, as in voting or other action

6


Glossary cont’dGlossary cont’dmodifying to change somewhat the form or qualities

of; alter partially; amend: to modify a contract

19

organizations The act or process of organizing 1010

Parliamentary law

the body of rules, usages, and precedents that governs proceedings of legislative and deliberative assemblies

9

pending remaining undecided; awaiting decision or settlement; unfinished: pending business; pending questions; pending litigation

18


Glossary cont’dGlossary cont’dPolicy course of action adopted and pursued by a

government, ruler, political party, etc.: our nation's foreign policy

12

Principles An accepted or professed rule of action or conduct: a person of good moral principles.

66

Providences Prudent management; economy 4

transaction the act of transacting or the fact of being transacted

13


Index

CharacteristicsCivilConsideration

AbsenteesAdoptAssembliesAuthority

CriminalDeliberationDemocracyFascinating

ImmediatelyMajorityMinorityModifyingOrganizationsParliamentary lawpendingPolicy

PrinciplesProvidencesTransaction

Note: click on ant term to find it in the body of the text


ResourcesResourcesCenter for Rural Studies. http://crs.uvm.edu/citizens/procedure.htm. 9-10-07National organization for women, “Parliamentary Procedure Questions and Answers.” http://www.now.org/organization/conference/1998/procedur.html. 9-10-07Robert's Rules of Order - Summary Version. http://www.robertsrules.org/. 9-10-07National Association of Parliamentarians. http://parliamentarians.org/procedure.php?cid=105. 9-10-07

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Parliamentary Procedures

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