Annexure I SCHEDULE TO QUANTIFY THE PRESENT STATUS OF COMPUTERISATION AND USE OF COMPUTERS IN SUGAR FACTORY Part A) General Information about Organization A) General Information Name of Factory: Address: Telephone No: Fax No.: e-Mail : Website: Name of the Respondent: Designation: Experience in your Organization: Total Experience: Cell: e-Mail ID: B) Year of Establishment: C) Capacity (TCD): MT D) No. of Villages under area of operation: E) Number of Members: A-Class:__________ B-Class:___________ C-Class/Beneficiary:___________ F) By-Product Units: Name of Units Yes No Capacity Distillery Ethanol Liquor Particle Board Cogeneration Other than above 185
Transcript
Annexure I SCHEDULE TO QUANTIFY THE PRESENT STATUS OF
COMPUTERISATION AND USE OF COMPUTERS IN SUGAR FACTORY
Part A) General Information about Organization
A) General Information Name of Factory: Address: Telephone No: Fax No.: e-Mail : Website: Name of the Respondent: Designation: Experience in your Organization: Total Experience: Cell: e-Mail ID: B) Year of Establishment: C) Capacity (TCD): MT D) No. of Villages under area of operation: E) Number of Members: A-Class:__________ B-Class:___________ C-Class/Beneficiary:___________ F) By-Product Units:
Name of Units Yes No Capacity
Distillery
Ethanol
Liquor
Particle Board
Cogeneration
Other than above
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Part B: Data about Computerization 1) Please state whether your Karkhana has switched over to computerization. : YES / No a)If yes, please state the year of computerization:- ________________ b) Did you face following problems in Manual System(Before Computerization)
Sr. Problems Yes No 1 Accuracy in Data Processing 2 Timely Availability of Information 3 Timely Data Processing 4 Integration & Consolidation of data/information
2) Did your organization conduct the feasibility study for assessing the system design? YES / NO
If yes 2.1 State the mode of study
a) On its Own [ ] b) NCDC/NABARD/VSI [ ] c) External Agencies [ ] d) Any other cooperative Institution [ ] 2.2 Did your organization conduct following feasibility studies a) Technical Feasibility Yes/No b) Operational Feasibility Yes/No c) Economical Feasibility (Cost-Benefit Analysis) Yes/No d) Social Feasibility Yes/No 2.3 Which Method is used for software development a) In-house Development [ ] b) Outsourcing [ ] c) Readymade Package [ ] 3. Indicate the specific activities of computerization undertaken in accordance with the functional activities listed under table-: (Tick Mark (√ ) Appropriate )
Sr. No.
Departments Modules Yes No Manual Computerization Initiated
6) Process Atomization's i) Cane Feeding ii) Juice Weighing iii) Boiler Atomization iv) Boiling House v) PH Control systems vi) Pan Atomization vii) Centrifugal Atomization viii) Sugar Weighing System
6)Other than above 4) Please state the present status (Units) of computers in your Sugar Factory a) Number of Computer Systems i) Clients/Nodes Sr. Type of PC 0 to 10 11 to 20 21 to 30 31 to 40 40 above Total 1 P III 2 P IV 3 Celeron 4 Any Other Total
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ii) Main Frame Yes / No if yes please state Nos & Configuration: ___________________________ ___________________________ ___________________________ ___________________________ iii) Mini Computer Yes / No if yes please state Nos & Configuration: ___________________________ ___________________________ ___________________________ iv) Any other type ___________________________ ___________________________ b) No. of Printers i) DMP Below 10 [ ]
10-20 [ ] More than 20 [ ] ii) DeskJet Below 10 [ ]
10-20 [ ] More than 20 [ ] iii) Line Printers Below 10 [ ] 10 to 20 [ ] More than 20 [ ]
c) Other Peripherals: 1) Scanner YES/NO 2) Magnetic Tapes YES/NO 3) MICR YES/NO 4) Bar Code Readers YES/NO 5) UPS Systems YES/NO if Yes Please give details
5) What is the Composition of your Computer / EDP cell please tick mark [ ] which ever is applicable
Sr. Manpower Position Available Numbers Salary Package 1 Computer Manager / IT Manager. 2 System Analyst (in numbers) 3 DBA 4 Programmer (in numbers) 5 Computer Operator / Data entry
Operator (in numbers)
6) State the level and use of computers :-
Sr. Cadre Yes No % Level use 1 Confined to Computer cell/
EDP division
2 Top Level (BOD/MD/Secretary)
3 Head of Department 4 Clerks/ ,Jr. Supervisors
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7) Whether your systems are designed to function under
Local area Network (LAN) Yes / No Continuing with the independent units Yes / No if yes do you have any planning for networking. Yes / No Other Network. Yes / No If yes please specify……………
8) Stare the status of computerisation in departmental hierarchy IMP Note:(Mark Your Responses as 1-No Computerisation,2-Partial Computerization,3- Moderate Computerisation,4-Computerisation,5-Fully Computerization)
Sr. No. Department Top Level Middle Level
Operational Level
1 General 2 Finance 3 Agricultural 4 Labour & Welfare (HRM) 5 Engineering & Manufacture 6 By-product
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9) What kinds of software's being used: (Tick Mark (√ ) Appropriate)
Legal Software Version Sr.No. Software Yes No
Yes No System Software a) Operating System/Networking Software
1. DOS 2. Windows 95/98 3. Windows 2000 4. Windows NT 5. Windows XP 6. Windows Vista 7. Windows Server 2003 8. Unix 9. Linux 10. Novell Netware b) Front end Tools/Languages 1.Visual Basic/MS-Visual Studio 2. D2K 3. Power Builder 4. COBOL 5. BASIC 6. Other than above Pl specify c) DBMS 1. Oracle 2. Access 3. SQL Server 4. Informix 5. Foxpro 6. dBase III
10) Are you face following problems related to system: (Tick Mark (√ ) Appropriate) ( I –No, II- Very Often, , III- Moderate, IV-Frequent, V- Persistent)
Please Specify the Occurrence of Problem Sr.
No Type of Problem Description
I II III IV` V 1) Display
2) Color related problems in monitor
3) SMPS problems
4) HDD Bad Sector problems
5) Interface problems
6) CD Drive problems
7) Problems with Peripherals (Scanner, Magnetic tape drive, Webcam, Sound etc)
8) RAM/Memory problems
9) Keyboard problems
10) Mouse problems
11) Printer problems
12) Communication problems related to ports.
13) Login problems
14) Linking problems
15) Transmission delay
16) Data loss at the time of transmission
17) Cable problems
18) Switch related problems
19) Connector problems
20) Network adaptor problems
1 Hardware & Networking Problem
21) Any other …
1) OS Failure
2) Database interface problems
3) Interface problem with other devices
4) Response Delay
5) Program bugs
6) Security problems
7) Flexibility problems
2 Software Problems
8) Any Other …
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11) Have you developed your own application software to meet the needs of specialized kind of activities of your Karkhana Yes / No
if yes , please state the activities in preferential form. Sr. Important Activities
a. Software is exclusively for your own use: Yes / No b. Do you use the same software for sister concerns dealing in sugar: Yes / No c. Whether you propose to sell the same software to other Factories? Yes / No
12) Do you conduct IT Training courses for employees? Yes/No If Yes Please tick mark appropriate in following table (Tick Mark (√ ) Appropriate)
Sr. Particulars Frequency Monthly Quarterly Bi-annual Annual Occasio
nally 1 IT Awareness 2 System Security & Audit 3 Networking 4 Recent trends in IT
13) State the Data backup system used in your organization (Tick Mark (√ ) Appropriate)
Sr Particulars Frequency of Backup Daily Weekly Fortnightly Online
1 Floppy Disks 2 Magnetic Tapes 3 Compact Disks 4 Mirroring/ Duplexing of
Servers
14) State Security Controls used in Computerization (Tick Mark (√ ) Appropriate)
Sr Security Measure Yes No 1 Physical Access 2 Data & Software Access 3 Network Access
15) Are you interested to go for
a. ERP Yes / No b. Internet based computing Yes / No
if Yes a) Have you assessed the available ERP products in market for sugar industry?
Yes/No b) Which product is assessed for selection? (Tick Mark (√ ) Appropriate)
ERP package VSI Next Step Marg OM-Shulb Other(specify) Ranking
c) Have you prepared implementation plan? Yes/No d) Have you assessed hardware infrastructure requirement? Yes/No e) Have you assessed system software requirement for selected product? Yes/No f) Have you formed steering committee? Yes/No
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16) Whether the application software's developed / purchased support to the generation of
various required reports to internal and external MIS? Yes / No i) Internal MIS(The reports used within the Kharkhana for taking decision in various
areas by Chairman / Board of Director / Managing Director/ Department Heads )(List out report titles with contents ).
ii) External MIS means details required to send to Regulatory Authorities (e.g. Agri & Food ministry, Commissioners of Sugar / NABARD /Apex Organisation etc).(List out report titles with content. Use separate sheet).
17) Any other details about your computer section which is not covered above (please mention) 18) Future plans for computerization at your Kharkhana and Bio-Products units. __________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
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Part C
IMPLICATIONS OF UNCOVERED AREAS OF COMPUTERISATION (FOR CONCERN HEAD OF DEPARTMENTS)
Name of the Department:_________________________________________ Name of HOD:_________________________________________________ Work Experience as HOD: Years Employee Strength of Department: Nos
Indicate the absence of computerization in your department affects on following.
Sr. No. Implications Strongly
Disagree Disagree
Neither Agree
nor Disagree
Agree Strongly Agree
1 Decision making is unreasonably delayed
2 Nonavailability of accurate & timely information
3 Efficiency of Department is affected
4 Factory could not provide timely services to different beneficiaries
5 Factory has to face increased operating cost
6 It will increase requirement of manpower.
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Part-D Behavioral Problems Related to Computerization in Sugar Industry
Sr.No Particulars Strongly
Disagree Disagree
Neither Agree Nor
Disagree
Agree Strongly Agree
1. For computerization in factory top management is fully committed
2. Top management has extended full support for computerization
3. Required technical manpower is available in resource market for computerization
4. Management has allocated sufficient resources 5. Top management executed the plan for
computerization and taken due care of its implementation
6. Employees are involved and give co-operation for computerization
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Annexure II
List of Sample Units
Sr No
Name of Sample Unit Establishment Year
Capacity TCD
Unit Size
1 Ashok SSK Ltd.,Ashokanagr, Tal:Shrirampur Dist Ahmednagar 1958 2600 Small
2 Mula SSK Ltd. Sonai Tal Newasa Dist Ahmednagar 1978 3500 Small
