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Using information technology in participatory budgeting:
The case of the city of cologne
Matthias Trénel & Oliver Märker
Zebralog cross media dialoguesBerlin / Germany
[email protected]://www.zebralog.de/en
International Conference “Participatory Budgeting in Asia and Europe: Key Challenges of Participation”August 17-19, 2009, University of Zhejiang, Hangzhou, China
Context: The city
Context: The city
Population of 1 million
City council with 16.000 employees
Annual budget of €4 billion (≈ ¥40 billion)
History of corruption scandals („Kölner Klüngel“)
approx. two thirds of population use internet
Context: Timeline
2002: Local Agenda 21 group called for PB
2004: Political parties incorporated idea into election programs
2005: local council asked finance administration to plan PB
2006: budget department set up steering committee, hosted symposium on PB and comissioned representative survey of citizens
2007: 4 weeks active PB phase
2008: local council adopted proposals
2009: next active PB phase coming up
...
Context: Aims of PB
Develop a citizen-oriented local authority
Optimize processes through IT
Present municipal budget in transparent and comprehendable form
Receive good spending and saving suggestions concerning
- Roads, paths, squares
- Green spaces
- Sports
Making proposals should be as easy as possible for all citizens
Create an attractive multi-channel communication platform with low barriers to access
Methodology: Outreach
Mailing to every household
Billboards
Radio spots
City web site
Information event
Methodology: Channels of participation
Information event
Paper form
Call center
Internet
NO local meetings
Methodology: Making proposals online
Users were asked to submit proposals on first page
Users categorized their own proposals
Anonymous participation was tolerated
All proposals were visible on platform
Other users commented on proposals
Meta-forum for discussion of PB
Moderators kept rules of civility and responded to questions and complaints
Methodology: Making proposals online
Methodology: Selecting proposals
All proposals received support or disagreement on the online-platform through votings by users
Those proposals receiving most support were selected for further examination by the administration
- Top 100 proposals for roads, paths and squares
- Top 100 proposals for green spaces
- Top 100 proposals for sports
Methodology: Selecting proposals
Methodology: Examining proposals
1. Screening by finance administration during PB: Team of 16 employees working in shifts
2. Feasability check by relevant administrative departments
3. Review by relevant council committees
4. Review by finance comittee
5. Decision by council
6. Public feedback to citizens
7. Monitoring of proposal enactment
Results: Participation
4.937
9.171
52.534
11.744
120.000
Proposals
Comments
Votings
Registered participants (60% were male)
Unique visitors
Results: Proposals by participation channel
E-Mail Paper Form Online-Plattform
4.238
85%
448
9%
Call-Center
148
4%
103
2%
Results: Proposals over time
5.11. Press Conference
Results: Type of proposals
Saving
Total..........
Spending Other
Other issues....
Roads, paths, squares..
Green spaces ...
Sports ....
Results: Media coverage
PB received extensive media coverage, daily updates, also in tabloid press
High participation rates created interest
PB was well documented online
Competition between proposals was entertaining
Results: Policy impact
Local council adopted proposals measuring €17 million (≈ ¥170 million)
Local council has decided to continue PB
Administration plans to utilize participation platform in other policy areas
Results: Main lessons learned
Online-platform is leading participation channel, but should not be the only one
Online-platform is ideal for documenting and monitoring PB from the planning stage to the enactment of proposals
Online-platform allows efficient processing of proposals in the administration
Involving as many citizens as possible is a good strategy to faciliate political impact of PB
谢谢Thank you for your attention!