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Introduction to
ParticipatoryProject Planning
For the betterment of
your project proposal
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2FASID
Project Cycle and PDM
Planning
Implement
ation
Evaluation
Project Cycle and PDM
Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiableIndicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurposeOutputs
Activities InputsPre-
Project
Design
Matrix
PDM
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Image of PDM
Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiable
Indicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
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Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiableIndicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurposeOutputs
Activities InputsPre-
Participatory Planning is aiming to
produce a PDM with a collaboration
among stakeholders.
Plann
ing Implementation
Evaluati
on
PROJECT CYCLE
Plan
ning
Goal
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5FASID
1. Confirm ProjectFramework
2. Analyze
Stakeholders3. Understand
Achievement
4. Analyze Problems5. Analyze
Objectives
Planning Steps
6. Select ProjectApproaches
7. Prepare Logical
Framework8. Conduct Internal
Appraisal
9. Prepare theANNEX Form
10.Submit your Plan
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6FASID
Stakeholder
AnalysisProblem
Analysis
Objective
Analysis
Project Selection
PDM
Beneficiary Victims Decision
Govenment
Ministry of ag.
farmer
researchers
...
Stakeholder
Analysis
2
Cause 1
Core Problem
Cause 2
Problem
AnalysisProblem1 Problem2
Cause 3
4
Mean 1
Core Objective
Mean 2
Objective
Analysis
Objective1 Objective 2
Mean 3
5
Mean 1
Core Objective
Mean 2
Project
SelectionObjective1 Objective1
Mean 3
6
:
PDM
7
Steps of
Planning
Workshop
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Participants
Beneficiaries
government officers
Experts/ technicians
Donor agency
Others
Participatory Approach
Moderator
+
Using Cards
to visualize the
analysis and
discussions
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8FASID
Rules of the Workshop
Write you own statement on a card. Write only one statement in a full sentence per
card.
Make your statement brief and specific Stick to the concrete expression, and avoid
abstractions and generalizations
Write your statements on the cards beforediscussing them
Do not remove a card from the board before aconsensus is obtained. Do not ask who wrote a particular card
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Scenes from
Planning workshops
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10FASID
Stakeholder
AnalysisBeneficiary Victims Decision
Govenment
Ministry of ag.
farmer
researchers
...
Stakeholder
Analysis
1
Steps of
Planning
Workshop
1. Analysis frame with concerning
stakeholders.
2. Information about not only problems,but also potentials must be clarified.
3. To decide the target group, who is the
focused group of the project
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11FASID
Steps of
Planning
Workshop
1. Cause-Effect analysis
2. A problem tree is constructed by cause-
effect analysis.3. Clarify the complexity of the problems.
Problem
Analysis
Cause 1
Core Problem
Cause 2
Problem
AnalysisProblem1 Problem2
Cause 3
2
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12FASID
Steps of
Planning
Workshop
1. Means-Ends analysis
2. A objectives tree is constructed by means-
ends analysis.3. Clarify the various solutions of the
problems.
4. Better utilize the strength of stakeholders.
Objective
Analysis
Mean 1
Core Objective
Mean 2
Objective
AnalysisObjective1 Objective 2
Mean 3
3
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13FASID
Steps of
Planning
Workshop
1. Consider the limitation of budget, time,
and other resource.
2. Select the best bunch of solutions as aproject.
Project Selection
Mean 1
Core Objective
Mean 2
Project
SelectionObjective1 Objective1
Mean 3
4
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14FASID
Steps of
Planning
Workshop
1. Project designing
Narrative summary
Indicators
Assumptions (external conditions)
PDM :
PDM
5
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Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiable
Indicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
Narrative
Summary
Overall goalAn expected development effect when project
purpose is accomplished.
Project purposeA purpose accomplished from outputs byimplementing the project.
OutputsOutputs accomplished after necessary activities are
implemented.
ActivitiesNecessary activities to accomplish outputs.
InputsNecessary human resource and equipment to
implement the activity.
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Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiable
Indicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
Setting Important assumptions
They need to be satisfied in order tomake the project successful.
They can not be controlled within the
project.
It is not certain as if the assumptions
happen or not.
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Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiable
Indicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
Vertical logic of PDM
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Project Name: Term:Project Area: Target Group:
Narrative
Summary
Objectively
VerifiableIndicators
Means of
Verification
Important
Assumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
Objectively Verifiable Indicators
Indicators should be set as much objectively as possible.
How to obtain indicators must be identified clearly.
By when?Who(what)?
How much?
What happen?
Measurement
for Monitoring &
Evaluation
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Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiable
Indicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
Utilization of PDM in
Monitoring
Indicators
Achieved
Indicators
PlannedCompare
Progressed
as
planned?
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Project Name: Term:Project Area: Target Group:
NarrativeSummary
ObjectivelyVerifiable
Indicators
Means ofVerification
ImportantAssumptions
Overall Goal
ProjectPurpose
Outputs
Activities Inputs
Pre-conditions
Utilization of PDM in
Evaluation (with five criteria)
Efficiency
Effectiveness
Impact
Relevance
Sustainability
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For further information;
There are several learning materials available in
websites ofWorld Bank
http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225
The logframe handbook : a logical framework approach to project cycle
management, Vol. 1 of 1
Asian Development Bank
http://www.adb.org/Documents/Guidelines/Logical_Framework/default.
asp
Using the Logical Framework for Sector Analysis and Project Design: A User'sGuide
http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225