Partnering in PracticePartnering in PracticePhoto credit: Michael Vosburg
Carol L. Cwiak Dustin L. JensenCarol L. Cwiak Dustin L. Jensen North Dakota State UniversityNorth Dakota State University
Presentation OverviewPresentation Overview
History & Partnership Opportunities (pre-grant)History & Partnership Opportunities (pre-grant)
Grant Application ProcessGrant Application Process
A Few Tips…A Few Tips…
Benefit to EM Hi Ed ProgramBenefit to EM Hi Ed Program
Ready Campus InitiativeReady Campus Initiative
Additional Objectives & Community PartnershipsAdditional Objectives & Community Partnerships
History & Partnership Opportunities History & Partnership Opportunities (pre-grant)(pre-grant)
Disaster Resistant University (completed 2007)Disaster Resistant University (completed 2007)
Student Group ProjectsStudent Group Projects
Interns – on and off campusInterns – on and off campus
Faculty PresentationsFaculty Presentations
Local school district – REMS K-12 grant Local school district – REMS K-12 grant
Grant Application ProcessGrant Application Process
Came through DRU listserv – academic sideCame through DRU listserv – academic side
Used K-12 experience to inform NDSU processUsed K-12 experience to inform NDSU process
Partner letters – operational sidePartner letters – operational side
Proposal review – all partnersProposal review – all partners
Many hours devoted to understanding the Many hours devoted to understanding the submission process/system with on-campus submission process/system with on-campus protocols protocols
Grant Application ProcessGrant Application Process
Time invested: Time invested: 80+ hrs. faculty80+ hrs. faculty 60+ hrs. grad students60+ hrs. grad students 30+ hrs. operational team30+ hrs. operational team
Time investment breakdown:Time investment breakdown: ~ 20% - researching prior awardees~ 20% - researching prior awardees ~ 60% - writing the application~ 60% - writing the application ~ 20% - internal process, partners, etc.~ 20% - internal process, partners, etc.
A Few Tips…A Few Tips…
Read every single bit of guidance that comes with Read every single bit of guidance that comes with the grant and mark it up (make sure you have met the grant and mark it up (make sure you have met all the requirements prior to submission)all the requirements prior to submission)
Review successful applicationsReview successful applications
Have others read it critically for consistency, clarity Have others read it critically for consistency, clarity and conformity and conformity
Do not wait until the last minuteDo not wait until the last minute
Benefit to EM Hi Ed ProgramBenefit to EM Hi Ed Program
Faculty serve as P.I.s on the grant Faculty serve as P.I.s on the grant
4 grad student assistantships funded as part of4 grad student assistantships funded as part of grant activitygrant activity
Solidified academic/operational partnershipSolidified academic/operational partnership
Heightened academic program profile across campusHeightened academic program profile across campus
Greater awareness about emergency management Greater awareness about emergency management across campus with staff, faculty and students across campus with staff, faculty and students
North Dakota State University –North Dakota State University –Ready Campus Initiative (NDSU-RCI)Ready Campus Initiative (NDSU-RCI)
Funded on year 2 -Funded on year 2 - $412, 352$412, 352
Dual supervisionDual supervision
Project Director – NDSU alumnusProject Director – NDSU alumnus
Included weather radiosIncluded weather radios
Included outreach to other institutionsIncluded outreach to other institutions
Included broader awareness pieceIncluded broader awareness piece
RCI Project GoalsRCI Project Goals
Complete a comprehensive emergency Complete a comprehensive emergency management plan management plan
Provide training to students, staff, faculty and Provide training to students, staff, faculty and community members community members
Conduct a series of exercises to test plan assumptionsConduct a series of exercises to test plan assumptions
Integrate emergency management policies, Integrate emergency management policies, procedures and protocols procedures and protocols
Increase the number of NIMS courses completed by Increase the number of NIMS courses completed by key NDSU employeeskey NDSU employees
Crisis Management Response Team (CMRT)Crisis Management Response Team (CMRT)
Critical infrastructure departments represented (i.e., Critical infrastructure departments represented (i.e., primary responsibilities are critical to operations):primary responsibilities are critical to operations):
Command Section (President’s Cabinet)Command Section (President’s Cabinet) University Police and Safety OfficeUniversity Police and Safety Office Facilities ManagementFacilities Management Media RelationsMedia Relations Finance and AdministrationFinance and Administration Student LifeStudent Life Student Health ServicesStudent Health Services Information TechnologyInformation Technology
RCI Team Integration with CMRTRCI Team Integration with CMRT
RCI Team (grad students): RCI Team (grad students):
Embedded within CMRT departmentsEmbedded within CMRT departments Single point of contactSingle point of contact Foster relationshipsFoster relationships Become trusted advisorsBecome trusted advisors GentlyGently move Ready Campus agenda move Ready Campus agenda
RCI Phase One ActivitiesRCI Phase One Activities
Activity 9/09 10/09 11/09 12/09 1/10 2/10 3/10 4/10 5/10 CMRT Meeting x x x x x x x x x CMRT Training x x x x Open Training x x ICS Training (300/400) x x x
Risk & Vulnerability Assessments & Impact Analyses
x x x
Mitigatory Measures: Investigate, Evaluate, Prioritize, Implement
x x x x
Interrupt. Alternatives: Investigate, Evaluate, Secure MOUs
x
Responsive Procedures, Protocols, Assignments, Tools
x x
Recovery: Timelines, Protocols, Resources, Assignments
x x
Plan Compilation x x Plan Orientation x Conference Planning x x x x Evaluative Measures x x x x x x x x Interim Report x x
RCI Phase Two ActivitiesRCI Phase Two ActivitiesActivity 6/10 7/10 8/10 9/10 10/10 11/10 12/10 1/11 2/11 3/11 4/11 5/11 CMRT Meeting
x x x x x x x x x x x x
CMRT Training
x x x x x
Open Training x x x x ICS Training(300/400)
x x
Plan Integration into Publications
x x
Awareness Campaigns
x x
Conference Planning
x x x
Ready Campus Conference
x
Drill x x x x Tabletop x x Functional x x x Plan Revision – per Exercise After Action
x x x x x x x
Evaluative Measures
x x x x x x x x x x x
Final Report x
Phase One OverviewPhase One Overview
Risk and Vulnerability Assessment:Risk and Vulnerability Assessment:
Identify Potential Hazards/Events/Interruptions Identify Potential Hazards/Events/Interruptions Prioritized by Score Prioritized by Score
FREQUENCY + IMPACTS x LIKELIHOOD FREQUENCY + IMPACTS x LIKELIHOOD = Total Risk Score= Total Risk Score
Hazard/EventHazard/Event Frequency Frequency (1-5)(1-5)
Physical Physical Safety Safety Impact Impact (0-5)(0-5)
Emotional Emotional ImpactImpact(0-5)(0-5)
Economic Economic ImpactImpact(0-5)(0-5)
Reputation Reputation ImpactImpact(0-5)(0-5)
Recovery Recovery Difficulty Difficulty ImpactImpact(0-5)(0-5)
Impacts + Impacts + FrequencyFrequencySubtotalSubtotal
LikelihoodLikelihood(1-3) (1-3)
TotalTotalRisk ScoreRisk Score(Impacts + (Impacts + Freq) x Freq) x LikelihoodLikelihood
CommentsComments
TornadoTornado 55 55 55 44 2.52.5 44 25.425.4 22 5151
Mitigation MeasuresMitigation Measures
Identification of potential threats to department Identification of potential threats to department staff/students/employees and mitigatory activities:staff/students/employees and mitigatory activities:ExamplesExamples:: Physical:Physical:
Smoke detectors/alarms/fire suppressionSmoke detectors/alarms/fire suppression Security camerasSecurity cameras Broken doors/handrails/card readersBroken doors/handrails/card readers
Policy:Policy: Prioritization of snow removalPrioritization of snow removal Additional security presenceAdditional security presence
Responsive ProceduresResponsive Procedures
Compilation of checklists:Compilation of checklists:
ProtocolsProtocols
ProceduresProcedures
Mission Critical Tools/EquipmentMission Critical Tools/Equipment
RecoveryRecovery
Continuity of Operations Planning (COOP)Continuity of Operations Planning (COOP) Purpose: Purpose:
Ensure impact and recovery time is minimalEnsure impact and recovery time is minimal Methodology:Methodology:
Identification of departmental critical functionsIdentification of departmental critical functions Establishment of sufficient employee KSA Establishment of sufficient employee KSA
depthdepth Identification of job duties and Identification of job duties and
material/equipment needed for each positionmaterial/equipment needed for each position
Interruption AlternativesInterruption Alternatives
Key Questions?Key Questions?
What do you need to do your job?What do you need to do your job?
Who will provide/replace your necessary equipment?Who will provide/replace your necessary equipment?
Do you have a back up vendor?Do you have a back up vendor?
What if you need additional assistance?What if you need additional assistance?
Do you have an MOU?Do you have an MOU?
Comprehensive Comprehensive Emergency Management PlanEmergency Management Plan
Utilizing the above planning steps we develop an Utilizing the above planning steps we develop an all-hazards EOP capable of delivering mission all-hazards EOP capable of delivering mission essential information useful in all phases of essential information useful in all phases of emergency management operationsemergency management operations
Phase Two OverviewPhase Two Overview
Training Goals:Training Goals: Inform NDSU students, staff, and faculty of Inform NDSU students, staff, and faculty of
safety considerations for the home, office and safety considerations for the home, office and classroom.classroom.
Open Training (CERT, NWS SkyWarn)Open Training (CERT, NWS SkyWarn) Closed Training (Threat Assessment, DHS Closed Training (Threat Assessment, DHS
Soft Target, NIMS/ICS 300 and 400)Soft Target, NIMS/ICS 300 and 400)
Phase Two OverviewPhase Two Overview
Exercise Goals:Exercise Goals:
Test planning assumptions utilizing:Test planning assumptions utilizing: DrillsDrills Table TopsTable Tops Functional ExercisesFunctional Exercises
Phase Two OverviewPhase Two Overview
Integration into key campus publicationsIntegration into key campus publications
Awareness campaignsAwareness campaigns
Ready Campus SummitReady Campus Summit
Additional Objectives Additional Objectives and Community Partnershipsand Community Partnerships
NWS StormReady ProgramNWS StormReady Program Support of Hi Ed EM legislative agendasSupport of Hi Ed EM legislative agendas Piloting FEMA Course L363 in JunePiloting FEMA Course L363 in June ND NG full-scale hazmat exercise in AugustND NG full-scale hazmat exercise in August Sandbagging safety videoSandbagging safety video Subject matter expertise and panel for “Quarantined” Subject matter expertise and panel for “Quarantined” EM PSA ProgramEM PSA Program Preparedness Expo/Ready Campus SummitPreparedness Expo/Ready Campus Summit
Contact Us…Contact Us…
Carol L. Cwiak, J.D., Ph.D. Carol L. Cwiak, J.D., Ph.D. Assistant Professor/Internship CoordinatorAssistant Professor/Internship Coordinator
Emergency Management ProgramEmergency Management ProgramNorth Dakota State University North Dakota State University (701) 231-5847(701) [email protected]@ndsu.edu
Dustin L. Jensen Dustin L. Jensen Emergency Management Project Director Emergency Management Project Director
University Police & Safety Office University Police & Safety Office North Dakota State University North Dakota State University
(701) 231-8598 (701) 231-8598 [email protected]@ndsu.edu