PARTNERSHIP & INDUSTRY EXHIBITION...

PARTNERSHIP & INDUSTRY EXHIBITION

PROSPECTUS

WELCOME OVERVIEW SPONSOR PORTFOLIO EXHIBITION BOOKINGS

WE ARE PLANNING AN OUTSTANDING SCIENTIFIC PROGRAM LED BY WORLD-RENOWNED PLENARY SPEAKERS, THAT WILL NOT

ONLY BE A PLATFORM TO SHOWCASE EXCITING NEW DEVELOPMENTS IN MICROSCOPY, BUT WILL ALSO DEMONSTRATE THE

TRANSFORMATIONAL ROLE OF MICROSCOPY IN UNDERPINNING A RANGE OF PHYSICAL AND LIFE SCIENCES.

Dear industry friends and colleagues, On behalf of the Australian Microscopy and Microanalysis Society, it is our pleasure to welcome you to the 19th International Microscopy Congress (IMC19), to be held from 9-14 September 2018, in the stunning new International Convention Centre (ICC Sydney) right in the heart of Sydney. We anticipate that the Congress will attract over 2,500 scientists working within and outside the microscopy sector. There will be a large interactive trade exhibition where leading suppliers are set to launch ground-breaking new instruments.

The Congress theme is ‘Microscopy: Bridging the Sciences’. We are planning an outstanding scientific program led by world-renowned plenary speakers, that will not only be a platform to showcase exciting new developments in microscopy, but will also demonstrate the transformational role of microscopy in underpinning a range of physical and life sciences. Sponsors of IMC19 2018 will achieve unprecedented levels of industry exposure, valuable networking and workshop opportunities plus premium locations within the exhibition. We encourage you to explore the benefits of participating as a sponsor and/or exhibitor and we look forward to partnering with you for a successful IMC19 Congress in Australia. Warm regards, Professor Simon Ringer Professor Paul Munroe Congress Chair, IMC19 Congress Vice Chair, IMC19

This document is subject to copyright. Exploitation or use of any of the materials or ideas contained in this document,

without the prior consent of Arinex Pty Ltd, may result in legal action being taken against those parties in breach of the

copyright. Copyright in all materials contained in this document is vested in and owned by Arinex Pty Ltd.


Position your

brand along

side

Australia’s

most precious

gemstone. Find

out how on

page 8.

“ “

IMC19 is proud to be

using the latest in

Congress App technology

to evoke maximum

delegate engagement,

interaction and

communication. Details on

how you can benefit as a

sponsor on page 12.

New to the IMC Congress

series, premium exhibit

space pre-reserved for

major sponsors. Also if you

are an ICMA Member, be

sure to check out the new

member only benefits

(including priority booking

period) on page 7.

You’ll never

guess who is

coming to

dinner. Find

out on

page 15.

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


Meet the Organising Committee Prof. Simon Ringer Congress Chair The University of Sydney Prof. Paul Munroe Congress Vice-Chair UNSW Australia Joanne Hallis Secretary of the Local Organising Committee UNSW Australia

Eleanor Kable Australian Centre for Microscopy & Microanalysis

Prof. Martin Saunders President of AMMS University of Western Australia

Prof. Richard Tilley Treasurer, IMC19 UNSW Australia

Dr. Dominique Wilson The University of Sydney

Program Summary & Symposia Structure Symposia will cover a wide range of topics across three broad fields of microscopy - Life Sciences, Physical Sciences and Instrumentation. Along with internationally renowned plenary speakers, each day there will be opportunities to attend keynote addresses by prominent scientists, who will present cutting edge science in the theory, practice and application of microscopy. For regular updates on the Congress program, please visit the website at: http://imc19.com

Venue The International Convention Centre, Sydney is situated at the Sydney waterfront precinct, set amongst restaurants, retail and a vibrant public domain on Darling Harbour. ICC Sydney is only a short walk from Australia’s largest CBD and surrounding university and cultural quarters. For more information about the International Convention Centre, Sydney visit www.iccsydney.com.au

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Have a question?

Contact us with just one click.

http://imc19.com/

http://imc19.com/

http://www.iccsydney.com.au/

mailto:[email protected]


About the Host Organisations The Australian Microscopy and Microanalysis Society is a non-profit organisation dedicated to the promotion and advancement of the knowledge of the science and practice of all microscopical imaging, analysis and diffraction techniques useful for elucidating the ultrastructure and function of matter in diverse areas of biological, materials, medical and physical sciences. According to our Constitution, the objects of our Society are: • To promote within Australia and Internationally all forms of microscopy and microanalysis, including,

but not limited to, electron microscopy, light microscopy, scanning probe microscopy and electron beam microanalytical techniques.

• To co-operate and form affiliations with other organisations having similar objects both within and outside Australia.

• To encourage specialist sub-groups in different areas of microscopy and microanalysis. • The Society's major activities are the convening of multidisciplinary conferences and workshops, the

publishing of a quarterly newsletter and the co-ordination of activities with similar groups within Australia and overseas.

AMMS Inc is a member of Science & Technology Australia (STA), a lobby group that seeks to influence government decision making about science and technology. AMMS Inc. is also a member of the International Federation of Societies for Microscopy (IFSM) which has members from microscopy societies from around the world and aims to advance microscopy in all its aspects. The aim of The International Federation of Societies for Microscopy (IFSM) is to contribute to the advancement of microscopy in all its aspects. It comprises of microscopy societies from all around the world. The most important activity of IFSM is the sponsorship of the most important series of meetings on microscopy: the International Microscopy Congress (the IMC) held every 4 years. IFSM also supports young scientists to attend meetings of our Members. Activities between the IMCs are managed by the IFSM Executive Board which is led by the President, the Immediate Past President (Vice-President) and the General Secretary. The General Assembly takes place every 4 years at the IMC. At that time, the General Assembly selects the site for the next IMC from proposals submitted by Members of IFSM

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

http://www.microscopy.org.au/



http://ifsm.info/index.html




Sponsor and Exhibitor Guidelines Approximately 2,500 delegates are expected to attend the 19th International Microscopy Congress in 2018. These include representation of the following specialties: • Biological: Ecology, Genetics, Evolutionary Biology, Marine Biology, Botany, Zoology, Environmental

Biology, etc. • Geosciences: Geophysics • Planetary Sciences • Materials: Chemistry, Design & Application of Materials, Mechanical behaviour of Materials, Material

Engineering, etc. • Medical: Chemistry, Biology, Biochemistry, Pathology, Immunology, Pharmacology, etc. • Physical: Physics, Mathematics, etc.

Delegates will represent a truly global audience with expected attendance representing the following regions:

IMC19 Congress Organisers Arinex Pty Ltd has been appointed as the official Professional Conference Organiser (PCO) for IMC19 and we look forward to delivering a highly interactive and inspiring experience. P: +61 2 9265 0700 W: www.arinex.com.au E: [email protected]

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Oceania 35%

Asia 35%

Europe 12%

Nth America 14%

Sth America 3% Africa 1%

http://www.arinex.com.au/



ICMA Members participating at IMC19, will receive the following in addition to their selected sponsorship or exhibition benefits: • Priority booking period until 31 January 2017 – Priority booking rights on all partnership and exhibition

bookings made prior to 31 January 2017. (Non-members are still encouraged to book, however only ICMA Members can have their preferences confirmed prior to 31 January 2017).

• ICMA Members Networking Event –The purpose of this event is to provide ICMA Members with a valuable and intimate gathering to connect with Key Speakers/VIP/ICMA Representatives and members of the IMC19 Organising Committee. This provides the opportunity to thank the members and acknowledge their continued support. It is expected this event will run for approximately 20-

30mins and possibly just prior to the Welcome Reception. • 2 additional Vendor Registrations – Regardless of the level of participation at the Congress, ICMA

Members will receive two (2) additional Vendor Registrations at no extra cost. Vendor Registrations will also have access to attend all program sessions at the IMC19 Congress.

• Vendor Workshop (Symposium) – ICMA Members taking up a Major Level Congress Sponsorship will also receive the opportunity to host a vendor workshop during the Congress in addition to their respective benefits. This can consist of a demonstration within the exhibition, or a site visit (pre or post Congress) or if required, a meeting room can be provided within the Congress venue. The Local Organising Committee will assist with each Major Partner’s operational requirements.

Sponsor and Exhibitor Guidelines In reference to the following partnership and sponsorship opportunities, please refer to the following guidelines.

* Exposure in the Congress publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible.

** The delegate list will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act.

*** Advertisement specifications will be provided after the confirmation of booking.

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

DIAMOND PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


ARGYLE DIAMOND PARTNER

• Entitlements to be negotiated directly with the

sponsor based on their agreed level of investment into the IMC19 Congress.

• For enquiries on this level of sponsorship, please contact the IMC19 Congress Managers to discuss your requirements.

ARGYLE DIAMOND PARTNER HIGHLIGHTS:

• A tailored package would be

designed based on the Diamond

Partner’s requirements.

• Exclusive to only one partner, this level

of representation can be negotiated

directly with the sponsor and would

require an investment significantly

higher than that of the Opal level.

A$POA

Nowhere else in the world will you find such a rare trove of pink diamonds, with an intensity of colour

that is unmatched by any other pink diamond, than in the East Kimberley, Western Australia. And nowhere else will you encounter as awe-inspiring a terrain. This very special birthplace mesmerises visitors with the pristine nature of its vast ochre landscape of rocky gorges, cascading waterfalls, deserts and abundant native flora. It is here, in this hauntingly remote vista, where Mother Nature harbours the ultimate treasures - diamonds, with glimpses of the past, present and future, that from the outset have captured the hearts and minds of all who come into contact with them. A fitting name for our highest level partner.

Three times larger than England, with a population of less than

40000, the Kimberley region is one of the world's largest

wilderness frontiers.

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


OPAL PARTNER

• Recognition as a sponsor (with organisation

logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation

logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.*

• Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.*

• Use of the Congress logo until the end of October 2018.

• 72sqm premium exhibition space. • Ten (10) Vendor Registrations. • Delegate list supplied six (6) weeks prior to the

Congress.** • 400 word profile in the Congress App and on the

Congress Website. • One (1) push notification via the Congress App. • Additional Brand Positioning or Business

Networking sponsorship option of your choice to the value of $20,000.

• Full page advertising space in the Congress Pocket Program (artwork to be supplied by the Opal Partner).***

• 15% discount on additional exhibit space (in

addition to what is included with the Opal level Partnership).

• One (1) promotional insert into the Congress bag (refer to satchel insert information).

• Opal Partners may provide a freestanding

banner which will be positioned in the Registration Area for the duration of the Congress (maximum size 2m high x 1m wide).

• Opal Partners may provide delegates with a branded gift (Opal Partner to supply gifts).

• Opal Partners will receive an opal pin gift for each of their onsite staff to keep and wear during the Congress to highlight their level of commitment and investment.

OPAL PARTNER HIGHLIGHTS:

• 72sqm premium exhibition space

• 15% discount on additional exhibit

space if required

• 10 Vendor Registrations

• Choice of additional brand positioning

sponsorship or Business Networking

sponsorship to the value of $20,000 to

make your Opal Partnership unique to

your brand.

• Send a personable message to all

delegates at the Congress via a push

notification on the Congress App

• If you are an ICMA Member, be sure

to include the additional benefits listed

on page 7

A$130,000

We view our Opal Partners not just as leading industry identities, but also key partners in the successful

delivery of the IMC19 Congress. The Opal level sponsorship is unique with exceptionally high levels of brand saturation, industry engagement and exposure that extends well beyond the Congress itself. Opal Partners also receive real Opals for their staff to wear. Being Australia’s national gemstone, these make the perfect conversation starter to break the ice and unique to Australia.

The Three Sisters, located in the World Heritage listed Blue

Mountains are just a 2-hour train ride from downtown Sydney.

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


GOLD PARTNER

• Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.*

• Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the

organisation’s home page.* • Acknowledgement as a sponsor on the official

sponsor acknowledgement signage situated onsite at the Congress.*


• 54sqm premium exhibition space. • Eight (8) Vendor Registrations. • Delegate list supplied four(4) weeks prior to the

Congress.** • 300 word profile in the Congress App and on the

Congress Website.

• Additional Brand Positioning or Business Networking sponsorship option of your choice to the value of $10,000.

• Half page advertising space in the Congress Pocket Program (artwork to be supplied by the

Gold Partner).*** • 15% discount on additional exhibit space (in

addition to what is included with the Gold level Partnership).


GOLD PARTNER HIGHLIGHTS:



space if required





make your Gold Partnership unique to

your brand



on page 7

A$90,000

Brands positioned at Gold Partner level represent key industry leaders who have made a significant

investment into the future education and development of microscopy worldwide. Gold Partners will benefit from premium levels of brand saturation, industry engagement and exposure that extends well beyond the Congress itself.

Native to Australia, the Koala are a popular attraction

amongst visitors worldwide. Making their home among the

many Eucalypt trees throughout Australia, no visit to Australia

would be complete without seeing a Koala.


SILVER PARTNER

• Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.*

• Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.*

• Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.*


• 36sqm premium exhibition space. • Six (6) Vendor Registrations. • Delegate list supplied two (2) weeks prior to the

Congress.**

• 200 word profile in the Congress App and on the Congress Website.

• Additional Brand Positioning or Business Networking sponsorship option of your choice to the value of $6,000.

• Half page advertising space in the Congress

Pocket Program (artwork to be supplied by the Silver Partner).***

• 15% discount on additional exhibit space (in addition to what is included with the Silver level Partnership).


A$65,000

Silver Partners represent key industry leaders in the future education and development of microscopy

worldwide. Apart from prominent brand representation, Silver Partners can also tailor their own packages with additional exhibit space if needed and select from a range of additional sponsorship options to include with their package.

SILVER PARTNER HIGHLIGHTS:



space if required





make your Silver Partnership unique to

your brand



on page 7

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Ultimately Australia’s most famous beach, Bondi Beach is just

a short ride from downtown Sydney.


BRONZE PARTNER

• Recognition as a sponsor (with organisation

logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation

logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.*

• Acknowledgement as a sponsor on the official

sponsor acknowledgement signage situated onsite at the Congress.*


• 18sqm premium exhibition space. • Four (4) Vendor Registrations. • Delegate list supplied at the Congress.**

• 100 word profile in the Congress App and on the Congress Website.

• Half page advertising space in the Congress Pocket Program (artwork to be supplied by the Bronze Partner).***

• 15% discount on additional exhibit space (in addition to what is included with the Bronze

level Partnership).

A$35,000

Bronze Partnership offers a value added level of representation and positions your brand prominently as

a major Partner of IMC19. Select from premium space within the industry exhibition with the option to purchase additional space if required at a discount rate.

BRONZE PARTNER HIGHLIGHTS:



space if required




on page 7

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Uluru is an iconic landmark in central Australia. 600million

years old, the rock is a sacred place to native Aborigines.


BRAND POSITIONING SPONSORSHIP

CONGRESS BAGS • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Logo to appear on the Congress Bag alongside the ICM19 logo.

(The Organising Committee reserves the right to source and select the Congress bags). • Option to hand out Congress Bags in the registration area.

CONGRESS LANYARDS • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Sponsor has the opportunity to provide their own branded lanyards to be issued to delegates as the official Congress lanyard. (Lanyard design must include a safety catch and be approved by the Organising Committee).

CONGRESS APP • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Profile Sponsor Page on the app.

• 1 push notification sent to delegates during the Congress on behalf of the sponsor. • 1 Promoted post for 1 day.

CONGRESS WI-FI • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Opportunity to nominate a word to be used as the access password for the Wi-Fi. • Sponsor logo to be displayed on Wi-Fi information and instructional sheets. • Sponsor logo to be displayed in Congress Pocket Program alongside Wi-Fi information.

A$35,000

A$20,000

A$20,000

A$10,000

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM



POCKET PROGRAM • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress. Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor. acknowledgement signage situated onsite at the Congress.* • Logo printed on the cover of the Congress Pocket Program

alongside the IMC19 logo.*** • Full page advertising space on the back cover of the Congress Pocket Program (artwork to be supplied by sponsor).***

SPEAKER’S LOUNGE • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress. Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor. acknowledgement signage situated onsite at the Congress.* • Sponsor’s logo to be displayed on screen saver of computers in Speakers Lounge. • The sponsor may provide a freestanding banner which will be positioned in the Speakers Preparation Room for the duration of the congress (maximum size 2m high x 1m wide). • Additional customisation of this space maybe permitted subject to

Committee approval.

PLENARY SESSION • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress. Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor. acknowledgement signage situated onsite at the Congress.* • Your organisation logo, advert/message or a 30 second promotional

video will feature on the audio visual screen in the Plenary Session room prior to and at the conclusion of the sponsored Plenary Session. • Verbal recognition by the Session Chair directly before and after the

Plenary Session. • The sponsor may provide a freestanding banner which will be positioned in a prominent location during the sponsored session (maximum size 2m high x 1m wide). • Four (4) passes for nominated guests to attend the sponsored session

(these passes are for the sponsored session only, attendance to other sessions is not included).

• Speaker of sponsored Plenary will be invited to be available on the sponsor’s trade stand for one tea break during the Congress to liaise

with delegates.

A$10,000

A$10,000

A$10,000

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Have a question?





CONGRESS SESSION • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Your organisation logo will feature on the audio visual screen

in the session room prior to and at conclusion of the session. • Verbal recognition by the Session Chair directly before and after the sponsored session.

CONGRESS PENS • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Sponsor has the opportunity to provide their own branded pens to be included in the satchels as official Congress stationery.

CONGRESS NOTE PADS • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Sponsor has the opportunity to provide their own branded pads

to be included in the satchels as official Congress stationery.

MESSAGE BOARD • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Sponsor logo to be displayed on the Message Board situated next to the registration desk. • Daily quiz competition – Opportunity to run a daily quiz or competition from the message board.

A$6,000

A$6,000

A$6,000

A$3,000

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


BUSINESS NETWORKING SPONSORSHIP

GALA NETWORKING DINNER • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Ten (10) tickets for the sponsor’s staff or guests to attend the

Gala Dinner. • Two (2) reserved VIP tables for the sponsor to invite guests to be seated with them. Note: all guests must have a ticket to the function, whether offered from the above allocation or additional tickets are purchased. • The sponsor may provide a freestanding banner which will be positioned at the entrance to the Gala Dinner venue (maximum size 2m high x 1m wide). • Small table signs featuring the organisation name and logo displayed on the tables at the Gala Dinner (Congress Managers to supply). • Opportunity for organisation representative to present a five minute speech at the function (basic audio visual will be provided – additional AV is at the expense of the sponsor). • Organisation logo printed on all dinner menus and tickets. • Sponsor may provide the Gala Dinner guests with a branded gift (sponsor to supply gift). • Opportunity for the sponsor to provide branded materials such as napkins for use by guests during the function. We welcome your ideas to provide additional theming for the function, subject to the approval of the Organising Committee.

WELCOME COCKTAIL EVENT • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Opportunity to provide additional theming and catering for the Welcome

Cocktail event. This would be subject to Committee approval and at the expense of the sponsor.

• The sponsor may provide a freestanding banner which will be positioned at the entrance to the Welcome Reception venue (maximum size 2m high x 1m wide).

• Four (4) tickets to the Welcome Reception. • Opportunity for organisation representative to present a three (3) minute

speech at the Welcome Reception (basic audio visual will be provided – additional audio visual is at the expense of the sponsor).

• Sponsor may provide the welcome reception guests with a branded gift (sponsor to supply gifts).

A$55,000

A$30,000

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

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BUSINESS NETWORKING SPONSORSHIP

POSTER SESSIONS • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Light catering provided by the Congress during Poster Sessions.

• Opportunity to provide three (3) promotional posters to be displayed in the poster viewing area (sponsor to supply) during the sponsored poster session. • Sponsor may provide two (2) provide freestanding banners to be positioned in the Poster Viewing Area.

SPECIALISED VENDOR WORKSHOPS Several vendor workshops will be available throughout the Congress such as morning breakfast or lunchtime workshops so as not to compete with the Congress program. For available dates and times, contact the IMC19 Congress Managers. Workshops will be allocated on a first booked basis once approved by the IMC19 Program Committee. • It would be expected for breakfast or lunchtime sessions that some light catering be provided by the sponsor, at the sponsor’s expense. • Dedicated meeting room can be provided inclusive of basic AV and presentation screen. • Vendor workshop to be listed within the Congress program.*

HOSPITALITY SUITE • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Naming rights to the hospitality suite when sponsored.

• Dedicated space that can be closed off if needed. Basic lounge furniture or meeting table format will be available. • Sponsor may provide theming, catering or AV equipment (at the expense of the Sponsor).

NETWORKING & REFRESHMENT BREAK • Recognition as a sponsor (with organisation logo) in the Congress Pocket Program.* • Recognition as a sponsor (with organisation logo) on the sponsors’ page of the official Congress Website, including a hyperlink to the organisation’s home page.* • Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* • Small table signs featuring the sponsor’s logo will be displayed at the catering stations (Congress Managers to supply). • Exclusive branding and customisation of Industry Delegate Lounge during the sponsored Networking Break. • The sponsor may provide two (2) freestanding banners, which will be positioned near the entry to the Networking Break area and in the delegate lounge area. • Two (2) passes for nominated guests to attend the networking break

(these passes are for the sponsored networking break only).


A$10,000 PER DAY

A$10,000 PER DAY

A$20,000

A$6,000

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


MARKETING & ADVERTISING

SATCHEL INSERTS – 10 AVAILABLE

Get your corporate literature, special offer OR promotional item into the hands of every single delegate via insertion into each of the delegate satchels. All inserts must be approved by the Congress Managers. • Corporate Literature - (A4 size up to four 4 single pages in length) to be inserted in all delegates’ satchels (satchel insert provider to supply brochure or flyer). • Promotional item/product included into all delegate satchels.

One item only. A printed flyer/product description tag may be affixed to the promotional item, however if you wish to include a separate flyer or descriptor then an additional cost of $1,500 will apply.

NETWORKING LOUNGE LIBRARY Within the industry exhibition is the delegate networking lounge, providing a comfortable space in which to relax and network with fellow colleagues in between sessions. Included in the lounge area will be a library of publications and literature for delegates to peruse or to take at their discretion any literature of interest. • Literature displayed (minimum 1 facing) within the Industry Lounge.

PRE-SESSION ADVERTISING “ON THE BIG SCREEN” Just like at the cinema, have your brand or message played on the big screen as delegates are taking their seats. Sponsored advertising will revolve in sessions that do not have pre-existing sponsorship and will run for the duration of the Congress. Adverts can be a still image or video with sound, with each running for 15 seconds per time. (Artwork/video production to be produced by the sponsor).

Book early as only 10 advertising opportunities are available.

POCKET PROGRAM ADVERTISING Advertising is available within the Congress Pocket Program. A handy sized publication, which delegates can access program information quickly and easily in an easy to carry pocket sized guide. • Booking deadline: Monday 01 July 2018 • Artwork deadline: Monday 02 September 2018

Book early as only 10 advertising positions available.

A$3,200

A$4,900

A$1,900

A$3,900 FULL PAGE

A$2,900 HALF PAGE

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM


INDUSTRY NETWORKING EXHIBITION

MODULE OR POD / 9SQM Featuring Octonorm walling, lights, power and your organisation name on the fascia, this is a pre-built stand to allow personalisation by each exhibitor. • Deluxe shell scheme • One (1) Vendor Registration

• Daily lunch and tea breaks • Attendance to IMC19 sessions • Attendance to Welcome Cocktail Event

• Congress Bag with delegate list

RAW SPACE / 9SQM Raw floor space only, this option is for any organisation planning to erect their own custom built stand. • One (1) Vendor Registration

• Daily lunch and tea breaks • Attendance to IMC19 sessions • Attendance to Welcome Cocktail Event


Vendors wishing to purchase additional Welcome Function tickets or tickets to the Congress Dinner, contact the IMC19 Congress Managers.

NETWORKING LOUNGE Create a comfortable and inviting space with the networking lounge package. Configured to be open and inviting to evoke relaxed networking and discussion with your clients. Choice of furniture colours and options available. • 1 sofa and 2 chairs with a coffee table • Two (2) Vendor Registrations

• Daily lunch and tea breaks • Attendance to IMC19 sessions

• Attendance to Welcome • Cocktail Event


VENDOR DEMONSTRATION Engage with delegates during busy break periods with a vendor demonstration. Each vendor has the capacity to run a short hands on workshop to demonstrate products, or present their services. Only 2 vendor workshops can be accommodated per break, so we encourage you to book early. Workshops can only be booked by organisations who are exhibiting at the Congress.

A$7,800

A$10,800

A$6,900

A$3,900

WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Have a question?




INDUSTRY NETWORKING EXHIBITION WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

Have a question?

Contact us with just one click. ENTRY / EXIT

Locations shaded in Orange are pre-reserved for IMC19 Sponsors. Companies taking up sponsorship of IMC19 may select from these locations as part of their premium space entitlements.

Floor plan is subject to change without notice.

Locations shaded in red have been sold



IMC19 BOOKING FORM WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

A. PARTNERSHIP / SPONSORSHIP PACKAGE(S) REQUESTED:

………………………………………………………………………………….TOTAL A$ …………………………..

B. EXHIBITION ITEMS REQUESTED (please add quantity):

3x3m Module/pod 3x3m Raw Space Networking Lounge Vendor Demonstration A$7,800 (incl. GST) A$6,900 (incl. GST) A$10,800 (incl. GST) A$3,900 (incl. GST)

If you intend to install a custom stand, please select Raw Space option.

Vendor demonstrations can only be booked by companies who are exhibiting at IMC19.

Preferred exhibit Position(s) (refer to floor plan) ………………………………… TOTAL A$: ……………..

AMOUNT PAYABLE (TOTAL OF A & B): A$........................................................ 50% deposit payable 30 days from date of invoice . Balance due: 08 June 2018.

Yes I have read and agree to the booking terms and conditions on the following page.

Authorised by: __________________________ Date: _________________Signature: ________________

Please note that your booking will not be processed unless all sections above are completed.

SEE OVER FOR TERMS AND CONDITIONS ►

IMC19 2018 Congress Managers Arinex Pty Ltd Level 10, 51 Druitt Street SYDNEY NSW 2000, Australia T: +61 2 9265 0700 F: +61 2 9267 5443 E: [email protected] W: www.imc19.com

Organisation name (for marketing purposes):

Organisation name (for invoicing purposes):

Address: City:

Postcode: State: Country:

Contact person: Mr / Mrs / Ms / Other: Name:

Position:

Tel: Fax:

Email: Website:

PAYMENT DETAILS (please tick) We wish to pay via company cheque. Note all cheques must be made payable to: Arinex Pty Ltd on behalf of IMC19 2018 and should be forwarded to the Congress Managers at the above address. We wish to pay via EFT. Bank details will be provided with your tax invoice. We wish to pay via credit card.

(Please note – a separate booking form will be provided for you to include our credit card information)

Please note, for all bookings up to $5,000 and paid via credit card, the full amount will be charged.

Have a question?



http://www.imc19.com/



BOOKING TERMS & CONDITIONS WELCOME

IMC19 FEATURES

IMC19 COMMITTEE

& PROGRAM

IMC19 HOSTS

DELEGATE PROFILE

ICMA MEMBERS

OPAL PARTNER

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

BRAND POSITION

SPONSORSHIP

NETWORKING

SPONSORSHIP

MARKETING

EXHIBITION

FLOOR PLAN

BOOKING FORM

SPONSORSHIP: Where appropriate, Goods & Services Tax (GST) is applicable to goods and services offered by the Congress Managers. All prices in this document are inclusive of the GST. GST is calculated

at the date of publication of this document. The Congress Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.

Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the

required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 08 June 2018. Applications received after 08 June 2018 must include full payment.

All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd for and on behalf of the IMC19 2018 and must be drawn on an Australian bank.

All monies due and payable must be received (and cheques cleared) by the Congress Managers prior to the event. No organisation will not be listed as a sponsor in any official Congress material until full

payment and a booking form have been received by the Congress Managers.

CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 09 March 2018 No refunds will be made for cancellations after this date and full payment

will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Congress Managers will issue an invoice which will be payable within

seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy.

No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Congress Managers.

Sponsorship monies will facilitate towards the successful planning and promotion of the Congress in addition to subsidising the cost of management, communication, invited speakers, program and publications.

Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Congress.

Sponsorship entitlements including organisation logo on the Congress website and other marketing material will be delivered only after receipt of the required deposit or full payment.

Speaker’s contract will make it clear that these speakers must present leading edge non commercial papers with no obvious product endorsement and they must act ethically, not commenting on other

speakers their presentations or sponsors’ products. Sponsorship of any session is not a direct endorsement of the sponsor by the speaker in that session. Sponsors entitled to host an endorsed private function, do so at their own expense and at a time and date approved by the Congress Managers and IMC19 Committee

The Delegate List may be used by the sponsors up to and not beyond 14 September 2019 for the purposes of contacting IMC19 Congress delegates. The list must not be used in conjunction with any other non-

related Congress matters nor is the list to be used for future Congress marketing, or transferred in whole or in part to any third party.

Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in

respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent.

EXHIBITION: Where appropriate, Goods & Services Tax (GST) is applicable to goods and services offered by the Congress Managers. All prices in this document are inclusive of the GST. GST is calculated at

the date of publication of this document. The Congress Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.

Exhibition space will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the

required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 08 June 2018. Applications received after 08 June 2018, must include full payment.

All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd on behalf for and on behalf of IMC19 2018 and must be drawn on an Australian bank.

All monies due and payable must be received (and cheques cleared) by the Congress Managers prior to the event. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the on-

site publications until full payment and a booking form have been received by the Congress Managers.

Public and Product Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their own expense. A copy of the organisation’s public and product liability certificate must be

submitted to the Congress Managers at the time of submitting their booking form or by no later than 08 June 2018.

CANCELLATION POLICY: In the event of cancellation, a service fee of A$1,000.00 applies per 9 square metre space booked for cancellations made on or before 09 March 2018. No refunds will be made for

cancellations after this date. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Congress Managers will issue an invoice which will be

payable within seven (7) days. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space

can result in relocation of exhibit space at the discretion of the Congress Managers. Any space not claimed and occupied before move in will be reassigned without refund. The Congress Managers reserve the

right to rearrange the floor plan and relocate any exhibit without notice. The Congress Managers will not discount or refund for any facilities not used or required.

If the exhibitor intends to install a custom built stand, the Congress Managers must be advised and such advice must include full details and stand dimensions. This information must be received no later than xxx. All display construction requires the approval of the Congress Managers and venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the

floor plan.

No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Congress Managers.

Delegate List may be used by the Exhibitor for the purpose of contacting IMC19 delegates only. The list must not be used for the purpose related to future Congresses, and shall not be transferred in whole or in

part to any Third party.

Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in

respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent.

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