814 W. Wisconsin Ave. • Milwaukee, WI 53233 • 414-286-3020 Paula A. Kiely Director July 19, 2018 To: Finance & Personnel Committee of the Milwaukee Public Library Board of Trustees: Vice-Chair Chris Layden, Ald. Milele Coggs, Joan Prince All trustees are welcome to attend MPL: Jennifer Meyer-Stearns, Sarah Leszczynski US Bank: Richard Romero, Wayne Sattler Fm: Paula A. Kiely, Library Director Re: Finance & Personnel Committee Meeting Tuesday July 24, 2018, 4:00 p.m.-4:30 p.m. Central Library Meeting Room 1, 814 W. Wisconsin Avenue MEETING NOTICE AND AGENDA 1. Quarterly Review of Fund Investments. Mr. Wayne Sattler of US Bank will review the performance of the Trust Fund investments and offer suggestions for maximizing returns. Attachment A, page 2 2. Quarterly Library Report of the Internal Control of the MPL Trust and Gift Funds. Assistant Library Director Jennifer Meyer-Stearns will report on internal accounting management. 3. Contract Award – Student Data Research Analyst. The committee will be asked to approve a contract for analysis of the data gathered after the implementation of the LibraryNOW program. Attachment B, page 7 Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk’s Office License Division. More information is available at www.milwaukee.gov/lobby or by calling (414) 286-2238. Please be advised that members of the Milwaukee Common Council who are also members of this body will be in attendance at this meeting. In addition, Common Council members who are not members of this body may attend this meeting to participate or to gather information. A quorum of the Common Council or any of its standing committees may be present, but no formal Common Council action will be taken at this meeting. PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities. Make requests to the Library Director’s Office at (414)286-3021, 286-2794 (FAX), or Central Library, 814 W. Wisconsin Ave., Milwaukee, WI 53233 Attn: Accommodation Request.
Transcript
814 W. Wisconsin Ave. • Milwaukee, WI 53233 • 414-286-3020
Paula A. Kiely
Director
July 19, 2018
To: Finance & Personnel Committee of the Milwaukee Public Library Board of Trustees:
Vice-Chair Chris Layden, Ald. Milele Coggs, Joan Prince All trustees are welcome to attend
MPL: Jennifer Meyer-Stearns, Sarah Leszczynski US Bank: Richard Romero, Wayne Sattler
Central Library Meeting Room 1, 814 W. Wisconsin Avenue
MEETING NOTICE AND AGENDA
1. Quarterly Review of Fund Investments. Mr. Wayne Sattler of US Bank will review the performance of the Trust Fund investments and offer suggestions for maximizing returns.
Attachment A, page 2 2. Quarterly Library Report of the Internal Control of the MPL Trust and Gift
Funds. Assistant Library Director Jennifer Meyer-Stearns will report on internal accounting management.
3. Contract Award – Student Data Research Analyst. The committee will be
asked to approve a contract for analysis of the data gathered after the implementation of the LibraryNOW program.
Attachment B, page 7
Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk’s Office License Division. More information is available at www.milwaukee.gov/lobby or by calling (414) 286-2238. Please be advised that members of the Milwaukee Common Council who are also members of this body will be in attendance at this meeting. In addition, Common Council members who are not members of this body may attend this meeting to participate or to gather information. A quorum of the Common Council or any of its standing committees may be present, but no formal Common Council action will be taken at this meeting. PLEASE NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities. Make requests to the Library Director’s Office at (414)286-3021, 286-2794 (FAX), or Central Library, 814 W. Wisconsin Ave., Milwaukee, WI 53233 Attn: Accommodation Request.
Wayne A. Sattler, CFA Senior Vice President & Managing Director 777 E. Wisconsin Ave . MK-WI-T15C Milwaukee, WI 53202 414-765-6012 Direct
July 6, 2018
MILWAUKEE PUBLIC LIBRARY ATTN: PAULA A. KIELY 814 W. WISCONSIN AVE MIL WAUKEE, WI 53233-2309
Re: 001050991440 MILWAUKEE PUBLIC LIBRARY
Dear Paula:
As your portfolio manager, I work together with your account relationship manager, RICHARD ROMERO, to ensure that the investments in your portfolio are managed appropriately. An important aspect of this process is to contact you on a regular basis to ensure that we stay current with your goals and objectives .
As part of this review process, I have enclosed a list of assets from the above referenced account as of5/31118. The report details the holdings, market value, cost basis, and other pertinent information. I have also enclosed a 5/3 1/18 investment performance report comparing portfolio performance relative to specific indices. This repOit should assist you in the evaluation of both performance and current asset allocation.
I continue to manage the portfolio with an investment objective ofBALANCEDINO TAXABLE- I , which is appropriate for investors with the following characteri stics :
* Return Objective: moderate growth & moderate income * Risk Tolerance: moderate * Time Horizon: 6-9 years or more * Liquidity and Income Needs: Moderate * Tax Situation: exempt * Account Type: TAX EXEMPT - CUST &INV AGT
I have reviewed the portfolio ' s asset allocation and diversification and find that it is appropriately invested for the characteristics referenced above. If there are updates, changes to portfolio circumstances and/or you have reason to believe the investment objective should be reconsidered please contact me as soon as possible to di scuss.
As always, please feel free to contact me at any time to discuss this letter or any other matters regarding your pOitfolio.
Sincerely,
f 1 r:rUIA () \)\..P:ivvr~--
, Wayne A. Sattler, CF A Senior Vice President & Managing Director
NOT A DEPOSIT I NOT FDIC INSURED I MAY LOSE VALUE NOT BANK GUARANTEED I NOT INSURED BY ANY FEDERAL GOVERNMENT AGENCY
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ATTACHMENT A - p. 1 of 5 MPL Finance & Personnel Committee - AGENDA 07/24/18 p. 2
Total : Money Market Funds 79,247.320 1.00 79,247.32
79,247.32 1.000 79,247.32
79,247.32 86.63 86.63
2.0 2.0
.00
.00
Total: Total Cash Equivalents 79,247.32 79,247.32 86.63 2.D .00
Total 3,646,594.92 3,884,449.86 2,539.73 100.D 237,854.94
NOT BANK GUARANrrED [!I3bank.
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ATTACHMENT A - p. 5 of 5 MPL Finance & Personnel Committee - AGENDA 07/24/18 p. 6
MEMO
July 16, 2018 To: Paula Kiely, Library Director Fr: Joan Johnson, Deputy Library Director Re: Recommendation to Award Contract for Student Data Research Analyst, RFP‐ 18‐007 On May 24, 2018, the Milwaukee Public Library (MPL) issued a public RFP for a Student Data Research Analyst to analyze Milwaukee Public Schools (MPS) and MPL data associated with student‐level outcomes to determine the impact of the LibraryNOW program. After a 28‐day response period, two proposals were received and reviewed by and internal panel, which included a representative of LibraryNOW partner Milwaukee County Federated Library System (MCFLS): Consultant Cost Estimate thru 2020 1. IMPACT Planning and Evaluation $ 57,000 2. Ubuntu Research and Evaluation $200,000 I recommend the contract be awarded to IMPACT Planning and Evaluation for $57,000 based on the following criteria used in the scoring matrix:
‐ Experience and ability to meet MPL’s needs (50%) ‐ Quality of proposed service (15%) ‐ Cost (30%) ‐ References (5%)
The highest possible score is 400 points, with IMPACT scoring an average of 365 points and Ubuntu scoring an average of 195 points.
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ATTACHMENT B - p. 1 of 3 MPL Finance & Personnel Committee - AGENDA 07/24/18 p. 7
REQUEST FOR PROPOSAL
Milwaukee Public Library RFP #: MPL-18-007 814 West Wisconsin Avenue Dated: May 24, 2018 Milwaukee, Wisconsin 53233 Due Date: July 3, 2018 REQUEST FOR PROPOSAL (Hereinafter referred to as “RFP”) from the Board of Trustees of the Milwaukee Public Library, City of Milwaukee, Wisconsin, for Student Data Research Analyst.
Project Description
MPL and MPS entered into a partnership to participate in the “Leaders Library Card Challenge,” waged by the Obama Administration in 2015 as a follow-up to the Whitehouse’s 2013 ConnectED initiative. In 2016 MPL launched and rebranded the Library Card challenge as LibraryNOW. A logic model was developed to help identify desired outcomes and measure impact. The purpose of the study is to analyze student-level outcomes to determine the impact of the LibraryNOW program. The researcher will thoroughly review MPL’s research application to MPS and offer improvements to the design for this project; conduct research/evaluation studies using advanced statistical techniques; and analyze MPS data from a wide variety of sources in order to answer the questions posed in the MPL Logic Model and MPL’s research application to MPS.
Scope of the work:
1. Oversee the Milwaukee Public Schools (MPS) research application amendment and data request processes. MPS student data approved for release ranges from the 2016/2017 through 2019/2020 academic years. It includes student-level identified data for all MPS schools, grades 1 thru 12 for assessment results and academic information. Additional data may be requested.
2. Using the approved MPS research application (original and subsequent amended versions) as a guide, conduct data analyses with appropriate statistical tests and methods using statistical software and or relational databases.
3. Student data excluded from access to the researcher is that which exists in the form of library records. Pursuant to Wis. Stat. sec. 43.30(1m) pertaining to Library Records, the Libraries are prohibited from disclosing to others, except by court order, any library records relating to the use of the library’s documents or other materials, resources, or services.
4. Transfer post-query MPS student data files to the Milwaukee County Federated Library System (MCFLS) Administrator for cross-reference with library records. The new data set will be returned to the researcher for further study and reporting purposes.
5. Prepare reports, presentations, and communicate findings in multiple and appropriate formats. Reports on the previous academic year will be due October 1st each year from 2018 to 2020, with a final cumulative report due December 31st 2020.
6. Communicate findings in appropriate forums for multiple stakeholders, including but not limited to MPL Administrative and staff teams and MPL Board of Trustees, and partners MCFLS and MPS.
7. Provide assistance to library staff on research and data issues. 8. Service Period – August 2018 through December 2020. 9. Costs – the researcher is required to indicate travel, communication and other costs as part of the
entire bid. The bid should indicate the hourly (or daily) consultant costs for visits as well as for background work.
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ATTACHMENT B - p. 2 of 3 MPL Finance & Personnel Committee - AGENDA 07/24/18 p. 8
All questions concerning the meaning or intent of the RFP should be submitted in writing to Ms. Jennifer Meyer-Stearns, Assistant Director of Library Operations, [email protected], no later than June 12, 2018. Replies shall be issued by Addenda; emails to all parties recorded by the Library as having received the Request for Proposal. Questions received after this time will not be answered. All proposals shall be returned to the Board of Trustees, Milwaukee Public Library via email to [email protected] or in an envelope clearly marked with the RFP Name and Number, and Responder’s name. Proposals must be received at the Business Office, Central Library, 814 W. Wisconsin Avenue, Third Floor, no later than 4:00 p.m. on July 3, 2018. Any proposal received after the date and time specified will be rejected as non-responsive. If proposal is emailed, an original signed copy must be submitted to the address above as follow-up, to be considered eligible by 3:00 p.m., 5 days after due date in an envelope clearly marked in the left hand corner with the RFP# and project name. After proposals are opened, no proposal may be withdrawn for a period of thirty (30) working days after the scheduled time of closing, without the consent of the Board of Trustees of the Milwaukee Public Library. Proposals will be available for review only after an award has been made. When preparing a proposal, responders are instructed to thoroughly read all instructions on the Request for Proposal. Your proposal is an offer to perform or supply the service or materials described above in accordance with the scope of the work set forth in the RFP. In no event shall the responder submit its own terms and conditions as a response to this RFP. Your proposal must meet the plan(s) or scope of the work set forth herein. Proposals will be evaluated based on the criteria specified in the Request for Proposal. Award will be made to the proposer that best meets the needs of the Milwaukee Public Library as defined in the RFP. The Library reserves the rights to award no contract after the proposals are scored. Signed: Paula A. Kiely, Secretary CITY OF MILWAUKEE, represented by
