PAWS 2019 - Iceberg Events · Article will be subject to approval by WSQ management committee...

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SPONSORSHIP PROSPECTUS

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PAWS 2 0 1 9

20-23 MAY 2019, SEA WORLD RESORT CONFERENCE CENTRE, GOLD COAST, AUSTRALIA

Get on board

PE ST ANIMAL & WEE D SYMPOSIUM 2019


OPPORTUNITY OVERVIEWABOUT THE SYMPOSIUMSince 1990 the Weed Society Queensland (WSQ) has successfully hosted standalone weed and pest animal symposia, in 2019 WSQ has decided to combine these two successful events. The inaugural Pest Animal and Weed Symposium 2019 (PAWS 2019) will be an opportunity not to be missed. Held at Queensland’s Gold Coast from 20-23 May 2019, PAWS 2019 will provide sponsors and exhibitors with a unique opportunity to get on board and promote their businesses and brands to new and veteran pest plant and animal researchers, practitioners and managers.

We are excited to be able to offer a variety of opportunities for your organisation to be involved in PAWS 2019. To maximise exposure, trade displays will be located in an area designated for lunches, morning and afternoon teas. In a first for the symposium our welcome drinks event will be held in the trade area providing even more exposure for our supporters and their brands. Ample time will be allowed for networking and discussions during breaks in the program and through a social program incorporating a new welcome reception/trade night, symposium dinner and field trips.

PAWS 2019 will feature a range of presentations with a strong emphasis on implementing the latest research and technology while also providing examples of successful on ground works. Field trips will be organised to provide delegates and sponsors with the opportunity to observe a variety of solutions to pest animal and weed issues impacting the environment, economy, community and lifestyle of South East Queensland and Northern NSW.

PROGRAM OUTLINE

Date What’s Happening

Monday 20 May 2019 Exhibition build & Exhibitor bump-in Welcome Reception/Trade Night in the exhibition area

Tuesday 21 May 2019 Symposium Sessions WSQ Members Function

Wednesday 22 May 2019 Field Trips Symposium Dinner

Thursday 23 May 2019 Symposium Sessions Exhibitor bump-out

This program outline is indicative only and the symposium organisers reserve the right to make any changes as necessary.

WHO WILL BE ATTENDING?Our 14th weed symposium was held in Port Douglas in December 2017 and attracted 160 delegates from across 65 organisations and entities. The 5th pest animal symposium held in Townsville attracted 187 delegates from across 54 organisations. Through a revised sponsor package and a program focussing on delivering results the PAWS 2019 committee is working hard to increase delegate numbers to 200+.

The aim of PAWS 2019 is to bring people involved in pest animal and weed management together from all parts of Queensland to network with other like-minded people, including:

• Local Government pest animal and weed officers, engagement staff, managers and Councillors • Government land managers for national parks, main roads, railways, defence estate and other

government lands • Landcare and community group members


• Organisation and industry organisation staff in the mining, nursery, grazing, agriculture, horticulture, forestry, landscaping, tourism, transport and recreation industries

• Representatives of chemical and equipment manufacturers, wholesalers and retailers• Utility and service provider staff for electricity, water and telecommunications • State and Australian Government policy, planning, researchers and advisory staff • Natural resource management organisations• Not-for-profit charitable organisations• Consultants and contractors • University educators and pre and post graduate students • Traditional Land Owners • Landholders and managers

BENEFITS OF SPONSORSHIP The Pest Animal & Weed Symposium will provide sponsors with valuable opportunities to:

• Network with industry purchasers and policy makers • Maintain a high profile with target markets • Demonstrate involvement, commitment and support of the industry • Launch new products and services to an audience empowered with decision-making authority • Grow your social media presence through interactions with other sponsors and delegates

The sponsorship packages overleaf are a guide to commercial involvement opportunities and have been designed to be adaptable. We recognise that one size does not necessarily fit all. Should you want to negotiate a package to specifically suit your corporate objectives and specific areas of interest please do not hesitate to contact our symposium organisers, Iceberg Events: Kara Schmitke – Event Manager by emailing [email protected] or phoning 07 3876 4988.


SNAPSHOT OF THE PACKAGESPLATINUM SPONSOR $9,000 Exclusive Opportunity

GOLD SPONSOR $6,000 1 Opportunity Remaining

SILVER SPONSOR $5,000 4 Opportunities Available

EXHIBITOR $2,500 Multiple Opportunities

SYMPOSIUM DINNER SPONSOR $5,000 Exclusive Opportunity

APP SPONSOR $5,000 Exclusive Opportunity

SYMPOSIUM TRADE NIGHT SPONSOR

$5,000 Exclusive Opportunity

FIELD TRIP SPONSOR $3,300 Exclusive Opportunity

COFFEE CART SPONSOR $2,400 2 Opportunities Available

OUTDOOR PRODUCT DEMONSTRATION

$1,650 Multiple Opportunities

LANYARD SPONSOR $1,650 Exclusive Opportunity

SATCHEL INSERT $330 Multiple Opportunities

EXTRA EXHIBITOR REPRESENTATIVES

$440 Multiple Opportunities

Prices include the Goods and Services Tax (GST) and are listed in Australian dollars.

To guarantee your association with Paws 2019, please review the range of sponsorship packages and then complete and return the sponsor agreement form on the final page of this prospectus.

SPONSORSHIP CONDITIONSAcceptance of sponsorship by completion of Sponsor Agreement Form. Payment of sponsorship monies is required within 7 business days of receiving your tax invoice from Iceberg Events.Notice of cancellation must be submitted in writing prior to 20 March 2019 (50% cancellation fee will apply). Cancellations received after 20 March 2019 will not be refunded.

SPONSORSHIP ENQUIRIES Kara SchmitkeEvent Manager, Iceberg Events Phone: 07 3876 4988Email: [email protected]

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PLATINUM SPONSOR$9,000 (inc GST)

Our Platinum Sponsor is the leading sponsor of the symposium and will receive the highest visibility and maximum exposure.

Trade Display

• Two (2) complimentary 3m x 2m booths with lights, fascia and power

• Primary choice of booth location

• A booth includes 1 x clothed trestle table with 2 x chairs

Brand Exposure & Acknowledgements

Symposium App & Website

• 150-word corporate message• Sponsor logo with link to your website

Promotional E-newsletters

• Sponsor logo displayed on bottom of promotional e-newsletters from time agreement form is received right up until the symposium

• Sponsors have the opportunity to provide an article to be published in an upcoming issue of the WSQ newsletter “Invasive Issues”. Article will be subject to approval by WSQ management committee

Pocket Program

• Sponsor logo displayed on back page of the pocket program given to all delegates in the back of their name badge

Acknowledgments & Corporate Signage

• Opportunity to present a three (3) minute welcome speech opening the symposium and introducing your organisation

• Opportunity to display one (1) pull up banner on stage in the plenary session room for the duration of the symposium (except for any sponsored sessions)

• Opportunity to display one (1) pull up banner next to the registration desk for the duration of the symposium

• Acknowledgement as a Platinum Sponsor by the chairperson during the symposium

• Sponsor logo displayed on the Thanking Our Sponsor PowerPoint slide displayed before and after plenary sessions

• Sponsor name included in social media posts relevant to the event (four posts before the event and four during the event)

Sponsor Entitlements

• Four (4) full sponsor registrations to the symposium including social functions

• Two (2) satchel inserts into the symposium satchel bag

• Access to a full delegate list (full name, position and organisation only) at the symposium (subject to delegate consent)

• Sponsor video promotion, opportunity for each sponsor to provide a 1 minute video about their business or a project. Video will be added to the Weed Society of Queensland YouTube channel for 6 months and will be displayed during symposium film festival*.

Additional Benefit

• Complimentary benefit for the Platinum Sponsor logo to be displayed exclusively alongside the WSQ logo on the front of the satchel bag.

Notes:

- Satchel bag to be sourced by the organising committee

- Logo to be provided by sponsor in EPS vector format

- Organisers reserve the right to determine if the logo will be displayed in full colour or mono type

- *Symposium film festival is subject to organisers receiving sufficient video entries

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https://www.youtube.com/channel/UCRhUW4K0Hq97vqGJiHxLAFA/featured



1 opportunity

remaining

GOLD SPONSOR$6,000 (inc GST)

Trade Display

• One (1) complimentary 3m x 2m booth with lights, fascia and power








Pocket Program



• Opportunity to display one (1) pull up banner next to the registration desk for the duration of the symposium

• Acknowledgement as a Gold Sponsor by the chairperson during the symposium


• Sponsor name included in social media posts relevant to the event (three posts before the event and three during)


• Three (3) full sponsor registrations to the symposium including social functions

• Two (2) satchel inserts into the symposium satchel bag



Additional Benefit

• Opportunity to sponsor a keynote speaker session of the Symposium

• Acknowledgment of sponsorship outlined on program against the nominated keynote speaker

• Sponsor logo to be displayed on introduction slide of the nominated keynote speaker

Notes:





2 opportunities

available

SILVER SPONSOR$5,000 (inc GST)

Trade Display









Pocket Program



• Acknowledgement as a Silver Sponsor by the chairperson during the symposium


• Sponsor name included in social media posts relevant to the event (two posts before the event and two during)


• Two (2) full sponsor registrations to the symposium including social functions

• One (1) satchel insert into the symposium satchel bag



Additional Benefit

• Complimentary benefit to sponsor a nominated catering break during the symposium

• Opportunity to address delegates in the plenary session with a two (2) minute speech directly before the nominated lunch break

• Acknowledgement of sponsored catering break will be displayed on the symposium program

Notes:

- Sponsored catering break to be nominated by event organisers





MULTIPLE opportunities

EXHIBITOR $2,500 (inc GST)

Trade Display






Acknowledgments

• Acknowledgement as a Exhibitor by the chairperson during the symposium




• One (1) full sponsor registration to the symposium including social functions



Notes:





EXCLUSIVE

OPPORTUNITY

SYMPOSIUM DINNER SPONSOR$5,000 (inc GST)

The Symposium Dinner will be held off-site at QT Gold Coast on Wednesday 22 May 2019.







Pocket Program



• Opportunity to present a two (2) minute welcome speech at the symposium dinner to introduce your organisation

• Opportunity to display one (1) pull up banner on stage at the symposium dinner

• Acknowledgement as the Symposium Dinner Sponsor by the chairperson during the symposium








Notes:





EXCLUSIVE

OPPORTUNITY

SYMPOSIUM APP SPONSOR$5,000 (inc GST)

Exclusive opportunity to co-brand the symposium app with WSQ and PAWS, your logo will appear on the introductory screen of the app. A promotional e-newsletter will be sent to delegates announcing when the app is available to download. The app will be free for delegates to download. The app will contain the symposium program, speaker profiles and abstracts, sponsor profiles and much more! Brand Exposure & Acknowledgements



• 100-word corporate message• Sponsor logo with link to your website• Sponsor logo to appear on the introductory

screen of the sponsored app



• E-newsletter to delegates featuring sponsored app information including display of sponsor logo


Pocket Program


Acknowledgments

• Acknowledgement as the Symposium App Sponsor by the chairperson during the symposium








Notes:


Sponsored bySPONSORED BY

SPONSORED BY

PAWS 2 0 1 9

PAWS 2 0 1 9




EXCLUSIVE

OPPORTUNITY

SYMPOSIUM WELCOME RECEPTION/TRADE NIGHT SPONSOR $5,000 (inc GST)

The Welcome Reception/Trade Night will be held on Monday 20 May 2019 in the exhibition area. This event is a 2-hour networking function and is held on the first evening of the Symposium.







Pocket Program



• Opportunity to present a two (2) minute welcome speech at the symposium trade night to introduce your organisation

• Opportunity to display one (1) pull up banner in a prime position at the symposium trade night








Notes:





FIELD TRIP SPONSOR $3,300 (inc GST)

The Symposium field trips will be held on Wednesday 22 May 2019. The field trip sponsor will have exclusive naming rights to the field trips.






Acknowledgments


• Sponsor name included in social media posts relevant to the event (one post before the event and one on the field trip day)

• Acknowledgment of sponsorship outlined on program against the field trips


• Opportunity to assist the organising committee with field trip planning and suggestions (final decisions to be made by the organising committee & is dependent on when sponsorship form is completed and returned to Symposium organisers)

• Opportunity to provide (1) handout to all field trip attendees on the day of the field trips





Notes:


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EXCLUSIVE

OPPORTUNITY

COFFEE CART SPONSOR $2,400 (inc GST)

The coffee cart will be located in the exhibition and catering area and available to delegates during catering breaks. 2 opportunities exist for the coffee cart sponsor on either Tuesday 21 May 2019 or Thursday 23 May 2019.






Acknowledgments

• Acknowledgement as the Coffee Cart Sponsor by the chairperson on the nominated day of your coffee cart sponsorship


• Sponsor name included in social media posts relevant to the event (one on the day of your nominated coffee cart sponsorship)






Exclusive Benefits

• Opportunity to display one (1) pull up banner next to the sponsored coffee cart during catering breaks on your nominated sponsorship day

• Opportunity to provide branded uniforms for barista staff to wear on the nominated coffee cart day e.g. hats, aprons (to be supplied by sponsor at own expense and subject to approval by venue and organisers)

Notes:





OUTDOOR PRODUCT DEMONSTRATION $1,650 (inc GST)

50% OFF FOR ANY CONFIRMED SPONSORS OR EXHIBITORS* - $825 (inc gst)

The Symposium also provides an opportunity for display and promotion of products and services that are relevant to weeds and pest animal management at a scheduled time within the program outside the Symposium venue. The outdoor area is suitable for large equipment however, space requirements will be discussed on a case by case basis upon application. All applications will need to be reviewed by the organising committee and Symposium organisers before approval.






Pocket Program


Benefits

• Full access to delegates while demonstrating products/services during the allocated demonstration session within the program. Timing will be negotiated with the organising committee.




Notes:

-*50% discounted rate applies to any confirmed sponsor or exhibitor package. Rate excludes the lanyard sponsor package and satchel insert. Sponsor or exhibitor must have confirmed an existing package and signed the agreement form to be eligible.



LANYARD SPONSOR $1,650 (inc GST)

Exclusive opportunity to co-brand the symposium lanyard with WSQ and PAWS. Lanyards will be given to all delegates with their name badge and worn for the duration of the symposium.




Symposium Lanyard

• Sponsor logo displayed on symposium lanyard alongside WSQ and PAWS

Notes:

- Lanyard to be sourced by the organising committee

- Logo to be provided by sponsor in EPS vector format

- Organisers reserve the right to determine if the logo will be displayed in full colour or mono type

SATCHEL INSERT $330 (inc GST)

The insertion of promotional flyers in the Symposium satchels is included as part of sponsorship packages outlined in this prospectus. Non-exhibiting companies also have access to symposium satchel inserts for a fee of $330 inclusive of GST.

This will allow you to insert one (1) piece of promotional material (e.g.: corporate literature, caps, mouse mats, pens, pads, stress balls, etc.) into the symposium satchels to be distributed to all attendees.

Notes:

- Satchel insert must be approved by Symposium organisers


EXTRA EXHIBITOR REPRESENTATIVES$440 (inc GST)

Opportunity to purchase extra exhibitor representative registrations at a rate of $440 inc gst per person

Note: all sponsorship packages already include 1 or more complimentary sponsor or exhibitor registrations

Extra Exhibitor Representative registration includes:

• Staffing the booth• Catering breaks• Attendance at the Trade Night and Symposium Dinner

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PEST ANIMAL & WEED SYMPOSIUM 201920-23 MAY 2019, SEA WORLD RESORT CONFERENCE CENTRE, GOLD COAST

EXHIBITION FLOOR PLAN Symposium Venue: Veranda Foyer, Sea World Resort Conference CentreAll catering breaks and the Trade Night will be held in the exhibition area.

Please Note:• Designated exhibition space will include a 3m x 2m booth including lights, fascia and power.• A booth includes 1 x clothed trestle table with 2 x chairs • If the exhibitor wishes to furnish or decorate the booth with anything other than the trestle table and

chairs provided, this is the exhibitors responsibility to hire and at the exhibitor’s own expense. • This floor plan is indicative only and is subject to change. • Allocation of designated exhibition space will be based on 1) Level of investment and

2) Date of receipt of sponsor agreement form.

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PAWSB19VERANDA

CLIENT PLAN

03O:\EXHIBITIONS\QLD\2019Q2\PAWSB19_SEA WORLD\FLOORPLAN\03\PAWSB19_SEA WORLD CONFERENCE CENTRE_PLN03.DWG

PAWSB19

20TH-23RD MAY 2019

A3P - CLIENT

Show Date:

2/26/2019 8:12 AM

Venue:

Show Name:

VERANDALocation:

SEA WORLD CONFERENCE CENTRE

19 (3x2) Syma Booths

SPECIFICATIONS

This plan is subject to change,venue approval & a site inspection once sign off has been accepted.

The Event Manager will confirm your final exhibition space allocation 6-8 weeks prior to the event. Please refer to Page 17 for the Terms and Conditions.

Enquiries to Iceberg Events: Kara Schmitke on 07 3876 4988 or [email protected]


1. The Sponsor will be responsible for any damage to the walls or the floor of the building as may be occupied by the Sponsor and will reinstate such damage to the satisfaction of the Organiser.

2. The Sponsor will be responsible for any loss or damage to the display booth, partitions, electrical fittings, and spotlights provided for the Sponsor and will reinstate such damage to the satisfaction of the Organiser.

3. The Sponsor will comply with all the rules and regulations of the authority having control over the building.

4. The Organiser may in the event of any circumstances which render it necessary, alter the location of the stand allocated to the Sponsor.

5. The Organiser may postpone or amend the time for the holding of the exhibition to such time, which in the opinion of the Organiser, is more suitable for the exhibition.

6. The Organiser may cancel the allocation of space to any Sponsor, which in the opinion of the Organiser is creating a disturbance or nuisance or carrying any activity contrary to the law.

7. The Organiser may allocate to any person any space allotted to a Sponsor which may be forfeited pursuant to the terms hereof.

8. The Organiser will not be liable for any damage claimed by any person or persons who may be injured during the course of the exhibition or any loss of property suffered during the course of the exhibition.

9. Where there is more than one Sponsor occupying space their liability shall be joint and several.

10. In the event of non-payment of any monies due pursuant to this agreement or in the event of the breach of any condition on the part of any

Sponsor to be observed, then all monies paid hereunder will be absolutely forfeited and the Sponsor will have no right to occupy any space or package allocated and will have no claim against the Organiser. In the event of forfeiture for any reason the Sponsor will not be released from any liability hereunder.

11. The Sponsor shall not be entitled to any refund in the event of cancellation of the Sponsorship because of Industrial action, blackouts or any cause outside the control of the Organiser.

12. The Organiser is not responsible for any loss or damage to any product exhibited.

13. The Sponsor without limiting the generality of foregoing will comply with all statutory requirements applicable to it during the course of the exhibition.

14. Please note that the final trade exhibition floor plan may vary resulting in booth position changes from the original floor plan due to updated trade floor plans.

15. No refunds will be issued for cancellations notified less than 60 days prior to the event and the Sponsor will be liable at this point for the full amount requested on the application form.

16. Payment of sponsorship must be received within 7 business days of receiving a tax invoice. Failure to comply with payment terms may result in the Sponsor not receiving full benefits as outlined in the package.

17. The organisers of the Pest Animal and Weed Symposium reserve the right, in their absolute discretion, to refuse any sponsorship application and may decide not to accept any application for any reason whatsoever.

18. All Sponsors’ benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely manner. Should a particular sponsorship benefit precede payment that benefit will no longer be available to the Sponsor.

SPONSOR TERMS & CONDITIONS


20-23 MAY 2019, SEA WORLD RESORT CONFERENCE CENTRE, GOLD COAST

PEST ANIMAL & WEED SYMPOSIUM 2019

CONTACT DETAILSTitle (Mr/Mrs/Ms) First Name Surname

Position

Organisation

Postal Address

Suburb/City State Postcode

Phone Mobile

Email

SPONSORSHIP OPPORTUNITIES (INC GST)PLATINUM SPONSOR

GOLD SPONSOR $6,000

SILVER SPONSOR $5,000

EXHIBITOR $2,500

SYMPOSIUM DINNER SPONSOR $5,000

APP SPONSOR $5,000

SYMPOSIUM TRADE NIGHT SPONSOR $5,000

BOOTH PREFERENCES Select your top three preferences from the Exhibition Floor Plan on page 16.

#1 #2 #3

PAYMENT DETAILS Total Amount Payable AUD $

A tax invoice will be issued once your sponsorship application has been approved and processed. The tax invoice will outline payment options and terms as per this agreement.

DECLARATION I have read the Sponsorship Prospectus and agree to the ‘Terms & Conditions’ outlined in the document. I declare that I am authorised to make this commitment on behalf of my organisation. I understand that booth locations will be allocated according to the level of the sponsorship package, and in the order in which sponsorships are booked. By selecting my booth preferences, I understand that it is an indication only and is subject to availability and change. The Event Manager will confirm 6-8 weeks prior to the Symposium with my final booth allocation.

Name: Signature:

TO SECURE YOUR PLACE: DOWNLOAD THIS PDF, COMPLETE AND RETURN TOEmail [email protected] Post PAWS 2019, c/- Iceberg Events, PO Box 1179, Milton Qld 4064

SPONSOR AGREEMENT FORMNOTE: THIS EDITABLE PDF MUST BE DOWNLOADED BEFORE COMPLETING AND SUBMITTING

ICEBERG EVENTS ABN 84 084 581 153

Once confirmed, we will be in contact regarding your complimentary tickets, logo etc.

FIELD TRIP SPONSOR

COFFEE CART SPONSOR $2,400

OUTDOOR PRODUCT DEMONSTRATION $1,650

LANYARD SPONSOR

SATCHEL INSERT $330

EXTRA EXHIBITOR REPRESENTATIVES $440

SOLD OUT

SOLD OUTSOLD OUT

Enquiries to: Kara Schmitke Event Manager, Iceberg EventsPhone 07 3876 4988 Email [email protected]

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