Pay Items, BOE and

TRNS*PORT

Pay Items, BOE and

TRNS*PORTPaul Herring

FDOT State Estimates Office(850) 414-4197 SC 994-4197paul.herring@dot.state.fl.us

TopicsTopics• Who are we?Who are we?

• What do we do?What do we do?

• What can we do for you?What can we do for you?

• What you can do for us!What you can do for us!

Who Are We?Who Are We?• 2 Sections in Central Office Estimates:2 Sections in Central Office Estimates:

– Preliminary EstimatesPreliminary Estimates section provides QA section provides QA and expertise to District Estimators.and expertise to District Estimators.

– Estimating Systems SupportEstimating Systems Support section section provides technical support in the usage of the provides technical support in the usage of the 2 estimating systems used by the Department:2 estimating systems used by the Department:• LRELRE• TRNS*PORTTRNS*PORT

ESS Staff and What We DoESS Staff and What We Do• Dale Stanley – Dale Stanley – LRE Administrator and ESS section LRE Administrator and ESS section

ManagerManager

• Paul Herring – Paul Herring – C.O. Applications Manager and C.O. Applications Manager and Security Coordinator for TRNS*PORT PES & CES and Security Coordinator for TRNS*PORT PES & CES and Web InterfaceWeb Interface

• Melissa Hollis –Melissa Hollis – Basis of Estimates Coordinator Basis of Estimates Coordinator

• Tyrone Ware –Tyrone Ware – LRE and TRNS*PORT support LRE and TRNS*PORT support

• Dorothy TyndallDorothy Tyndall – Training Support – Training Support

Paul, Melissa and Tyrone all provide Paul, Melissa and Tyrone all provide support for the Master Pay Item Filesupport for the Master Pay Item FilePaul, Melissa and Tyrone all provide Paul, Melissa and Tyrone all provide support for the Master Pay Item Filesupport for the Master Pay Item File

What Do We Do for You?What Do We Do for You?• Coordination between user community Coordination between user community

and programmersand programmers

• User support for estimating systemsUser support for estimating systems– Ensure that systems are working properly to Ensure that systems are working properly to

meet your needs;meet your needs;– Represent FDOT’s interests in prioritization of Represent FDOT’s interests in prioritization of

future changes to Trns*Port software.future changes to Trns*Port software.

• TrainingTraining

TRNS*PORT SupportTRNS*PORT Support• Liaison between users and programming staffLiaison between users and programming staff

– Identification of system errorsIdentification of system errors– Identification of needed enhancementsIdentification of needed enhancements– Testing of system upgradesTesting of system upgrades

• Monitor userids and rolesMonitor userids and roles• Coordinate with system developer (Infotech, Coordinate with system developer (Infotech,

Inc.) in the prioritization of enhancements and Inc.) in the prioritization of enhancements and in guiding the future direction of the in guiding the future direction of the TRNS*PORT software.TRNS*PORT software.

• Provide training to District estimatorsProvide training to District estimators

Web Interface SupportWeb Interface Support• Maintain Master Pay Item ListMaintain Master Pay Item List• Coordinate with programming staff in the Coordinate with programming staff in the

development and maintenance of programs development and maintenance of programs to assist designers:to assist designers:– Designer InterfaceDesigner Interface– Project Edit ReportProject Edit Report– Pricing toolsPricing tools– Summary of QuantitiesSummary of Quantities– Cross-referenceCross-reference

Systems InteractionSystems Interaction

FM

WorkProgram

FM

WorkProgram

TRNS•PORT

PESTRNS•PORT

PES

TRNS•PORT

DSSdatabase

TRNS•PORT

DSSdatabase

LRELRE

LAS

TRNS*PORT

CESTRNS*PORT

CES

WebInterface

WebInterface

Helpful HintsHelpful Hints• Verify the letting date and Spec Year Verify the letting date and Spec Year

(this information is shown on the project (this information is shown on the project summary, above the project’s category list in the summary, above the project’s category list in the Designer Interface).Designer Interface).

Helpful HintsHelpful Hints• For new projects, verify the letting date and For new projects, verify the letting date and

Spec Year Spec Year (this information is shown on the project (this information is shown on the project summary, above the project’s category list in the summary, above the project’s category list in the Designer Interface).Designer Interface).

– For projects let through 12/2006, the pay item Spec Year (and Master File) will be ’04;

– For projects let on or after 1/2007, the pay item Spec Year (and Master File) will be ’07;

– If the letting date and Spec Year are not correct, STOP! Contact the Project Manager and/or District Estimates Office.

Helpful HintsHelpful Hints• If you are updating a project:If you are updating a project:

– First, run a Project Edit reportFirst, run a Project Edit report– If the report shows pay Items are now invalid:If the report shows pay Items are now invalid:

• Check the BOE to identify replacement itemsCheck the BOE to identify replacement items

• Check the Master File to see if replacement items are Check the Master File to see if replacement items are includedincluded

– If the replacement item is not in the Master File, you If the replacement item is not in the Master File, you will have to request it:will have to request it:

• E-mail your Project Manager and/or District Estimates E-mail your Project Manager and/or District Estimates Office with items that need to be opened. Include:Office with items that need to be opened. Include:

– Project Number and Letting DateProject Number and Letting Date– Pay Item Number and DescriptionPay Item Number and Description– Your Name and Contact NumberYour Name and Contact Number

Helpful HintsHelpful Hints• Update your project to include the new Update your project to include the new

item(s):item(s):– Update your project through the Designer Update your project through the Designer

WebPages.WebPages.– Run a Project Edit List, as well as a Project Run a Project Edit List, as well as a Project

Summary / Proposal Summary.Summary / Proposal Summary.

• Note: If you have made changes to the project Note: If you have made changes to the project and they do not appear on your summary, and they do not appear on your summary, contact your District Estimates Coordinator contact your District Estimates Coordinator (he/she will need to run a process).(he/she will need to run a process).

What You Can Do For UsWhat You Can Do For Us• If you print the BOE, keep your copy current.If you print the BOE, keep your copy current.

– Anything before 2006,Anything before 2006, throw it out!throw it out!– Print only the pages/sections you need.Print only the pages/sections you need.

• Keep current of pay item changes:Keep current of pay item changes:– ValidValid– ObsoleteObsolete– ReplacementReplacement

• Reference Master Pay Item ListReference Master Pay Item List• Follow the chain of command in requesting Follow the chain of command in requesting

new pay items or troubleshooting:new pay items or troubleshooting:– Project ManagerProject Manager– District Estimates staffDistrict Estimates staff– Central Office Estimates staffCentral Office Estimates staff

Why Should YouVisit the Estimates Web Site?

Why Should YouVisit the Estimates Web Site?

• Latest up-to-date Basis of EstimatesLatest up-to-date Basis of Estimates• Summary of Major Changes (April & October)Summary of Major Changes (April & October)• Pay Item Request formPay Item Request form• Calendar of upcoming trainingCalendar of upcoming training• Helpful hintsHelpful hints• Contacts – District and Central OfficeContacts – District and Central Office

Our MissionOur Mission• Our mission is to provide Our mission is to provide

support to Designers and support to Designers and Estimators in the Estimators in the development of pre-bid development of pre-bid estimates.estimates.