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• Pay periods run from Sunday through Saturday of the following week. Example: Sunday, May 5 – Sat. May 18 is paid on Friday, May 31
• WebTime timesheets are due from your employees before 10:00am Monday to be paid on the following pay day. Example: The pay period above must be submitted to you no later than Mon. May 20
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• Supervisors must review WebTime and approve each timesheet no later than the Tuesday following payday before 10:00am
• Any late submissions/approvals will result in another 2 week delay with payroll.
• Deadlines are visible in WebTime.
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• After your employee submits a timesheet, you will receive an email advising you to review it and approve it.
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• How to access WebTime? Via MyCOTC
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• Once inside, choose Employees under COTCconnect
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• Under Employees, select Time Approval for Supervisors.
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• The Time Approval screen will show all the employees assigned to you. You may be the primary Supervisor, or the Alternate.
• Contact any of your employees if the Time Entry screen is not populated with any hours, and the deadline is nearing.
• Choose the entries you wish to review, then click SUBMIT. I strongly advise against clicking the Approve column without reviewing.
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Click here to see detail
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Use drop-down box to approve or reject. If rejecting, you must enter a subject line and comments.
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• The timesheet is now indicating Approved status. • Move on to the next timesheet, or click SUBMIT to
receive a confirmation that you have Approved.
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• You must approve each pay period when it ends, do NOT wait until after the deadline. (once a pay period is processed in Payroll, those weeks will no longer be accessible in WebTime).
• If you miss a pay period deadline, you must work with your employee to submit a paper timesheet. This likely will be paid yet another 2 weeks later.
• If you reject someone’s WebTime timesheet, it will reappear in their WebTime Time Entry area. They can make changes and Submit again for your approval.
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• Using Outlook, consider adding a reminder, to access WebTime every other Monday to review and approve any timesheets.
• If you are not in the office, you can access MyCOTC anywhere the Internet is available.
• Make arrangements with your Alternate Supervisor if you will not be able to approve before the deadline.
• Email or call Payroll if you have any questions. John Roberts ext. 69140 jroberts2 @ cotc.edu
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