Payables TE40

AIM

TE.040 SYSTEM TEST SCRIPT

Payables Implementation

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Creation Date: December 31, 2003

Last Updated: February 10, 2006

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TE.040 System Test Script

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If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.

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Payables Implementation File Ref: document.doc

02 - System Test Specifications < Defining Banks >

Doc Ref: February 10, 2006

TE.040 System Test Script

Contents

Document Control..........................................................................................ii

Overview........................................................................................................1

Century Date Compliance........................................................................1

System Test Sequences................................................................................2

01 - System Test Specifications < Opening Payable Periods >...................3

02 - System Test Specifications < Defining Banks >...................................4

03 - System Test Specifications < Defining Distribution Sets >..................5

04 - System Test Specifications < PO Invoice for Goods >..........................6

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >...................................................................................................7

6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >....................................................................................................9

7 - System Test Specifications < Employee Expense Reports >...............11

8 - System Test Specifications < Debiting Suppliers Liability >................13

9 - System Test Specifications < Create Invoice Not Matched To PO >....14

10 - System Test Specifications < Supplier / Employee Refund >............16

11 - System Test Specifications < Entering Payments >..........................17

12 - System Test Specifications < Cancel Unpaid Invoices >....................18

13 - System Test Specifications < Invoice Distribution Correction >........19

14 - System Test Specifications < Void Payment >...................................20

15 - System Test Specifications < Payables Month-End Processing >......21

16 - System Test Specifications < Payables Close Period >......................23

Defect Log....................................................................................................24

Open And Closed Issues For This Deliverable............................................25

Open Issues............................................................................................25Closed Issues.........................................................................................25

Payables Implementation File Ref: document.doc


Doc Ref: February 10, 2006

Overview

This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Payables process.

System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. For more information, refer to Business Mapping Test Results (BR.080) as a basis for business system test specifications.

This system test will include the following types of testing:

Integrated Business Processes

Security Testing

Century Date Compliance

In the past, two-character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character-coding scheme was more appropriate.

In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention.

Every applications implementation team needs to consider the impact of the Century Date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date compliance.

Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. System test scripts should include steps for testing Century Date compliance.

File Ref: document.doc


Doc Ref:

System Test Sequences

Sequence #

Payables Test Description Tester

Test Status

Pass/Fail Notes

1. Opening Payable Periods Opening Payable Periods Active2. Defining Banks Defining Banks Active3. Defining Distribution Sets Defining Distribution Sets Active4. PO Invoice for Goods PO Invoice for Goods Active5. Prepayment (Supplier / Employee

Advances)Prepayment (Supplier / Employee Advances)

Active

6. Prepaid Expenses, Rent & Other Advances

Prepaid Expenses, Rent & Other Advances

Active

7. Employee Expense Reports Employee Expense Reports Active8. Debiting Suppliers Liability Debiting Suppliers Liability Active9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active10. Supplier / Employee Refund Supplier / Employee Refund Active11. Entering Payments Entering Payments Active12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active13. Invoice Distribution Correction Invoice Distribution Correction Active14. Void Payment Void Payment Active15. Payables Month-End Processing Payables Month-End Processing Active16. Payables Close Period Payables Close Period Active



Doc Ref:

01 - System Test Specifications < Opening Payable Periods >

ScenarioStep Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual Results Status

1.1 Period Start Open Payable Period

AP Manager (N) Setup > Calendar > Accounting > AP Accounting Periods

- Select period to open.- Status: Open- Save your Work.

- The period status change to Open

- The user can use this period to Enter Invoices and Payments



Doc Ref:


ScenarioStep

Event

TestStep Role

Actionor Path


2.1 Defining Banks(Functional Currency Bank Accounts)

AP Supervisor

Setup > Payments > Bank

(B) Bank Accounts

(B) Payment Documents

- Enter the required Bank Information:- Bank Name:- Bank Branch:

Save your Work - (B) Press Bank Accounts to enter the required Bank

Accounts Information:- Bank Account Name:- Bank Account Number:- Account Use: (Internal)- Bank Account Currency: (Functional Currency)- Cash Account:- Cash clearing Account:

Save your Work- (B) Press Payable Doc. to enter the required

information:- Enter a unique Document Name:- Select a Disbursement Type: (Combined)- Select a Payment Format: (Check)- Enter in the Last Used: (the last payment document

number you used on a payment document)- Enter in the Last Available: (the last payment

document number available for a payment document)Save your Work

- Bank Account Saved

- Bank Payables Document Saved

- The bank account and the payables document are available for payments



Doc Ref:

03 - System Test Specifications < Defining Distribution Sets >

ScenarioStep Event

TestStep Role

Actionor Path Test Step Details Expected Results Actual Results Status

3.1 Defining Distribution Sets

AP Supervisor Setup > Invoice> Distribution Set

- Name your Distribution Set: Office Rent Expenses

- Percentage: 100- Account:

01.0000.62601.001.0000.0000Save your Work

- Distribution Set is Saved and can be used



Doc Ref:

04 - System Test Specifications < PO Invoice for Goods >

ScenarioStep Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual

ResultsStatus

4.1 Receive the Invoice, Receipt doc. and purchase order

Create Standard Invoice (Match to PO)

AP Invoice User

(N) Invoices > Entry > Invoice Batches

- Enter Batch Name:- (B) Press Invoices to enter standard Matched

invoice- Type: PO Default- PO Number: Enter your PO Number- Supplier Name: Supplier_Name (Defaulted) - Supplier Site: Select Supplier site (Defaulted)- Invoice Date: - Invoice Number: - Invoice Currency:- Invoice Amount:- Payment Terms:- Payment Method:- (B) Match & Select Purchase Order (to match

the invoice to your PO)- (B) Distribution to review the created invoice

lines after matching to POSave the Invoice

- Standard Invoice Saved- The invoice lines marked

with Track as an Assets Check Box

4.2 Validate Invoice and create accounting

APInvoice


- Query on the Required Batch - (B) Invoices and Query on the Required

Standard Invoice- Review the Standard Invoice- (B) Actions: Validate the Standard Invoice- (B) Actions: Create Accounting

- The Standard Invoice should pass validation

- The Accounting Entries created

DR. Asset Acc 1000DR. Asset Acc 300 CR. LC Account 300 CR. Supplier Lib. Acc 1000



Doc Ref:

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

5.1 Receiving Request for Prepayment to Supplier

Enter Prepayment to Supplier

APInvoice


- Enter Batch Name: - (B) Invoices to enter the Prepayment Header

Information: - Type: Prepayment- Supplier Name: Supplier_Name - Supplier Site: Select Supplier site- Prepayment Date: - Prepayment Number: - Prepayment Currency:- Prepayment Amount:- Payment Terms:- Payment Method:- Settlement Date: (the date which after you

can apply the prepayment to standard invoice)

- Enter Prepayment Distribution Information:- Type: Item- Line Amount:- Line Account: Accept the Default

Save the Prepayment

- Prepayment Saved

5.2 Validate Prepayment and create accounting

APInvoice



Prepayment- Review the Prepayment - (B) Actions: Validate the Prepayment- (B) Actions: Create Accounting

- The prepayment should pass validation


DR. Supplier Prepay. Acc 1000 CR. Supplier Lib. Acc 1000

5.3 Print Invoice Register Standard Report

APInvoice

(N) Other > Requests > Run

- Choose Single Request, then (B) Ok- Select Report Name from LOV: (Invoice

Register)- Enter the mandatory report parameters and

specific your report by using the optionally parameters

- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review

your request status and the view the output

- The Invoice register printed



Doc Ref:

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

5.4 Payment Due

Create Payment to Supplier

APPayment

(N) Invoices > Entry > Invoice Batches > (B) Actions > Pay in full

- Enter Payment Information:- Payment Type: Quick- Payment Bank Account: Select Bank Account- Payment Document: Select Payment Doc.- Document Number: Last available document- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.

Save the Payment- (B) Actions: Choose Format- (B) Actions: Choose Create Accounting- (M) Tools: View Accounting

- The Payment saved- The GL Accounting

Created and correct

DR. Supplier Lib. Acc 1000CR. Bank cash clearing Acc 1000



Doc Ref:

6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >

ScenarioStep Event

TestStep Role

Actionor Path


6.1 Receiving Request for Prepayment to Supplier

Enter Prepayment to Supplier

AP Invoice (N) Invoice> Entry> Invoice Batch

- Enter Batch Name (All Rent Prepayments will be entered in one batch in the beginning of each year using Macro Upload Excel sheet, which will be designed by Oratech)

- Enter Prepayment Header Information: - Type: Prepayment- Supplier Name:- Supplier Site:- Prepayment Date:- Prepayment Amount:- Description: Prepaid expenses for 12 Months

from “MMM-YY” to “MMM-YY”- Enter Prepayment Distribution Information:- Type: Item- Line Amounts:- Line Account: Prepaid Expense Account.

Save the Prepayment

- Prepayment Saved

- Prepayment Status Never Validated

6.2 Validate Prepayment & Create Accounting

AP Invoice (N) Invoice> Entry> Invoice Batch

- Query on the Required Batch - Query on the Required Prepayment- Review the Prepayment - (B) Actions: Validate the Prepayment- (B) Actions: Create Accounting

- Prepayment Saved

- Prepayment Status unpaid

- GL Accounting Created

6.3 Payment to Supplier

AP Payment (N) Invoice> Entry>Invoice Batch > (B) Actions > Pay in full

- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document:- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.Save the Payment- (B) Choose Actions: Format- (B) Choose Actions: Create Accounting

- Prepayment Saved

- Prepayment Status Available

- GL Accounting Created

6.4 Recurring Invoice Creation

AP Supervisor

(N) Invoice > Entry > Recurring

- Enter Supplier Name / Number:- Enter Supplier Site:- Payment Method- Recurring Calendar:- No of periods:- First Period:- Invoice Number: Alphanumeric (The invoice

number generated will contain this number concatenated with the period name)

- Distribution Set: Rent Expenses- Enter the invoice Currency & Payment Term:

- Recurring Invoices Template saved with no error



Doc Ref:

ScenarioStep Event

TestStep Role

Actionor Path


- Enter the First Amount: Save your Work

6.5 Recurring Invoice Periodical Settlement

AP Supervisor

(N) Invoice > Entry > Recurring

- Inquiry on your Recurring Invoice- Enter Number of Invoices to be created: (One)- (B) Press Create Recurring Invoices - Name your Batch- (B) Ok Save your Work

- The Recurring Invoices created

- No of remaining Periods in the Recurring Invoices Template decreases by one

6.6 Invoicing AP Invoice (N) Invoice> Entry> Invoice Batch

- Inquiry on the Batch Name (the one previously named during the recurring Invoice Creation)

- Review the Invoice CreatedSave the Invoice

- The Invoice Created Correctly

6.7 Validate the Invoices

AP Supervisor

(N) Invoice> Entry> Invoice Batch

- Query on the Required Batch - Query on the Required Invoices- Review the Invoices- (B) Actions: Validate the Invoices- (B) Actions: Create Accounting- If there is a number of invoices you can select

more than invoice and (B) Press Actions, Choose Validate & Choose Create Accounting for the number of invoices at once

- The Invoices Validated

- The Accounting created and correct

6.8 Payment Due

Match the available prepayment to supplier invoice

AP Payment (N) Invoice> Entry> Invoice Batch

- Query on the Required Batch - Query on the Required Invoice- (B) Actions: Choose Apply/Unapply

Prepayment- Mark the Check Box then enter the amount

you want to Match. Then (B) press Apply button

- (B) Actions: Create Accounting

- The Invoice is Fully Paid

- The Prepayment Invoice is Partially Applied

- The Accounting Created and correct



Doc Ref:

7 - System Test Specifications < Employee Expense Reports >

ScenarioStep Event

TestStep Role

Actionor Path


7.1 Receiving Request for Prepayment to Employee

Enter Prepayment to Employee

AP Invoice

(N) Invoice > Entry > Invoice Batch

- Enter Batch Name- Enter Prepayment Header Information: - Type: Prepayment- Supplier Name: Select Employee name- Supplier Site: Office- Prepayment Date: - Prepayment Amount: - Description: Employee Traveling expenses- Enter Prepayment Distribution Information:- Line Type: Item- Line Amounts:- Line Account: Accept the Default

Save the Prepayment

- Prepayment Saved

- Prepayment Status Never Validated

7.2 Validate Employee Prepayment

AP Supervisor

(N) Invoice > Entry > Invoice Batch

- Query on the Required Batch - Query on the Required Prepayment- Review the Prepayment - (B) Actions: Validate- (B) Actions: Create Accounting

- Prepayment Saved

- Prepayment Status unpaid

- GL Accounting Created and correct

7.3 Payments to Employee

AP Payment

(N) Invoice > Entry > Invoice Batch(B) Actions > Pay in full

- Query on the Required Batch - Query on the Required Prepayment- (B) Actions: Pay in Full- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document number:- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.

Save the Payment- (B) Actions: Format- (B) Actions: Create Accounting

- Prepayment Saved- Prepayment Status

Available- GL Accounting

Created and correct

7.4 Receiving Employee Expense Report

Employee Expense Report Entry

AP Invoice

(N) Invoice > Entry > Expense Reports

- Enter the Employee Name or Number- Enter the GL Account: Defaulted from the HR

setup for employees, this account combination used to default the missing segments for your expense report template “Cost Center”

- Enter the invoice Number, Date & Currency:- Enter the invoice Description:- Optionally enter the Prepayment Number to

be applied to this invoice (limited to the exp. Report amount)

- Expense report is saved



Doc Ref:

ScenarioStep Event

TestStep Role

Actionor Path


- Select the Expense Template: Travel Exp- Select Meals: Enter Amount & Select Account- Transportation: Enter Amount & Select

Account- Hotel: Enter Amount & Select AccountSave your work

7.5 Employee Expense Reports create

AP Supervisor

(N) Others > Requests> Run

- Select Request Name: Expense Report Import- Enter Report Parameters:- Batch Name:- Source Payables Expense Reports- GL Date:- (B) Ok, (B) Submit

- Expense report converted to invoice correctly

7.6 Validate the Invoice

AP Supervisor

(N) Invoice > Entry > Invoice Batches > (B) Actions

- Query on the Required Batch - Query on the Required Invoice- Review the Invoice - (B) Actions: Validate Invoice- (B) Create Accounting- (M) Tools > View Accounting

- The Invoice Validated

- The Accounting Entry Created

7.7 Payment Due

Payments to Employee

AP Payment

(N) Payments > Entry > Payments

- Enter Payment Information:- Payment Type: Quick- Payment Bank Account: - Payment Document:- Payment Date:- Supplier Name:- Supplier Site:- (B) Press Enter / Adjust Invoices - Select the required Invoices to be paid- Only the Remaining unpaid Amount Appears

for this Employees invoicesSave the Payment- (B) Press Actions: Format- (B) Press Actions: Create Accounting

- The Payment saved




Doc Ref:

8 - System Test Specifications < Debiting Suppliers Liability >

ScenarioStep Event

TestStep Role

Actionor Path


8.1 Receiving credit note from supplier

Debiting Suppliers Liability

AP Invoice (N) Invoice > Entry > Invoice Batches

- Enter Batch Name- Enter Credit Memo Header Information: - Type: Credit Memo- Supplier Name:- Supplier Site:- Credit Memo Date:- Credit Memo Amount: (Negative Amount)- (B) Press Match to Invoice, then chooses the required

Invoice you need to match this credit memo to, by matching to Invoice the Credit Memo distribution lines will be created automatically

Save the Invoice

- The Credit Memo Distribution Created from the Original Matched Invoice Lines

- The Credit Memo Saved

-

8.2 Validate Credit Memo & Create Accounting

AP Supervisor

(N) Invoice > Entry > Invoice Batches

- Query on the Required Batch - Query on the Required Credit Memo- Review the Credit Memo- (B) Actions: Validate the Credit Memo- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The Credit Memo Validated


8.3 Payment Due

Payments to Supplier

AP Payment

(N) Payments > Entry > Payments

- Enter Payment Information:- Payment Type: Manual- Payment Bank Account: - Payment Document:- Payment Date:- Supplier Name:- Supplier Site:- (B) Press Enter / Adjust Invoices - Select the required Standard Invoices with the Credit

Memo to be paid (the Net Amount will be paid)- Save the Payment- (B) Actions: Format- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The Payment Amount will be the Net of the Invoice and the Credit Memo

- The Payment saved




Doc Ref:

9 - System Test Specifications < Create Invoice Not Matched To PO >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

9.1 Receive Supplier Invoice

Create Standard Invoice

AP Invoice


- Create New batch or (M) View > Find … search for the batch by batch Name

- (B) Invoices to enter standard Matched invoice for Supplier invoice

- Type: Standard- Supplier Name: Supplier_Name- Supplier Site: Select Supplier site- Invoice Date: - Invoice Number: - Invoice Currency:- Invoice Amount:- Payment Terms:- Payment Method:- (B) Distribution to Enter the invoice lines, the

total of invoice lines must equal to the Invoice Amount you entered for the invoice header information

Save the Invoice

- Standard Invoice Saved

9.2 Validate Invoice and create accounting

APInvoice



Standard Invoice- Review the Standard Invoice- (B) Actions: Validate the Standard Invoice, if

there are any holds you have to release the hold before the revalidation. If the invoice amount is not equal to the total of invoice lines, the invoice will be hold until you both equal

- (B) Holds to release the invoice hold, select from LOV the reason and save

- (B) Actions: Validate Invoice, the invoice will be validated successfully

- (B) Actions: Create Accounting

- The Standard Invoice should pass validation


DR. Expense Acc 500 CR. Supplier Lib. Acc 500


APInvoice





- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review your

request status and the view the output

- The Invoice register printed and matching the invoice data

9.4 Payment Apply AP (N) Invoices > - Query on the Required Batch - The Invoice is Fully Paid



Doc Ref:

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

Due available Supplier Prepayment to invoice

Payment Entry > Invoice Batches

- (B) Invoices and Query on the Required Invoice- Review the Standard Invoice- (B) Actions: Choose Apply/Unapply Prepayment- Select the prepayment you want to use (in case

there is more than one prepayment)- Choose the Check Box then enter the amount

you want to apply to invoice- (B) Press Apply - (B) Actions: Create Accounting

- The Prepayment is Fully Applied


DR. Supplier Lib. Acc 1000 CR. Supplier Prepay. Acc 1000



Doc Ref:

10 - System Test Specifications < Supplier / Employee Refund >

ScenarioStep Event

TestStep Role

Actionor Path


10.1 Receiving Credit Note & Payment from supplierOr Employee pay back

Entering Supplier Credit Memo

AP Invoice (N) Invoice > Entry > Invoice Batches

- Enter Batch Name- Enter Credit Memo Header

Information: - Type: Credit Memo- Supplier Name:- Supplier Site:- Credit Memo Date:- Credit Memo Amount: (Negative

Amount)- Enter Credit Memo Distribution

Lines Information:- Line Type: Item- Line Amount:- Line Accounts:Save the Invoice

- The Credit Memo Saved

10.2 Validate Credit Memo & Create Accounting

AP Supervisor (N) Invoice > Entry > Invoice Batches

- Query on the Required Batch - Query on the Required Credit

Memo- Review the Credit Memo- (B) Actions: Validate the Credit

Memo- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The Credit Memo Validated


10.3 Payment Due

Create Negative Payment (Refund)

AP Payment (N) Invoice > Entry > Invoice Batches > (B) Action > Pay in Full

- Query on the Required Batch - Query on the Required Credit

Memo- (B) Press Action: Choose Pay in

Full - Enter Payment Information:- Payment Type: Refund- Payment Bank Account: - Payment Document Number:- Payment Date:- Save the refund- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The Payment Amount is Defaulted

- The Supplier is Defaulted

- The Payment Saved




Doc Ref:

11 - System Test Specifications < Entering Payments >

ScenarioStep

Event

TestStep Role

Actionor Path


11.2 Enter a QuickCheck

AP Payment

Payments > Entry > Payments

- Enter a QuickCheck (a single computer-generated check) by selecting "Quick" in the Type field of Manual Payment window

- Select Payment Type Quick- Select the bank account- Select Payment Document- Enter the Payment document Date- Enter the Supplier Name or Number- Enter the Supplier Site- (B) Enter an validated invoice that is not

on hold by clicking Enter/Adjust Invoice button

- (B) Click Action button to navigate to the Payment Actions window.

- (B) Action > Choose Format the check- (B) Actions > Create Accounting

- The invoice should quick pick in the Manual Payment window. If it does not, compare the payment method of the bank account used in the Manual Payment window with that of the payment method in the Invoice Entry form (This defaults from the vendor)

- Format options should be available in the Action window




Doc Ref:

12 - System Test Specifications < Cancel Unpaid Invoices >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

12.1 Invoice Cancellation

Invoice Cancellation

APSupervisor



Standard Invoice- Review the Standard Invoice- (B) Actions: Cancel Invoice- (B) Actions: Create Accounting

- The Standard Invoice reversed / cancelled

- The Accounting Entries cancelled

- The Invoice Status Invoice Cancelled

DR. Supplier Lib. Acc. 500 CR. Expense Acc 500


APSupervisor





- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review your

request status and the view the output

- The Invoice register printed

12.3 End of Period (Month)

Payables Transfer to General Ledger

APSupervisor

(N) Other > Request > Run

- Choose Single Request- Select Request Name: (Payable Accounting

Process)- Enter the Request Parameters:- Enter the Period From & To Period- Select Document Class: (All) - Submit Transfer to GL: Yes- Submit Journal Import: Yes- Validate Accounts: Yes- Summarize Report: Yes- (B) Ok to return to main form- (B) Submit to run the request- (N) View > Requests (review the request

status)

- GL Accounting Entries created for all invoices

- All AP transactions for the period range specified posted successfully to the General ledger



Doc Ref:

13 - System Test Specifications < Invoice Distribution Correction >

ScenarioStep

Event

TestStep Role


13.1 Transmit AP journal entries to GL

AP Supervisor


- Select Request (Payables Transfer to General Ledger)

- Enter the request parameters- (B) Ok > (B) Submit

- An unposted journal batch will be created for AP transactions

13.2 Update to the Invoice Distribution Lines

AP Invoice (N) Invoices > Entry > Invoices > (B) Distributions

- Select an invoice validated and transferred to GL- Adjust the invoice distribution to go to a

different expense account than was originally entered in the PO distribution for the shipment

- Reverse the existing distribution line- Create a new distribution line- Update the invoice amount header information- Save the invoice - (B) Actions > Choose Validate- (B) Actions > Create Accounting

- The user should not be able to change the distribution in the normal invoice entry screen, because the original distributions were already posted to the GL

13.3 View invoice status

AP Invoice (N) Invoice > Inquiry

- Query the updated invoice - Invoice changes should have been applied properly

13.4 Run Invoice Register Report

AP Invoice (N) Other > Request > Run

- Select Request (Invoice Register Report)- Enter Request Parameters- (B) Ok > (B) Submit

- Corrections to the invoice should be reflected in the Invoice Register Report



Doc Ref:

14 - System Test Specifications < Void Payment >

ScenarioStep Event

TestStep Role


14.1 Void Payment

AP Payment (N) Payments > Entry > Payments Summary (B) Actions

- Select a payment created in the above steps

- Void this check- Run Void Payment Register to

confirm void- Transmit AP journal entries to GL- Confirm adjusting void entries in GL- Try to record a manual payment for

this invoice- Cancel the invoice

- The void Payment should show up on the Void Payment Register report

- Adjusting void entries should show in GL

- The invoice should be available for the re-issuance of payment again



Doc Ref:

15 - System Test Specifications < Payables Month-End Processing >

ScenarioStep Event

TestStep Role

Actionor Path



Get a list of invoices on hold

AP Supervisor


- Select Request (Invoice On Hold Report), - Enter the request parameters- (B) Ok > (B) Submit

- Get a list of invoices that will not post to the current GL period due to posting holds; re-run if necessary to clear holds

15.2 Reviews invoice distributions before posting

AP Supervisor


- Select Request (Payables Accounting Entries Report)

- Enter the request parameters- GL Transfer Status (All Accounting Entries not

transferred to GL)- (B) Ok > (B) Submit

- Reviews invoice distributions before posting. Flag any accounts needing correction.

15.3 Payables Transfer to General Ledger

APSupervisor


- Choose Single Request- Select Request Name: (Payable Accounting

Process / Payables Transfer to General Ledger)- Enter the Request Parameters:- Enter the Period From & To Period- Select Document Class: (All) - Submit Transfer to GL: Yes- Submit Journal Import: Yes- Validate Accounts: Yes- Summarize Report: Yes- (B) Ok to return to main form- (B) Submit to run the request- (N) View > Requests (review the request

status)

- GL Accounting Entries created for all invoices and payments

- All AP transactions for the period range specified posted successfully to the General ledger

15.4 Generate Mass Addition Create

APSupervisor


- Choose Single Request- Select Request Name: (Payables Transfer to

General Ledger)- Enter the Request Parameters:- (B) Submit Request- Select Another Request Name: (Mass Additions

Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets

- Enter the Request Parameters:- GL Date:- Select Asset Book Name:- (B) Submit Request- Select Another Request Name: (Mass Additions

Create Report) to review the result of Mass addition you previously submitted

- Enter the Request Parameters:- Select Asset Book Name:- (B) Submit Request

- Assets Lines transferred to Oracle Assets Correctly



Doc Ref:

ScenarioStep Event

TestStep Role

Actionor Path


- (N) View > Requests (review the request status)

15.5 View Mass Additions Lines

FASupervisor

(N) FA> Mass Addition > Prepare Mass Addition

- Select the book you want to query lines in- Select NEW in the queue field- If you want to check some specific lines, enter

other criteria to limit your search- Invoice Number:- Line Number:- Supplier Name:- Supplier Number:- Source Batch:- Creation Date:- Invoice Date: - (B) Press Find to your asset lines

- Lines transferred from AP with Status of NEW

15.6 Submit Month-End Reports

AP Supervisor

Other > Requests > Run

- Select Request (All Month End Reports)- Enter the request parameters- (B) Ok > (B) Submit- Important reports include:

1- Posted Invoice Register2- Posted Payments Register3- Accounts Payable Trial Balance

- The Reports Printed and available for Reviewing in report set for errors



Doc Ref:

16 - System Test Specifications < Payables Close Period >

ScenarioStep Event

TestStep Role



Close Current Period

AP Manager

(N) Setup > Calendar > Accounting > AP Accounting Periods

- Select period to Closed - The period status change to Closed

16.2 AP Manager

Other > Requests > Run(N) Setup > Calendar > Accounting > AP Accounting Periods

- Run The Unaccounted Transactions Sweep Program, use this program to redate accounting date of the open transactions to the first day of the next open period, that in case your business allow to change the transaction date (the opened transactions couldn’t be transfer to GL because there is unrealizable hold)

- The Invoice Sweep Report should show the newly-entered invoice

16.3 AP Manager

(N) Setup > Calendar > Accounting > AP Accounting Periods

- Close the current period- Open the next period

- The previous period has a status of Closed

- The New opened period has a status of "Open"

- Payables Transactions entry and posting should be allowed to the open accounting period



Doc Ref:

Defect Log

Defect ID Number

Test Step Reference

Module Name Defect Description

Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed,

in process)



Doc Ref:

Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date

Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date

Impact Date



Doc Ref:

Date post:	22-Nov-2014
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