CUPAC-CULAC/Payroll Deduct/Website Docs/PayrollDeduct-process.doc
GETTING STARTED:
The Payroll Deduction Process for Credit Unions
The Missouri Credit Union Association is authorized to solicit funds on
behalf of CULAC, and may also solicit funds through payroll deduction.
Here’s an overview of the program:
1. MCUA must have a signed solicitation agreement from your credit union on file.
2. Your credit union completes the Credit Union Authorization and Information Sheet designating a
contact at the credit union who will handle payroll deduction and outlining the payroll schedule
and other relevant information.
3. Your credit union may then solicit employees who are also members of the credit union, using a
payroll deduction solicitation with appropriate federal legal disclaimers. Sample disclaimers as
well as sample promotional materials to market the program to employees are attached.
4. Your credit union must preserve on file the signed payroll deduction authorization forms.
5. The credit union may pay for all costs associated with soliciting and maintaining payroll
deduction for its employees.
6. The credit union’s designated payroll deduction contact should ensure that the CULAC
contribution, as well as the list of participants, is sent to MCUA within one (1) business day of
deducting CULAC contributions from employees’ payroll (i.e. one day after a payday). Consult
the included CUTS (CULAC Upload & Transfer System) information sheet for more details.
7. Also within one business day of payroll deduction, the credit union’s payroll deduction contact
will email to [email protected] and to [email protected] a standardized contributor
information spreadsheet (see CUTS information) listing the required FEC information (name,
address, occupation and name of employer, and contribution amount and date of each individual
employee contribution). The quick timeframe is necessary in order to comply with FEC law
requiring deposit of contributions within ten days.
8. CUNA will remain responsible for filing all necessary reports with the FEC.
9. Any credit union participating in payroll deduction for CULAC must, upon written request, make
payroll deduction available at cost to any labor union representing employees working at the credit
union or any of its subsidiaries or affiliates.
This overview on the CULAC payroll
deduction process is provided as
reference for you and your
payroll/accounting department.
Authorization & Information Form for Credit Unions
To be sent to CUNA
Credit Union Name
Street Address
City State Zip Code
Program Contact/CUTS Contact
Program Contact Phone# Email Address
Payroll Deduction Schedule (circle one)
Weekly Bi-Weekly Monthly 2x /Month Bi-Monthly Other:___________
Date of first/next payday: ________________
Total number of employees participating: ________________
Total amount collected per pay period: $_________________
Electronic Transfer of Funds using CUTS (CULAC Upload and Transfer System):
CUTS is secure, fast and easy to use. Visit www.cuna.org/CUTS and set-up your user name and password.
Wait for your confirmation email. Log in, download template and complete quick and easy steps until
completed. E-mail [email protected] with any questions.
Authorizing Official:
____________________ __________________________ ____________
Print Name Signature Date
*Please fax to CULAC Payroll Deduction at 202-638-7751 or e-mail to Alex Ginis, [email protected].
CULAC Payroll Deduction Authorization Form
______ YES! I want to increase credit unions’ voice in Washington!
CULAC Pins Founder $5,000 contribution to CULAC (Diamond)
Presidential Club $2,500 contribution to CULAC (Diamond Stone)
Chairman’s Club Leadership Circle $1,000 contribution to CULAC (Blue Stone)
Chairman’s Club $500 contribution to CULAC (Green Stone)
Capitol Club $200 contribution to CULAC (Red Stone)
CULAC Contributor $25 contribution to CULAC
Missouri Capital Club Pins (Amounts also credited towards CULAC pins)
Representative Contribution Level ($50) Senator Contribution Level ($100) Governor Contribution Level ($250) Congressional Contribution Level ($500) President Contribution Level ($1000)
___ Please make a deduction from my paycheck, each pay period in the amount of: $ ____________.
___ I would like to make a one-time contribution of $_____________ via payroll deduction.
I understand that this deduction is not tax-deductible and that this contribution is strictly voluntary and will be used for political purposes. The amounts listed above are merely suggestions, and I may contribute more or less than the guidelines suggest. In addition, MCUA will not favor or disadvantage anyone by reason of the amount of his or her contribution or decision not to contribute. I have the right to contribute without reprisal. My monthly payroll deduction will continue until I notify Payroll in writing of any change. The submission of a new deduction authorization form will supersede any previous authorizations for this payroll deduction. I have the right to terminate this deduction at any time by providing written notification (or email) to the Payroll Department. I understand my notice must be received by Payroll one week prior to a paydate to allow for processing time.
Name: _________________________________________________
Address: _______________________________________________
City, State, Zip: __________________________________________
Credit Union: _____________________ Title: __________________
Signature: _________________________________ Date: ________ Contributions to CULAC are not deductible for federal tax purposes. Contributions to CULAC are strictly voluntary and will be used for political purposes. You have the right to refuse to contribute without reprisal. Personal contributions more than $200 must be reported to the FEC.
Please return this form to Accounting. You will be notified when deductions begin.
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Documents in personalized envelope:
CULAC Payroll Deduction
Authorization personalized memo
CULAC Employee Payroll Deduction
Authorization form
CULAC Donor Recognition Levels
CULAC Brochure
Perfecting the Pitch 10 Steps for Getting Your Credit Union on
Payroll Deduction
1.) Get a list of all eligible employees from H.R.
2.) Set a date for a CULAC
Giving Campaign briefing and send invites to eligible staff.
3.) Set a fundraising goal for
the CU. 4.) Prepare a presentation
on CULAC’s activities paired with a solicitation.
5.) Put together CULAC
Giving and Info packets for each employee.
6.) Order refreshments. 7.) Get prizes! 8.) Send a reminder! 9.) After the presentation,
be sure to follow-up. 10.) Send all forms to H.R. for the first deduction to take place.
*Repeat Annually!
Set a Goal!
CEO Involvement is Key!
The CEO can be the
Champion for the PAC by:
Signing a permission agreement with CULAC
Sending a CULAC Giving Campaign invite to employees
Offering incentives for participating
Verbally emphasizing the importance of the PAC & how it supports the CU
Leading by example!!
Visit www.cuna.org/culac for more information on CULAC Payroll Deduction.
Increase your CU
goal each year!
Contact your state league or CUNA
Fundraising liaison for more information.
Contact Jay Swearingen at the Missouri
Credit Union Assoc. for more information.
(314) 542-1316
CUPAC-CULAC/CEO Sample Letter.doc
SAMPLE EMPLOYEE CEO LETTER/NEWSLETTER ARTICLE _______________ Credit Union is excited to offer employees the ability to participate in a Credit Union
Legislative Action Council (CULAC) program to help ensure the livelihood of credit unions. Becoming
politically involved in the credit union movement has never been easier. You can elect to have your voice
heard in Washington by enrolling in Payroll Deduction today.
In the past two years, we have seen more legislation than ever make its way through Congress with the
potential to impact our credit union, and credit unions across the country. From limitations on
interchange, overdraft protection and regulatory restructuring to member business lending and correcting
the unintended consequences of the Credit Card Accountability, Responsibility and Disclosures (CARD)
Act – these issues make it more important than ever to make sure elected officials understand and support
credit union concerns.
Thanks to the exceptional grassroots lobbying efforts and Political Action Committee (PAC) participation
of credit union members like you, the credit union movement has been able to defend itself against
harmful legislation and move forward on bills that would help credit unions. If we are to continue
protecting the future of credit unions, we need your help.
As a corporation, federal law prohibits _____________ Credit Union from making political contributions.
That’s why, as individual members, your contribution to the Credit Union Legislative Action Council
(CULAC) is so crucial. CULAC promotes the support of pro-credit union candidates to the U.S. House
and Senate through PAC contributions. It serves as a focal point for organizing credit union political
contributions so that funds go to candidates who’ve shown as understanding of credit unions and credit
union issues.
Through Payroll Deduction, contributing to CULAC and advancing the Credit Union Movement is as
simple as completing a short form and authorizing a small deduction from each paycheck. Contact
_________ in the payroll department today to learn how you can get started today.
If we are to continue offering our members the level of service and satisfaction they have come to expect,
it is important we have as high a CULAC participation rate as possible here at _________ Credit Union.
And with the new Payroll Deduction Program there’s never been a better time to get involved. Your
contribution makes a difference defending the credit union option for yourself and millions of hard-
working Americans who value the services and assistance credit unions provide.
Contributions to the federal and state PACs are not deductible for federal tax purposes. Federal
law requires us to use our best efforts to collect and report the name, mailing address, occupation,
and name of employer of individuals whose contributions exceed $200 in a calendar year. CULAC
is required to collect the name and mailing address of individuals who contribute $50 or more.
Contributions to CULAC are used to support credit union friendly candidates in their bids for
federal office. Contributions are strictly voluntary. You have the right to refuse to contribute
without any reprisal.
Use this as a guide to
write your own letter to
employees about CULAC
payroll deduction or use it
in your employee
newsletter.
PLEASE NOTE: By signing this agreement,
you are NOT giving CUPAC/CULAC the right to solicit your members directly. A signed agreement is required by FEDERAL LAW to inform your credit union staff and volunteers about CUPAC and CULAC, the PAC of Credit Union National Association, opportunities such as the Capital Club membership, golf tournaments, and other events such as statewide dress down weeks. Without your signature, your credit union’s staff and volunteers cannot receive information about these fun events that benefit all credit unions. However, your signature does NOT mean your credit union is required to donate or participate in any of the CUPAC/CULAC events. Please return this agreement by December 31 to the address listed below. Return to: Attn: David Kent Missouri Credit Union Association 223 Madison Street Jefferson City, MO 65101-3202 800 392-3074 x 1343 FAX: (573) 636-1011
CUPAC/CULAC Solicitation Agreement
The _____________________________________ Credit Union hereby grants permission to CUPAC of Missouri and CULAC, the PAC of Credit Union National Association, to solicit contributions from the executive and administrative personnel and the volunteers of this credit union for (please mark one): The calendar year 20___ Five (5) calendar years, expiring year-end 20___. We understand that granting this permission does not place the credit union or any individual under any obligation whatsoever to participate. We further understand that this permission may only be granted to one federal political action committee, and certify that permission has not been granted to any other federal political action committee. Signed __________________________________________ _______________________ President/CEO Date Please print name______________________________________________________________