Payroll question and answer webinar 2016 contract 3 .../media/Employers... · Junior doctors’...

Junior doctors’ contract

The new 2016 contract



Payroll question and answer webinar – 2016 contract

3 October 2016

Hosted by:

Gareth Jones – NHS Employers

John Stevenson – Electronic Staff Record (ESR)





What we’ll cover today

• Quick recap on how the new pay system works

• Quick recap on how the new pay elements are inputted in to ESR

• Where will you get the information from?

• Detailed question and answer session





How pay works – 2016 contract

• Four nodal points, not incremental, only one value per nodal

point.

• F1 (MF01), F2 (MF02), StR Core Training & Dental Core

Training (MC51-53), StR Run-through and higher (MS01-08).

• Parallel codes for trust grade doctors now added.

Stage of training Nodal Point Value (£)

FY1 1 26,350

FY2 2 30,500

CT1-2, DCT1-2, ST1-2 3 36,100

CT3, DCT3, ST3-8 4 45,750





How pay works – 2016 contract

• Supplementary pay (non-pensionable):

– Pay for hours worked over 40

– 37% enhancement on ‘night’ hours

– On-call availability allowance

– Weekend allowance

– Flexible pay premia (currently for Emergency Medicine, Psychiatry, GP, OMFS and Academia. Additionally £1,500 for LTFT during transition only)

• London weighting is the same as always.













































Pay protection

• Two categories of pay protection under Schedule 14:

– ‘Section one’ – the cash floor

– ‘Section two’ – paid on MN37 pay scale plus banding supplement.

• Which one trainees get (if eligible) depends on their stage of

training.

• Eligible doctors will receive pay protection until their transition

end date, or 3 August 2022, whichever is sooner.





Cash floor pay protection

• The cash floor is calculated once and shouldn’t change, unless

there has been a previous error.

• It is made up of:

– Basic salary (on the 2002 contract) the day before transitioning, plus;

– The value of the banding supplement at 31 October 2015 for the rota

the doctor is working on the day before transitioning.

• Doctors are paid according to Schedule 2 of the TCS, but if

their pay is lower than their cash floor, they will receive an

additional pay protection element to make up the difference.









‘Section two’ pay protection

• Protects what the doctor expected to earn by carrying on paying them on the MN37 scale plus a banding supplement.

• These doctors are still on the 2016 contract, they are just being paid according to Section two of Schedule 14.

• Basic salary is worked out as per the 2002 TCS, the doctor continues to increment on the MN37 scale.

• The banding supplement is worked out by using the banding questionnaire at Annex B of Schedule 14.

• Banding works exactly the same, with the exception that there is no Band 3.





Paying for additional work

• It may be agreed with the doctor to pay for additional

hours of work instead of granting TOIL.

• This would be paid at the standard rate for the time which

the work occurred, i.e. either at the normal rate or at the

normal rate plus 37% for nights.

• Non-recurring elements are available on ESR for this

purpose.













Locum work

• Locum work is paid at the national locum rate detailed in the pay circular.

• These rates are included on ESR.

• Locum work will be where the doctor has agreed separately to be engaged as a locum, and is therefore separate to the substantive contract.

• However doctors and employers still have an obligation to work and to roster safely.

















Fines• When the outcome of the exception reports has been agreed by the

doctor and the educational supervisor, they will be reviewed by the

guardian to check whether the below provisions have been

breached.

• Fines will be levied when working hours breach one or more of the

following provisions:

a) The 48 hour average weekly working limit

b) Contractual limit on maximum of 72 hours worked within any consecutive

7-day period

c) Minimum 11-hour rest has been reduced to less than 8 hours

d) Where meal breaks are missed on more than 25 per cent of occasions.

In some cases, the guardian may need to review a pattern of

exceptions to identify whether a fine is to be levied.





Application of fines

• Fines will be levied against the department where the

doctor works, at 4x the applicable rate of pay for the time

of the breach.

• The doctor will receive 1.5 times the applicable locum

rate, and the guardian will retain the remainder for future

disbursement.





Where will the information come from?

• The rota systems from Allocate and Skills for Health will show:– average hours

– additional hours

– hours which attract a 37% enhancement

– whether or not an on-call availability is payable

– the weekend allowance frequency.

• Medical staffing will need to assess whether or not a doctor is entitled to any flexible pay premia, and also input the cash floor if applicable.

• Any additional hours worked, or fine payments, will need to be notified to payroll separately.





Skills for Health – DRS system





Allocate – e-rota system





Questions

If a doctor is on the 2016 contract, but is being paid under

section 2 pay protection i.e. on MN37 plus banding, how

will it be visible nationally whether or not that doctor is on

the new contract or the old contract?

Will this be done by looking if the doctor has a transition

start/end date entered on to ESR?





Questions

Q. If a doctor is pay protected under section 2 (MN37 plus

banding) and needs to be paid additional hours or a fine

payment, what are they paid?

A. They are paid the additional hours/fine at the 2016

contract rates.

Q. How does this work on ESR?





Questions

When entering hours that attract the night enhancement,

do we enter additional hours AND night duty hours, or do

we just enter the night duty hours?

I.e. is the night duty element 37% of the hourly rate, or

137% of the hourly rate?





Questions – position numbers

When creating position numbers, which grade will need to

be used going forwards? Currently the grade is MN37

which generates the salary range, will it be possible to

assign MN37 and a nodal point to a position number?






Q. We currently have an interface between Intrepid & ESR

where trainee records come into ESR, with individual

positions per Deanery Post Number. If we are now having

to have different positions per person (dependent on

protection etc) I think this means we can no longer use the

Intrepid / ESR interface?






Are the new pay scales being added to current position

numbers or do new positions need to be set up with the

new pay scales?






Will we be able to have a mass upload to our current

positions in ESR for the new pay scales to be added as we

may have both MN37 trainees in a position on one

rotational placement, then a trainee with a new payscale

may rotate in to the same position later on.





Any more questions?





Resources available

• Terms and conditions and Pay Circular

• Implementation guidance for employers

• Factsheet on rota rules

• Guardian of safe working hours resources

• Regularly updated FAQs

More resources are available, and will continue to be

added to our website.

http://www.nhsemployers.org/case-studies-and-resources/2016/07/junior-doctors-terms-and-conditions-of-service-july-2016

http://www.nhsemployers.org/~/media/Employers/Documents/Need to know/Pay and Conditions Circular MD 2201625072016.pdf

http://www.nhsemployers.org/~/media/Employers/Documents/Need to know/Implementation guidance for employers 2107.pdf

http://www.nhsemployers.org/~/media/Employers/Documents/Need to know/Factsheet on rota rules August 2016 v2.pdf

http://www.nhsemployers.org/your-workforce/need-to-know/junior-doctors-2016-contract/information-for-guardians

http://www.nhsemployers.org/your-workforce/need-to-know/junior-doctors-2016-contract/faqs

http://www.nhsemployers.org/your-workforce/need-to-know/junior-doctors-2016-contract





Thank you for attending the webinar today

Contact us: [email protected]

Website: www.nhsemployers.org

@NHSemployers

Facebook.com/NHSEmployers

mailto:[email protected]

http://www.nhsemployers.org/

Date post:	29-Jul-2020
Category:	Documents
Upload:	others
View:	3 times
Download:	0 times