1300 South Grove Avenue, Suite 201, Barrington, IL 60010‐3098 Phone: (847)382‐3206 | Fax: (847)382‐9656 | [email protected] | www.pbminc.net January, 2020 From: Joseph Lessard, CPA To: Wisconsin Employers Re: New Employees Enclosed are payroll forms to be completed by new hires: 1. Federal Form I‐9 a) Have employee complete and retain for your records. b) Make copies of relevant employee ID: most commonly, the driver’s license and social security cards together are photocopied. A valid passport by itself will also suffice. Please note that employers cannot specify which document(s) an employee may present to establish employment authorization and identity, as long as it fits the parameters on page 3 of the I‐9. 2. Federal W‐4 a) Have employee complete and retain for your records. 3. Wisconsin Form WT‐4A a) Have employee complete and retain for your records. 4. Wisconsin Withholding Exemption Certificate/New Hire Reporting Form (3 options)‐MUST BE DONE WITHIN 20 DAYS FROM START OF WORK: a) Mail to: Department of Workforce Development New Hire Reporting P.O. Box 14431 Madison, WI, 53708-0431 b) FAX to WDWD #: 1‐800‐277‐8075 c) Go to https://wi‐newhire.com/default Please mail/fax a copy of the new hire paperwork to PBM
Transcript
1300 South Grove Avenue, Suite 201, Barrington, IL 60010‐3098 Phone: (847)382‐3206 | Fax: (847)382‐9656 | [email protected] | www.pbminc.net
January, 2020 From: Joseph Lessard, CPA To: Wisconsin Employers Re: New Employees
Enclosed are payroll forms to be completed by new hires:
1. Federal Form I‐9
a) Have employee complete and retain for your records. b) Make copies of relevant employee ID: most commonly, the driver’s license and social
security cards together are photocopied. A valid passport by itself will also suffice. Please note that employers cannot specify which document(s) an employee may present to establish employment authorization and identity, as long as it fits the parameters on page 3 of the I‐9.
2. Federal W‐4
a) Have employee complete and retain for your records.
3. Wisconsin Form WT‐4A
a) Have employee complete and retain for your records.
4. Wisconsin Withholding Exemption Certificate/New Hire Reporting Form (3 options)‐MUST BE
DONE WITHIN 20 DAYS FROM START OF WORK: a) Mail to:
Department of Workforce Development New Hire Reporting P.O. Box 14431 Madison, WI, 53708-0431
b) FAX to WDWD #: 1‐800‐277‐8075
c) Go to https://wi‐newhire.com/default
Please mail/fax a copy of the new hire paperwork to PBM
Employee: Fill out and return to your employer. Employer: Save for your files only.
This document must be signed by employees requesting automatic deposit of paychecks and retained on file by the employer. Employees must attach a voided check for each of their accounts to help verify their account numbers and bank routing numbers.
Account 1Account 1 type: Checking Savings
Bank routing number (ABA number):
Account number:
Dollar amount to be deposited to this account:
Account 2 (remainder to be deposited to this account)
Account 2 type: Checking Savings
Bank routing number (ABA number):
Account number:
attach a voided check for each account here
Authorization (enter your company name in the blank space below)This authorizes (the “Company”)to send credit entries (and appropriate debit and adjustment entries), electronically or by any other commercially accepted method, to my (our) account(s) indicated below and to other accounts I (we) identify in the future (the “Account”). This authorizes the financial institution holding the Account to post all such entries. I agree that the ACH transactions authorized herein shall comply with all applicable U.S. Law. This authorization will be in effect until the Company receives a written termination notice from myself and has a reasonableopportunity to act on it.
Authorized signature: Employee ID #:
Print name: Date:
Employee Direct Deposit Authorization Form for IFSP Ver. DD-IFSP-FR289 20130905-b
Employment Eligibility Verification Department of Homeland Security
U.S. Citizenship and Immigration Services
Form I-9 07/17/17 N Page 1 of 3
►START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form.
ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination.
Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.)Last Name (Family Name) First Name (Given Name) Middle Initial Other Last Names Used (if any)
Address (Street Number and Name) Apt. Number City or Town State ZIP Code
Date of Birth (mm/dd/yyyy) U.S. Social Security Number
- -
Employee's E-mail Address Employee's Telephone Number
I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form.I attest, under penalty of perjury, that I am (check one of the following boxes):
1. A citizen of the United States
2. A noncitizen national of the United States (See instructions)
3. A lawful permanent resident
4. An alien authorized to work until (See instructions)
(expiration date, if applicable, mm/dd/yyyy):
(Alien Registration Number/USCIS Number):
Some aliens may write "N/A" in the expiration date field.
Aliens authorized to work must provide only one of the following document numbers to complete Form I-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.
1. Alien Registration Number/USCIS Number:
2. Form I-94 Admission Number:
3. Foreign Passport Number:
Country of Issuance:
OR
OR
QR Code - Section 1 Do Not Write In This Space
Signature of Employee Today's Date (mm/dd/yyyy)
Preparer and/or Translator Certification (check one): I did not use a preparer or translator. A preparer(s) and/or translator(s) assisted the employee in completing Section 1.(Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.)I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct.Signature of Preparer or Translator Today's Date (mm/dd/yyyy)
Last Name (Family Name) First Name (Given Name)
Address (Street Number and Name) City or Town State ZIP Code
Employer Completes Next Page
Form I-9 07/17/17 N Page 2 of 3
USCIS Form I-9
OMB No. 1615-0047 Expires 08/31/2019
Employment Eligibility Verification Department of Homeland Security
U.S. Citizenship and Immigration Services
Section 2. Employer or Authorized Representative Review and Verification (Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists of Acceptable Documents.")
Last Name (Family Name) M.I.First Name (Given Name)Employee Info from Section 1
Citizenship/Immigration Status
List AIdentity and Employment Authorization Identity Employment Authorization
OR List B AND List C
Additional Information QR Code - Sections 2 & 3 Do Not Write In This Space
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Document Title
Issuing Authority
Document Number
Expiration Date (if any)(mm/dd/yyyy)
Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee, (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions)
Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy) Title of Employer or Authorized Representative
Last Name of Employer or Authorized Representative First Name of Employer or Authorized Representative Employer's Business or Organization Name
Employer's Business or Organization Address (Street Number and Name) City or Town State ZIP Code
Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.)A. New Name (if applicable)Last Name (Family Name) First Name (Given Name) Middle Initial
B. Date of Rehire (if applicable)Date (mm/dd/yyyy)
Document Title Document Number Expiration Date (if any) (mm/dd/yyyy)
C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes continuing employment authorization in the space provided below.
I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual. Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy) Name of Employer or Authorized Representative
LISTS OF ACCEPTABLE DOCUMENTSAll documents must be UNEXPIRED
Employees may present one selection from List A or a combination of one selection from List B and one selection from List C.
3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
4. Employment Authorization Document that contains a photograph (Form I-766)
5. For a nonimmigrant alien authorized to work for a specific employer because of his or her status:
Documents that Establish Both Identity and
Employment Authorization
6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI
b. Form I-94 or Form I-94A that has the following:(1) The same name as the passport;
and(2) An endorsement of the alien's
nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.
a. Foreign passport; and
For persons under age 18 who are unable to present a document
listed above:
1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
9. Driver's license issued by a Canadian government authority
3. School ID card with a photograph
6. Military dependent's ID card
7. U.S. Coast Guard Merchant Mariner Card
8. Native American tribal document
10. School record or report card
11. Clinic, doctor, or hospital record
12. Day-care or nursery school record
2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
4. Voter's registration card
5. U.S. Military card or draft record
Documents that Establish Identity
LIST B
OR AND
LIST C
7. Employment authorization document issued by the Department of Homeland Security
1. A Social Security Account Number card, unless the card includes one of the following restrictions:
2. Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)
3. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
4. Native American tribal document
6. Identification Card for Use of Resident Citizen in the United States (Form I-179)
Documents that Establish Employment Authorization
5. U.S. Citizen ID Card (Form I-197)
(2) VALID FOR WORK ONLY WITH INS AUTHORIZATION
(3) VALID FOR WORK ONLY WITH DHS AUTHORIZATION
(1) NOT VALID FOR EMPLOYMENT
Page 3 of 3Form I-9 07/17/17 N
Examples of many of these documents appear in Part 13 of the Handbook for Employers (M-274).
Refer to the instructions for more information about acceptable receipts.
An employee’s guide to the new W-4
Starting in 2020, all employees need to complete steps 1 and 5 in the new W-4. Steps 2, 3, and 4 are only completed if certain criteria apply. We’ll cover each of
these steps in detail here.
How to fill out the new Form W-4
If you’re an employee, follow the steps below.
Step 1: Enter Personal Information
This is mostly unchanged. You will need to fill out your basic information: 1) Name; 2) Social Security number; 3) Address; 4) City/town, state, and ZIP; 5) Filing status. Nothing too complicated.
Here’s what it looks like:
Below the personal information fields in Step 1, there are Steps 2 through 4. Most likely, these steps won’t apply to you if you’re single with only one job or you’re married and your spouse doesn’t work.
Step 2: Multiple Jobs or Spouse Works
This section addresses the “Two Earners/Multiple Jobs Worksheet” from the 2019 W-4 form. Most commonly, this step is for anyone who has more than one job or is married filing jointly and whose spouse works.
Checking box 2(c) tells your employer that you have multiple jobs. If you don’t want to disclose that fact, don’t check the box.
In this step, the form notes that individuals with multiple jobs should complete Form W-4 with the information from their highest-paying job. That should result in the most accurate withholding.
If you work more than one job, steps 3 through 4b should only be completed on one W-4 form.
Step 3: Claim Dependents
This section determines your eligibility for the child tax credit. It’s a relatively simple step to complete:
The TCJA changed the law so more people would qualify for the child tax credit. Single taxpayers with an income of $200,000 or less ($400,000 if married filing jointly) will be eligible.
Your number of qualifying children under age 17 multiplied by $2,000 will go into the first box. The number of other dependents multiplied by $500 will go in the second box. The sum of those two numbers will go on line 3.
Step 4: Other Adjustments
This section is for various things you may want to account for.
Here’s what it looks like:
These areas include:
(a): Other income (not from jobs). Additional income that might not be subject to withholding, like dividends or retirement income.
(b): Deductions. Itemized deductions like mortgage interest and charitable contributions that will exceed your standard deduction
(c): Extra withholding. Any extra withholding that you would like to withhold each pay period. Step 5: Sign the form Easy enough, right? Okay.
Keep in mind that if you don’t sign the form, it’s invalid. That means your employer will disregard your new W-4 selections and withholding, and instead calculate your withholding as “Single.”
Multiple Jobs Worksheet
If you choose option b in Step 2, you will need to complete the Multiple Jobs worksheet. According to the IRS, this worksheet is less accurate than the tax estimator, but it provides the maximum amount of privacy.
Line 1
Line 1 is for anyone who has two jobs or is filing jointly with a spouse who also works.
Using the tables on page four, find the wages or salary for the “Higher Paying Job” in the column on the left (see below) and cross reference it with the amount of wages or salary from the “Lower Paying Job” in the columns moving left to right.
At the intersection of these two amounts is the figure you will enter on line 1.
Note that the screengrab above is the table for taxpayers who are married filing jointly or qualifying widow(er). There is a separate table for single and married filing separately taxpayers and yet another separate table for taxpayers filing as head of household. Be sure you’re using the right table.
Line 2
Line 2 is for someone who has three total jobs on their own or with a spouse.
Line 2a is for the two highest-paying jobs. Again, find the wages or salary for the highest-paying job in the column on the left and the wages or salary for the second-highest across the top. The figure at the intersection of those two figures will go on line 2a.
For line 2b, the wages and salaries for the two highest-paying jobs need to be added together and found in the column on the left. The wages and salaries for the third job will be found in the row across the top of the table. The value at the intersection of those two figures will go on line 2b. The sum of lines 2a and 2b goes on line 2c.
Line 3
Lines 3 and 4 apply to everyone who chooses to fill out the Multiple Jobs worksheet.
Line 3 is the number of pay periods per year for the highest-paying job. For example, if that job pays weekly, then 52 goes on line 3. If the jobs pays bi-monthly, then 24 should be entered.
Line 4
Line 4 simply divides the amount on either line 1 or 2c by the number of pay periods on line 3. It’s the amount that’s provided in step 4c.
Deductions worksheet
The deductions worksheet is for anyone who plans to itemize deductions. Since the TCJA increased the standard deduction, way fewer people will itemize their deductions. Many high-earners will still itemize, however, so proceed accordingly.
For 2020, if you believe your itemized deductions will exceed $12,200 (if you’re single or married filing separate), $24,400 (if you’re married filing jointly), or $18,350 (if you’re the head of household), you should consider filling out the deductions worksheet.
Anyone filling out this worksheet should have their prior-year tax return handy to help get a good idea of what those deductions might be.
Form W-42020
Employee’s Withholding Certificate
Department of the Treasury Internal Revenue Service
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay.
Give Form W-4 to your employer.
Your withholding is subject to review by the IRS.
OMB No. 1545-0074
Step 1:
Enter
Personal
Information
(a) First name and middle initial Last name
Address
City or town, state, and ZIP code
(b) Social security number
Does your name match the name on your social security card? If not, to ensure you get credit for your earnings, contact SSA at 800-772-1213 or go to www.ssa.gov.
(c) Single or Married filing separately
Married filing jointly (or Qualifying widow(er))
Head of household (Check only if you’re unmarried and pay more than half the costs of keeping up a home for yourself and a qualifying individual.)
Complete Steps 2–4 ONLY if they apply to you; otherwise, skip to Step 5. See page 2 for more information on each step, who can claim exemption from withholding, when to use the online estimator, and privacy.
Step 2:
Multiple Jobs
or Spouse
Works
Complete this step if you (1) hold more than one job at a time, or (2) are married filing jointly and your spousealso works. The correct amount of withholding depends on income earned from all of these jobs.
Do only one of the following.
(a) Use the estimator at www.irs.gov/W4App for most accurate withholding for this step (and Steps 3–4); or
(b) Use the Multiple Jobs Worksheet on page 3 and enter the result in Step 4(c) below for roughly accurate withholding; or
(c) If there are only two jobs total, you may check this box. Do the same on Form W-4 for the other job. This option is accurate for jobs with similar pay; otherwise, more tax than necessary may be withheld . . . . .
TIP: To be accurate, submit a 2020 Form W-4 for all other jobs. If you (or your spouse) have self-employment income, including as an independent contractor, use the estimator.
Complete Steps 3–4(b) on Form W-4 for only ONE of these jobs. Leave those steps blank for the other jobs. (Your withholding will be most accurate if you complete Steps 3–4(b) on the Form W-4 for the highest paying job.)
Step 3:
Claim
Dependents
If your income will be $200,000 or less ($400,000 or less if married filing jointly):
Multiply the number of qualifying children under age 17 by $2,000 $
Multiply the number of other dependents by $500 . . . . $
Add the amounts above and enter the total here . . . . . . . . . . . . . 3 $
Step 4
(optional):
Other
Adjustments
(a)
Other income (not from jobs). If you want tax withheld for other income you expect this year that won’t have withholding, enter the amount of other income here. This may include interest, dividends, and retirement income . . . . . . . . . . . . 4(a) $
(b)
Deductions. If you expect to claim deductions other than the standard deductionand want to reduce your withholding, use the Deductions Worksheet on page 3 and enter the result here . . . . . . . . . . . . . . . . . . . . . 4(b) $
(c) Extra withholding. Enter any additional tax you want withheld each pay period . 4(c) $
Step 5:
Sign
Here
Under penalties of perjury, I declare that this certificate, to the best of my knowledge and belief, is true, correct, and complete.
Employee’s signature (This form is not valid unless you sign it.) Date
Employers
Only
Employer’s name and address First date of employment
Employer identification number (EIN)
For Privacy Act and Paperwork Reduction Act Notice, see page 3. Cat. No. 10220Q Form W-4 (2020)
Form W-4 (2020) Page 2
General Instructions
Future Developments
For the latest information about developments related to Form W-4, such as legislation enacted after it was published, go to www.irs.gov/FormW4.
Purpose of Form
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. If too little is withheld, you will generally owe tax when you file your tax return and may owe a penalty. If too much is withheld, you will generally be due a refund. Complete a new Form W-4 when changes to your personal or financial situation would change the entries on the form. For more information on withholding and when you must furnish a new Form W-4, see Pub. 505.
Exemption from withholding. You may claim exemption from withholding for 2020 if you meet both of the following conditions: you had no federal income tax liability in 2019 and you expect to have no federal income tax liability in 2020. You had no federal income tax liability in 2019 if (1) your total tax on line 16 on your 2019 Form 1040 or 1040-SR is zero (or less than the sum of lines 18a, 18b, and 18c), or (2) you were not required to file a return because your income was below the filing threshold for your correct filing status. If you claim exemption, you will have no income tax withheld from your paycheck and may owe taxes and penalties when you file your 2020 tax return. To claim exemption from withholding, certify that you meet both of the conditions above by writing “Exempt” on Form W-4 in the space below Step 4(c). Then, complete Steps 1(a), 1(b), and 5. Do not complete any other steps. You will need to submit a new Form W-4 by February 16, 2021.
Your privacy. If you prefer to limit information provided in Steps 2 through 4, use the online estimator, which will also increase accuracy.
As an alternative to the estimator: if you have concerns with Step 2(c), you may choose Step 2(b); if you have concerns with Step 4(a), you may enter an additional amount you want withheld per pay period in Step 4(c). If this is the only job in your household, you may instead check the box in Step 2(c), which will increase your withholding and significantly reduce your paycheck (often by thousands of dollars over the year).
When to use the estimator. Consider using the estimator at www.irs.gov/W4App if you:
1. Expect to work only part of the year;
2. Have dividend or capital gain income, or are subject to additional taxes, such as the additional Medicare tax;
3. Have self-employment income (see below); or
4. Prefer the most accurate withholding for multiple job situations.
Self-employment. Generally, you will owe both income and self-employment taxes on any self-employment income you receive separate from the wages you receive as an employee. If you want to pay these taxes through withholding from your wages, use the estimator at www.irs.gov/W4App to figure the amount to have withheld.
Nonresident alien. If you’re a nonresident alien, see Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens, before completing this form.
Specific Instructions
Step 1(c). Check your anticipated filing status. This will determine the standard deduction and tax rates used to compute your withholding.
Step 2. Use this step if you (1) have more than one job at the same time, or (2) are married filing jointly and you and your spouse both work.
Option (a) most accurately calculates the additional tax you need to have withheld, while option (b) does so with a little less accuracy.
If you (and your spouse) have a total of only two jobs, you may instead check the box in option (c). The box must also be checked on the Form W-4 for the other job. If the box is checked, the standard deduction and tax brackets will be cut in half for each job to calculate withholding. This option is roughly accurate for jobs with similar pay; otherwise, more tax than necessary may be withheld, and this extra amount will be larger the greater the difference in pay is between the two jobs.
!CAUTION
Multiple jobs. Complete Steps 3 through 4(b) on only one Form W-4. Withholding will be most accurate if you do this on the Form W-4 for the highest paying job.
Step 3. Step 3 of Form W-4 provides instructions for determining the amount of the child tax credit and the credit for other dependents that you may be able to claim when you file your tax return. To qualify for the child tax credit, the child must be under age 17 as of December 31, must be your dependent who generally lives with you for more than half the year, and must have the required social security number. You may be able to claim a credit for other dependents for whom a child tax credit can’t be claimed, such as an older child or a qualifying relative. For additional eligibility requirements for these credits, see Pub. 972, Child Tax Credit and Credit for Other Dependents. You can also include other tax credits in this step, such as education tax credits and the foreign tax credit. To do so, add an estimate of the amount for the year to your credits for dependents and enter the total amount in Step 3. Including these credits will increase your paycheck and reduce the amount of any refund you may receive when you file your tax return.
Step 4 (optional).
Step 4(a). Enter in this step the total of your other estimated income for the year, if any. You shouldn’t include income from any jobs or self-employment. If you complete Step 4(a), you likely won’t have to make estimated tax payments for that income. If you prefer to pay estimated tax rather than having tax on other income withheld from your paycheck, see Form 1040-ES, Estimated Tax for Individuals.
Step 4(b). Enter in this step the amount from the Deductions Worksheet, line 5, if you expect to claim deductions other than the basic standard deduction on your 2020 tax return and want to reduce your withholding to account for these deductions. This includes both itemized deductions and other deductions such as for student loan interest and IRAs.
Step 4(c). Enter in this step any additional tax you want withheld from your pay each pay period, including any amounts from the Multiple Jobs Worksheet, line 4. Entering an amount here will reduce your paycheck and will either increase your refund or reduce any amount of tax that you owe.
Form W-4 (2020) Page 3
Step 2(b)—Multiple Jobs Worksheet (Keep for your records.)
If you choose the option in Step 2(b) on Form W-4, complete this worksheet (which calculates the total extra tax for all jobs) on only ONE Form W-4. Withholding will be most accurate if you complete the worksheet and enter the result on the Form W-4 for the highest paying job.
Note: If more than one job has annual wages of more than $120,000 or there are more than three jobs, see Pub. 505 for additional tables; or, you can use the online withholding estimator at www.irs.gov/W4App.
1
Two jobs. If you have two jobs or you’re married filing jointly and you and your spouse each have onejob, find the amount from the appropriate table on page 4. Using the “Higher Paying Job” row and the“Lower Paying Job” column, find the value at the intersection of the two household salaries and enter that value on line 1. Then, skip to line 3 . . . . . . . . . . . . . . . . . . . . . 1 $
2 Three jobs. If you and/or your spouse have three jobs at the same time, complete lines 2a, 2b, and 2c below. Otherwise, skip to line 3.
a
Find the amount from the appropriate table on page 4 using the annual wages from the highest paying job in the “Higher Paying Job” row and the annual wages for your next highest paying jobin the “Lower Paying Job” column. Find the value at the intersection of the two household salaries and enter that value on line 2a . . . . . . . . . . . . . . . . . . . . . . . 2a $
b
Add the annual wages of the two highest paying jobs from line 2a together and use the total as the wages in the “Higher Paying Job” row and use the annual wages for your third job in the “Lower Paying Job” column to find the amount from the appropriate table on page 4 and enter this amount on line 2b . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2b $
c Add the amounts from lines 2a and 2b and enter the result on line 2c . . . . . . . . . . 2c $
3 Enter the number of pay periods per year for the highest paying job. For example, if that job paysweekly, enter 52; if it pays every other week, enter 26; if it pays monthly, enter 12, etc. . . . . . 3
4
Divide the annual amount on line 1 or line 2c by the number of pay periods on line 3. Enter thisamount here and in Step 4(c) of Form W-4 for the highest paying job (along with any other additionalamount you want withheld) . . . . . . . . . . . . . . . . . . . . . . . . . 4 $
Step 4(b)—Deductions Worksheet (Keep for your records.)
1
Enter an estimate of your 2020 itemized deductions (from Schedule A (Form 1040 or 1040-SR)). Such deductions may include qualifying home mortgage interest, charitable contributions, state and local taxes (up to $10,000), and medical expenses in excess of 7.5% of your income . . . . . . . 1 $
2 Enter: { • $24,800 if you’re married filing jointly or qualifying widow(er)• $18,650 if you’re head of household• $12,400 if you’re single or married filing separately
} . . . . . . . . 2 $
3 If line 1 is greater than line 2, subtract line 2 from line 1. If line 2 is greater than line 1, enter “-0-” . . 3 $
4 Enter an estimate of your student loan interest, deductible IRA contributions, and certain other adjustments (from Part II of Schedule 1 (Form 1040 or 1040-SR)). See Pub. 505 for more information 4 $
5 Add lines 3 and 4. Enter the result here and in Step 4(b) of Form W-4 . . . . . . . . . . . 5 $
Privacy Act and Paperwork Reduction Act Notice. We ask for the information on this form to carry out the Internal Revenue laws of the United States. Internal Revenue Code sections 3402(f)(2) and 6109 and their regulations require you to provide this information; your employer uses it to determine your federal income tax withholding. Failure to provide a properly completed form will result in your being treated as a single person with no other entries on the form; providing fraudulent information may subject you to penalties. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation; to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their tax laws; and to the Department of Health and Human Services for use in the National Directory of New Hires. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism.
You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by Code section 6103.
The average time and expenses required to complete and file this form will vary depending on individual circumstances. For estimated averages, see the instructions for your income tax return.
If you have suggestions for making this form simpler, we would be happy to hear from you. See the instructions for your income tax return.
$450,000 and over 3,140 6,840 9,560 12,140 14,640 17,140 19,640 21,530 23,030 24,530 25,940 27,240
I declare that to the best of my knowledge and belief the information contained in this agreement is true, correct and complete.
5. Estimated gross tax. (See Tax Rate Schedules on the reverse side. Use the schedule that corresponds with filing status checked.)
3. Estimated standard deduction and exemptions. (See instructions for line 3 and Standard Deduction Schedules on the reverse side. Use the schedule that corresponds with filing status checked. Part-year and nonresidents must prorate.)
2020
2. Estimated 2020 Wisconsin income. (Caution: Before entering an amount, see the instructions for line 2 on the reverse side. Include your income and your spouse's income if you checked filing status "B".)
4. Estimated taxable income. (Subtract line 3 from line 2.)
A. Single
Worksheet For Employee Witholding AgreementForm WT-4A 1. Filing Status: Check one box
INSTRUCTIONSWho may use this form for 2020Form WT-4A may be filed by an employee who determines that the amount withheld from his or her wages will be more than the employee's estimated net tax liability for 2020. Form WT-4A is an agreement between the employee and employer that a lesser amount will be withheld from the employee's wages than is provided for in the Wisconsin income tax withholding tables.
Before filing Form WT-4A, you should first determine if your withholding can be reduced a sufficient amount by claiming the maximum number of exemptions allowed on Form WT-4, “Employee's Wisconsin Withholding Exemption Certificate” which you completed when you started employment with your employer. If you are not claiming the maximum number of exemptions allowed, you may decrease your withholding by filing a new Form WT-4 with your employer and claiming an increased number of
exemptions. If you are claiming the maximum number of exemptions allowed and your withholding is still more than your estimated net tax liability for 2020, you should file Form WT-4A.
Note: If you incurred no Wisconsin income tax liability for 2019 and anticipate no liability for 2020, you may claim complete exemption from Wisconsin income tax withholding on Form WT-4.
More than one employerIf you are employed by more than one employer, you may file an Employee Withholding Agreement (Form WT-4A) with each employer, provided that the total amount withheld by all employers approximates your anticipated income tax liability for 2020.
W-234 (R. 11-19)
2
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4
5
6
7
8
9
10
B. Married, expect to file a joint Wisconsin tax return
April 30, 2021(Calendar year filers) (Fiscal year filers see instr.)
Employee's Address (Number and Street)
City, State and Zip Code
(Signature of employee) (Date)
1. Remaining amount to be withheld. (From line 10 of employee withholding worksheet above.)
This agreementexpires on:
3. Amount to be withheld each payroll period. (Divide line 1 by the number of payroll periods entered on line 2.)
2. Remaining number of payroll periods for 2020. (Obtain this figure from your employer.)
First Name and Initial
Social Security Number Employer's Name
Employer's Address (Number and Street)
City, State and Zip Code
Employee's Last Name
EMPLOYER – Retain this agree-ment in your files. The amount on line 3 should be withheld from the employee's wages each payroll period rather than the amount determined from the Wis. Withholding Tax Guide.
EMPLOYEE – File a copy of this agreement and the above work-sheet with your employer and, within 10 days, send a copy to: Wis. Dept. of Revenue PO Box 8906 Madison WI 53708-8906
D. Head of Household
C. Married, expect to file a separate Wisconsin tax return
6. Estimated credits. (See line 6 instructions on the reverse side.)
7. Estimated net tax liability for 2020. (Subtract line 6 from line 5. If the amount on line 6 exceeds the amount on line 5, enter zero.) 8. Amount previously withheld and amount paid by Wisconsin Estimated Income Tax Voucher for 2020. (If you checked filing status “B”, include amounts for both yourself and your spouse.) 9. Amount which will be withheld from spouse's wages during the balance of 2020. (Complete this line only if you checked filing status “B”.) 10. Remaining amount to be withheld from your wages. (Add lines 8 and 9 and subtract the total from the amount shown
on line 7. Enter here and on line 1 of WT-4A agreement below.)
2020WisconsinEmployee Witholding AgreementWT-4A
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How to fileComplete both the WT-4A worksheet and the withholding agreement. Provide one copy of the worksheet and the withholding agreement to your employer. Mail another copy to the Department of Revenue within 10 days after the WT-4A is filed with your employer.
If you do not send a copy of Form WT-4A (including the worksheet) to the department within 10 days, the law provides for a $10 penalty to be imposed against you.
Expiration date of Form WT-4AForm WT-4A will expire on April 30, 2021 for 2020 calendar year filers. Calen dar year filers should place an “X” in the April 30, 2021 box on Form WT-4A. For fiscal year filers, the agreement will expire on the last day of the fourth month following the close of their fiscal year. Fiscal year filers should enter the appropriate expiration date in the space provided on Form WT-4A and place an “X” in the box.
How to amend your agreementIf you have already filed Form WT-4A and you have a substantial increase or decrease in your 2020 estimated tax liability, you should fill out a new Form WT-4A. Write the word “AMENDED” at the top of the new form. File one copy of the amended Form WT-4A with your employer and mail one copy to the Department of Revenue within 10 days after it is filed with your employer.
Revocation and penaltiesIf the department determines that the amount to be withheld per the Employee Withholding Agreement, Form WT-4A, is insufficient, the depart-ment may void the agreement by notification to the employer and employee.
If an employee enters into an agreement with the intent to defeat or evade the proper withholding of tax, the employee will be subject to a penalty equal to the difference between the amount required to be withheld and the amount act ually withheld for the period that the agreement was in effect. Any employee who willfully supplies an employer with false or fraudulent informa-tion regard ing an Employee Withholding Agreement with the intent to defeat or evade the proper withholding of tax may be imprisoned not more than 6 months, or fined not more than $500 plus the cost of prosecution, or both.
Completing the worksheet for the Employee Withholding AgreementLine 2. Refer to the Wisconsin income reported on line 13 of Form 1 or line 31 of Form 1NPR of your Wisconsin income tax return. Your 2020 Wisconsin estimated income should be computed in the same manner as you computed your 2019 Wisconsin income, taking into account any changes you expect to occur in 2020.
Line 3. Your exemptions are $700 for yourself, $700 for your spouse if filing a joint return, and $700 for each dependent. Add $250 to the total if you are 65 years of age or over and, add $250 if your spouse is 65 years of age or over. (Exception: If you are claimed as a dependent on someone else's return, you do not qualify for an exemption.) Nonresidents and part-year residents prorate the standard deduction as follows: (1) Figure your standard deduction using your federal adjusted gross income instead of your Wisconsin income, and (2) prorate using the ratio of Wisconsin income to federal adjusted gross income. Exemptions must also be prorated using the same ratio.
Line 6. Refer to a 2019 Wisconsin Form 1, or Form 1NPR.
Where to get forms and assistanceYou may obtain additional forms and assistance in preparing Form WT-4A at the following Department of Revenue offices:
Appleton – 265 W Northland Avenue • (920) 832-2727 Eau Claire – State Office Bldg, 718 W Clairemont Ave • (715) 836-2811 Madison – 2135 Rimrock Road • (608) 266-2486 Milwaukee – State Office Bldg, 819 N 6th St, Rm 408 • (414) 227-4000
Other offices open on a limited schedule are Green Bay and Wausau.
*Nonresidents and part-year residents must prorate the tax brackets (amounts appearing in the first two columns of the 2020 Tax Rate Schedules) based on the ratio of their Wisconsin income to their federal adjusted gross income. For example, for a single individual the tax brackets are $11,970, $11,960, and $239,550. Assuming the individual has a ratio of 20%, the first $2,394 ($11,970 x .20) is taxed at 4.00%, the next $2,392 ($11,960 x .20) is taxed at 5.21%, and the next $47,910 ($239,550 x .20) is taxed at 6.27%. Taxable income over $52,696 ($263,480 x .20) is taxed at 7.65%.
2020 Tax Rate Schedules for Full-Year Residents*2020 Standard Deduction
$ 0 830 $ 15,939 $ 11,050 15,939 108,023 11,050 less 12% .......$ 15,940 108,023 or over 0
Schedule for Single Taxpayers
but of theover – not over – amount over –
If Wisconsin income is: The 2020 Standard Deduction is:
Schedule for Head of Household
$ 50 30 $ 15,939 $ 14,280 15,939 46,658 14,280 less 22.515% $ 15,940 46,658 108,023 11,050 less 12% ..........15,940 108,023 or over 0
but of theover – not over – amount over –
If Wisconsin income is: The 2020 Standard Deduction is:
Schedule for Married Filing Jointly
but of theover – not over – amount over –
If Wisconsin income is: The 2020 Standard Deduction is:
$ 50 30 $ 22,999 $ 20,470 22,999 126,499 20,470 less 19.778% $ 23,000 126,499 or over 0
Schedule for Married Filing Separately
but of theover – not over – amount over –
If Wisconsin income is: The 2020 Standard Deduction is:
$50 830 $ 10,919 $ 9,720 10,919 60,066 9,720 less 19.778% $ 10,920 60,066 or over 0
Schedule A – Single, Head of Household, Estates and Trusts
Applicable Laws and RulesThis document provides statements or interpretations of the following laws and regulations in effect as of November 19, 2019: Section 71.66, Wis. Stats., and section Tax 2.92, Wis. Adm. Code.
Caution:Changes to Form WT-4
The Internal Revenue Service (IRS) has redesigned Form W-4 for the year 2020. As explained in the DRAFT posted on the IRS website, federal allowances have been removed. Prior to this change, an employee could use Form W-4 for Wisconsin purposes if the employee’s federal allowances equaled his or her Wisconsin exemptions. Since federal allowances have been removed, the redesigned Form W-4 cannot be used for Wisconsin purposes.
The following applies for Wisconsin withholding tax purposes beginning in 2020:
• All newly-hired employees must provide Form WT-4 to their employer.
• Existing employees that change the number of their Wisconsin withholdingexemptions must provide Form WT-4 to their employer.
• Existing employees are not required to provide Form WT-4 to their employer (unlessthe employer requests it) if the employee wishes to maintain the same number ofWisconsin withholding exemptions used in 2019.
EMPLOYER INSTRUCTIONS for Department of Revenue:• If you do not have a Federal Employer Identification Number (FEIN), contact
the Internal Revenue Service to obtain a FEIN.• If the Employee has claimed more than 10 exemptions OR has claimed
complete exemption from withholding and earns more than $200.00 a weekor is believed to have claimed more exemptions than he or she is entitled to, mail a copy of this certificate to: Wisconsin Department of Revenue, AuditBureau, PO Box 8906, Madison WI 53708 or fax (608) 267‑0834.
EMPLOYER INSTRUCTIONS for New Hire Reporting:• This report contains the required information for reporting a New Hire to
Wisconsin. If you are reporting new hires electronically, you do not need toforward a copy of this report to the Department of Workforce Development.Visit https://dwd.wi.gov/uinh/ to report new hires.
• If you do not report new hires electronically, mail the original form to the Depart‑mentofWorkforceDevelopment,NewHireReporting,POBox14431,MadisonWI 53708‑0431 or fax toll free to 1‑800‑277‑8075.
• IfyouhavequestionsaboutNewHirerequirements,calltollfree(888)300‑HIRE(888‑300‑4473). Visit dwd.wi.gov/uinh/ for more information.
Employee’s Wisconsin Withholding Exemption Certificate/New Hire Reporting WT-4
W‑204 (R. 10‑19) Wisconsin Department of Revenue
EMPLOYEE INSTRUCTIONS:
• WHO MUST COMPLETE:Effective on or after January 1, 2020, every newly‑hired employee isrequiredtoprovideacompletedFormWT‑4toeachofhisorheremploy‑ers. Form WT‑4 will be used by your employer to determine the amountof Wisconsin income tax to be withheld from your paychecks. If youhave more than one employer, you should claim a smaller number or noexemptions on each Form WT‑4 provided to employers other than yourprincipal employer so that the total amount withheld will be closer to your actual income tax liability.You must complete and provide your employer a new Form WT‑4 within10 days if the number of exemptions previously claimed DECREASES.You may complete and provide to your employer a new form WT‑4 at anytime if the number of your exemptions INCREASES.Youremployermayalsorequireyoutocompletethisformtoreportyourhiring to the Department of Workforce Development.
• UNDER WITHHOLDING:If sufficient tax is not withheld from your wages, you may incur additionalinterest charges under the tax laws. In general, 90% of the net tax shown on your income tax return should be withheld.
• OVER WITHHOLDING:If you are using Form WT‑4 to claim the maximum number of exemptionsto which you are entitled and your withholding exceeds your expectedincome tax liability, you may use Form WT‑4A to minimize the overwithholding.
WT-4 Instructions – Provide your information in the employee section.• LINE 1:
(a)‑(c) Number of exemptions – Do not claim more than the correct numberof exemptions. If you expect to owe more income tax for the year than will
be withheld if you claim every exemption to which you are entitled, you may increase your withholding by claiming a smaller number of exemptions on lines 1(a)‑(c) or you may enter into an agreement with your employer to have additional amounts withheld (see instruction for line 2).(c) Dependents–Thosepersonswhoqualifyasyourdependentsforfederalincome tax purposes may also be claimed as dependents for Wisconsinpurposes. The term “dependents” does not include you or your spouse.Indicate the number of dependents that you are claiming in the space provided.
• LINE 2:Additional withholding – If you have claimed “zero” exemptions on line 1, butstill expect to have a balance due on your tax return for the year, you maywishtorequestyouremployertowithholdanadditionalamountoftaxforeachpay period. If your employer agrees to this additional withholding, enter theadditional amount you want deducted from each of your paychecks on line 2.
• LINE 3:Exemption from withholding – You may claim exemption from withholding ofWisconsin income tax if you had no liability for income tax for last year, andyou expect to incur no liability for income tax for this year. You may not claimexemption if your return shows tax liability before the allowance of any creditfor income tax withheld. If you are exempt, your employer will not withholdWisconsin income tax from your wages.You must revoke this exemption (1) within 10 days from the time you expectto incur income tax liability for the year or (2) on or before December 1 if youexpect to incur Wisconsin income tax liabilities for the next year. If you want to stoporarerequiredtorevokethisexemption,youmustcompleteandprovidea new Form WT‑4 to your employer showing the number of withholding exemp‑tions you are entitled to claim. This certificate for exemption from withholdingwill expire on April 30 of next year unless a new Form WT‑4 is completed andprovided to your employer before that date.
Signature Date Signed ,
FIGURE YOUR TOTAL WITHHOLDING EXEMPTIONS BELOWComplete Lines 1 through 3
2. Additional amount per pay period you want deducted (if your employer agrees) . . . . . . . . . . . . . . . . . . . . . .
3. I claim complete exemption from withholding (see instructions). Enter “Exempt” . . . . . . . . . . . . . . . . . . . . .ICERTIFYthatthenumberofwithholdingexemptionsclaimedonthiscertificatedoesnotexceedthenumbertowhichIamentitled.Ifclaimingcompleteexemptionfromwithholding, I certify that I incurred no liability for Wisconsin income tax for last year and that I anticipate that I will incur no liability for Wisconsin income tax for this year.
Employer’s Section
Employer’s payroll address (number and street) City State Zip code
Completed by Title Phone number Email
Employer’s name Federal Employer ID Number
( )
Employee’s Section (Print clearly)
City State Zip code Date of hire
Employee’s legal name (first name, middle initial, last name) Social security number
Employee’s address (number and street) Date of birth
Single
Married
Married, but withhold at higher Single rate.Note: If married, but legally separated, check the Single box.
