Pismo Creek R.V. Resort, Inc. CREEK SIDE CONNECTION Volume 2 Issue 9 Page 1 October 2011 WHY BOARDS OF DIRECTORS HESITATE TO ACT Have you ever wondered why some Boards of Directors hesitate to address issues in the park or only act when they have no other choice? Your current Board of Directors has been in office for one year now. The Board has been confronted with a myriad of problems that have forced the Board to make decisions on be- half of the membership. Thinking about the past year, the easiest way to have dealt with the prob- lems the Board has been confronted with, would have been to just ignore it and keep the money in the bank. However, that would only be a repeat of what has been happening for a number of years. So it begs the question, “Why is it easier to just remain idle?” Here are a few of the rea- sons your Board has identified during this past year. TO SPEND OR NOT TO SPEND? Whether to allocate the funding or not? That is the first problem that confronts a Board. The (Continued on page 3) Annual Meeting Set for October 22nd 10 am - In the Clubhouse Must present Membership Card to Enter Visits with Vicki Inside this issue: Visits with Vicki Welcome New Members 1 2 Camp Host Corner August Meeting Minutes 5 6-7 Financial Reports Blinds in the Clubhouse 8-9 11 Sept. Meeting Minutes October at the Coast 12-15 16 For Sale by Owner Upcoming Event Plans 17 18 Annual Meeting Agenda The Scoop on Groups 19 19 Budget Scenarios Calendars 20-21 22-24
Transcript
Pismo Creek R.V. Resort, Inc.
CREEK SIDE CONNECTION
Volume 2 Issue 9
Page 1
October 2011
WHY BOARDS OF DIRECTORS
HESITATE TO ACT Have you ever wondered why some
Boards of Directors hesitate to address issues in
the park or only act when they have no other
choice? Your current Board of Directors has
been in office for one year now. The Board has
been confronted with a myriad of problems that
have forced the Board to make decisions on be-
half of the membership. Thinking about the past
year, the easiest way to have dealt with the prob-
lems the Board has been confronted with, would
have been to just ignore it and keep the money in
the bank. However, that would only be a repeat
of what has been happening for a number of
years. So it begs the question, “Why is it easier
to just remain idle?” Here are a few of the rea-
sons your Board has identified during this past
year.
TO SPEND OR NOT TO SPEND?
Whether to allocate the funding or not? That is
the first problem that confronts a Board. The
(Continued on page 3)
Annual Meeting Set for October 22nd
10 am - In the Clubhouse Must present Membership Card to Enter
Visit
s with
Vick
i
Inside this issue:
Visits with Vicki
Welcome New Members
1
2
Camp Host Corner
August Meeting Minutes
5
6-7
Financial Reports
Blinds in the Clubhouse
8-9
11
Sept. Meeting Minutes
October at the Coast
12-15
16
For Sale by Owner
Upcoming Event Plans
17
18
Annual Meeting Agenda
The Scoop on Groups
19
19
Budget Scenarios
Calendars
20-21
22-24
Creek Side Connection
Pismo Creek Conference Room
2011 Board Meetings
CANCELLED
CANCELLED
CANCELLED
January 22, 2011
February 19, 2011
March 19, 2011—Evaluate need for April Meeting
April 16, 2011—Seven Oaks Ranch,
39369 Balch Park Road, Springville, CA 93265
May 21, 2011—Park
June 18, 2011—Park
July 16, 2011
August 27, 2011
September 17, 2011
October 15, 2011
Annual Meeting
October 22, 2011
Pismo Creek R.V.
Clubhouse
Board Members Pismo Creek R.V.
Resort, Inc.
Pismo Creek
R.V. Resort, Inc.
Vicki Ketchie—Chair
Gary Dilley—Vice Chair
Susan Hernandez—Secretary
Mark Bunch—Treasurer
Larry Orth—Director
Vacant—Director
Vacant—Director
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DISCLAIMER: The views
or opinions expressed and articles appearing in this
newsletter are those of the Editor or persons that sub-mitted items for the news-letter and may not neces-sarily be those of the offic-ers or members of Pismo Creek R.V. Resort, Inc.
Office Hours Mon—Fri 8am to 5pm
Saturday 10am to 3pm
Sunday We’re Closed
Page 2
Pismo Creek R.V. Welcomes their newest members,
Edward & Anita Downs
David H. Robertson
Danny & Cynthia Edwards
Victor & Irene Aguilar
Phillip & Gail Repp
John & Ione Leland
Ron & Kathleen Rylee
Paul & Terry Hanscom
Robert & Alesia Lee
Ken & Catherine Martin
Abel & Lucy Mendonca
Michael Campbell
Richard & Corene Barr
David & Virginia Cross
John & Valeria Graves
James & Cassandra Thompson
We’re so glad you’ve joined!
If you would like to receive the Creekside Connection
As some of our members have requested, the Creekside
Connection will now include a Letter to the Editor section. The Creekside Con-
nection welcomes your letters. You may email your letter to: [email protected] or mail it
to the office at 98 S Dolliver St, Pismo Beach, CA 93449 or fax them to 805-773-4436.
Letters should be no longer than 250 words. Shorter, e-mailed letters are preferred. Your letter
must be signed and include your address, phone number and membership number. Writers are limited to one letter per issue. The Creekside
Connection reserves the right to edit letters for length, clarity and taste. Not all letters will be
published. Inappropriate content or language will not be accepted.
All letters become the property of Pismo Creek R.V. Resort, Inc.
Volume 2 Issue 9
Page 3
easy way out is to just ignore the problems and keep
the funding in the bank. Why do that? The Board
avoids constant criticism from disgruntled members.
There are no questions about what the Board did with
the money. And, because the Board changes members
every year, there is a tendency to avoid conflict and
just serve a term and keep everyone in the park
“happy.” The problem: The issue that needed
allocated funds remains a problem and continues to
deteriorate.
WHICH PROJECTS TO DO AND HOW
TO PRIORITIZE THEM? How to approach issues
that need attention? Does a Board of Directors need
to be out looking throughout the park for problems?
Does the Board rely on the membership to inform
them of the problems? Or, does the Board of
Directors just meet periodically and ignore the
continual maintenance problems in the park? For a
number of years, Boards of Directors have chosen to
ignore or only patch problems that were brought
before them for repair. How long does a Board allow
the serious deterioration of the park to occur? Should
they act early and often and keep the majority of the
funds in the bank, or ignore the complications for
years and then require enormous amounts of funding
to address the problems? The latter has been the
practice during recent years. The result: Serious
criticism of the current Board who is forced to act and
allocate the funds to perform the long-deferred
maintenance and repairs. Did they not know that
failure to act in the case of Health and Safety Code
violations and Fire Safety Code violations could have
resulted in penalties of up to $10,000 per day until
repairs were completed? Your current Board of
Directors chose to act.
800+ MEMBERS NEED TO KNOW HOW
AND WHY. How to inform over 800 people and do
it economically? There are over 800 members who
need to know what the Board is doing. The question
is how do you notify the membership of the plan to
allocate funds, and do it economically? And, when
does the Board have the authority to address
difficulties and when does the membership become
responsible for the decision? Boards of Directors
have been continually besieged by the questionable
authority of the legal documents. The difficulty is
always, “Can we or can’t we?” or “Should we or
should we not?” Because the membership continually
prefers to make the financial decisions, even though
they have elected a representative Board of Directors,
who should make those decisions, allocating the fund-
ing is a huge decision. Because this problem is a
costly matter, past Boards have chosen not to act
when
immediate action was required. This current Board of
Directors chose to begin the Creekside Connection to
keep the membership informed. Not only has the
membership been notified, but also photographs have
been included for members who do not use their
membership often. Also included in the newsletter
was the cost of all the maintenance and repairs in the
financial reports accompanied by the reasons for the
repairs.
WHY WERE THESE PROBLEMS NOT
ADDRESSED BY THE BOARD BEFORE? Why
has no future planning taken place to avoid these
problems in the future? That answer is simple. It is
too much work for Board members! Why plan for the
future when a Board member will only be on the hot
seat for 3 years? To prepare for the future requires not
only written procedures and regular follow up, but
also budget preparation with future identified projects
included. Once again, Boards all too often have
chosen to avoid criticism and just do nothing. Your
current Board has initiated a long-range planning
schedule and a short-range planning schedule. The
goal: To address maintenance and repair issues on a
regular basis and to budget for these expenses in
advance instead of playing “catch up” sometime in the
future. Maintenance costs are contemplated for the
next 3 to 5 years. There is also a schedule for the staff
to regularly, and as a matter of procedure, replace
furniture and bedding in the rentals on the same
schedule as motel and hotel standards.
THE BOARD’S AUTHORITY IS
ALWAYS IN QUESTION. Why has the Board’s
authority been continually questioned? Because there
has been questionable legal documents outlining the
(Continued from page 1)
(Continued on page 4)
Creek Side Connection
Page 4
Board of Directors authority, and because ratifying the
By Laws has been a monumental undertaking, the
Boards have chosen to err on the side of doing
nothing, rather than confront the problems with the
legal documents and fix it. An attitude of finding fault
with the Board of Directors continually and constantly
criticizing everything the Board does on behalf of the
membership, has resulted in previous Boards choosing
to just “not rock the boat.” Your current Board is in
the process of preparing new By Laws that outline the
authority of the Board and also preparing new Articles
of Incorporation that will outline the authority of the
membership. It is not an easy task, but must be done
to ensure the success of the corporation.
WHY NOT SELL MEMBERSHIPS?
Boards of Directors have continually been confronted
with this issue. Why not sell memberships to keep the
membership rolls at a level to fund the park
adequately? When the Corporation was originally
established, there were so many members in the park
that it was decided to allow the numbers to dwindle by
attrition and that would bring the ability to call and
always get an RV site easier. That tradition continued
for years. But then, as the membership continued to
dwindle and revenues continued to decrease as well,
selling memberships became “off limits.” The
expressed reason was that selling memberships
brought competition for other members trying to sell
their share. That is a valid reason and remains valid.
However, the real reason no memberships were sold
was because no Board of Directors ever followed up
on the relinquished shares. There was no procedure to
“end” those memberships and they were just floating
in limbo. Your current Board of Directors chose to do
the hard work to implement a procedure to foreclose
on these “in limbo” shares. Then, in lieu of an
assessment on the membership to balance the 2011
budget, chose to sell 10 of these park assets. And in
concert with that decision, the current Board of
Directors chose to sell enough memberships to bring
the maximum number to 860, a number that was
active in 2006. By selling additional memberships, an
assessment of approximately $400 for the roads will
be avoided, and the additional revenue will help
balance future budgets. Your current Board acted on
your behalf to avoid costly assessments.
WHY IS REVENUE ALWAYS AN ISSUE?
Traditionally, Boards of Directors have frequently
realized that the funding did not meet the expenditures
for the park. Why have they hesitated to make the
hard decisions that needed to be made to balance the
budget? There is one glaring reason. Many members
have the attitude of “not in my backyard.” One
member was overheard saying, “They (the Board)
need to raise the dues on people who are not on a
fixed income.” In other words, do it to someone else,
not to me! Any time you own any type of asset it
must be maintained. Whether it is your home, or your
vehicle, or your RV, it will cost time and money to
keep it in good working order. If you are an RVer you
expect to have problems that need to be fixed every
time you operate that rig. The same principle applies
to the park. It is used daily by members. It begins to
deteriorate and is always in need of attention. It is
only reasonable to expect that it will cost money to
keep the park in good condition. Then why is it so
hard for a Board of Directors to give the membership
the facts and expect the membership to respond in a
positive manner? A positive manner could be by
agreeing that the gate fees are so far behind the
industry that it is almost comical. Or agree that not
raising dues for 11 years is incredible. Whether we
like it or not, as members, we are all responsible to
maintain this park in good condition. That requires
funding. While costs of operation and maintenance
continue to rise, funding has steadily gone down with
the loss of members and the financial failure to keep
the dues and gate fees current with the cost of living
standards. That brings us to 2011 and the decision of
the current Board of Directors. We must allocate
enough funding to meet the costs of the operation of
the park. This Board of Directors acted.
Will you be part of the problem or part of the
solution?
Vicki
(Continued from page 3)
Volume 2 Issue 9
Hello! Steve and I didn’t now what to expect as new Camp Hosts. We hoped to meet new friends and at the same time enjoy our favorite place to “hide.” This last month was much more—Jim and Kim Moore provided training for us. They were always there to answer our questions. They also were there for me when Steve had to leave for a few days. Thank you, Jim and Kim, for all your support. During the month, there were so many won-derful people we met, just to mention a few situations: Darryl & Ruth Ruffner taught me the game of “sticks”. Ruth printed me the game and I re-created the game and taught others to play as well. During the month, the “Quilters” group came in, they not only quilted, they taught some members to knit socks and gave ideas and instructions in quilting. One Saturday afternoon, Gerrie Cotta asked me if we were going to have the Ice Cream Social? I had completely forgotten. Bill & Sharon Schmall were there to help me on this day, the day that “everyone” decided they wanted to have ice cream. I couldn’t say “thank you” enough to Bill & Sharon. They were my lifesavers. This was a great month. We’ll remember all of you; the nut & jellies Gerrie Cotta made and the deli-cious homemade bread by Laura Santos. Then there was the daily horse shoes! Steve had a great time with Mac McCullen, Rod Hitchcock & Bill Harrah. Steve was nick-named “The 2-point kid.” If you are thinking about being a Camp Host, Steve and I would highly recommend it. Thank you all for being a part of our Pismo Family and we are looking forward to seeing all of you very soon.
Steve & Terrie Paredes
Each Week in Our Park:
Horseshoes
Daily at 10am & 4pm
Bingo
Tues & Thurs
At 7pm
Potluck
Wed at 6pm
Ice Cream Social
Sat at 2pm
Camp Host Corner
Page 5
The Staff would like to say thank you to last
month’s Camp Hosts, Jim & Kim Moore and
Steve & Terri Peredes. You all have made the
Park run smoothly and the Clubhouse
decorations look great.
Thanks to each of you!
We had another great time hosting here
at Pismo Creek, and hope all of you that were
here did the same. There was quite a large
crowd here for Labor Day weekend but saw
many empty spots the rest of the month. We
hope that all of you that couldn’t be here will
come and join us soon. There were quite a few
new Shareholders that joined us and all seemed
to enjoy themselves.
Kim and I won’t be hosting again for
some time but will be here at least once a
month to enjoy all of the good times with those
of you that can make it over. We hope to see
you for Thanksgiving and of course New
Year’s Eve. This year, Shareholders Keith and
Connie Stubbs will donate their time and talent
to entertain us with the same great music they
gave us for the 4th of July party we had this
year. Also, don’t forget the Annual Meeting on
October 22, 2011.
We’d like to give a big thanks to Steve,
and Terrie Peredes for hosting with us this
month, and of course, the office and park staff
for their help throughout the month.
For those of you who haven’t been to
see us, get those wheels rollin’ to Pismo Beach.
Jim and Kim Moore
Creek Side Connection
Page 6
EXECUTIVE SESSION
Meeting Location
Conference Room
Friday, August 26, 2011
Called to order:
Open session: 9:00 AM
Chair, Vicki Ketchie, called the
meeting to order.
Directors Present:
Vicki Ketchie, Chair
Susan Hernandez, Secretary
Bruce Barnett, Treasurer
Mark Bunch, Director
Director not Present:
Gary Dilley, Vice Chair
Steve Steinberger, Operations
Supervisor and Inger Hudson, Office
Supervisor were also present.
Steve reported that the rain gutters
on the clubhouse have been installed.
The landscaping has been completed
at a total cost of $1,054.00, a
substantial savings. The cost had been
estimated at $3,000.00.
Steve advised the Board that the
contractor who was to build the
handrails for the clubhouse did not
perform his part of the agreement. He
obtained a new bid from J & D
Fabricating for a total amount of
$4,806.00.
Steve said the one line that is
running the phone system, the wireless
antennas and four work stations is no
longer sufficient to handle the need
and usage. He recommended that we
obtain a dedicated line for the wireless
system. The cost would be $199.99
per month in addition to the current
amount of $348.00 per month. There
would also be a onetime installation
charge of $199.00. The contract term
is for two (2) years.
Steve said that members have
donated the following items: Ken
Williams donated a new sign for the
spike strip. John and Nancy Carvalho
donated a coin machine which will be
installed in the laundry or old
computer room. Thank you notes
will be sent.
Purchasing versus leasing the
osmosis machine was discussed.
The gas BBQ will be moved back
onto the patio.
The toilets are beyond repairing.
Steve obtained several proposals to
replace all ten (10) toilets in the men’s
and women’s restrooms. The men’s
room would have four (4) new toilets
and one (1) urinal. The women’s
restroom would have five (5) new
toilets. There was discussion about the
types and cost.
Bids were also presented for an ice
maker. This will be discussed at a
later date.
Vicki asked Steve to call three
places to get bids for shades in the
clubhouse. Hopefully they can come
out and provide the proposals early
next week.
Inger reported on the member-
ships. There are currently 810
corporate members; 808 are in good
standing. At this time there are 19
non-corporate members, all are in
good standing.
Inger also reported on the estuary
meeting, newsletter survey, camp
hosts, website, Digital Rez/
QuickBooks programs, personnel,
merchandise and site maps.
Adjourned Open session: 10:45 AM
Called to order: Closed session:
11:00 AM
Personnel and member issues
discussed. Vicki reported on the meeting
that she and Bruce had with Ann
Wilson on Wednesday, August 24,
2011.
Ann advised Vicki and Bruce
that the 2010 Bylaws we have been
working under and bringing up to date
are invalid. The 2007 Bylaws are also
null and void. The 2005 Bylaws are
the last Bylaws to be approved so they
are the ones we need to work under
and govern by. They will be brought
up-to-date with the current laws and
other changes that need to be made and
then sent out to all members for
ratification.
Bruce went over the budget
packet he prepared. He said that
$15.10 is the estimated daily cost per
site which includes cabins. Without
the cabins included the approximate
daily cost per site is $17.80.
With reference to the budget to
be presented for 2012, there was
discussion about raising dues,
increasing the gate fee and selling
memberships.
Mark made a motion that we
sell a total of forty-seven (47)
memberships, the first ten (10) to be
sold at $7,500.00 each and then
reassess for what the market will bear,
the buyer is to pay the $250.00 fee to
Wilson & Wilson, we will waive our
$150.00 fee; raise dues to $440.00
with a 3% increase yearly rounded to
the nearest dollar and raise the gate fee
to $9.00 plus $1.00 per year for five
(5) years. The motion was seconded by
Susan. Passed.
Telephone Conference Call:
2:40 PM
Gary Dilley was reached by
telephone. All Board members could
hear and be heard.
Personnel issues discussed in
closed session and the budget was
explained to Gary. After further
discussion Gary agreed with both
decisions and they were passed
unanimously.
Meeting adjourned: 3:45 PM
Susan Hernandez, Secretary
Volume 2 Issue 9
Page 7
PISMO CREEK RV RESORT,
INC.
REGULAR MEETING
Meeting Location
Clubhouse
Saturday, August 27, 2011
Called to order: Open session: 10:00
AM
Chair, Vicki Ketchie called
the meeting to order.
Directors Present:
Vicki Ketchie, Chair
Gary Dilley, Vice Chair
Susan Hernandez, Secretary
Bruce Barnett, Treasurer
Mark Bunch, Director
Introductions:
Board of Directors and thirty-four (34)
memberships were represented.
Introduction of Board of Directors
Candidates:
Vicki introduced the three (3)
candidates who were at the meeting.
Cherri Armer, Kim Moore and Leta
Ward all addressed the membership.
Two (2) candidates, Howard Boos and
Connie Frizell who were unable to
attend the meeting sent statements that
were read to the members.
Approval of Minutes:
Susan made a motion that the
minutes for the Board meetings of
June 16, 2011 and June 18, 2011 be
approved as submitted; seconded by
Bruce. Approved.
Treasurer’s Report:
Bruce reported that total income
for June was $49,947.00; total
expenses for June were $47,238.00;
net operating profit for June was
$2,709.00. Total income for July was
$56,604.00; total expenses for July
were $51,873.00; net operating profit
for July was $4,731.00. Bruce made a
motion that the treasurer’s report be
approved; seconded by Susan.
Approved.
Operations Supervisor Report:
Vicki went over Steve’s report and
explained the projects that have been
completed and what still needs to be
completed.
Office Supervisor Report:
Vicki gave Inger’s report.
Old Business:
Vote on Issues from Executive
Session:
Gary made a motion that the
Board accept the issues that were
discussed during the executive
session; seconded by Susan. Passed
unanimously.
New Business:
Adoption of Ballot for 2011:
Susan explained the procedure for
voting and returning ballots to the
office.
Bruce made a motion that we
adopt the 2011 ballot; seconded by
Mark. Passed.
Suggestion Box Comments:
Susan said that all suggestions are
being addressed.
Director’s Reports:
Mark Bunch: He advised the
Board that when there are two (2)
hosts one (1) will be assigned to space
100 and the other host will be behind
the clubhouse. By doing this they can
watch the park better and be more
accessible to all members.
Applications are being taken for camp
hosts.
A new sign will be posted at the
pool table that a parent must be
physically present or playing pool with
children under eighteen (18).
Bruce: He reported that all toilets
are beyond repair and need to be
replaced. Bruce made a motion that
four (4) new toilets and one (1) urinal
be installed in the men’s restroom and
five(5) new toilets be installed in the
women’s restroom at a total cost of
$4,175.00. The motion was seconded
by Mark. Passed.
Other Business:
State of the Park: Vicki read a
statement regarding the “state of the
park” and the duties of the Board. She
explained that the Board’s hands have
been tied by the members. The Board
has worked very hard to get much
needed repairs done to the buildings.
We now need to be able to get a
budget that we can operate within so
we do not continue to borrow from
next year’s income to pay the bills at
the end of the year. She asked for the
support of the membership.
Mark also spoke to expand on
what Vicki said.
Bruce reported that there was a
shortfall in dues of $36,000.00 this
year. The budget in previous years
was $40,000.00 higher than we
earned. We are going to be about
$58,000.00 short at the end of this
year. He recommended that we
increase dues by $100.00, increase
gate fees by $1.00 and sell
memberships.
Mark spoke regarding
non-corporate memberships.
Gary also spoke regarding the
“state of the park”.
Vicki opened the meeting to
questions from the members attending
the meeting.
Dennis Ward, Roy Hand, Ruth
Ruffner and True Cantrell commented
or asked questions which were
answered.
(Continued on page 10)
Page 8
PISMO CREEK R.V. RESORT, INC.
STATEMENTS OF REVENUE AND EXPENDITURES (Income Tax Basis)
AUGUST 2011
Creek Side Connection
Member Income:
Member Dues 23,261.00
Park Membership Sales 22,500.00
Other Member Income 813.00
Total Member Income 46,574.00
Rental Income:
Space Rentals 16,085.00
Apartment Rentals 1,200.00
Cabin Rentals 5,555.00
Rental Cancellations 50.00
Total Rental Income 22,890.00
Other Income:
Total Other Income 2119.00
Interest Income
Total Interest Income 63.00
TOTAL INCOME 71,646.00
Members Expense:
Bank Service Charges 450.00
Cash Over/Short (6.00)
Depreciation Expense 4,768.00
Liability Insurance 2,036.00
Real Estate Taxes 4,578.00
Professional Fees 100.00
Election Expense 378.00
Total Member Expense 12,304.00
Park Expense:
Utilities 12,340.00
Wages 16,141.00
Park Expense 589.00
Board Member Expense 1002.00
Misc Expense 1338.00
Income Tax Expense 10.00
Total Park Expense 31,420.00
Total Member and Park Expenses 43,724.00
NET OPERATING PROFIT (LOSS) 27,922.00
Page 9
Volume 2 Issue 9
PISMO CREEK R.V. RESORT, INC.
ASSET, LIABILITIES & MEMBER’S EQUITY STATEMENT
AUGUST 2011
Current Assets:
Cash On Hand 670.00
Cash in Checking 18,665.00
Cash in Operating Savings 96,082.00
Cash in Reserve Savings 200,424.00
Total Cash, Checking and Savings 315,841.00
Accounts Receivable 73.00
Total Accounts Receivable 73.00
Prepaid Expenses 23,642.00
Total Prepaid Expenses 23,642.00
Total Accts Rec and Prepaid Exp 23,715.00
Total Current Assets 339,556.00
Fixed Assets:
Fixed Assets 2,950,600.00
Less Accumulated Depreciation (327,660.00)
Total Fixed Assets 2,622,940.00
Other Assets:
Retainer – Wilson & Wilson 2,500.00
Total Other Assets 2,500.00
Total Fixed and Other Assets 2,625,440.00
Total Assets 2,964,996.00
Liabilities & Equity
Liabilities
Property Tax Payable 27,466.00
Bed Tax Payable 2,512.00
Deferred Dues & Assessments 94,179.00
Total Liabilities 124,157.00
Equity
Capital Contributed 1,975,000.00
Member’s Equity 855,986.00
Net Income 9,853.00
Total Equity 2,840,839.00
Total Liabilities & Equity 2,964,996.00
Page 10
Creek Side Connection
Susan Hernandez: She is
mailing a letter with instructions to the
election committee members. Elaine
Mitchell will coordinate times
members are in the park and the jobs
they will take care of.
Next meeting: September
17, 2011 at 10.00 am in the conference
room.
A motion was made by Vicki and
seconded by Bruce that the meeting
be adjourned. Passed.
Meeting adjourned: 11:37 AM
Susan Hernandez, Secretary
After the meeting:
Vicki opened a special meeting at
12:08 pm welcoming the candidates
for the Board, Cherri Armer, Kim
Moore and Leta Ward.
Board members explained their jobs:
Mark Bunch: Camp Hosts and Social
Activities
Susan Hernandez: Secretary – record
minutes, write some letters and in
charge of elections
Gary: Vice Chair - projects
Bruce: Treasurer – accounting, budget
and insurance
Vicki: Chair – facilitate meetings ,
oversee staff
Adjourned 1:00 PM
Susan Hernandez, Secretary
Addendum 1:
PISMO CREEK RV RESORT, INC.
SPECIAL MEETING
Telephone Conference Call
Monday, August 29, 2011
Vicki called the meeting to order:
Vicki and Susan were in the PCRV
conference room. Bruce, Gary and
Mark were on the telephone.
All Board members could hear and be
heard.
Selling of Memberships:
Vicki advised the Board that a number
of memberships are in the process of
being sold. After discussion Gary
made a motion that we sell
memberships at $7,500.00 plus
$400.00 transfer fee ($250.00 to
Wilson & Wilson and $150.00 to
PCRV) by cash or cashier’s check only
for ten (10) consecutive days. A letter
or number should be added to the
membership number to delineate the
memberships sold by Pismo Creek RV
Resort, Inc. A total of forty-seven (47)
memberships may be sold with a cap
of 850 memberships. The motion was
seconded by Susan. Passed.
Osmosis Machine:
Currently it costs $50.00 per month to
rent the machine and $139.00 for
service. We can buy the machine for
$600.00. Bruce made a motion that
we buy a new machine for $600.00 or
less and check to see if the one we
have can be discounted to $400.00;
seconded by Gary and Mark. Passed.
Toilets:
Mark made a motion that we purchase
a waterless urinal; seconded by Bruce.
Passed.
Meeting Adjourned
Susan Hernandez, Secretary
Addendum 2:
PISMO CREEK RV RESORT, INC.
SPECIAL MEETING
Telephone Conference Call
Wednesday, August 31, 2011
Vicki called the meeting to order at
4:45 PM
Vicki and Susan were in the PCRV
conference room. Gary and Mark
were on the telephone. All Board
members present could hear and be
heard.
Clubhouse Shades:
Vicki reported to the Board that three
(3) proposals for shades were request-
ed. Only two (2) companies respond-
ed and gave us bids. 3 Day Blinds -
just under $4,000.00 not installed
Budget Blinds - $2,731.46 installed
Susan made a motion that we have
Budget Blinds make and install shades
on all windows in the clubhouse for
$2,731.46; seconded by Mark. Passed.
Toilets:
It was reported that taller toilets are
more expensive. Including epoxy with
new plastic pipes would cost
$5,571.00. The original bid was
$4,175.00. The additional cost would
be approximately $1,400.00. Gary
made a motion that we purchase the
taller toilets for a total cost of
$5,571.00; seconded by Mark. Passed.
Part Time Provisional Temp:
Vicki reported to the Board that a
person was interviewed as a part time
provisional temp to take over
Maggie’s position and she seemed
very capable. Gary made a motion to
hire the person interviewed to start full
time beginning September 1, 2011;
seconded by Susan. Passed.
Meeting adjourned.
Susan Hernandez, Secretary
(Continued from page 7)
Page 10
The blinds in the Clubhouse are really nice...
Page 11
Volume 2 Issue 9
Th
ey
roll u
p a
ll the
wa
y
An
d cu
t the
gla
re w
he
n
the
y’re
do
wn
The west facing windows really look nice...
Can you find it? Somewhere in this newsletter is a Member’s Membership Number. Find your number, call the office and win a free weekend in the Park! Once again we have to say sorry to last month’s “winner”. Last month the winning number was 0763D hidden in The Estuary Report, on page 17. The “winner” Carolyn Tekaat, never called in to claim her prize.
Membership
# Contest
Creek Side Connection
Page 12
PISMO CREEK RV RESORT, INC.
EXECUTIVE SESSION
Meeting Location
Conference Room
Friday, September 16, 2011
Called to order: Open session: 12:14 PM
Chair, Vicki Ketchie, called the meeting to order.
Directors Present:
Vicki Ketchie, Chair
Gary Dilley, Vice Chair
Susan Hernandez, Secretary
Mark Bunch, Treasurer
Larry Orth, Director
Larry Orth was sworn in as a Board member by Vicki.
Personnel and member issues were discussed and acted
upon.
Adjourned Executive Session: 12:45 PM
Called to order: Open Session: 12:48 PM
Report on Meeting with Ann Wilson:
Vicki reported on the meeting that she and Susan had with
Ann Wilson on Thursday, September 1st regarding Bruce
Barnett’s resignation from the Board.
Bylaws and Articles of Incorporation:
Vicki advised the Board that because of the problems with
the bylaws that have been discovered the process of
rewriting them must be started over. She plans to spend
time at the office of Wilson & Wilson in November
working on the bylaws and also rewriting the Articles of
Incorporation.
Update on Maggie’s status:
Vicki reported that Maggie’s insurance and medical leave
are in full force at this time. She will check on what is
legal if Maggie is unable to return to work on January 1,
2012.
Ballot and Election Matters:
Susan reported that Board candidate ballots are coming in,
but hopes there will be many more received before the final
date they may be counted. The election committee will be
in the park over the weekend of October 15th to count all
valid ballots.
October 15th Board Meeting:
Vicki advised the Board that the October 15th Board
meeting is being cancelled. Meeting times are rescheduled
for Thursday (20th) and Friday (21st) prior to the annual
meeting.
Annual Meeting:
Eighty-two (82) members are needed for a quorum at this
time. Vicki went over the agenda.
There was discussion regarding providing a meal after the
meeting. Susan made a motion that we do not serve food
after the annual meeting; seconded by Larry. Passed.
Agenda for Annual Meeting:
Vicki advised the Board that the agenda for the annual
meeting will be adopted at the regular Board meeting on
Saturday (17th).
Treasurer:
Larry made a motion that Mark replace Bruce as treasurer;
seconded by Susan. There were no other nominations.
Motion Passed.
Susan will take over the camp host program from Mark.
Annual Meeting Planning:
Larry will be in charge of setting things up for the annual
meeting and will also arrange for parking attendants to
direct members to open parking spaces.
Calendar for 2012:
Vicki presented a proposed Board meeting calendar for
2012.
Susan made a motion to accept the 2012 calendar as
presented; seconded by Larry. Passed.
Add Line for WiFi:
Steve will research cost for Charter Cable versus adding an
additional WiFi and report his findings back to the Board.
Sell Memberships:
Vicki reported that PCRV has sold ten (10) memberships
for a total of $75,000.00. At this time there are eight
hundred twenty one (821) memberships, Eight hundred
eighteen (818) memberships are in good standing.
After discussion regarding selling additional memberships,
(Continued on page 13)
Volume 2 Issue 9
Page 13
Mark made a motion that the park sell memberships until a
total of eight hundred sixty (860) memberships are
reached, cost is to remain at $7,500.00 plus $400.00
transfer fees and prorated dues to begin immediately.
Memberships for sale will be put in the Bakersfield
Californian, Fresno Bee, Merced Sun Star and the Visalia
Times Delta. The motion was seconded by Larry. Passed.
Bruce Barnett’s Telephone Bill:
Vicki advised the Board that Bruce’s telephone bill has
been very high due to all the time he has spent on the
phone doing park business with reference to the office of
treasurer and helping with the 2012 budget. Susan made a
motion that we pay $500.00 toward Bruce’s phone bill;
seconded by Gary. Passed.
Thanksgiving Dinner at the Park:
It was reported that Gary Dilley and Howard Boos will be
cooking the turkeys. Harold Lashley will do his usual part.
The rest of the meal is pot luck.
Adjourned for a break: 2:05 PM
Reconvened: 2:10 PM
Steve Steinberger, Operations Supervisor and Inger
Hudson, Office Supervisor were present for this portion of
the meeting.
Operations Supervisor Report:
Steve reported on the management seminar that he and
Inger attended.
New toilets have been installed in restrooms. The urinal in
men’s restroom will be installed on September 19th.
Shades for the clubhouse were ordered and will be
installed on September 17th.
Handrails for the clubhouse patio, laundry room and north
exit of building are being fabricated and will be installed
upon completion.
Site numbers, stop signs, arrows and speed bumps are in
the process of being painted.
We are in the process of obtaining bids to replace ramps on
the cabins and office.
Steve recommends that we bring a dedicated line into the
park for the wireless system.
Budget: The proposed budget; $440.00 dues per year and a $10.00
gate fee with $1.00 increase for five (5) years was adopted
without discussion.
Office Supervisor Report:
Inger reported on the following:
Currently there are eight hundred twenty-one corporate
members; eight hundred eighteen are in good standing.
A second part time employee, Lisa Branham, started
working in the office on September 13th. She will work
Thursday, Friday and Saturday until the end of the year.
The QuickBooks seminar Inger attended was very helpful.
There are several programs available to Upgrade our
system.
She hopes to have the DigitalRez system revamped
September 20th and then the office personnel will switch
over to the new way of making reservations.
There was a discussion regarding the QuickBooks upgrade
programs. Gary made a motion that we purchase our own
QuickBooks upgrade package for a cost of $194.00;
seconded by Mark. Passed.
Meeting adjourned 3:35 PM
Susan Hernandez, Secretary
(Continued from page 12)
Watch Birds!
Date(s): Through Dec. 31st, 2011
Recurring daily
Look for the beautiful, tall White Egrets.
They are usually in San Luis Obispo County from September - March. The County,
especially near Morro Bay, is one of the top bird-watching sites in the USA. (Look for
everything from Hummingbirds to Bald
Eagles.)
Times: Daylight Hours
Event City: County Wide
Phone: 800.231.0592
A great measure of gratitude goes to
Cheryl Orth for donating a USPS
postage meter to the office. You
have helped us greatly. Thank you!
Creek Side Connection
Page 14
PISMO CREEK RV RESORT, INC.
REGULAR MEETING
Meeting Location
Clubhouse
Saturday, September 17, 2011
Called to order: Open session: 10:02 AM
Chair, Vicki Ketchie called the meeting to order.
Directors Present:
Vicki Ketchie, Chair
Gary Dilley, Vice Chair
Susan Hernandez, Secretary
Mark Bunch, Treasurer
Larry Orth, Director
Introductions:
Board of Directors and twenty (20) memberships were
represented.
Vicki introduced Larry Orth to the members and explained
that he was appointed by the Board to serve out the
remainder of Bruce’s term.
Member Comments:
Vivienne Kuster: She was disappointed by the “State of
the Park” article in the newsletter regarding the finances,
by-laws and previous Boards’ decisions.
Johnny Cotta: Same as above.
Judy Pucci: Wants to know if and when the roads will be
repaved. She complimented the Board for all the
improvements.
Rod Hitchcock: Cancellation procedures; bids on
remodeling; cost of completed work; repossessed
memberships.
Lois Hitchcock: She is angered by reference to previous
Boards in newsletter.
Bill Schmall: Feels there is a lot of wasted space in the
newsletter. It should be tightened up and less spent on it.
Approval of Minutes:
Susan made a motion that the minutes for the Board
meetings of August 26, 2011 and August 27, 2011 be
approved as submitted; seconded by Larry. Approved.
Treasurer’s Report:
Mark reported that total income for August was
$71,583.71; total expenses for August were
$43,713.98; interest income for August was $62.62.
Net income for August was $27,922.35.
Mark made a motion that the treasurer’s report be
approved; seconded by Gary. Approved.
Operations Supervisor Report:
Gary went over Steve’s report and explained what has
been completed and the projects still needing to be
completed.
Office Supervisor Report:
Vicki gave Inger’s report.
Old Business:
Handrails:
Gary made a motion that John Cotta, Jr. be hired to do
the handrails for the patio, laundry and north exit of
clubhouse; seconded by Larry. Passed.
2012 Budget:
Gary made a motion that the 2012 proposed budget be
adopted; seconded by Larry. Passed.
2011 Election Update:
Susan reported that ballots were mailed out and a
number of sealed, completed ballots have been
returned. We are hoping many more are received no
later than October 7th. The election committee, Bob &
Vivienne Kuster, Jack Slentz and Elaine Mitchell will
count the ballots during the weekend of October 15th.
Vicki will be notified of the results and she will contact
the candidates.
New Business:
Annual meeting plans:
Larry will supervise setting up for the annual meeting.
The Board will be on a riser with a podium for
speaking. Chairs for members will be in a semi-circle
so it will be easier for all to see and hear. There will
not be a meal served after the meeting.
Annual Meeting Agenda:
Larry announced to the members present that the
agenda for the annual meeting will be sent to everyone
by mail. Larry made a motion that the agenda be
adopted; seconded by Mark. Passed.
Volume 2 Issue 9
Page 15
Thanksgiving:
Susan told the members that Gary Dilley and Howard Boos
will cook the turkeys. Harold Lashley will prepare his
usual part. The rest of the meal is pot luck. Anyone who
plans to be at the park for Thanksgiving is encouraged to
volunteer to help with the preparations.
Suggestion Box:
LouAnn Hand: Suggestions for next summer or on
holidays – (1) Sale am – cheap - hot chocolate with
whipped cream and marshmallows served by camp host at
specific times. (2) Sale – pm – simple ice cream dishes or
ice cream bars in the evening – 7:30 – 8:00 pm served by
camp host. Possible games for kids (1) Bulls Eye Washers
(2) Jarts (3) Top Toss Pro. All games can be purchased at
Camping World or through their catalog.
Roy and LouAnn Hand: (1) Don’t raise both dues and gate
fees at the same time. The world money problems has
affected all. (2) Really think about “winter monthly
program” – units are to be occupied on an average of five
(5) days a week – not in storage. (3) Clock in laundry
room moved to be above the “minutes” sign. (4) “Pool
table” clock – several people have asked if it was part of a
“memorial” . We love this park and know you are doing
everything possible to keep it nice Thanks to Steve &
staff, office staff & Board. New Host suggestion – “Don’t
hang your dirty laundry out” – Represent the park in a
friendly, positive manner.
Susan read a note of thanks to the Board from member,
Doug Thompson.
Director’s Reports:
Mark Bunch - Camp Hosts:
Mark thanked Jim & Kim Moore and Steve & Terrie
Paredes for hosting in September. New camp host
applications are being received. Hosts for October are Bill
& Louise Harrah and Bob & Janet DeSherila. Gert Wa-
trous will be camp host in November. We still need
someone to host in December.
Vicki Ketchie: She reported that depreciation on financial
reports is deferred over the life of an item and prorated on a
monthly basis on the reports. Previously there was no
inventory done. Depreciation is being deferred and when
an item loses its value it goes down to $1.00 so it will not
be deleted from the inventory list.
She said we need to live off what we make each year, not
borrow from the next year to pay end of year bills.
Previously there was money in eleven (11) accounts in five
(5) counties. Now all accounts are in local banks.
Vicki also explained that it is the fiduciary responsibility of
the Board to do repairs. Trash pickup is now over $900.00
a month which is a 9.5% increase.
She said a rate survey of campground fees by region was
compiled to show a comparison of what is charged for an
RV site between different areas along the coast.
Gary Dilley: In response to a question from Ronni Sorrell
that at last year’s annual meeting, $60,000.00 plus was
reported to be the profit for 2010. Gary explained that
accurate figures were not being kept and there was no
tracking. We have gone to standardized procedures and are
now using QuickBooks. Financials will be done in the
office in the future.
Other Business:
Bob Kuster recommended an annual audit.
Next Meeting: October 22, 2011 – Annual Meeting
Location: PCRV Clubhouse
A motion was made by Gary and seconded by Larry that
the meeting be adjourned. Passed.
Meeting adjourned 11:15 AM
Susan Hernandez, Secretary
Watch Harbor Seals!
Date(s): Through Dec. 31st, 2011
Recurring daily
Every day, be amused while looking down at the harbor
seals that use the lower level of Harford Pier as their favorite "hang-out". Watch as they live their life -
barking, sleeping, arguing and fishing. Note: do NOT get too close, and do not feed them. Great educational
fun for kids and adults! These are different than the elephant seals that "hang out" on the north coast of
San Luis Obispo County. Times: Daylight Hours Location: Port San Luis Harbor District
Address: 3950 Avila Beach Dr. Event City: Avila Beach
Phone: 805.595.5400
Parking: Free on site
Page 16
Creek Side Connection
65th Annual Clam Festival
October 15-16 in Pismo Beach
A community tradition since 1946, the Pismo
Beach Clam Festival features a live parade,
beer garden, clam chowder cook-off, wine
tasting, surf contest, sandcastle contest, food,
music and more. For more information, contact
the Pismo Beach Chamber of Commerce
at 800-443-7778.
Jubilee By the Sea Jazz Festival
October 27-31, 2011
This premier West Coast jazz event
features many of the most sought-after
traditional jazz bands from across the na-
tion. It features 20 bands and several
guest artists performing at five venues,
all connected by a shuttle bus system.
New Orleans-style jazz, big band
performances, dancing, food and
beverages are available.
For more information go online to
http://pismojazz.com/ or
call 805-481-7840.
Pumpkins on the Pier—October 29, 2011 Highlights include a costume contest, pumpkin decorating, a climbing wall, bounce house,
balloon typhoon, face painting, carnival games and more. The costume contest starts
around 11:30am, ending at 12:10pm. Categories include most original, scariest, funniest,
and most decked out. An adult costume contest follows, and a Trick-or-Treat Extravaganza
will take place from noon to 2pm in local downtown businesses.
For more information, call the Pismo Beach Recreation Division at 805-773-7063 or
A Murder Mystery, Dinner Cruise and Loads of Fun! Date(s): Oct. 23rd, 2011 Recurring weekly on Sunday
Addams Family Reunion The Addamses kindly request all cousins come to this year's reunion! Wednesday is all grown up and in love. Unfortunately, the rest of the family doesn't approve. Seems the poor bloke isn't quite up to that Addams standard and poor Uncle Fester just wants his favorite niece to be happy. Find out what happens when the Addamses try to protect one of their own. Come in your Halloween Costume! Times: 6:00 pm Location: The Chablis Address: On the Embarcadero Event City: Morro Bay Phone: 805.772.2128 Parking: Free on Site Low Admission: $50 - Includes Cruise, Served Dinner, Show, Tax & Wait Staff Gratuity
October at the Coast:
Friday, October 28, 2011
Carved Pumpkin Contest & Halloween
Activities
Time: 5:00 - 9:30 p.m. Fee: Free
Location: Ramona Garden Park Center,
993 Ramona Avenue
Fun for the whole family! Bring your already
decorated or carved funny, scary, spooky, or
goofy pumpkin and enter it in the contest to
win great prizes donated from local businesses! Spooky maze co-sponsored by
the Forrester's, carnival games presented by
the Arroyo Grande High School LINK Crew,
free hot dogs provided by the Grover Beach Rotary, outdoor movie, and much more!
Pumpkin contest registration ends at 6:15
p.m. Please Note: Only decorated
pumpkins will be accepted for ages 6 and under! For more information, call the
E.J. Opinski $ 9,500 financing available 559-223-1875/[email protected]
Randy or Florence Patton $ 8,800 SOLD
Sharon Rold $10,000 559-930-3443 or 559-875-9067
Steve & Doris Simas $ 7,400 plus transfer fees 805-938-5606 or 805-878-1301
$19,500 (Includes Corporate
membership)
“2008” (Bought in 2009)
32’ Komfort trailer w/slide.
Used 4 times. Like new. Call—559-299-0668
$18,750 2005 Keystone RV 5th-Wheel
Outback Sydney
M-30 RLS—33’
Call—661-392-8502
Did You Know…? That plans are afoot to provide some outings for
members to ride the train to Santa Barbara for the day;
visit the lighthouse as a group; take a bus tour to
Hearst Castle with a dinner on the tour; a regular bus
stop at the park to pick up interested members for an
evening at Chumash Casino; a golf tournament is in
the works? If you have other ideas, please call the
office and let Tricia know.
That your Board is reviewing the policy that charges
adult children double the member rate with a look at a
more reasonable number and considering adult
children paying the same rate regardless of whether or
not their parents are in the Park?
That your Board is bringing under review the policy
that limits adult children to 42 days per year?
That an interior remodel of the cabins including new
furniture is planned for the rentals?
That you can sponsor a “group” a year in advance and
rent the sites all together for a family reunion, group
function or a friend get-together?
That your park is selling memberships to increase the
membership rolls to the 2006 numbers to provide
capital funding to replace the roads?
That a widening of the front entrance is being consid-
ered so that making a right turn with a big rig would be
easier and provide better visibility when exiting the
park?
That your park will not be assessing you $400 for the
road replacement?
That compared to what the average R.V.er on the
Central Coast pays for their 2-week vacation, a
member of PCRV gets 4 weeks and 3 days vacation for
the same amount. That’s a bargain by any standard!
Volume 2 Issue 9
Page 17
$17,000 (Includes Corporate
membership)
2007—27’
Keystone Springdale Trailer
One owner. Like new. Call—559-901-1366
Watch Elephant Seals - San Simeon Date(s): Recurring daily Through Oct. 31st, 2011
Enjoy seeing the young of the year and juveniles haul out to rest, snooze and play. Fascinating to watch, but keep respectful distance and keep dogs away. Times: Daytime Hours Location: Beach at San Simeon & Ragged Point Address: Beach at San Simeon & Ragged Point Event City: San Simeon & Ragged Point Phone: 805.924.1628 Sponsor: Friends of the Elephant Seal Parking: Free along Hwy 1
Saturday, December 3, 2011
Annual Holiday Parade
Theme: Magical Holiday Memories
Time: 10:00 a.m. Fee: Free
The parade begins at 16th Street, travels west down Grand Avenue and finishes at the Ramona Garden Park
Center, 993 Ramona Avenue. This is one of the only daytime parades in San Luis Obispo County! Bring the entire family and enjoy entertaining floats and service groups.
Saturday, December 3, 2011
Santa's Workshop - Art and Craft Faire And Holiday Tree Lighting
Time: 11:00 a.m. - 6:00 p.m. (immediately following the parade)
Fee: Free
Location: Ramona Garden Park Center, 993 Ramona Avenue
Come and visit over 25 artists and crafters who have created unique, handcrafted gifts for you and your
loved ones this holiday season. Festivities include a visit with Santa, fun activities for kids, demonstrating
artists and crafters, and live music! To reserve your space at the Art and Craft Faire, or to find out more information, please contact the Grover Beach Parks and Recreation Department at (805) 473-4580.
Watch Special Performances! - Arroyo Grande
Date(s): Through Dec. 31st, 2011 - Recurring daily
The Clark Center for the Performing Arts is the Central Coast's premier venue for world-class,
professional performing arts in an intimate setting. Located in Arroyo Grande, the Clark Center is a state
-of-the-art hub for cultural events serving all the peo-ple of our community and their families, as well as an
institution for vocational and educational opportunity. A diverse and varied world of creative arts performed
in the professional surroundings of the Clark Center provides exuberance, creative vitality and joy to all
those who embrace it. The Clark Center for the Performing Arts consists of
two state-of-the art theatres, the 617 seat Forbes Hall and the approximately 120 seat Studio Theatre.
Both theatres are used by various professional and community productions. Times: Varies Location: Clark Center for the Performing Arts
Address: 487 Fair Oaks Ave. Event City: Arroyo Grande
Phone: 805.489.9444 Parking: Free on site
See you soon!
Craft Faire The annual Craft Faire needs an
organizer. I would love to do it because
I enjoyed last year’s so much but
unfortunately I won’t be in town the
weekend after Thanksgiving. So if you
would please call the office to let us
know who you are, we’ll get the particulars decided
and the word out. Thank you,
Inger
Page 18
Creek Side Connection
Stay Tuned for details on the following PCRV events:
A tour of Hearst Castle,
one by day and one by night
A shopping trip to Solvang
A Trip to the Casino
A Trip to the Santa Barbara Zoo
A Sports Fishing Trip
A Trip to the Lighthouse
A Valentine’s Day Two-Day Event
A Golf Tournament
A Hand & Foot Tournament
A Horseshoe Tournament
Here’s the Scoop on Groups: Here’s a peak at the Current Rules. You can find them
posted on the website or pick up a copy in the office. Section 3 Reservations states:
3.2 C. Group reservations (Group meaning 5 RV’s or more):
Group blocking can be made 1 year in advance (space available) during non-peak season only,
excluding holidays and other peak usage times.
A group reservation confirmation will require names, RV length and deposit equal to one night’s stay
per RV/cabin 90 days prior to arrival.
Cancellation must be received 60 days prior to arrival. After 60 days the deposit is non-refundable.
Groups will be parked together from the rear of the clubhouse eastward.
Groups may request use of the clubhouse and kitchen by applying with the Park management
(excluding times of Park meals). No member shall be excluded from the clubhouse or denied the
ordinary use of the clubhouse while such a private party is taking place.
No guest will be allowed to use the Park (0931C) without a host member present. The member will be
responsible for the conduct of themselves, their guests, and children. Group guests and their children
will abide by all rules and regulations of the Park.
If you have a yearly group outing, please contact Tricia in the office (Mon-Wed)
to make sure you’re penciled in and you receive your group tracking sheet. Thank you
1) Based upon 818 Corporate Members paying dues at $440 per year
2) Member gate fees are calculated on raising fees by $1.01 plus bed tax = $10.00
3) Total park usage is calculated at 45%
Proposed Sale of New Memberships:
Estimated Income for 2012 $654,200
Expenses A
Total Expenses $577,700
Net Carryover $76,500B&C Plus % of Dues prorated till year end - Unable to calculate at this time
A) Expenses are calculated at 5% increase. Garbage Pick Up has increased already 9%
B) 3% of Net Carryover to be deposited to reserves
C) Balance of Net Carryover to be deposited to improvements/roads assessment account
Corporate Members Dues 1 $360,000
Non-Corporate Member Dues 6,700
Space Rental Income 2 140,000
Cabin Rental Income 3 43,500
Apartment Rental Income 11,000
Miscellaneous Income 13,000
Recreational Activities Income 2,500
Interest Income 1,000
10 Memberships at $7,500 each 75,000
10 Membership transfer fees @ $150
each 1,500
Plus % of Dues prorated till year end Unable to
Calculate
Total from Sales of New Member-
ships 76,500
Member Expenses $68,000
Liability Expense 25,000
Licenses, Filing & Real Estate Taxes 66,000
Utilities 117,000
Wages, Taxes, Workers Comp 227,000
Equipment Rental 2,200
Miscellaneous Park Expense 21,500
Board & Meeting Expense 14,000
Miscellaneous (newspaper, office supplies,
outside services, operating supplies) 37,000
Pismo Creek R.V. Resort, Inc.
Scenario One Budget 2012
Scenario One is presented by our Treasur-
er. After much detail work and recognizing
the safest fiscal scenario, our Treasurer rec-
ommends Scenario One approval for the
following reasons:
Scenario One - Pros
Increased dues produce a guaranteed
revenue stream and provide the
funding in the first month of the
fiscal year.
This allows the bulk of the budget reve-
nue to be available for use through-
out the year.
All members provide funding at the
same level.
A small increase in gate fees allows
park usage to bear some of the rev-
enue burden.
Gate fee income has been on the de-
cline for several years.
Gate fee revenue under this scenario is
necessarily estimated low to protect
against shortfalls.
Membership sales initiated in lieu of
roads assessment of $400.00.
Scenario One - Cons
Park users should provide more income
because they use the park more.
Monarch Butterflies Return in Nov
Free admission, parking and docents.
For more information, contact the
Visitor Information Center at
800-443-7778 or visit
MonarchButterfly.org.
Volume 2 Issue 9
Page 21
Income – Scenario Two
Total Projected 2012 Income $577,700
1) Based upon 818 Corporate Members paying dues at $400 per year
2) Member gate fees are calculated on raising fees by $3.71 plus bed tax = $13.00
3) Total park usage is calculated at 45%
Proposed Sale of New Memberships:
Estimated Income for 2012 $654,200
Expenses A
Total Expenses $577,700
Net Carryover $76,500B&C Plus % of Dues prorated till year end - Unable to calculate at this time
A) Expenses are calculated at 5% increase. Garbage Pick Up has increased already 9%
B) 3% of Net Carryover to be deposited to reserves
C) Balance of Net Carryover to be deposited to improvements/roads assessment account
Corporate Members Dues 1 $327,200
Non-Corporate Member Dues 6,700
Space Rental Income 2 172,800
Cabin Rental Income 3 43,500
Apartment Rental Income 11,000
Miscellaneous Income 13,000
Recreational Activities Income 2,500
Interest Income 1,000
10 Memberships at $7,500 each 75,000
10 Membership transfer fees @ $150
each 1,500
Plus % of Dues prorated till year end Unable to
Calculate
Total from Sales of New Member-
ships 76,500
Member Expenses $68,000
Liability Expense 25,000
Licenses, Filing & Real Estate Taxes 66,000
Utilities 117,000
Wages, Taxes, Workers Comp 227,000
Equipment Rental 2,200
Miscellaneous Park Expense 21,500
Board & Meeting Expense 14,000
Miscellaneous (newspaper, office supplies,
outside services, operating supplies) 37,000
Pismo Creek R.V. Resort, Inc.
Scenario Two Budget 2012
Scenario Two is recommended by members.
Scenario Two - Pros
The “park users” provide a greater amount of
the revenue as opposed to “non-park us-
ers.”
Dues are levied at a lower rate with depend-
ence upon gate fees for revenue.
Membership sales initiated in lieu of roads
assessment of $400.00.
Scenario Two - Cons
The Revenue stream from dues is estimated
low to accommodate the gate fee option
and therefore does not provide guaran-
teed sufficient revenue stream from dues.
There is a risk associated with placing the
bulk of the revenues on gate fee increases
which are dependent on Park Usage.
The overall park usage for the past several
years has been steadily declining. That
decline has left a shortfall in revenues
and has therefore necessitated previous
Board of Directors to use other funding
not derived from revenues received in
that fiscal year to balance the budget.
Park usage is down to 45% on average in
2011.
If the gate fees are not sufficient to meet park
yearly expenses, an assessment will like-
ly be necessary to balance the budget oc-
curring during the fall of 2012.
Creek Side Connection
Look what’s happening at the Coast in November...
November 4-6: SLO Vintners' 21st Annual Har-vest Celebration The SLO Vintners' 21stAnnual Harvest Celebration Weekend. Winemaker dinners featuring great local
cuisine paired with the best SLO Vintners wines. On Saturday over 50 wineries and restaurants will be participating at the big-gest party of them all at the beautiful Avila Beach Golf Resort. Sample great wine and food, bid on live and silent auctions, and en-
joy music and more. Free admission to Sunday open houses at the wineries. For tickets and more information go online to www.slowine.com or call 805-541-5868.
November 5: 32nd Annual Marching Band Re-view Marching Bands from around the area compete in several divisions in this annual event. Bands compete on Dolliver between Hinds and Main Streets from ap-proximately 9 to noon. Awards will be presented on the pier at 1:30 p.m. For more information, contact the Chamber of Commerce at 800-443-7778
December 2: The Official "Light Up Pismo Beach" Ceremony
The official lighting of the city of Pismo beach and Shell Beach - 6pm. City Officials and Local Dignitaries join city
residents and our guest from near and far to throw the switch that will light up the city and mark the official start of
the season.
» December 2: Holiday Harmony & Tree Lighting
Holiday Harmony will take place from 6-8 p.m. at the Beach Bum Holiday Rental parking lot (off Dolliver & Pome-
roy) in downtown Pismo Beach. Kids will have fun with fresh snow, a bounce house, crafts and cookie decorating.
Santa will be in Santa's Village, and the Holiday Tree Lighting ceremony will take place at 6 p.m. at the Pismo
Beach Pier. Join Santa and carolers at the Beach Bum Holiday Rental parking lot at 5:30 p.m. before he makes his
way to the tree lighting ceremony on a fire truck. Participants can enjoy hot drinks and listen to carols as the tree is
lit. Kids can have their picture taken with Santa. The entire event is free. For more information, contact the Pismo
Beach Recreation Division at 805-773-7063.
» December 8: Holiday Stroll
Pismo Beach merchants along Shell Beach Road help visitors get into the holiday spirit from 5 to 9 p.m. Shopping,
refreshments, live music, grab bags for the kids and a Surfin' Santa will be on hand. For more information,
visit sbig.org .
December 4th Lighted Boat Parade Visitors come from hundreds of miles to see this annual event. All shapes and sizes of boats are decorated for the holiday season harbor cruise. A Spectacular sight to see!
