PDF Ship Op Docs Mar 07

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COMMERCIAL AND FISHING SHIPOPERATING DOCUMENTS

© the State of Queensland February 2007 Version 5



Page 2

Contents

1. Foreword

2. Ship Profile

3. Safety Management Plan

4. Operational Manual

5. Technical Manual

6. Maintenance and Service Manual

7. Marine Occupational Health and Safety Manual

8. Manual of Procedures for Verif ication of Passenger Numbers

9. Crew Records and Training

10. Certi ficates and Other Documents



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Section 1: Foreword

INTRODUCTION

HOW TO USE THIS MANUAL

UPDATES



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INTRODUCTION

To comply with the current Transport Operations (Marine Safety) Regulation, theOwner and or Master must keep and maintain operating documents aboard thefollowing ships:

• registrable commercial ship over 8 metres in length operating in QueenslandWaters, other than a ship operating in smooth waters that does not makevoyages of more than 15 minutes duration

• registrable fishing ship operating beyond partially smooth waters

• registrable fishing ship that is not registered.

The Owner or Master must ensure the following documents are:

• (a) on board the ship in a secure place, available to the crew and the crew hasa working knowledge of those parts of the manuals and plan that are relevantto the person’s role on the ship, or

(b) if the ship is an open ship and it is impracticable to keep the records onboard the ship, then at a prescribed place (*) that is accessible to the ship’screw, or otherwise on board the ship to which the division documents relate

• the records are complete, accurate and up to date

• the records are kept for at least five years from the date they were made

• the records are not defaced, entries erased or obliterated, destroyed ordisposed of.

(*) "Prescribed place" means either the Owner or Master of the ship having aplace of business in Queensland for managing the ship's operations, or if not,then at that person's place of residence.

The documents are the:• safety management plan for on board emergencies

• operational manual

• technical manual

• maintenance and service manual

• marine occupational health and safety manual

• manual of procedures for verification of passenger numbers

• crew records and training

• ship's certificates and other documents.

These documents assist Owner and Master in achieving their “general safetyobligation”. This obligation encourages operators to achieve high levels of safety bydemonstrating the ship is:

• safe and properly maintained

• properly equipped, crewed and adequately prepared to handle emergencysituations

• operated safely with appropriate workplace health and safety practices.

Failure to meet the "general safety obligation" may lead to penalties including oneyear imprisonment or a substantial fine.



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Records to be kept by a registrable commercial ship or fishing ship

In addition to the operating document, the Owner and Master of a registrable shipmust ensure certificates and records are kept.

General

Matters Commercialships

Fishingships

Bunkering and refuelling operations yes yesCrew training in emergency procedures yes yesDeparture and arrival times yes yesLicences held by crew members yes noNames of master and crew and the duties performed onboard by each of them

yes no

Passenger safety briefings yes noRadio communication with shore stations or other ships yes yesRecreational use of the ship yes yesSafety equipment tests, servicing, repairs andreplacements, accidents, incidents and discharge of oilybilges

yes yes

Stability information for loading of ships yes no Testing of machinery, steering gear, navigation andcommunication equipment

yes yes

Verification of passenger numbers yes no

Maintenance and Service

Matters Commercialships

Fishingships

Machinery service checks yes yesPractical tests of repaired equipment yes yesPropulsion, steering, pumping, cargo, equipment repairs

and modifications

yes yes

Slipping periods and repair work carried out yes yes Trawl equipment, test, repairs and replacements no yes



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Certi ficates and Other Documents to be kept

Certi ficates/other documents Commercialships

Fishingships

Accredited ship builder, ship designer or marine surveyorcertificate of compliance

yes yes

Electrical inspection certificate yes yes Fire extinguishing equipment service certificate yes yes Gas examiner's certificate yes yes Inflatable life raft certificate yes yes Load line certificate yes noMachinery space fixed fire smothering inspection statement yes yes Positive flotation statement for tenders yes noRigging certificate for sailing ships yes noShipping inspector's record of inspection yes yes Ship survey checklist yes yes Survey report yes yes All Certificates must be current.



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HOW TO USE THIS MANUAL

Safety Management Plan

This outlines the maintenance, use and skills required for safety equipment andemergency plans for crew and passengers. It is the Owner and or Master’sresponsibility to develop the safety plan and make sure crew are trained andpractised in safety procedures.

All training must be recorded in the training record ship section or the ship's log, asthese records are inspected by Shipping Inspectors.

Operational Manual

This document suggests quality systems that may be employed on ships by outlining

roles and responsibilities regarding a ship's operations. It outlines preparation, pre-departure checks, watch keeping, anchoring, mooring, towing and general machineryoperating procedures.

This section should be amended according to your needs and may require othersections to be added and deleted. It is the Owner and or Master’s responsibility toupdate this section as required.

Technical Manual

This document serves as a record book for your ship and should be updated asrequired.

If an item is not appropriate it should be marked “N/A” (not applicable or deleted), orif items are missing, they can be added into the document.

Maintenance and Service Manual

This manual is designed to assist with the planning and recording of maintenanceand survey. Proper maintenance and servicing is essential to keep a ship seaworthyand in good condition (as designated by the general safety obligation).

The manual is divided into the following sections:

Maintenance plan - This plan covers areas of a ship required to be either maintainedor monitored to ensure the ship is kept safe. Other areas or items may not be listedand will need to be added.

Maintenance record - This section has the same categories as the maintenance planplus a section to record service, maintenance and modifications.

Survey checklist - This complements the maintenance plan and record and must onlybe completed by an accredited marine surveyor.



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Surveyors’ report - These record the condition of the ship according to the type of survey performed. Surveys must be carried out by an accredited marine surveyor.

Marine Occupational Health and Safety Manual

This manual is designed to document procedures and instructions to be followed

including:• testing equipment

• carriage and stowage of hazardous substances

• minimising the risk of hazards

• marine incident reporting.

Manual of Procedures for Verification of Passenger Numbers

This details the procedure for verifying the number of passengers onboard at anygiven time. For example, who carries out the procedure to verify the numbers; the

method utilised to conduct the count; who notifies the master and when the master isnotified; and how the details are officially recorded.

UPDATES

If you have any questions about updates: -

• call your local Maritime Safety Queensland Operations Base,

• call the Maritime Education Section on (07) 3120 7489, or

• email to [email protected]



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Section 2: Ship Profile

Ship name ……………………………………… Registration number ………………

Owner name and address ………………………………………………………….........

……………………………………………………………………………………………….

Trading name (if applicable) ……………………………….....………….….………….

Fishing symbols………………….……………… Home port ………………………….

Builder …………………………………………… Year constructed ………………….

Length (LOA) …………………………………… USL class ………………………….

Beam ……………………………………………. Draft ………………………………..

QT issued hull number ………………………… Hull material ……………………….

Superstructure material ……………………….. VIN number (if issued) ……………

Gross tonnes …………………………………… Net tonnes …………………………

Ship type …………………………………………………………………………………...

Hull colour ……………………………………….. Deck colour …………………………

Superstructure colour ……………………………………………………………………..

Photo to be inserted here:



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Section 3: Safety Management Plan

SAFETY EQUIPMENT

SHORT TERM CREW TRAINING

EMERGENCY PLANS

• Safety management plan

• Emergency muster stations for crew and passengers

• Muster stations and drills

• Emergency station lists

• Escape routes

• Man overboard

• Fire fighting

• Flood situations

• Abandoning ship.

DRILLS

• Severe weather

• Medical emergency / Personnel injury

• Emergency response plans



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All commercial operators must have a safety management plan and proceduresonboard as designated in the National Standards for Commercial Vessels (NSCV)Part E – Operational Practices. By adopting this standard the plan will be compliantwith Section 15 of the USL Code – Emergency Procedures and Safety of NavigationSection. It is the Owner and or Master’s responsibility to develop the safety plan andmake sure crew are trained and practised in safety procedures.

The safety management plan must be consistent with good seamanship practices. To be effective it should take into consideration the type of ship, what it is used for,and the skill and training requirements of the crew. The plan will list the steps to betaken by the master and the crew in emergency situations. Regular drills will identifyfaults in the plan, which can then be altered for maximum efficiency. This minimisesrisk and will most certainly act as a line of defence in an investigation.

Following is an outline of what a safety management plan should include:

SAFETY EQUIPMENT

All ships must have appropriate life saving and fire fighting equipment as specified byregulation. This must be inspected regularly and be available for immediate use.

The Owner and or Master must ensure all crew are trained and practiced in the eventof an emergency.

SHORT TERM CREW TRAINING

The Owner and Master of a ship must ensure that every crew member on acommercial ship, who has been employed for six (6) months or longer, must have

completed the course "Occupational Health and Safety at Sea", or an approvedequivalent course.

Crew members who have served less than six (6) months are required to completean approved safety induction course. An example is a "short term crew membertraining induction" for the ship on which they are crew (Crew records and training).

The induction course shall include a minimum level of training providing them withinformation on:

• specific safety features, practices or precautions onboard the ship

• location of personal safety equipment

• instruction on how to use the personal safety equipment

• actions to be taken by them in the event of an emergency

• abandonment procedure.

EMERGENCY PLANS

Safety management plan

It is the responsibility of the Owner and or Master of the ship to document thefollowing safety management plan regarding (although not limited to):

• collision• grounding

• man overboard



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• fireo engine roomo galleyo generico smoking alarms

• flooding

• confined spaces• emergency muster stations

• abandon ship – use of inflatable rafts and lifeboats

• cyclone / severe weather

• hook up trawl gear

• medical emergencies

• use of safety equipment

• missing / overdue dory

• emergency radio calls

• emergency steering

• machine engine failure• ship management in heavy sea conditions and cyclone preparations

• escape routes

• short term crew training.

Emergency muster stations for crew and passengers

All crew must be allocated a task in an emergency. Crew may be either allocated amuster station, location of survival equipment or may be required to muster in a safearea away from the action scene until the situation is stabilised.

At the prescribed signal, crew must report to their stations and carry out their tasks. The prescribed signal for emergency stations is seven short blasts followed by onecontinuous blast of the ship's horn, or signal instructions delivered by the master. Ina small ship with a two man crew, the prescribed procedures may be impractical.Alternative arrangements must be noted and crew must be aware of the procedures.

Muster stations and drills

The muster station on board is at the stern end of the after cockpit; this location ismarked “Muster area”. An alternate muster area may be on the bow of the vessel, or

other location, as directed by the master.

Escape routes are via the after saloon door; via the forward deck hatch in the forwardaccommodation area; and via the wheel house starboard window or hatch above thehelm seat.

Emergency station lists

Emergency station lists shall be exhibited in conspicuous places throughout the ship,including the wheelhouse and crew accommodation spaces, where the followingapplies:

• the crew numbers exceed four

• there are one or more berthed passengers

• there are more than 36 non-berthed passengers



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• the voyage is in excess of 12 hours duration.

Escape routes

Escape routes and assembly stations shall be clearly marked, and the markings shallremain visible in emergency stations at all times.

All escape routes are to be free of obstructions at all times.

Man overboard

Two (2) life rings; one with an attached light are stowed outside the aft saloon door.

If a crewmember or passenger falls overboard, the following procedure must beadopted. This procedure should be used as a guide only and should be alteredaccording to circumstances at the time.

If a person is seen falling overboard, the witness shall give the alarm by shouting asloud as possible "MAN OVERBOARD, MAN OVERBOARD". The witness mustcontinue shouting the alarm until a response is received.

The witness, while making the alarm, must stay where they are and keep sight of theperson in the water. It is strongly recommended they point to the person in the waterto help them keep that position.

The first person on the scene should throw a life ring or buoyancy apparatus and aposition-marking device to the person in the water. The witness may be able to do

this but it is their first priority to keep sight of the person in the water.

At night, ensure the life ring with the light attached is deployed.

Priority of actions:1. Keep the person in the water under continuous observation2. Provide a life ring / flotation device to the person in the water3. Provide a positioning aid (dan buoy, dye marker, light float etc)4. Record the position in the ships log and with other navigation aides

available (example - GPS man overboard event function)5. Note the ship's head and speed so that a planned recovery operation can

be set in place if the person in the water escapes from view6. Wait for orders from the master who will initiate recovery actions7. Assemble all crew and passengers in emergency stations8. Emergency stations to account for all personnel (passengers and crew)9. Search for unaccounted persons.

The Owner or Master must carry out "Man Overboard Drills" at least once every twoweeks, and at the time of a crew change, to ensure that all crew are familiar withcorrect procedures. Fire fighting

The portable fire extinguishers are located as follows:



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• Engine room entrance- one foam- one dry chemical powder

• Wheelhouse- one dry chemical powder

The Owner or Master must ensure all crew know how to use the fire fightingequipment onboard.

If a fire is discovered, the following actions should be taken in order:1. Sound the alarm! Shout "fire fire fire, fire in the …………………. " until a

response is received2. At the same time as giving the alarm (shouting fire, fire), assess the

situation. A portable fire extinguisher can be used to control a large fire forapproximately one minute; this should be enough time for other crew tocome to your aid. Every effort must be made to control the fire at the time

of discovery, do not wait for assistance to arrive3. On hearing a fire alarm, crew should move to carry out their allotted tasks

listed in the emergency plan. This should mean that fans are stopped,vents doors and hatches are closed, fire pumps are started, hoses laid outand all the gear required to fight a fire is made ready for use.

The first person on the scene is the person who has given the alarm and will alsoinitially be the person who has the most information about the discovered fire. Thisperson must take charge of the situation until relieved by the Master, or till the fire isout.

The Master must carry out fire fighting drills during muster drills to ensure that allcrew are familiar with the stowage and operation of all fire fighting equipment. Firescenarios should be developed and reactions planned and practised. Drills provide agood opportunity to check the location and type of fire fighting equipment on the ship,ensure the equipment is in good condition, and that personnel know how to use it.

If a ship is fitted with a fixed fire fighting system, then activation drills must besimulated on this system.

Flood situations

The Master must ensure crew are familiar with the sequence of events to deal with aflood. Flood situations will vary greatly in severity dependent upon the size of thebreach and the time elapsed since the breach occurred. It is important to assess thesituation before activating emergency procedures. For example, a small leak may bemisunderstood as an extremely dangerous situation when in reality the situation caneasily be fixed without a full-scale emergency response.

If a flood is discovered in a compartment, the following sequence of events should beinitiated:

1. Assess the situation! If the breach is dangerous, sound the alarm! Shout

"flood, flood" etc and the position of the flood2. At the same time as giving the alarm, an assessment of the situation must

be made to determine the best action to be taken



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3. The response action should address in sequence the following: -

• Isolate the area of the flood to the local space

• Shut all bulkhead watertight doors and hatches throughout the ship

• Control the incoming water

• Commence pumping the water out of the compartment

• Repair the water leakage to the compartment. This must involve the

discovery of the source of the incoming water, which may not beimmediately evident until the water level in the space has beensufficiently lowered.

The Master must carry out damage control drills to ensure that all crew are familiarwith the stowage and operation of all watertight bulkheads and hatches, pumping andspace isolating systems. Flood scenarios should be developed and reactionsplanned and practised. During these drills, the alarms should be given with theaddition of the prefix "for exercise, for exercise". All watertight doors and hatchesmust be closed and in some cases the bilge pumps operated to ensure they are clearand working. This is a good opportunity to ensure the ship's bilge pumping systemsand alarms are working and in good condition, and that the crew know how to use it.

Abandoning ship

The Master is the only person who can authorise to abandon ship. Abandoning shipis a last resort and should never be taken without firstly evaluating all availableoptions and making appropriate preparations. Preparations should be made earlywhen it has become clear that abandoning ship is an option in the prevailingcircumstances.

Preparations include:1. The life raft to be launched and made fast alongside or trailed astern2. Crew can be instructed to put on waterproof and warm clothing, don life

jackets and prepare to take to the life raft. Persons not involved with fightingto save the ship should assist those who are by retrieving extra warm clothingand lifejackets for them.

If the Master decides to abandon ship, the following should occur in sequence: -1. The order to abandon ship will be given. The signal for abandon ship is one

short blast followed by one long blast on the ship's horn, repeated three times;or a signal or instructions issued by the master if the ship does not have

appropriate sound signalling devices2. On hearing the signal or receiving the order to abandon ship, all crew should

report to the life raft muster station and await further instruction3. At the life raft muster station, a check of all personnel and crew should be

made to insure that all persons are present and no one has been left belowdecks uninformed of developments

4. The Master will then give the order to take to the life raft. The Master willalready have made the relevant reports for rescue authorities to come to theaid of the ship.

The Master will carry out an abandoning ship drill once every month and again at the

time of a crew change. This drill will ensure that the crew know and understand theprocedures for abandoning ship and survival techniques. On hearing the abandon



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ship signal, all crew should proceed to the life raft muster station. All crew shoulddon lifejackets and check their neighbour’s jacket to see if worn correctly.

Instructions should then be given on the launching of the raft, the equipment to befound inside the raft, operating the raft, and survival at sea. The manual on survival,issued by the Australian Maritime Safety Authority, should be used as the reference.

DRILLS

It is imperative that all crew know what to do in an emergency. The following drillsare required on all commercial and fishing ships as per Section 111 of the TransportOperations (Marine Safety) Regulation which defers to the aforementioned Section15 of the USL Code:

• Muster stations – change of crew or every two months

• Man overboard – change of crew or every two months

•

Fire fighting – change of crew or every two months• Collision, grounding

and flood situations – change of crew or every two months

• Abandon ship – change of crew or every two months

• Cyclone/severe weather – change of crew or every two months

Additional drills, not associated with the USL Code, are recommended to be carriedout:

• Severe weather – change of crew or every two months

• Medical emergency / Personnel injury – change of crew or every twomonths

Severe weather

Meteorological forecasts and changes in weather observations should indicate to theMaster and deck watch keepers when severe weather is imminent. To minimise theeffect of severe weather to a vessel, early precautions should be made by the shipscompany to secure and stow all unnecessary equipment throughout the ship and onthe upper decks. Severe weather conditions should be avoided if possible and if necessary, sheltering in and around islands can provide protection from theelements. The weather conditions need to be monitored and assistance sought if required. The weather conditions should be reported and recorded in the ships log.

The statement of the ship's capability and owner's policy needs to be readilyavailable to understand the maximum capacity of the ship in severe weather.

Medical emergency / Personnel injury

The health and safety of all persons on board the ship must be monitored. If amedical emergency or personnel injury occurs, then first aid must be rendered,medical advice sought by radio, and if necessary medical assistance requested. The

incident must be reported and records kept. The injured person maybe evacuated byhelicopter or another vessel. The next of kin of the injured person must be advised.



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Emergency response plans

Following is an example of a quick reference Safety Management Plan that can beposted on bulkheads.

This Emergency Response Plan is to be enacted by the ship's Master. In the event

that the Master is incapacitated, crew number one would resume the Master’s duties.This crew person may not necessarily have the required qualification required by theMaster.

EMERGENCY RESPONSE PLAN

ENGINE ROOM FIRE CREW FIRE OTHER AREAS CREW

ACTION ACTION

Raise alarm when fireevident flame, smoke, heat

alarm sounds

ALLONBOARD

Raise alarm when fireevident flame, smoke, heat

alarm sounds

ALLONBOARD

Muster station(s) Muster station(s)

Identify type of fire MASTER Identify type of fire MASTER

Assess severity MASTER Assess severity MASTER

Count pass & crew CREW 3 CREW 3Count. pass & crewManage pass ready L.S.A CREW 3

Close hatches MASTER Enter space? If yes MASTER

Position ship CREW 1 Use fire appliances CREW 1

Manage pass. ready L.S.A CREW 3 Enter space? If no - MASTER

Close vents and fuel, Turn eng-room fans off

CREW 3 Close hatches, vents A C CREW 1

Following if area open or closed

Move articles from BH CREW 2 Move articles from BH CREW 2

Runout hoses CREW 2 Runout hoses CREW 2

Shut down machinery CREW 2 Radio call A.S.A.P MASTER

Release smothering sys. MASTER Boundary cooling CREW 2

Radio call A.S.A.P. CREW 1 Monitor situation & report ALLBoundary cooling, with

hand pump/bucketsCREW 2

Monitor situation & report ALL

Master to timely decide and act on abandon ship procedureAll ships: drill every 2 months

Mandatory when any new crew are employed

Remember: Power must be isolated from the affected area, when using fire hoses

and water based fire fighting equipment.



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PERSON OVERBOARD ABANDON SHIP

ACTION CREW ACTION CREW

IF EVENT WITNESSED When order to abandon shiphas been given

Don lifejackets, and

waterproof and warmclothing - check

ALL

Raise alarm & side witness Account for pass & crew CREW

Keep POB in view, point witness Radio MAYDAY (SAR) MASTER

Dispatch buoys / life ring CREW Position pass CREW

Account for pass & crew CREW

Mark GPS WATCH Launch LSA & retain CREW

Manoeuvre ship MASTER Grab bag & EPIRB MASTER

Prepare retrieval gear CREW Board rafts when directedfirst aid at ready

Radio – Pan Pan Pan MASTER Propeller must not be turning MASTER

IF EVENT NOTWITNESSED OR NIGHT

Tanks containing oil shouldbe isolated if possible

CREW

When noticed missingWhen in raft(s) set lookoutsManage use of equipment &

storesCREW

Reciprocal course(Williamson Turn)

WATCH

Search ship & account forpass & crew

CREW

Radio - Pan Pan Pan MASTER

Man spotlights,

post lookouts, be vigilant,POB may be shouting

MASTER

Call SAR MASTER

Maintain search pattern

Conduct drills every 2 weeks and when new crew are employed

POB procedure to be specially considered for trawlers when gear is down



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COLLISION & GROUNDING FLOODING


All personnel brace for

impact

MASTER

SIGNIFICANT FLOOD Tend to injured No. 1

Raise alarm + positionBilge alarm may sound

ALL

Assess damage to own ship MASTERIsolate area No. 1

Control ingress of water No. 2Commence pumping or

shoringNo. 1

Assist other ship if neededand possible

MASTER

Execute repairs if poss. No. 2

Suitable radio messageMASTER

Position ship to reducestress

MASTER

Control & report anypollution

MASTER& CREW

Make radio call asnecessary

MASTER

Lay out anchors as req. CREW Consider LSA deployment MASTER

Other ship / owner detailsMASTER

Monitor stability action to

correct may be required

MASTER

All ships: drill every 2 monthsMandatory when any new crew are employed


POLLUTION MEDICAL


Raise alarm. Could be as aresult of other incident

ALL TO BE CONSIDERED

Radio reportMASTER

Stop / remove sources of ignition

MASTER& CREW

Max effort to control spill;layout booms, absorbent

materials & padsCREW

Entry in oil record book if applicable

MASTER

Assist authorised officers ALLAll ships: drill every 2 months

Mandatory when any new crew are employed



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Section 4: Operational Manual

SHIP OPERATIONS

•

Sailing and pre-departure checks• Passenger briefing• Communication• Navigation watch keeping routines at sea

• Ship at anchor

• Anchor winch procedure

• Mooring

• Carriage of loads and load limitations

• Sewage procedures

• Confined space entry procedures• Recreational use of commercial ships

• Operation of the ship's tenders and dories

• Laying and retrieving of fishing apparatus

• Towing

• Medical emergency actions

• Action to be taken in the case of a missing person, tender or dory• Safety gear packs

• Use of an EPIRB

• Hints for safety at sea

MACHINERY

• General machinery and operating procedures

• Refuelling

• Procedures in the event of fuel spillage

• Pumping of bilges

• Engine room checks• Steering gear checks

OPERATING PROCEDURES (WORK INSTRUCTIONS)



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SHIP OPERATIONS

The ship's log book and engineering record book where used shall be kept for aminimum period of five (5) years.

Sailing and pre-departure checks

The Master is responsible for deciding if prevailing environmental conditions are safefor the voyage.

Before the voyage the Master must:

• ensure the ship is sufficiently supplied, including reserve, with stores, fuel,water and equipment for the voyage

• ensure that all fire, safety, communications, navigation, steering andanchoring equipment are in a working condition

• ensure the ship's lifesaving equipment is checked and correct in accordancewith requirements (NSCV Part C Section 7).

• full water tanks are recommended when proceeding to sea, outside port limitsor for an extended period

• ensure that the ship is in a satisfactory condition of stability and does notexceed the limits specified in the ship's documentation

• ensure that all doors, hatches, and openings critical to the vessels water tightintegrity are closed prior to departure

• ensure a crew and passenger manifest is completed and that a copy isretained both on board and a place on shore where it can be accessed quicklyin an emergency, make sure that all passengers have completed thedisclaimer and personal details form

• inform someone of the ship's destination and expected time of return (seeSection 9, pocket check list for Master and crew).

The Master must ensure the ship has been subjected to a complete operationalcheck of all machinery and radio equipment before first departure each day.Confirmation of this check must be noted in the ship's logbook.(Operational Checks5, Radio Checks5 at top of each page in diary).

Before departure the Master must test the following, and other equipment if

necessary, to ensure it is in good condition and operable:• steering gear and engine controls

• radio communications equipment, including the compulsory speaker on the aftdeck of a fishing ship

• navigation aids, lights and shapes; and sound signal equipment

• engines and remote alarms

• bilge pumps and remote alarms - bilge spaces must be as dry as possible.

The Master must maintain a record of crew details, including name, address, phonenumber, next of kin and medical conditions, before the voyage (refer to section 9:crew records and training and pocket check list).



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Passenger briefing

This briefing must be conducted at a nominated appropriate time (prior to departure)outlining:

1. Demonstration of donning life jacket and location of life jackets2. Advise location of muster stations

3. Advise emergency alarms and procedures4. Advise no access to side decks or bow whilst under way at night time5. Advise no access to after deck steps whilst underway6. Advise no access to after deck steps at night unless authorised by the Master7. Advise operation of internal to deck communication speaker system8. Advise smoking areas on the after deck9. Advise the use of the toilet and shower systems10. Request any medical conditions or food requirements be advised to the

Master

Communication

The vessel is equipped with HF and VHF radio equipment and phones.

The vessels call sign is “ …………………………………………………………………….”

The use of this equipment can only be authorised by the Master, or in his absence,the appointed crew person.

Phone communications are: -

•

CDMA …………………………………………………………………………………..• Satellite Phone No ……....……...……………………………………...…………….

• Satellite Fax No ...……………………………………………………………………..

• Voice Mail ...……………………………………………………………………………

Navigation watch keeping rout ines at sea

The Master must ensure a navigation watch is maintained by competent andsufficiently rested crew at all times while the ship is at sea.

All deck watch keepers operating a commercial ship must be assessed as competent

and hold at least a valid Recreational Marine Drivers Licence (RMDL) as described inthe Transport Operations (Marine Safety) Act and regulations.

Any person operating a commercial ship who does not hold a RMDL must be directlysupervised by the Master in a way that the Master can immediately resume operatingthe ship.

The crew should know to call the Master at any time if in doubt.

When auto-pilot equipment is in use, a look-out shall be maintained with manualoperation of the steering available immediately should an emergent situation occur.



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Watch keepers must not be fatigued or under the influence of alcohol or drugs.Prior to taking over a watch, watch keepers must be aware of the following:

• the ship's position, speed and course

• the position and numbers of hazards or other vessels close to the ship'sintended course and ensure suitable clearances have been given

• be fully aware of any special conditions affecting the ship's progress or

operations, including the use of aids to navigation• have knowledge of

- how to assess risk of collision- the action to avoid collision

(refer to rules 7 & 8 of the International Regulations for preventing collisions atsea, 1972)

• be familiar with the ship's operational duties for crew persons (may be writtenin the operation manual or the daily log)

• ensure watch keeping alarm (if fitted) is operational

• be fully aware of any mechanical defects, which may affect the performanceand capability of the ship

• be aware and monitoring appropriate frequencies on the marine radios.

Note to trawler operators – keeping navigation watch from the sorting tray may not beconsidered acceptable watch keeping practice.* The International Maritime Organisation’s (IMO), Seafarer’s Training, Certificationand Watch Keeping Code (STCW 95 Code) should be considered when preparingwatch keeping procedures.

Ship at anchor

The Master is responsible for maintaining a proper lookout at all times while atanchor. The watch keeper must:

• identify any approaching ships and take any necessary action

• determine the ship's position in relation to other ships and hazards

• ensure the ship maintains that position

• take all necessary action to ensure the safety of the ship

• ensure day shapes are displayed; and at night, anchor lights and upper decklights are illuminated

• monitor alarms on sounder, GPS and radar if fitted

• consider fitting a satisfactory radar reflector to enhance the ship's radar echo

signal.

Anchor winch procedure

• the electric winch deploys the anchor chain at 5 metres per 15 seconds of operation

• while deploying or retrieving the anchor chain, it is required that there is nodirect contact hand to chain or winch gypsy contact. Use (PPE) footwear,goggles, hat, gloves, and shirt sleeves rolled down buttoned at the cuff.

• the anchor chain is to be secured mechanically to the vessel. (shackled whenunderway, and when at anchor, use an anchor snub line between the bollards

to the anchor chain; with the load off the winch gypsy)



Page 24

Mooring

The Master is responsible for mooring the ship correctly and securing it againstunauthorised entry when leaving the ship unattended. Before leaving the ship theMaster must ensure:

• the ship is secured to prevent any movement which could cause damage to

the ship, it’s berth, any other ship, or property• the ship is moored in the traditions of good seamanship

• all machinery and associated systems are isolated and / or secure to preventpollution.

Carriage of loads and load limitations

The Master must ensure the load carried by the ship is stowed properly and is withinthe safe capacity of the ship, including data as specified in the stability document.Before loading, the Master must be aware of the following: -

•

permitted loading conditions according to stability book and designerscertification

• stowage position of the load considering the ship's stability and therecommended method of securing the load

• International Maritime Dangerous Goods (IMDG) code.

Sewage procedures A "shipboard sewage management plan" and "sewage disposal records" are requiredto be carried onboard.

Copies of maps defining the vessel sourced sewage discharge restrictions are freely

available on the website www.msq.qld.gov.au (refer to environment / ship-sourcedsewage management)

Confined space entry proceduresShip operators have a safety obligation to identify onboard confined spaces and todevelop procedures for entry into the confined space. (Australian / New ZealandStandard AS/NZS 2865 – "Confined Space Entry" and Australian Standard AS 1319– "Safety signs for the Occupational Environment" or other recognised national orinternational standards detailing procedures for this matter.)

Recreational use of commercial ships

A ship with commercial or fishing registration can be legitimately used, temporarily,for private recreational purposes by the ship's owner or a nominated person.

However all details of this recreational use must be recorded in the ship's documents,including:

• starting date and time for recreational use, recorded before the use starts

• finishing date and time for recreational use; recorded after use

• the nominated person who will be operating the ship.

While in use for recreational purposes, the ship is to comply with all rules andregulations pertaining to a recreational ship.



Page 25

Operation of the ship's tenders and dories

The operation and licence requirements of the commercial tenders of the ship are asfollows:

• A person without a licence is to be inducted into the operation of the tenderprior to commencing, the tender is only to be operated within 1000 metres of

the main ship• The tender is to be operated under the direct supervision and in sight of the

Master

• The Master must have a way of immediately helping the person if the needarises (refer Transport Operations Marine Safety Regulation 2004 S84 (2)(d))

• A person who holds a Recreational Marine Drivers Licence (RMDL) orequivalent may operate a less than 6 metre long tender of a commercial ship.

Tenders and dories must not be launched and retrieved without the Master’spermission. The Master must consider and is responsible for the following: -

• the person charged with the operation of the tender or dory has an appropriatelicence (for a fishing ship, a valid Recreational Marine Drivers Licence isacceptable)

• the required safety equipment is provided and stowed correctly (especiallydrinking water)

• the tender should at all times remain within (2) nautical miles of the ship

• that a radio and EPIRB are carried if needed in the area of operation

• a radio and EPIRB are required if operating out of the sight of the main ship

• prevailing weather conditions at the time of launching and the forecastweather conditions at the estimated time of tender retrieval

• the loads carried including fish kill pens and live fish tank wells, and the effectit will have on the trim and stability of the tender, in particular live fishing dories

• the operator is advised and aware of the main ship's movements

• that the operator is aware of the engine manufacturers recommendedoperating instructions

• the operator is competent in emergency procedures

• commercial fishing dories are to operate to within 5 nautical miles (referQueensland Fisheries Service guidelines) of the main ship, or as otherwisespecified in the vessel operating document.

In the event of the dory / tender becoming disabled or lost, immediately commencethe Maritime Safety Queensland promoted Dory plan “Stop, Drop & Call” - Stop thevessel, drop the anchor and use the radio to call for assistance. Should the situationworsen, use the distress equipment on board.

Laying and retrieving of f ishing apparatus

The Master must consider the following before the commencement of laying andretrieving fishing apparatus: -

• the crew involved are fully aware / trained of the safe working practices

• equipment is in good condition

• to minimise the risk of injuring people and fouling deck gear, propellers andstern gear, crew members must keep the helmsman fully informed of the



Page 26

position of the fishing apparatus in the water to assist with manoeuvring theship

• crew must have a system in place for these operations

• stability limitations must be considered.

Towing

The Master must consider the following before towing another ship: -

• Ships at sea are only obligated to attempt to save life. Property rescueshould only be considered when, in the master’s opinion, there is noperceived risk to the crew and ship

• The tow should be made fast to the towing ship forward of the rudders andpropellers so the ship will retain steerage. If this is not practical, a bridleusing a running block can be arranged to move the effective towing pointforward and retain steerage, even though the tow is attached to the stern of the ship

•

Messenger lines or a dinghy can be used to carry the towline to the tow if it isdifficult or dangerous to come in close to the tow

• A means of communicating between the two ships must be established(radio, voice, flags, hand signals)

• The master will make provision for the rapid slipping or cutting of the tow inan emergency situation

• Ensure the appropriate day shapes and lights are displayed

• Consider contacting insurance companies / owners.

Medical emergency actions

Response plan for injured persons on ships or islands.

Whenever an injury is reported, first aid is commenced by the crew.

Should the first aid available onboard not be sufficient to successfully treat the injury,communication should then be made to the Queensland Ambulance Service (QAS)for their appraisal and attention to the situation.

Contact with the AMBULANCE should never be delayed in order to gain non-essential information. Contacting the Ambulance should be via local onshoretelephone numbers.

When phoning, an Ambulance officer will ask all necessary information regarding theinjury including history and will make an assessment regarding the condition of theinjured person. From this assessment, the Ambulance officer will decide what actionis required. The Ambulance will coordinate any necessary medical response.(Possible outcomes include - that an ambulance officer will travel to the location bysea or air; the ship may be requested to travel to meet with the ambulance officer; orno ambulance response may be considered necessary.)

Information that the QAS will request include the name, age, address details of the

injured person, vitals, symptoms and injury history, location of the ship, and means of communication with the ship. Name and phone details of the Ambulance officershould also be recorded in the ship's log of events at this time.





Page 28

Coordination of marine search and rescue incidents in a coastal environment is theresponsibility of the Police. The Queensland Police Service liaises closely with theMaritime Rescue Coordination Centre in Canberra on protracted search incidents.

The Queensland Police Service has qualified Search and Rescue MissionCoordinators (SARMCs) in numerous areas along the coast. These officers are

responsible for coordinating all search and rescue incidents within their area of control.

The exception to this is when an Emergency Position Indicating Radio Beacon(EPIRB) is activated. The Maritime Rescue Coordination Centre in Canberra,coordinates the response to distress beacon activations and the relevant search andrescue authority is also advised.

In the case of incidents occurring in the reef and coastal waters, then the responsibleauthority is the Police. The Police SARMC then coordinates a rescue response. Alarge number of search and rescue units are available to the Queensland Police

Service, such as aircraft, police ships, volunteer marine rescue units, commercialfishing ships, charter operators and private pleasure craft. All resources requested toassist in marine search and rescue incidents operate under the control and directionof the Police SARMC.

SummaryWhenever a ship or person is overdue or missing at sea, it is the responsibility of theperson who is aware of the circumstances, to inform the local Police as a matter of urgency. The earlier the advice is received, the better the chance of a favorableresolution to the situation. A poor practice is when people who are aware of anoverdue situation, appear to wait and hope that the ship and crew will return of theirown accord before notifying Police. It cannot be stressed strongly enough that this isan unwise practice. If you do not know for sure that the overdue crew are safe andwell in their ship, it is quite possible that the ship is sinking, or has sunk, and theirlives are in danger.

Safety gear packs

The Master of a commercial fishing ship has a duty of care and should ensure thatsufficient safety equipment is provided as required by regulation. Additionally, theMaster should ensure the safety equipment is in good condition, and is carried on

board each dory or other ship whilst it is being operated. All persons operating shipsat sea must carry the required safety gear for their particular area of operation. Suchequipment is the minimum required, and ship operators should enhance the safetygear carried with additional equipment (eg: extra flares, food, water, first aid kit,lighting, lifejackets etc.).

Use of an EPIRB (Emergency Posit ion Indicating Radio Beacon)

Ship's operators who carry an EPIRB are reminded that this equipment is onlyactivated for distress (MAYDAY) type situations. An EPIRB should only be usedwhen the ship is threatened by grave and imminent danger and requires immediate

assistance. An EPIRB is not to be used to alert authorities of a ship's position, whenthe crew is safe and well, and is only delayed in returning due to being broken down,out of fuel, flat battery etc. A radio should be carried and used for these situations.





Page 30

Refuelling

Refuelling is an operation of high risk with regard to oil spills and fire hazard, andmust be treated with great caution.

A suitable checklist should be utilised to ensure all procedures are followed.

The appropriate measures should include:

• the Master, engineer or responsible delegated trained person must overseethe operation

• check the fuel type ordered against the type being supplied

• ensure that the ship is moored securely, that the ship will not move and thatfuel lines do not get caught between ship and wharf

• inspect all hoses and equipment before use

• ensure that all non-essential personnel are clear of the ship and area

• "no smoking" and "warning signs" displayed to create a safety area

•

correct bunkering signals displayed (by day – B flag; by night – all round redlight)

• do not use radios or mobile phones during refuelling operations

• shut down non-essential machinery, electrical and LPG circuits

• ensure that all oil spill response equipment is placed nearby

• ensure the appropriate fire extinguishers are placed nearly

• all appropriate air vents and overflow pipes to be clear and fitted with savealls or drip trays

• all deck scuppers and freeing ports have been covered to prevent anyoverflow from going overboard

• ensure that tanks are sounded or gauged to ascertain amount of fuel required

• all valves are open to the appropriate tanks

• connect the earth lead to the deck filling entry point

• ensure the hose nozzle is grounded to the filling point prior to and duringfilling operations

• monitor ship stability if filling multiple tanks

• only fill tanks to 90% capacity to allow for expansion and to prevent spillage

• immediately attend to any spillage on deck and report any oil spill overboardinto the water to the Harbour Master / Port Authority

• on completion of refuelling, close all valves to appropriate tanks

• tanks sounded or gauged to ascertain quantity received

• remove the earth lead from the deck filling point• refuelling entry point capped

• ventilate the area

• check bilges and machinery spaces after refuelling

• uncover the deck scuppers and freeing ports

• take down bunkering signals, no smoking and warning signs

• enter details into fuelling record book and ship's logbook as appropriate

• review the operation and upgrade the checklist for refuelling operations asrequired



Page 31

Procedures in the event of fuel spil lage

In the event of a spillage of diesel fuel or other pollutants into the sea: -

• stop the flow of fuel or pollutant into the sea

• inform crew and ships in the immediate vicinity that a spill has occurred and afire hazard may exist

• inform the Harbour Master / Port Authority• minimise the effect and spread of the spillage (spill booms, absorbent pads

and materials

• record all spillages and the action taken in the ship's log book.

Dispersants must not be used without the permission of Authorities.Note: A “Shipboard Oil Pollution Emergency Plan”, is required to be carried on boardall ships over 35m in length; ships more than 24m in length if the ship is carrying oilas cargo, or a vehicle carrying more than 400L of oil as cargo.

Pumping of bilges

All bilge spaces should be inspected and maintained on a daily basis where practical.If fuel or oil, does enter the bilges, it must be either: -

• absorbed by suitable sorbents

• pumped ashore

• pumped into containers for disposal ashore.

Engine room checks

The engineer or nominated person must inspect at regular intervals: -

• machinery spaces while in operation• spaces capable of flooding.

Steering gear checks

The Master, engineer or nominated person shall be responsible for the testing of thesteering gear:

• prior to getting underway

• when entering an area where navigation demands special caution

• after prolonged use of the auto-pilot.



Page 32

OPERATING PROCEDURES (WORK INSTRUCTIONS)

To meet the general safety obligations of the Transport Operations (Marine Safety)Act, the Owner and Master must have clear working instructions available to crew toensure the safe operation of the ship's systems.

It is the responsibility of the Owner and or Master of the ship to document thefollowing (although not limited to) operating procedures: -

• refuelling

• hydraulic equipment

• seawater cooling

• fresh water cooling

• steering / emergency steering

• cargo refrigeration

• 240 / 415 volt electrics (low voltage system)

• 12 / 24 volt electrics (extra low voltage system)• start up / shut down of main and auxiliary machinery

• LPG

• tender / dory operations

• trawl net hook ups and emergency procedures

• bilge operation

• fire main operation

• fixed fire detection and smothering

• batteries

• shore power

• deck machinery• communication equipment

Note: diagrams, flow charts and dot point instructions may be best to explain theseareas.



Page 33

Section 5: Technical Manual

SHIP DETAILS

HULL

PROPULSION MACHINERY

STEERING GEAR

AUXILIARY MACHINERY

REFRIGERATION

AIR CONDITIONING PLANT

ELECTRICAL INSTALLATION

• not in excess of 32 volts

• 240 / 415 volts A.C.

SHORE POWER

FUEL SYSTEM

BILGE PUMPING SYSTEM

LPG INSTALLATION

FIRE FIGHTING SYSTEMS AND APPLIANCES

LIFESAVING APPLIANCES

NAVIGATION LIGHTS

MISCELLANEOUS EQUIPMENT

BULKHEAD AND TANK ARRANGEMENT



Page 34

SHIP DETAILS

The following information is intended to be a comprehensive technical reference forthe ship.

Some areas may not be applicable and should be marked, as N / A.

Any extra items should be added as an addendum.

Name of ship …………………………………………………………………………………..

Registration number ………………………………………………………………………….

Stability information (ensure copy on board) approved (date) ………………………...

…………………………………………………………………………………………………..

Safety manning (Master / Engineer and 2 deck hands) …………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

Special features (complete if any) …………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..



Page 35

HULL

Identification number …………………… Material ………………………………………...

Identification number-location/position………………………………………………………

Plating / planking / laminate thickness and or glass weight………………………...…….

Transverse framing Frames and frame spacing …………………………………..

Stringers and stringer spacing……………………………….

Longitudinal framing Frames and frame spacing …………………………………..

Web frames and spacing …………………………………….

Water tight bulkheads ….……………………………………………………………………..

Collision bulkheads forward and after engine room bulkheads ………………………….

…………………………………………………………………………………………………

Deck beams and spacing …………………………………………………………………….

Deck stringers / girders and spacing ………………………………………………………..

Deck girder pillars and spacing ……………………………………………………………...

…………………………………………………………………………………………………..

Bulwark height and freeing area……………………………………………………………..

Doorsill heights ………………………………………………………………………………..

Hatch combing heights ……………………………………………………………………….

Fire proof doors / bulkheads ………………………………………………………….

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

General notes………………………………………………………………………………….

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..





Page 37

AUXILIARY MACHINERY

No. 1: Make………………. Type………………. Model ………………Power …………..

Purpose of auxiliary engine

No. 2: Make ……………… Type……………….. Model……………….Power…………...

Purpose of auxiliary engine…………………………………………………………………..

…………………………………………………………………………………………………..

REFRIGERATION

Type of plant – M / E driven on electric motor…………….………………….…………….

Compressors: Number…………………… Make…………………………………….

Refrigerant: (type of gas)………………

Volume……………………

Pressure …………………

Safety valves: Number ……………………

Location ……………………………………………………………..…

……………………………………………………………………………………………….….

…………………………………………………………………………………………………..

AIR CONDITIONING PLANT

Make of compressor…………………………………………………………………………..

Refrigerant type ……………………………………………………………………………….





Page 39

ELECTRICAL INSTALLATION – 240 / 415 V.A.C.

System: 1. Single phase (a) Earthed neutral (b) Above earth2. Three phase (a) Earthed neutral (b) Above earth

Earth indication: ………………………………………………………………………………

Alternators Make Type Capacity Prime mover

Emergency

Switchboard: Main ……………………… Position ………………………………...

Distribution sub-boards………………………… Position ………………………………...

Main and sub circuits: ………………………………………………………………………...

Control switch/ CB

Protection fuse/ CB

Conductor size Sheathinsulation

Main

Shore sub

Final sub circuits: ……………………………………………………………………………..

Control switch/ CB

Protection fuse/ CB

Conductor size Sheathinsulation



Page 40

SHORE POWER

Flexible cable cores and stranding ………………………………………………………….

Insulation and sheathing ……………………………………………………………………..

Phase sequence: Indication …………………………. Position ………………………...

Change over ………………………Position ………………………...

Control and protection of fixed wiring………………….. Position ………………………...

Indicator light and main switchboard ………………………………………………………..

Flexible cable test facility……………………………………………………………………..

Position of lights………………………………………………………………………………. Single phase: polarity test ……………………………………………………………………

Position and method of use ………………………………………………………………….

FUEL SYSTEM

Fuel tanks: number, material and thickness and / or glass weight …………………….

Capacity ………………………………………………………………………………………..

Piping material ………………………………………………………………………………...

Number and position of fuel shut-offs ………………………………………………………

Type of drains …………………………………………………………………………………

Method of sounding …………………………………………………………………………..

Position of vents ………………………………………………………………………………

Gauze diaphragms and closing devices fitted to vent openings ………………………...

…………………………………………………………………………………………………..

........................................................................................................................................

........................................................................................................................................



Page 41

BILGE PUMPING SYSTEM

Power driven pump……………… Make …………….. Capacity ………………………..

Power driven pump...…………… Make ……………… Capacity ………………………..

Other power driven pump(s) used for bilge pumping ……………………………………..

Position(s) ……………………………………………………………………………………..

Main bilge line: Diameter………………………….. Material ………………………...

Branch bilge line: Diameter …………………………. Material ………………………...

Manual pump(s): Type ………………………………. Capacity ……………………….

Other manual pump(s) used for bilge pumping ……………………………………………

Position(s)………………………………………………………………………………………

…………………………………………………………………………………………………..

Method of compartment back flooding prevention ………………………………………..

Methods of sea to compartment back flooding prevention ……………………………….

Bilge alarms–type and position ……………………………………………………………...

Method of control of pumping from deck position …………………………………………

LPG INSTALLATION

Number and capacity of bottles ……………………………………………………………..

Position of stowage …………………………………………………………………………..

Appliances ……………………………………………………………………………………..

Inspection certificate(s) number)……………………..……………………………..……….(a copy of each current certificate to be kept onboard in document folder)

Details ………………………………………………………………………………………....

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

…………………………………………………………………………………………………..

Repairs or servicing shall only be conducted by a licensed gas installer.







Page 44

LIFESAVING APPLIANCES

Inflatable life rafts: Number …………………………………………………………………..

Location ………………….. Capacity…………… Last serviced …………………………..

Serial Number ……………………………………. Next service or exp date………………







Hydrostatic release units: type ………………………………………………………………

………………………………………………………………………………………………….

…………………………………………………………………………………………………..

Lifeboats (dinghy): Number ………………………………..………………………………..

Location ………………….. Capacity………… Last serviced …….……………………

…………………………………………………………………………………………………..

Buoyancy apparatus ……………………………….………………………………………..

…………………………………………………………………………………………………..

Lifebuoys …………………………. Number ………………………………………………...

…………………………………………………………………………………………………..

Personal Floatation Devices (PFD / lifejackets) …………………………...………………

Number …………………………… Location ………………………………………………..

Expiry date (if inflatable)………………………… Last serviced …………………………..

………………………………………………………………………..…………………………

…………………………………………………………………………………………….…….



Page 45

LIFESAVING APPLIANCES (continued)

Distress signals:

Location: ………………………………………………………………………………

Parachute rockets ………………………. Expiry date …………………….

Red hand held flares ……………………. Expiry date……………………..

Orange smoke signals ………………….. Expiry date……………………..

White hand held flares ………………….. Expiry date …………………….

Portable / fixed lifeboat radio equipment……………………………………………………

EPIRB 1 Type ……………..... Make ……………… Model …………………………..

Serial number ……………………………. Expiry date …………………….

Location ………………………………………………………………………..

EPIRB 2 Type ………………. Make ……………… Model …………………………..

Serial number ……………………………. Expiry date …………………….

Location ………………………………………………………………………..

Electrical alarm signals ……………………………………………………………………….

Emergency electrical instillation fitted (Yes / No) (for details see electrical)

Radios /communication equipment

Radio 1 Type ………………. Make …………… Model …………………………..

Location ………………………….…… Serial number………………….

Radio 2 Type ………………. Make ……………… Model …………………………..

Location ……………………………… Serial number………………….

Radio 3 Type ………………. Make ……………… Model …………………………..

Location ……………………………… Serial number………………….

Satcom Type ………………. Make ……………… Model …………………………..

Location ……………………………………Serial number………………….



Page 46

NAVIGATION LIGHTS

Starboard side light lamp volt / watt / base ……./…..…./……. Mfg / model…………

Port side light lamp volt / watt / base ……./…..…./…….. Mfg / model……………

Mast head lamp volt / watt / base ……./…..…./…….. Mfg / model……………

Stern lights(s) lamp volt / watt / base ……./…..…./…….. Mfg / model……………

Test date for "Navigation Arcs and Position" …… / ……… / ……

Trawl lights lamp volt / watt / base ……./…..…./…….. Mfg / model……………

NUC lights lamp volt / watt / base ……./…..…./…….. Mfg / model……………

Anchor light(s) lamp volt / watt / base ……./…..…./……. Mfg / model……………

Other lights

Lamp ……………… vol / watt / base ……./…..…./…….. Mfg / model……………

Lamp ……………… volt / watt / base ……./…..…./…….. Mfg / model……………

Lamp ……………… volt / watt / base ……./…..…./…….. Mfg / model……………


Anchor number 1 ………………….. Weight ……………. Type …………...............

Cable ……………… Length …………….. Size ……………….. Material ………………...

Anchor number 2 ………………….. Weight ……………. Type …………...............

Cable ……………… Length …………….. Size ……………….. Material ………………...

Anchor lifting arrangements…………………………………………………………………..

…………………………………………………………………………………………………..

Compass ………………………………………………………………………………………

Make………………. Card size …………. Swung …………….. Deviation card …………

Make………………. Card size …………. Swung …………….. Deviation card …………

Chronometer or deck watch ……………..Barometer or barograph ……………………..

GPS ……………….. Thermometer…………………………………………………………..



Page 47

BULKHEAD AND TANK ARRANGEMENT

Indicate on the above sketch the position of principle bulkhead, tanks and thefollowing main compartments.

CL Chain lockerACC Accommodation

REF Refrigeration spaceST Store or holdER(M) Engine room (main machinery)ER(A) Engine room (auxiliary machinery)

TR Transom space (steering gear)

Number Position Contents Capacity





Page 49

MAINTENANCE AND SERVICE PLAN

A maintenance cycle should be established. This may be based on either frequencyof slipping or it can be done seasonally.

The Owner and or Master should insert in the right hand column the times / periodsthe maintenance work or inspection is to be carried out. If an item is not applicable, itcan be marked as N / A (not applicable).

Items of machinery or equipment on the ship, which do not appear in the preparedplan, should also be included.

Once the plan has been established, it remains unchanged unless the ship is alteredor improvements are made.

Accredited surveyors, builders or manufacturers of machinery or equipment may beable to assist with the completion of this plan.



Page 50

PLANNED MAINTENANCE ANDSERVICE ITEMS

FREQUENCY OFINSPECTION/WORK

STRUCTURE

Hull / deck /superstructure(external)

Inspect hull after slipping / dry-docking.Assess: seams, planking, laminate,plating, welds.Carry out maintenance and repairwork as found necessary. Inspectionand maintenance carried out on totalexternal area of hull.

Underwatervalves andopeningsincluding fittings

above waterline

Disassemble valves. Check for wearand corrosion, stem glands. Ensurehandle in satisfactory condition.Clean, grease and reassemble or

replace. Assess bolts if flanged andskin fitting.

Hull / deck /bulkheads /superstructure(internal)

Thorough internal inspection of hullframing, bulkheads, deck and deckframing, bulwarks. Thoroughinspection of superstructure, windowsand closing arrangements.

Tanks andspaces

General inspection of tank andframing and closing arrangementsand venting.

Load bearing

deck fittings

Inspect fitting and bolting

arrangements and structure within thevicinity of the fitting.

Hull protection Underwater areas painted at eachslipping and topsides if necessary.Anodes replaced or additional fittedas necessary.



Page 51

ITEM PLANNED MAINTENANCE ANDSERVICE ITEMS


WATER TIGHT INTEGRITY

Weather tightdoors and seals

Repairs as necessary, plusfrequently monitored.

Hatch covers /securingdevices


Hatchcoamings

Repairs as necessary.

Ventilators,dampeners / airpipes


Portholes anddeadlights

Resealed if reported leaking at hull joint. Gaskets checked ensure

dogging bolts are free, thedeadlights seal and glass is notdamaged. Repair or replace if damaged which renders the shipunsafe.

Freeing ports /scuppers

Maintain free of obstructions.

GENERAL ARRANGEMENT & MISCELLANEOUS ITEMS

Signs limitingpassenger

access

Ensure still legible and appropriate

Upper deck rails Stanchions secure? Rails and / orwires in good condition, no brokenstrands

Handrailsthroughoutships

Ensure secure and remain adequatefor purpose.

Ladders, stairs Secure, ensure tread is not wornsmooth

Deck surfaces Ensure non skid finish and in goodcondition

Windlass,anchors, cablesand warps

Thorough inspection, replace wornparts.

Masts / rigging

Structural fireprotection

Ensure no degradation of materialor attachment.



Page 52



Escapearrangements

Ensure unobstructed and workable.

Passenger

seating andberths

Secure and in good condition.

Toilets, showersand handbasins

Operational, in good condition andhygienic.

LP gas system Certificate current and goodcondition.

Sullage /sewage tanks

Not leaking.

Waste pumps /pipe work

Operational, in good condition.

Sails Operational, in good condition.



Page 53



MACHINERY

Main andauxiliaryengines

Servicing periods.Performance of engine constantlymonitored. Fuel supply filters constantlymonitored, see operations manual.Lube oil sampling every…………….

Serviced in accordancewith engine makersrecommendations.

Overhaulperiods gearbox

Serviced in accordance with makersrecommendations.Serviced to maintain fluid levels.

Rudders,stocks, pintles,bearings etc

Inspect for wear, corrosion, mechanicaldamage, locking arrangements. Carryout repairs and renewal as foundnecessary.

Stern gear Stern gear, all components from gear boxto propeller nut.Main steeringgear

Performance constantly monitored.Inspection includes all components of steering system from wheel torudderstock assessing wear andcorrosion. Oil leaks in hydraulicssystems and condition of hydraulic lines.Repairs and adjustments carried out asfound necessary.Ensure stops are effective.

Thorough inspectioncarried out every ………………………………...……...

Emergencysteering gear

Test conducted and manual tillerconfirmed on board in good condition andcan be put in place for use.



Page 54

PLANNED MAINTENANCE ANDSERVICE ITEMS


Fuel tanks Tanks separate to hull structure. Tank plating inspected every……….

.........................................................Areas of tanks against the hull to beinspected.Note: As far as can be inspectedwithout disturbing the tank but mustbe able to form a confident opinionas to the condition of the tank. Fueltanks inspected internally (thisinspection may not be necessary fora tank with a capacity of less than800 litres). Maintenance work

carried out as found necessary. Tank securing arrangements. Tanks forming part of the hull-structure inspected and maintainedas per hull.

Pipe work andfittings includingtank fittings andtransfer pumps

Fuel delivery and return systeminspected every………………….

………………………………………Any leaks or other defects arerepaired immediately and clean-upprocedures carried out. Fuel tanksisolating arrangements tested asper operational manual.Any repairs or adjustments, foundnecessary, carried out immediately.Ensure isolating arrangements areoperating efficiently.

Pressurevessels / safetyvalves

Maintain as per Australian Standard3788.

Air compressor

(diving )

Maintain fluid levels, ensure filters

are clean, monitor performance.Remotecontrols -engine, gearbox, othermachinery

Continuously monitor and lubricate.





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ELECTRICAL

Low Voltage(240 / 415 volts)system

Visually inspect the electrical installation,including; plugs, socket, extension leads, andportable equipment. Check for mechanicaldamage, corrosion, watertight integrity of fittingsin exposed locations and exposed wiring.

The complete installation should be inspectedby a Queensland Transport accredited electricalsurveyor or licensed electrical mechanic.

Certificate of Compliance for Survey, Form3104, issued by an accredited electrical

surveyor or Electrical Installation / InspectionStatement, Form 1588, issued by an electricalmechanic.

Weekly

Annually

Every 4 years or whenrepairs or modifications

are performed

Extra LowVoltage(12 / 24 volt)battery suppliedsystem

Batteries: check the general condition, tightnessof terminals and electrolyte levels of wet cells

Inspect the complete electrical installation.Check for cleanliness, mechanical damage,corrosion, watertight integrity of fittings inexposed locations and exposed wiring or

terminals.

Weekly

Annually

Emergencyelectrical gear

Inspect as for Low and Extra low voltage asappropriate.

Test operation change over devices andalternate supplies.

Weekly



Page 57



SAFETY EQUIPMENT (Including stowage, marking and launching arrangementsInflatable liferafts and

release

Serviced as required by legislation.

Rigid life rafts Serviced as required by legislation.Rescue boat /lifeboat

Regular inspection

Lifeboatequipment

Regular inspection.

Lifebuoys, lightsand lines

Continuously monitor if appliancesare accessible to passengers.Conduct thorough inspection of casing, lines, reflective tape,markings legible.

Check every ……………...

Lifejackets(PFD) - list type

Inspect overall condition of jacketincluding straps, reflective tape.Where buoyant material hashardened or flattened, jacket to bediscarded. Are they readilyaccessible?

Lifejacket (PFD)lights - otherapproved lights

Check batteries. If lithium or similar,check manufacturers expiry date. If dry cell or alkaline type, renewannually and record details.

Distress signals& EPIRB Test battery regularly and replacebattery and flares before expiry. Check every ……………...

Emergencylighting

Test Weekly



Page 58




Anchors Inspect condition of all anchors andcables on board every……………..Assess wear, corrosion and anydeformations due to applied loads.Repair or replace as necessary.

Cables Check end for end chain cables toensure evenness of wear.Ensure bitter end is attached toship.

Hawsers andwarps(mooring lines)

Condition monitored for wear andUV degradation.

Medicalstores Check itemised list and productexpiry date.Magneticcompass-swung?

Maker’s recommendations. Shouldbe swung every 3 years or if modifications are carried out.

Navigationalaids/charts/radar

Check connections, monitorperformance. Charts and notices tomariners - ensure current.

Gangway / pilotladder, safetynet

Modifications to be carried out togangway if circumstances of ship'soperations change, which may

render the gangway inefficient orunsafe. Continuously monitorcondition.

Navigationallights

Checked as per operational manual,ensure lens maintain colour, arc of visibility and position.

NUC lights, dayshapes

Ensure they are undamaged andcan be displayed.

Radio/s Radio checks used to monitorperformance refer OperationsManual. Radio technician may be engagedto service appliance, transmitters,aerial and earthing.

LPG equipmenttype

System inspected by licensed gasinstaller as required by legislation(Gas Act).Bottle stowage and condition of system continuously monitored.Any repairs necessary ormodifications to be carried out by a

licensed installer and a certificateobtained and placed in themaintenance record.Condition of appliances.



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FIRE FIGHTING EQUIPMENT

Fire detection/smotheringsystem,description of system

Should be surveyed / serviced inaccordance with Section 11 of theUSL Code.Extinguishing container shall betested and inspected in accordancewith Section 11 of the USL Code.Installation / service Certificate?

Non-portableand portable fireextinguishers

Serviced in accordance withmanufacturer's recommendations.Pressure gauges checked duringpre-departure checks.Dry powder units shaken regularly

to ensure powder has notcompacted.Fire bucket,blanket, axe

Service certificate

Fireman's outfitand breathingapparatusFire main, waterservice pipesand hydrants

Tested in accordance withoperational manual. Repairs andadjustments carried out if poorperformance is observed. Condition

of drive belts and controlarrangements continuouslymonitored.

Hoses, nozzlesand couplings

Monitor during fire drills to ensureserviceability.

SPECIALISED MACHINERY

Cranes / davits

Winches

Pile frames

Dredge plant

Fish processing

Trawlingequipment





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MAINTENANCE AND SERVICE RECORD

This section has the same categories as the maintenance and service plan plus asection to record the service, maintenance and modifications.

Regular maintenance such as lubrication, oil and filter changes should be recorded inthe ship's daily operational log. This section should be signed by the Owner orMaster of the ship and the date recorded.

Any additional work carried out, not listed in the plan, must be inserted in the spaceprovided.

If additional work becomes a routine, the plan should be amended to include thiswork.

Sample maintenance logs and checks

Two samples of maintenance log and check sheets, relating to single and twinengine ships, have been included at the rear of this section. They are only to beused as a guide as to how a maintenance check sheet can be easily developed andused as a highly effective tool and official record.



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ITEM MAINTENANCE, SERVICE, ORMODIFICATIONS CARRIED OUT

SIGNATUREOF MASTER

DATE

STRUCTURE

Hull / deck /

superstructure(external)

Underwatervalves andopeningsincludingfittings above

waterline

Hull / deck /bulkheads /superstructure(internal)

Tanks andspaces

Shipside rails /bulwarks

Load bearingdeck fittings

Hull protection



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SIGNATUREOF MASTER

DATE

WATER TIGHT INTEGRITY

Weather tightdoors andseals

Hatch covers /securingdevices

Hatch

coamings

Ventilators,dampeners /air pipes

Windows

Portholes anddeadlights

Freeing ports /scuppers



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ITEM SERVICE, MAINTENANCE ORMODIFICATIONS CARRIED OUT

SIGNATUREOF MASTER

DATE

GENERAL ARRANGEMENT & MISCELLANEOUS ITEMS

Signs limitingpassengeraccess

Upper deckrails

Handrailsthroughoutships

Deck surfaces

Windlass,anchors, cablesand warps

Structural fireprotection

Escapearrangements

Passengerseating and

berths



Page 65


SIGNATUREOF MASTER

DATE

Toilets,showers andhand basins

LPG system

Fresh watertanks

Fresh waterpumps

Sullage /sewage tanks

Waste pumps /pipework



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SIGNATUREOF MASTER

DATE

MACHINERY

Main andauxiliaryengines

Overhaulperiods gearbox

Engine makersmanual

Rudders,stocks, pintles,bearings etc…

Stern gear

Main steeringgear

Emergencysteering gear

Fuel tanks

Pipe work andfittingsincluding tankfittings andtransfer pumpsPressurevessels andsafety valves

Air compressor





Page 68


SIGNATUREOF MASTER

DATE

SAFETY EQUIPMENT

Inflatable liferafts andrelease

Rigid life rafts

Rescue boat /lifeboat

Lifeboatequipment

Lifebuoys,lights and lines

Lifejackets - listtype

Lifejacket lights- otherapproved lights

Distress signals& EPIRB

Emergencylighting


Anchors

Cables



Page 69


SIGNATUREOF MASTER

DATE

Hawsers andwarps(mooring lines)

Medical stores

Chronometer &barometer

Magneticcompass-

swung?

Compass gyro

Mechanicaldepth sounderor lead line

Daylight signallamp, soundsignals

Int Code flags /signals or Nand C flags, VSheet, Int codesignal bookNavigationalaids / charts /

radar

Gangway, pilotladder,stairwell, safetynetting

Navigationallights

Radio(s)



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SIGNATUREOF MASTER

DATE

LPG equipmenttype

Cranes / davits

Winches

Pile frames

Dredge plant

Fish processing

Trawlingequipment

Load line draftmarks

Stabilityinformation



Page 71


SIGNATUREOF MASTER

DATE

FIRE FIGHTING EQUIPMENT Fire detection/smotheringsystem,

description of system

Non-portableand portablefireextinguishers,fire bucket,blanket, axe

Fireman's outfitand breathingapparatus

Fire main,water servicepipes andhydrants

Hoses, nozzlesand couplings



Page 72

Vessel Name………………………………………………. Single engine Maintenance Logs and Checks Main engine hours Auxiliary engine hours

Oil used Main engine Oil used Auxiliary engine

Main engine RPM Water temp. Oil Pressure Voltage

Radio Battery Voltage

Fuel quantity

Total

Port main Starboard main Port aft

Starboard aft

Fresh water volume Sullage holdingtank volume

Sullage holding tankpumped.

Waste oilremoved (litres)

Vessel equipment status check completed

Vessel machinery pre-start checks completed

Date Maintenance details / defects



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Vessel Name………………………………………………. Twin engines Maintenance Logs and Checks Main engine hoursPort ……….Starboard ..

Auxiliary engine hoursPort ……….Starboard ..

Oil used Main enginePort ……….Starboard ..

Oil used Auxiliary enginePort ……….Starboard ..

Main engine RPMPort ……….Starboard ..

Water temp.Port ……….Starboard ..

Oil PressurePort ……….Starboard ..

VoltagePort ……….Starboard ..

Radio Battery Voltage

Fuel quantity

Total

Port main Starboard main Port aftStarboard aft

Fresh water volume Sullage holdingtank volume

Sullage holding tankpumped.

Waste oilremoved (litres)

Vessel equipment status check completed

Vessel machinery pre-start checks completed

Date Maintenance details / defects



Page 74

SURVEY CHECKLIST

This compliments the maintenance and service plan and record and must be only becompleted by an accredited marine surveyor.

The white copy is for the surveyor. The blue copy should be kept in the manualallowing a survey history to be developed.



Page 75

SURVEYORS' REPORTS

These reports record the condition of the ship according to the type of surveyperformed. Surveys must be carried out by an accredited marine surveyor.



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Section 7: Marine Occupational Health andSafety Manual

DECK AND MACHINERY RECORD BOOKS

MARINE INCIDENT REPORTING

RESPONSIBILITIES OF THE SHIP'S CREW

• Master

• Engineer

• Coxswain / deckhand

• Cook / deckhand

HAZARD IDENTIFICATION AND RISK MANAGEMENT

• Overview• Control measures

• Types of risks on ships

• Use of personal protective equipment

RISK MANAGEMENT PROCESS

SOURCES OF INFORMATION TO ASSIST IN RISK MANAGEMENT



Page 77

The Transport Operations (Marine Safety) Act 1994, places a general safetyobligation on the Master and crew who must ensure the ship is operated safely at alltimes. A safe working environment must be achieved to maintain this safety level.

Failure to comply with the general safety obligation may lead to penalties includingone year imprisonment or a substantial fine.

Occupational health and safety must be assured by: -

• identifying hazards

• assessing risks which may result because of hazards

• deciding on control measures to prevent or minimise risk levels

• implementing control measures

• monitor and reviewing the effectiveness of the control measures.

DECK AND MACHINERY RECORD BOOKS

Deck and machinery record books must be maintained and reflect in detail all shipoperations including safety training evolutions. The machinery section of the recordbook must register fuel and water usage, the engine operating conditions andoperating period including any maintenance defects and occurrences. All entriesmust be clear and concise.

MARINE INCIDENT REPORTING

A marine incident is an event causing or involving: -

• the loss of a person from a ship

• the death of, or grievous bodily harm to, a person caused by a ship'soperations

• the loss, or presumed loss, or abandonment of a ship

• collision with a ship

• stranding of a ship

• material damage to a ship

• material damage caused by a ship's operations

• danger to a person caused by a ship's operations

• danger or serious damage to a ship

• danger or serious damage to a structure caused by ship's operations.

The Master is responsible for reporting a marine incident to a Shipping Inspectorwithin 48 hours after the incident happens, unless there is a reasonable excuse.

A written report must be made in the approved form (marine incident report formF3071), which is available from a Queensland Transport Customer Service Centres,Maritime Safety Queensland Operations Base, Queensland Boating and FisheriesPatrol office, or a Water Police office.

The form may be completed with the assistance of a Shipping Inspector to ensurethe information is as accurate, unbiased and reliable as possible. The form must becompleted in full.



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RESPONSIBILITIES OF THE SHIP’S CREW

Master

The Master of a commercial ship: -

• must be appointed by the ship owner or the owner's representative

• is responsible for roster arrangements (if applicable) at the commencement of each shift or roster period

• must hold an appropriate and valid certificate of competency or equivalentqualification

• must ensure that all crew are appropriately licensed

• is responsible for the safe operation of the ship and all personnel on board

• must ensure the ship's crew and passengers are aware of plannedemergency procedures

• must maintain a complete record of the ship’s operations which must be heldfor a period of at least five years

• is responsible for ongoing ship maintenance to an acceptable level of seaworthiness

• must record all maintenance defects and defect rectifications

• must hold an appropriate engineering qualification if an engineer is not carriedonboard.

Engineer

The Engineer on a commercial ship: -

• must hold an appropriate and valid certificate of competency or equivalent

qualification authorising the holder to take charge of and operate the ship'smachinery

• must keep the Master fully informed about the condition of the ship'smachinery, it’s effect on the ship's operations, and where defective machinerycould affect the safety or operation of the ship

• must oversee the operation of all machinery onboard the ship

• may be responsible for ensuring maintenance defects and defectramifications are fully recorded.

Coxswain / deckhand

The Coxswain / deckhand on a commercial ship: -

• must work under the direction of the Master

• may assist the Master with navigation and conning

• may be required for watch keeping duties as authorised by the Master.

Cook / deckhand

The Cook / deckhand on a commercial ship: -

• must carry out duties as directed by the Master

• may assist with any duties as authorised by the Master.



Page 79

Other references:

Other references to assist in the development of your “Marine Occupational Healthand Safety Manual” include:

• Workplace Health & Safety 1300 369 915 (toll free)

• Workplace Health & Safety’s homepage address is: www.detir.qld.gov.au

• Seafarer Work Cover for operating beyond 200nm and interstate.



Page 80

HAZARD IDENTIFICATION AND RISK MANAGEMENT

Overview

Risk is an integral part of everyday life. We manage it in everything we do in mostcases without realising it.

By way of the nature of a ship's construction and operation, certain hazards and risksare present. Unlike workplaces ashore, a ship operates in a dynamic environment.

They present owners and operators with a particular set of environmental conditionsthat would not be encountered in a shore base environment. Owners and operatorsshould be aware that identification and management of risk is an integral part of thesafe operation of the ship.

The management of risk is contained in Australian Standard AS / NZS 4360 1999“Risk Management”. Key definitions from that Standard are: -

•

Risk is the chance that something will happen that will impact on what we do.It is measured in terms of consequence and likelihood.

• Hazard is a source of potential harm or a situation with the potential to causeloss

• Risk identification is the process of determining what can happen, why andhow

• Risk assessment is the overall process of risk analysis and evaluation

• Risk control is the process used to implement policies, standards, proceduresand physical change to eliminate or minimise adverse risk.

A simple model for risk management is detailed in this standard. The basic points

are: -• identify the risk

• analyse the risk

• evaluate the risk

• treat the risk

• monitor and review

• communicate and consult.

Control measures

Detailed below are the control measures (hierarchy of control) that can be put inplace to control risk in order of preference.

Elimination Hazard removal or transfer (engage expertcontractor).

Substitution Is there a less hazardous alternative to be usedor redefine work practices.

Isolation Can the hazard be removed from interaction withpeople?

Engineering controls Can the magnitude of the hazard be reduced?Changes to machinery that remove / isolatehazard for example, belt guards.



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Administ rat ive controls Hazard control by adoption of safe workprocedures.

Personal protective equipment Clothing, respirators, eye protection, hearingprotection.

Types of risk on ships

Listed below is a non-exhaustive list of the hazards and risks that exist oncommercial and fishing ships that can be managed using the simple riskmanagement model shown above: -

• man over board

• fire emergencies

• dangerous goods and hazardous substances

• manual handling

• trawl and lifting gear

• slips, falls and impact with the ships structure due to the movement of ships ina sea way

• confined spaces (steering space, refrigeration holds, forepeak, cable locker)

• untrained crew

• footwear

• hygiene

• equipment (fish and dive gear, pile drivers, winches, hoists, hooks)

• tender / dory use - including boarding

• launching and retrieving tender / dory

• proper use of deck machinery

• smoking, alcohol and drugs

• access within the ship• access to and from the ship

• electrical safety

• manual tasks – include retrieving a person from the water

• engine room lighting

• dangerous marine animals and reptiles

• refrigeration

• on watch alone

• launching long lines

• ergonomics (at a sorting tray, handling dive equipment)

• UV exposure• maintenance work (inhalation, vision, skin and ship access)

• trawling processes

• loading and securing vehicles

• position of vehicles – escape routes

• dangerous cargo

• crew entering engine room

• demobilising machinery

• protection from moving parts

• hearing and vibration protection

• heavy weather• marine incidents

• hatches



Page 82

• spills on deck / cabin sole

• work at heights

• fatigue

An example of the application of the risk management is shown below with confinedspaces.

As covered by Australian Standard AS 2865 “Safe Working in Confined Spaces”.

The major hazard associated with confined spaces is oxygen-depleted atmosphere.Other hazards can be the toxic effects of sewage systems, paint fumes, refrigeration,fuel tanks and stagnant bilge water.

A confined space is an enclosed or partially enclosed space which: -

• is at atmospheric pressure when anyone is in the space

• is not intended or designed primarily as a workplace

• could have restricted entry to, or exit from the place

• is, or is likely to be, entered by a person to work

• at any time, contains, or is likely to contain any of the following-i an atmosphere that has potentially harmful level of a

contaminantii an atmosphere that could not have a safe oxygen leveliii anything that could cause engulfment

Examples on board ships can include any shipboard spaces entered through a smallhatchway or access point, cargo tanks, air receivers, cold room spaces, cellular double bottom tanks, duct keels, ballast and oil tanks, void spaces and sewagesystem holding tanks.

A safe system of work should be in place for all persons working in situations wherethere is a risk of injury from working in confined spaces. Where there is a risk, theperson supervising the work will carry out a risk assessment and will then develop asafe system of work, based on the risk assessment, to minimise those risks based onthe ‘Hierarchy of Control’.

Work or entry in confined spaces must comply with the Australian standard for working in a confined space. Before carrying out work in a confined space, takethese steps: -

• a safe system is developed that suits each job

• safe methods of work are clearly defined

• personal protective equipment is detailed

• the protection of others is controlled.

Control measures include:

• Ensuring persons are trained

• Ensuring compliance with safety standards are monitored and appropriateaction taken to address non-conformances

• Ensuring atmospheric testing has been completed

• Is there a need for emergency evacuation equipment?

• What are the tasks to be completed?

• Is mechanical ventilation required?

• Is communication equipment required?

• Is there exposure to combustion exhaust gases?• Is there exposure to LPG or other gases?

• Reviewing / maintaining the confined space permit.



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Use of personal protective equipment

A safe system of work should be in place for all persons working in situations wherethere is a risk of injury. These people need to protect themselves with personalprotective equipment.

Where a risk has been identified, a safe system of work should be developed, basedon the risk assessment, to minimise those risks based on the ‘Hierarchy of Control’.

All personal protective equipment is to be maintained in good working order andreplaced as per Australian Standards.

Safety footwear, gloves and helmets should be worn at all times, including on ships,when operating cranes and loads. Personal protective equipment does not entirelyremove the effects of the hazard. Additionally, protective clothing provides a furthersafety measure from the elements and working environment for all crew. This can befurther enhanced by utilising sunscreen lotions when required to operate outdoors

and subject to direct and reflected sunlight.



Page 84

RISK MANAGEMENT PROCESS

This section is a guide for the development of a risk management process involvingthe identification, evaluation, treatment, communication and ongoing monitoring of risks.

Risk management is a systematic method for the identification and treatment of riskassociated with the activities of your ship. Risk management may be applied to allstages in the life of an activity, function, or asset.

The implementation of risk management requires a number of steps within anorganisation or operation. The organisation’s principal shall ensure a review of therisk management system is undertaken at a specified interval sufficient to ensure itscontinuing suitability and effectiveness is satisfying the requirements of the operation.

The main element of a risk management process incorporates a continuous loop andsystem analysis to establish the required aspects of the operation of a ship.

These include:

• identification

• analysis

• evaluation

• treatment

• monitoring

• communication and consultation

C o m m u n i c a t e & C o n s u l t

Identify Hazard

Identify risks

Analyse risks

Evaluate risks

Control / Treat risks

M o n i t o r a n d

r e v i e w

Training



Page 85

Table 1 Example of risk identif ication template

Area of impactSelect as applicable

Sources of

risk

Income People Environment Ship Contracts Reputation,

goodwillCommercialverses legalinterests

Economic

Humanbehaviour

Nature of events

Technological

issuesResources

Individualactivity

Table 2 Qualitative measurement of consequences or impact

Level Descript ion Example detail description1 Insignificant No injuries, low financial loss.

2 Minor First aid treatment on site.

3 Moderate Medical treatment required on-site. Hazardcontained with outside assistance, high financialloss.

4 Major Extensive injuries, loss of operating capability,hospitalisation, major financial loss.

5 Catastrophic Death, toxic release, hospitalisation, hugefinancial loss.



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Table 3 Qualitative measure of likelihood

Level Descript ion ExplanationA Almost certain Is expected to occur in most circumstances.

B Likely Will probably occur in most circumstances.

C Possible Might occur at some time.

D Unlikely Could occur at some time.

E Rare May occur only in exception circumstances.

Table 4 Qualitative risk analysis matrix – level of risk

ConsequencesLikelihood Insignificant

1Minor

2Moderate

3Major

4Catastrophic

5

A

(almost certain)

H H E E E

B(likely)

M H H E E

C(moderate)

L M H E E

D(unlikely)

L L M H E

E(rare)

L L M H H

Legend:

E: extreme risk immediate action requiredH: high risk attention neededM: moderate risk responsibility must be specifiedL: low risk manage by routine procedures



Page 87

Table 5 Risk assessment

Assess control options and decide on the most appropriate.

Train the crew in implementation of controls and induction of visitors.

Continuouslymonitor effectiveness and changes in the workplace.

Make improvements as necessary and document.

Hazards

Assess hazards

Adopt & Train

ControlMeasures

Assess risks

Risks

• Potential dangers• What can occur

• How can it occur

• Consider control option and choose• Eg: eliminate, substitution, transfer,

Engineering, Administration, andPersonal Protective Equipment,accep

• Develop work procedures

• Implement controls, train & document

• Monitor effectiveness

• What is the likelihood

• What are the consequences

• Evaluate risks

• Compare against criteria• Set risk priorities

• Decide whether to accept or control

• Estimate level of risk



Page 88

Table 6 Risk treatment schedule / planDate of risk review: ……………………..

Complied by: ………………………………………

Reviewed by:………………………………………

Function/activity: …………………………………………

The risk inpriority order

from Riskregister

(see table 4)

Possibletreatmentoptions

Preferredoptions

Risk ratingafter t reatment

Result of costbenefit

analysis A: acceptB: reject

Personresponsible for implementation



Page 89

SOURCES OF INFORMATION TO ASSIST IN RISKMANAGEMENT

• Past records

• Relevant experience

• Industry practice and experience• Expert advice

• Standards, codes and legislation

• Manufacturer manuals and procedures.



Page 90

Section 8: Manual of Procedures for Verification of Passenger Numbers



Page 91

The Master shall ensure verification of the passenger numbers on board the ship.

A count of all persons on board shall be made and recorded when a ship is used totransport passengers. Confirmation of this check must be noted in the ships logbook /

diary. (Passenger numbers, crew numbers at top of each page in diary)

Before the ship departs any berth mooring or anchorage, the Master must ensure acrew member: -(a) counts all persons on board; and(b) makes a written record of the count; and(c) verifies the count by signing the written record.

If anyone leaves the ship permanently for alternative transport to shore or anothership, or if an additional person permanently joins the ship, the Master must ensure acrew member: -(a) counts each person as they leave the ship; and

(b) counts each person as they board the ship; and(c) makes a written record of each of the counts; and(d) makes a written record of the number of persons currently on board; and(e) verifies the information recorded under paragraphs (c) and (d) by signing the

written record.

The Owner or Master must keep each record made under this procedure, for at leastone year.

Two types of systems may be used to carry out the count: active or passive

1. Passive count (for example head counts)

The passive system requires little participation by the people being counted. It tendsto be quicker and less obtrusive but are also more susceptible to error. If passivesystems are used, the count should be done twice, and independently, by differentcrew members.

2. Active count (for example, roll calls, tagging or signing systems)

The active count systems require the people being counted to actively participate inthe counting process. These systems tend to be slower than passive systems but

are less prone to error.

The use of an active system is preferred. As with any other system, it is moreimportant the adopted process is clearly known to all workers and the responsibilityfor completing the count is clearly allocated to a person, or persons, on each day.Documentation of the count should appear in the log.

Digital and analogue videotaping of passengers boarding the ship may be used toeither actively or passively count the number of passengers onboard. In an activesystem, passengers are asked to look into the camera and say their name and howmany in their party. It can be supplemented by a head count performed by two crew

members independently. The head count is then compared. Should anydiscrepancy appear, a second head count should be conducted for comparison.

Tapes may be saved offsite for later reference.



Page 92

Section 9: Crew Records and Training

CREW INDUCTION RECORD

CREW RECORD / TRAINING

SHORT TERM CREW MEMBER DETAILS AND RECORD OFTRAINING

CREW MEMBER DETAILS AND RECORD OF TRAINING

CREW RECORD OF SERVICE

SHIP CHECK LIST



Page 93

CREW INDUCTION RECORD – Crew induction and initial safety training

Date Name Muster stations

Location of safety

equipment

Use of safetyequipment

Emergencydrills



Page 94

CREW RECORD / TRAINING

Name: ……………………..…….. Position: .………………………………………..

Address: …………………………. Qualifications: …………………………………..

……………… …………………… No. :……… Expiry date: ..…... / …. / …..….

D.O.B: ..…... / …. / ………….…. Phone No.: …………………………………….

Next of Kin: ……………………….. Phone No.: ....……………………………

EMERGENCY PROCEDURE DRILLS

Date Muster Stations

MOB FireFighting

Collison/ Flood

AbandonShip

Cyclone /Weather

Other Signature



Page 95

SHORT TERM CREW MEMBER

DETAILS AND RECORD OF TRAINING

Ship name ……………………………………………………………….............................

Registration number .…………………………………………………………………..…...

Crew Name ………………………………………………………………………………….

Address ………………………………………………………………………………………

Date of birth ………………………..…... Phone number .……………………………….

Tax file number ……………………………...……………………………………….………

Medicare details: –

Card number …………………….........… Expiry date ..…………..……………………...

Qualifications ………………………………………………………………………………...

Next of kin …………………………………………………………………………………...

Contact Phone Number…………………………....………………………………………..

Medical details – Allergies …………………………………………………………………..

Blood group ………………………………………………………………………………...…

Date of last tetanus vaccination ..……………………………………………………………

Other details .....……………………………………………………………………………….

…………………………………...……………………………………………………………...

Details of crew training: -

The Master of the ship will ensure all short term crew members (less than 6 months)are trained in the following areas:

Ship's safety features, practices and precautions

• the layout and tour of inspection of the ship

• location of life jackets

• the location of the life ring(s)

• the location, operation, and use of doors and hatches

• the location of the inflatable life raft, or dinghy

• the location of distress flares and EPIRB(s)

• the location of the ship's first aid kit and associated equipment• the location of portable fire equipment (extinguishers, fire blankets)



Page 96

• the location of additional fire fighting equipment and closing devices (fuelshutoff valves, air dampers, fixed fire suppression system)

• the location of personal protection equipment (ear muffs, wet weather coveralls, boots, gloves, safety glasses)

• the muster alarm device.

Location of personal safety equipment• the location of crew member's life jackets

• muster stations

Instruction and demonstration on how to use the personal safety equipment

• don a life jacket

• deploy a life ring, line and light device

• operate a portable fire extinguisher

• crew member's role in fire emergency situations

• operate hand held and rocket flares, and an EPIRB

•

operate air dampers and fuel shutoff devices.

Action to be taken in the event of an emergency

Instruction regarding man over board and abandon sh ip procedures.

Declaration

Sample declaration (insert your own wording).To be completed and signed by all short term crew. When completed and witnessed,the safety officer shall forward this form to the owner / master at the first opportunity.

I, ………………………………......................................................................................,

a crew member on the ship .………………………………………………………………

declare that I have received training in all the components listed above; have gained

a sound working knowledge of them; agree to abide by the standard therein;

understand my obligations to occupational health and safety; and exercise a duty of

care to other crew members, passengers and others on board.

Signed ……………………………..……………………. Date ……………….........

Witnessed by (name & signature) ……………………………………………………….….



Page 97

CREW MEMBER DETAILS AND RECORD OF

TRAINING

Ship name ……………………………………………………………….............................

Registration number .…………………………………………………………………..…...

Crew Name ………………………………………………………………………………….

Address ………………………………………………………………………………………

Date of birth ………………………..…... Phone number .……………………………….

Tax file number ……………………………...……………………………………….………

Medicare details: –

Card number …………………….........… Expiry date ..…………..……………………...

Qualifications ………………………………………………………………………………...

Next of kin …………………………………………………………………………………...

Contact Phone Number…………………………....………………………………………..

Medical details – Allergies …………………………………………………………………..

Blood group ………………………………………………………………………………...…

Date of last tetanus vaccination ..……………………………………………………………

Other details .....……………………………………………………………………………….

…………………………………...……………………………………………………………...

Details of crew training: -

Inducted into the ship procedures;

Safety management plan induction -

Date ….…………………………………… Signed (prior to first voyage) ……………………….…………..

Watchkeeping procedure -

Date ….…………………………………… Signed (prior to first voyage) ……………………….…………..

Occupational Health and Safety course date of completion …………………………....



Page 98

Declaration

Sample declaration insert your own wording .To be completed and signed by all crew. When completed and witnessed, the safetyofficer shall forward this form to the owner / master at the first opportunity.

I, ………………………………......................................................................................,

a crew member on the ship .………………………………………………………………

declare that I have read the Operating Documents and Records contained in ship's

manual; agree to abide by the standard therein; understand my obligations to

occupational health and safety; and exercise a duty of care to other crew members,

passengers and others on board.)

Signed ……………………………..……………………. Date ……………….........

Witnessed by (name & signature) ……………………………………………………….….



Page 99

CREW RECORD OF SERVICE

This section is to record service details of crew members, and transfer to the Recordof Service Book (ROS) and / or Record of Practical Experience and Sea ServiceBook (ROPES) held by the crew member for ratification by Maritime SafetyQueensland.

This document does not replace either book.

Crew details: -

Name: RoS/ROPESbook number:

DOB: Employeenumber:

Next of kin: Phone:

Training (date / certif icate number)

Radar: Radiooperator:

First Aid: GMDSS:

Occupational Health &Safety / ESS

Generalpurpose hand

Coxswain MED 3

Master 5 MED 2

Master 4 MED 1

Other Other

Safety equipment issued: -

PFD Date Harness Date

Personal EPRIB Date Strobe light Date

Sea time (RoS / ROPES): -

Date Details of operation(see note below)

Start Finish Area Type Duties

Number of days /

monthsat sea

Master /Owner

Signature

Total



Page 100

ROPES tasks: -

Datestarted

Datefinished

Class/grade of ROPES book

Tasks completed(All/partial)

Supervisor'sSignature

Master / Owner details : -

Name: Master / Owner Address / Phone Master’s certif icatedetails

Grade:

Cert number:

State of Issue:

Notes:

Area of operat ion Type Princip le dut ies

F.G. – Foreign going C - Commercialship

M - Master

600 – Within 600nm of coast

F - Fishing ship WD – Watch keeper in charge –deck

200 – Within 200nm of

coast

RS –

Recreationalship

WE – Watch keeper – engine

room


M – Mili tary D – Deckhand


R – Rescue GP – General purpose hand


CS –Commercialsailing

ER – Engine room only

P.S. – Partially smoothwaters

X – Other

S – Smooth watersI.W. – Inland waterways

P.L. – Port limits



Page 101

SHIP CHECK LIST

This an example of a check list to be carried by master and crew (copy, fold & laminate)

PRIOR TO DEPARTURE1

PRIOR TO DEPARTURE2

DEPARTURE

Mooring lines:• make ready for

departure.

Other lines:• inboard.

Crew safety briefing:• fire, man over board,

abandon ship, safety,equipment, first aid,

medical, life rafts.• watch system -

responsibilities set formaintaining a safenavigation watch.

Route planning:• voyage planned,

charts, navigation,equipment, weather,sea conditions, radio

check.

Shore power:• disconnect.

Cargo and other items:• stowed and secured.

Load line:• within design

parameters.

Fuel (and reserves):• sufficient for voyage,

distributed for stability.

Upper deck and internal:• secure for sea.

Watertight integrity:• check

Engineering:• Oil, fresh water, sea

water, gear boxes,hoses, electricalsystems, pumps, airconditioning, tools,exhaust

• systems, pumps,genets, steering,batteries, spares

• refrigeration.

Water (and reserves):• sufficient for voyage,

distributed for stability.

Provisions:• sufficient for voyage,

stowed, gas.

Bilges:• check pumps and

levels.

General:• check hull and skin

fittings, hatches, safetyequipment, rigging,flares, horn, lights,navigation aidequipment, radios,deck fittings.

Mooring lines andfenders:• free, clear and stowed

for sea conditions.

Passengers:• safety briefing.

Watch keeping:• commence, proper

look out, course,

navigation,engineering, weather,radio monitoring, bilgealarms, firealarms, check cargo,check dangerous,goods, log entry andrepeat.

Watertight integrity• hatches & port holes

secured & operational.



Page 102

ANCHORING / HEAVETO

ARRIVAL EMERGENCY

Log:• position and time,

check.

Crew:• wellness, watches.

Passengers:• wellness.

Lights and shapes:• display.

Watch keeping:• commence, proper

look out, course,navigation, weatherengineering, radiomonitoring, bilgealarms, fire alarms,check cargo, checkdangerous goods, gas,log entry.

Change of watch:• brief next watch.• monitor cable to

ensure maintainingposition.

• monitor weatherreports and localconditions.

Crew:• brief crew on berthing

procedure.

Mooring lines andfenders:• ready fenders / lines,

ensure the propeller(s)does / do not becomefouled.

• gangway established.

Passengers:•

disembark safely.

Communicate:• log off with shore

station or other ship.

Shore power:• connect and check

supply.

Gas:

• close valves.

Fuel:• close valves.

Water:• close valves.

Hatches:• secure.

Systems:• isolate and secure.

General:• clean and ready for

next voyage• secure against

unauthorised entry.

Man overboard:• Shout “man overboard”.• Alert master, crew.• Maintain visual contact,

spot and point. Thespotter should not takeeyes off the victim.

• Provide floatationdevice with light.

• Man spotlight.• Bring ship around and

pickup victim.• Provide first aid.•

XX??XX??XX??X• Life rings / flares• Account for passengers

and crew.

Collision:• …………………………

……………………………..

……………………………..

Fire• …………………………

……………………………..

………………………………

Grounding• ..…….…………………..

………………………………

………………………………

Sinking• ………….………………

………………………………

Marine incidents are to be

reported as soon aspossible



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