OPEN TENDER NOTICE - Indian Institute of Tropical … INSTITUTE OF TROPICAL METEOROLOGY PASHAN,...

INDIAN INSTITUTE OF TROPICAL METEOROLOGY PASHAN, PUNE-411008

Tender No. WS/FIRE/MFTCH/2011/

OPEN TENDER NOTICE

Director, Indian Institute of Tropical Meteorology, Dr.Homi Bhabha Road, Pashan, Pune- 411 008 invites sealed tenders (Part-I Technical Bid, Part-II Commercial Bid) in separate sealed covers from

Manufacturers / Suppliers and their accredited selling agents for the Supply, Commissioning and Installation of Fire Protection System at IITM, Pune.

Tender documents with specifications can be obtained from Workshop of the Institute.

Last date of receipt of Tender at IITM, Pune : 16 January 2012 at 12:00 hrs. Opening of Tenders (Technical Bids only) : 17 January 2012 at 15:30 hrs.

The Institute reserves the right to reject any or all tenders without assigning any reason thereof. For further

details please visit our Website: www.tropmet.res.in

for Director

Email: [email protected]

FIRE PROTECTION SYSTEMINDIAN INSTITUE OF TROPICAL METROLOGY FIRE PROTECTION SYSTEM

RATE AMOUNT RATE AMOUNT

A

1Supplying, installing, testing & commissioning of conventional Fire Alarm Panel with PA system of 60 watts

No 1 - - - -

2Supplying, installing, testing & commissioning of Addressable manual call point assly complete with address switch

No 15 - - - -

3 Supplying,installing,testing & commossioning of indoor electronic hooter No 15 - - - -

4 Supplying, installing, testing & commissioning of smoke detector assly No 55 - - - -

5Supplying, installing, testing & commissioning of Repeater Fire Alarm Panel to be installed at the security gate collecting and controlling the total Fire Detecetion system comprising of PA system of 60 watts(Repeater Panel)

Nos. 1 - - - -

6

Supplying, drawing, connecting, testing and commissioning of 2c x 1.5 sq. mm armoured FRLS cable, PVC insulated and screened required accessories and G.I. spacers mini 6 mm thick and G.I. saddles and screws with one 16 SWG bare copper earth wire run in parralel the cable ,crimped and terminated as directed by the consultants etc. complete. FINOLEX/POLYCAB ISI MARKED

Rmt 600 - - - -

B

1Providing and fixing portable fire extinguishers of approved make ISI marked of following Capacity at the places shown on Drawing & as per IS 2190

Dry chemical powder of 5 kg capacity as per ISI 2171 No 42 - - - -

Water Expelled type fire extinguisher 9 ltr capacity complete set with initial charge

No 8 - - - -

CO2 type fire extinguisher 9 kg capacity complete set with initial charge No 2 - - - -

FIRE EXTINGUISHERS AND EXIT SIGNS(for all area )

SUPPLY LABOURSR DESCREPTION UOM QTY

FIRE DETECTION AND ALARM SYSTEM AND ACCESSORIES

PPC/AEPL/IITM/FIRE/CS/11-02 page 1 of 3




C

1

Supplying, installation testing and commissioning of the following C class MS ERW Pipe as per IS:1239(I) for overhead pipes with fittings and with heavy clamps,hangers, brackets or pipe supports (all with screwed/welded joints) as required including and painting two coats of approved shade(Post office red)of enamel paint over a coat of approved primer for over heads pipes and for underground pipe shall have anticorrosive wrapping coating done of 4 mm thk material of IWRL make only.

150 NB Rmt 200 - - - - 100 NB Rmt 20 - - - - 80 NB Rmt 90 - - - - 50 NB Rmt 20 - - - - 40 NB Rmt 60 - - - - 32 NB Rmt 70 - - - - 25 NB Rmt 25 - - - -

2 Supply and installation of Wafer type Slimseal Butterfly Valve, CI Body,Disc SGI Coated with Nylon, Seat EPDM, PN 10 Rating, With Flow Control Lever150 NB No. 8 - - - - 100 NB No. 2 - - - - 80 NB No. 5 - - - -

3Supply and installtion of single headed 63 mm dia G.M. Hydrant Valve in the courtyard Including with 2.1/2 Morris pattern instaneous couplings as per IS 5290

Nos. 8 - - - -

4

Supply and installation of 2 Nos.65mm dia RRL hose pipe as per IS 636 TAC/ LPA approved of 15 m standard length each including gun metal male and female Coupling duely bound with copper wire with gun metal nozzle etc. complete.

Nos. 8 - - - -

5

Supply and installation of hose reel drum wall mounting swinging type fitted with 30 mtrs,20mm dia high pressure rubber hose to IS-5132 with 5mm outlet gunmetal nozzle with shut off valves as per IS:884 with mounting arrangement and anchor bolts

Nos. 5 - - - -

6Supplyand installation of 4 way Fire Brigade connection with 4 No. 63mm size GM male inlets for fire brigade connection with hydrant line and for the Emergency Tank filling.

Nos. 1 - - - -

7

Supply and installation of hose cabinets made out of 18gg MS sheet duely painted with POST OFFICE RED enamal paint for housing hydrant hose pipes ( 2 nos) and one no of brass branch pipe with lockable glass door and break hammer. (750 mm long x 600 mm height x 300 mm depth )

Nos. 8 - - - -

8Supplyand installation of SS branch pipe connection for the hydrant hoses.

Nos. 8 - - - -

10 Supply, Erection of 400 mm dia NP3 Class RCC Hume Pipe at road crossings Mtr. 20 - - - -

11Supply installation and testing of the pendant type standard response qaurtz sprinkler heads with k=80,operating temp 78 deg cel No 62 - - - -

12Supply installation and testing of Installation valves assemblys with gong bell, test point, drain point and interconnecetd piping including vent and drain pipes

100 NB No. 1 - - - -

13Supply installation testing and commissioing of flow switches to be installed after the alarm valves in the main sprinkler pipe

100 NB No. 1 - - - - 14 supply installtion of air vent valves 25 NB threaded type connection No 4 - - - -

EXTERNAL & INTRNAL HYDRANT SYSTEM :





D

1

Supplying, installing, testing & commissioning main electric fire pump with cast iron casing & bronze impeller, of approved make, complete with coupling guard necessary RCC foundation, anti vibration mountings, capable of discharging 450 LPM (27 CuM) at 50 Mtr head complete with electrical TEFC 3-ph, 440-V, 50 Hz, suitable RPM motor of 10HP B class winding, suitable for automatic start of pump on drop of pressure in system.

No 3 - - - -

2Supply, erection, testing and commissioning of starter for the pumps to be installed on terrace as well as on the ground floor (should be in parallel )

No 6 - - - -

3

Supplying, installation testing and commissioning of the following C class MS ERW Pipe as per IS:1239(I) with fittings and pipe supports (all with screwed/welded joints) as required including and painting two coats of approved shade(Post office red)of enamel paint over a coat of approved primer

150 NB mtr 30 - - - - 100 NB mtr 12 - - - -

50 NB mtr 30 - - - -

4 Supply and installation of Wafer type Slimseal Butterfly Valve, CI Body,Disc SGI Coated with Nylon, Seat Nitrile PN 10 Rating, With Flow Control Lever150 NB Nos. 6 - - - - 100 NB Nos. 4 - - - - 50 NB Nos. 2 - - - -

5Supply and installation of Non Return Valve, CS Body, Trim 8, Class 150, flanged end100 NB Nos. 3 - - - -

6 Supply and installation of CS ball Valve with SS internals, flanged suaibale for 10 kg/cm2 pressure operations50 NB Nos. 4 - - - - 25 NB Nos. 4 - - - -

7Supply and fixing of "Y" type strainer for suction line of fire pump with cast iron body with brass filter media. size 150 mm HAMMER make

Nos. 3 - - - -

8Pressure gauge assembly - 4" dial, 0-12 kg/sqcm, with cyphon tube, isolation valve with required pipe fittings to mount the assembly.

Nos. 6 - - - -

9Supply and fixing of rubber vibration eliminators of undernoted sizes of approved make with test pressure of 14 kg/sq cm along with necessary flanges, nut bolts etc

100 mm Nos. 6 - - - -

MAIN FIRE PUMPS


FIRE PROTECTION SYSTEM

INDIAN INSTITUE OF TROPICAL METROLOGY FIRE PROTECTION SYSTEM


A

1Supplying, installing, testing & commissioning of conventional Fire Alarm

Panel with PA system of 60 wattsNo 1 - - - -

2Supplying, installing, testing & commissioning of Addressable manual call

point assly complete with address switch No 15 - - - -

3 Supplying,installing,testing & commossioning of indoor electronic hooter No 15 - - - -

4 Supplying, installing, testing & commissioning of smoke detector assly No 55 - - - -

5

Supplying, installing, testing & commissioning of Repeater Fire Alarm Panel to

be installed at the security gate collecting and controlling the total Fire

Detecetion system comprising of PA system of 60 watts(Repeater Panel)

Nos. 1 - - - -

6

Supplying, drawing, connecting, testing and commissioning of 2c x 1.5 sq. mm

armoured FRLS cable, PVC insulated and screened required accessories and

G.I. spacers mini 6 mm thick and G.I. saddles and screws with one 16 SWG

bare copper earth wire run in parralel the cable ,crimped and terminated as

directed by the consultants etc. complete. FINOLEX/POLYCAB ISI MARKED

Rmt 600 - - - -

B

1Providing and fixing portable fire extinguishers of approved make ISI marked

of following Capacity at the places shown on Drawing & as per IS 2190

Dry chemical powder of 5 kg capacity as per ISI 2171 No 42 - - - -

Water Expelled type fire extinguisher 9 ltr capacity complete set with initial

chargeNo 8 - - - -

CO2 type fire extinguisher 9 kg capacity complete set with initial charge No 2 - - - -

FIRE EXTINGUISHERS AND EXIT SIGNS(for all area )


FIRE DETECTION AND ALARM SYSTEM AND ACCESSORIES






C

1

Supplying, installation testing and commissioning of the following C class MS

ERW Pipe as per IS:1239(I) for overhead pipes with fittings and with heavy

clamps,hangers, brackets or pipe supports (all with screwed/welded joints) as

required including and painting two coats of approved shade(Post office

red)of enamel paint over a coat of approved primer for over heads pipes and

for underground pipe shall have anticorrosive wrapping coating done of 4 mm

thk material of IWRL make only.

150 NB Rmt 200 - - - -

100 NB Rmt 20 - - - -

80 NB Rmt 90 - - - -

50 NB Rmt 20 - - - -

40 NB Rmt 60 - - - -

32 NB Rmt 70 - - - -

25 NB Rmt 25 - - - -

2 Supply and installation of Wafer type Slimseal Butterfly Valve, CI Body,Disc

SGI Coated with Nylon, Seat EPDM, PN 10 Rating, With Flow Control Lever

150 NB No. 8 - - - -

100 NB No. 2 - - - -

80 NB No. 5 - - - -

3

Supply and installtion of single headed 63 mm dia G.M. Hydrant Valve in the

courtyard Including with 2.1/2 Morris pattern instaneous couplings as

per IS 5290

Nos. 8 - - - -

4

Supply and installation of 2 Nos.65mm dia RRL hose pipe as per IS 636 TAC/

LPA approved of 15 m standard length each including gun metal male and

female Coupling duely bound with copper wire with gun metal nozzle etc.

complete.

Nos. 8 - - - -

5

Supply and installation of hose reel drum wall mounting swinging type fitted

with 30 mtrs,20mm dia high pressure rubber hose to IS-5132 with 5mm

outlet gunmetal nozzle with shut off valves as per IS:884 with mounting

arrangement and anchor bolts

Nos. 5 - - - -

6

Supplyand installation of 4 way Fire Brigade connection with 4 No. 63mm size

GM male inlets for fire brigade connection with hydrant line and for the

Emergency Tank filling.

Nos. 1 - - - -

EXTERNAL & INTRNAL HYDRANT SYSTEM :






7

Supply and installation of hose cabinets made out of 18gg MS sheet duely

painted with POST OFFICE RED enamal paint for housing hydrant hose pipes (

2 nos) and one no of brass branch pipe with lockable glass door and break

hammer. (750 mm long x 600 mm height x 300 mm depth )

Nos. 8 - - - -

8 Supplyand installation of SS branch pipe connection for the hydrant hoses. Nos. 8 - - - -

10 Supply, Erection of 400 mm dia NP3 Class RCC Hume Pipe at road crossings Mtr. 20 - - - -

11Supply installation and testing of the pendant type standard response qaurtz

sprinkler heads with

k=80,operating temp 78 deg cel No 62 - - - -

12

Supply installation and testing of Installation valves assemblys with gong bell,

test point, drain point and interconnecetd piping including vent and drain

pipes

100 NB No. 1 - - - -

13Supply installation testing and commissioing of flow switches to be installed

after the alarm valves in the main sprinkler pipe

100 NB No. 1 - - - -

14 supply installtion of air vent valves 25 NB threaded type connection No 4 - - - -

D

1

Supplying, installing, testing & commissioning main electric fire pump with

cast iron casing & bronze impeller, of approved make, complete with

coupling guard necessary RCC foundation, anti vibration mountings, capable

of discharging 450 LPM (27 CuM) at 50 Mtr head complete with electrical

TEFC 3-ph, 440-V, 50 Hz, suitable RPM motor of 10HP B class winding,

suitable for automatic start of pump on drop of pressure in system.

No 3 - - - -

MAIN FIRE PUMPS






2Supply, erection, testing and commissioning of starter for the pumps to be

installed on terrace as well as on the ground floor (should be in parallel )No 6 - - - -

3

Supplying, installation testing and commissioning of the following C class MS

ERW Pipe as per IS:1239(I) with fittings and pipe supports (all with

screwed/welded joints) as required including and painting two coats of

approved shade(Post office red)of enamel paint over a coat of approved

primer

150 NB mtr 30 - - - -

100 NB mtr 12 - - - -

50 NB mtr 30 - - - -

4 Supply and installation of Wafer type Slimseal Butterfly Valve, CI Body,Disc

SGI Coated with Nylon, Seat Nitrile PN 10 Rating, With Flow Control Lever

150 NB Nos. 6 - - - -

100 NB Nos. 4 - - - -

50 NB Nos. 2 - - - -

5Supply and installation of Non Return Valve, CS Body, Trim 8, Class 150,

flanged end

100 NB Nos. 3 - - - -

6 Supply and installation of CS ball Valve with SS internals, flanged suaibale for

10 kg/cm2 pressure operations

50 NB Nos. 4 - - - -

25 NB Nos. 4 - - - -

7Supply and fixing of "Y" type strainer for suction line of fire pump with cast

iron body with brass filter media. size 150 mm HAMMER makeNos. 3 - - - -

8Pressure gauge assembly - 4" dial, 0-12 kg/sqcm, with cyphon tube, isolation

valve with required pipe fittings to mount the assembly.Nos. 6 - - - -

9

Supply and fixing of rubber vibration eliminators of undernoted sizes of

approved make with test pressure of 14 kg/sq cm along with necessary

flanges, nut bolts etc

100 mm Nos. 6 - - - -


UTILITY TENDER DOCUMENTSUN PHARAMCEUTICALS LIMITED, SIKKIM.

SCHEDULE OF MAKES

sr no Description Prefered make

1 Pipes ( MS / GI) TATA/Jindal

2 MS Fittings IS approved

3 GI Fittings IS approved

4 Ball Valves Audco / Kirloskar

5 Strainer Leader/ Greeves/ Hawa/HAMMER

6 Hose Pipes Priyanka/ shah Bhogilal / Newage

7 Butterfly valves Audco / Intervalve

8 Non Return Valves Audco/Expert/

9 Level Indicator Pune Tectrol/Equivalent

10 pressure gauge WIKA / Waree

11 Ball float Valves Prayag

12 Foot Valves Kirloskar / Normex

13 Water Pumps Kirlosker/ M+P / Crompton

14 Electric motor Kirlosker/Crompton

15 Hydrant Valves New Age Industries/Priyanka / IS approved

16 Pressure Switches Indfoss/ Danfoss/ Orion / Switzer

17 Tanks Sintex, double lined

18 Smoke Detectors Honeywell / IAS Morley

19 Fire Alarm Panel Honeywell / IAS Morley

20 Fire Extinguishers IS approved

21 Hose Reels Priyanka/ shah Bhogilal / IS approved

PPC/TD/AEL/SPS/UTY/MAKES page 1 of 1

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MECHANICAL SECTION TENDER DOCUMENT FOR FIRE FIGHTING, FIRE ALARM AND SMOKE DETECTION SYSTEM

Client : Indian Institute of Tropical Meteorology, Pune. Project : Multi Training Facility Building. Project Location : Dr. Homi Bhaba Road, Pashan, Pune 411008.

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CONTENTS

SR.NO. TITLE PAGE. NO. 1. Notice Inviting Tenders 3 to 5 2. Form of Tender 6 3. Scope 7 4. Basic Guidelines to Bidder 8 5. Special Conditions Of Contract 9 6. Clauses of Contract 10 to 24

7. Technical Specifications 25 to 49 8 Mode of measurement 50

9. Special Condition For Erection Contractor 51 to 53

10. Additional Condition s 54 11. Statutory Obligations 55

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NOTICE INVITING TENDERS

Indian Institute of Tropical Meteorology, Pune, Maharashtra is setting up a Multi Training Facility building at existing building Pashan, Pune, Maharashtra. Director Indian Institute of Tropical Meteorology, Pune. invites sealed tenders for Air conditioning work for the to be carried out for their building at Dr. Homi Bhaba Road, Pashan.Pune, Maharashtra. This facility is expected to be commissioned in February 2012. The Fire Fighting, Fire Alarm and Smoke Detection tender for this job is as per the specifications indicated elsewhere in the tender. The scope of the vendor shall include selection of systems and equipments, supply, commissioning supported by appropriate documentation. The equipment and system offered by vendor shall be user friendly for operation and maintenance and designed for complete personal safety and shall offer no health hazards. The system offered shall be highly efficient with excellent performance level, continuous trouble free operations and with minimum BHP/TR. 1. The Tenderers are requested to give detailed sealed tender in their own forms in two bid i.e. Part I Technical Bid. Part II Commercial Bid Both the sealed bid should be sent in another sealed envelope addressed to the Director, Indian Institute of Tropical Meteorology, Dr. Homi Bhabha Road, NCL post, Pashan Pune 411008 .INDIA so as to reach on or before 16 Jan 2011. 2. If a request is made to IITM, Pune for tender documents, a sum of Rs 500.00 (Rs Five Hundred Only) for Indigenous supplier / Indian agents (Non-refundable) has to be paid in the form of Demand Draft drawn in favour of The Director, Indian Institute of Tropical Meteorology, Pune enclosed in Technical Bid only. 3. You have to submit two separate bids in two separate envelopes and you may keep both the bid envelope in an envelope for sending us. One envelope will contain only the TECHNICAL SPECIFICATION of the indented equipment. Another envelope will contain only the financial bid in which price, maintenance, AMC etc. and any other information, which has financial implication, will only be given. The main envelope will contain both the bids, should be super scribed with our tender enquiry No- WS/FIRE/MFTCH/2011/01 4. The technical bid will be opened on the specified due date in the presence of bidders who wish to be present & the financial bids of only those bidders will opened whose technical bid is found suitable by us.

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5. The date and the time of opening of part II (Commercial Bid) will be intimate only to pre-qualified and technically acceptable bidders for the item at a later date. Last date and Time for receipt of Tender :-Upto 12.30 hrs. On 16/01/2012. Date and Time for opening of Tenders: At 15.00 hrs. On 17/01/2012. (Part-I technical Bid Only) 6.The tenders shall be submitted in the following manner and shall contain details / documents as listed here in. Technical / Commercial Bid containing the following:

1) Complete sets of the tender document as issued, dully filled and signed by the bidders, and shall comprise of:

a) A confirmation of the design conditions. b) Duly Filled in Technical Data Sheets. c) Bill of quantities and rates with prices. d) Equipment catalogue / literature. e) Separate Commercial & Technical Deviation sheet, if any. f) Confirmation of the commercial terms

7.Bids shall be kept valid for a period of 120 days from the due date indicated above. 8.Bidders shall quote in strict accordance with the requirements of this tender. Bidders are advised to avoid making technical and commercial deviations. Bidders shall note that unless any and all deviations they may wish to make from the specifications and other terms and conditions are listed in a separate deviation sheet, it shall be deemed that the bids are in strict accordance with the requirements of this inquiry. 9.Bidders must survey if they wish to, the site in consultation with CLIENT / CONSULTANT with prior appointment. 10.The owner does not bind himself to accept the lowest or any bid or a portion there of without assigning any reason for/to split the contract during progress of work due to unsatisfactory work of any one vendor / contractor. Where more than one item is covered by this inquiry OWNER reserves the right to place orders for the various items with different bidders. OWNER also reserves the right to add or delete any item to the contract and the same shall be binding to the contractor / vendor. 11. All the rates mentioned in the tender shall be inclusive of all taxes / duties / levies / sales tax / Works contract Tax / Service Tax / Octroi duty / ESIC scheme for workers, transport charges etc. 12.This tender notice shall form a part of the contract. 13. This tender is not transferrable.

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14.Conditional offer will not be considered. 15.The Director Indian Institute of Tropical Meteorology, Pune 411108 (India) reserve the right to Accept any tender in full or in part or to reject the lowest or any all tenders without assigning any reason. 16 Pre Bid meeting will be held on 10/01/2012 at IITM, Campus Pune, 11.00 A.M. FOR; Director, Indian Institute of Tropical Meteorology, Dr. Homi Bhaba Road, Pashan,

Pune 411008. Date: --------------

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FORM OF TENDER Following Form of Tender to be filled in by the tenderer, on their own letterhead and to be submitted with tender documents. 1. Works to be carried out at : Indian Institute of Tropical Meteorology, Dr. Homi Bhaba Road, Pashan, Pune 411008 2. Name of the Bidder : 3. Registered Office Address : 4. Central Sales Tax Number : State Sales Tax Number:

5. Nature of Work : Supply, Installation, Testing & Commissioning Of Fire Fighting, Fire Alarm and Smoke Detection system.

6. Total Price Offered in Rs. : Rs.

Price in words. (Rupees_________________________________________ __) 7. Validity of Quotation : 120 Days from 15 Jan 2012. 8. Performance Guarantee Period: 12 Months from the date of commissioning.

(Defect Liability Period) certificate. 9. Work Completion Period : by 45 Days. 10. Terms & Conditions & Scope of Work: As per Tender Document. 11. Partly Offer, Inadequate/Unclear information or any omission/deviation in the scope of work specifications, terms & conditions laid down in the tender documents make the tender liable for rejection. 12. The earnest Monet deposit of Rs 25,000/- (Rs Twenty Five Thousand Only) must be paid / sent along with your technical bid in the form of a Demand draft. Bankers cheque or Bank guarantee (preferably from a nationalised Bank only) drawn in the favour of The Director, Indian Institute of Tropical Meteorology, Pune., Otherwise your technical & financial bids will not be considered at all. The Earnest Money of successful bidder will be return only after installation, commissioning, satisfactory demonstration and on acceptance of the system by user engineer as per the terms of our work order. If any the successful bidder fails to fulfil the contractual obligation before the due date,he will forfeit the EMD. 12. Final Fire NOC shall be in the scope of successful bidder.

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I/We have carefully studied and understood all contents of this tender & aware of the scope and specifications of the work to be done and the local conditions and other factors bearing on execution of the work. It is understood by me/us that the lowest or any tender will not necessarily be accepted. Yours faithfully, Place: Signature of Contractor

With Company Seal. Date: Address:

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SCOPE

1. This specification covers the manufacture, testing at manufacturers works, supply and delivery, at site, installation, testing and commissioning of Fire Fighting system, Fire Alarm and Smoke Detection for Multi Training Facility Building at Indian Institute of Tropical Meteorology, Dr. Homi Bhaba Road, Pashan, Pune 411008.

2. It is not the intent to specify completely herein all details of construction of the equipment. However, the equipment shall conform, in all respects, to high standards, of engineering and workmanship and be capable of performing in continuous commercial operation up to Vendor's guarantee in a manner acceptable to PURCHASER who will interpret the meaning of drawings and specification and shall have the power to reject the work or material which in his judgement, are not in full accordance therewith.

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BASIC GUIDELINES TO THE BIDDER 1. The contractor shall guarantee for the complete performance of the systems offered inline with the

specification mentioned elsewhere in the document. It is mandatory for the bidder to carefully study the design specifications provided in this tender. Any deviation shall be highlighted while submitting the offer.

2. The drawings submitted in this tender are more or less in detail. However the necessary detail drawings including detail duct routing layout shall be submitted by the successful bidder. On completion of the job the contractor has to submit required no of copies and a CD of the as built drawings to the client

3. The bill of material format is only for guidance and shall be filled by the bidder. The bill of material thus filled shall form the basis of offer. Any deviation proposed by bidder shall be quoted as extra items.

4. The original tender shall be returned after duly filling the ** marks. 5. Price bid shall be submitted in the format attached to this tender. Additional items if any may be added

as extra items. 6. The bidder shall submit their company profile and list of client along with the tender.

SPECIAL CONDITIONS OF CONTRACT

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All bidders should furnish their offer in the Document issued by this office only and it should be strictly as per stipulated Tender conditions. In case of any variance Tender may be rejected at the sole discretion of the clients.

In the event of there being any change in specification / other conditions having the financial implications

the extent of such financial implications will be assessed by the consultant/client and weightage in the respect of the same will be added / subtracted to the quoted amount to arrive at the final Tender amount.

All material supplied at site will be inspected by the Clients Engineers / Consulting Engineer, prior to

installation or fabrication. Contractors who have done at least 20 Lakh INR (10 Mn INR) value Fire Fighting, Fire Alarm and Smoke

Detection System work in past 3 years shall be considered for pre qualification.

CLAUSES 1 to 37

CLAUSE 1 - DEFINITIONS

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1. OWNER / PURCHASER shall mean M/s Indian Institute of Tropical Meteorology, Pune. on whose behalf the enquiry is issued by the ENGINEER / CONSULTANT and shall include his successors and assigns, as well as his authorised offices / representatives.

2. BIDDER shall mean the firm / party who quotes against an enquiry. 3. VENDOR / CONTRACTOR shall mean the successful BIDDER whose Bid has been accepted by the

OWNER / PURCHASER and on whom the Contract or Purchase Order is placed by the OWNER / PURCHASER and shall include his heirs, legal representatives, successors and permitted assigns.

4. DETAIL ENGINEERING CONSULTANT shall mean M/s Archivista Engineering Projects Pvt. Ltd,

Pune

5. THE EQUIPMENT means machinery, equipment, materials, and other items to be supplied by the contractor pursuant to the contract.

6. THE WORK means all the duties, responsibilities and obligations to be discharged by the contractor

pursuant to the contract.

7. THE CONTRACTORS EQUIPMENT means all machinery, apparatus, materials and equipments to be provided by the contractor pursuant to the contract for and in connection with the work BUT NOT forming or intending to form a permanent part of the plant.

8. SUB - VENDOR / SUB - CONTRACTOR / SUB - FABRICATOR shall mean the person named in the

Contract undertaking a part of the work or any person to whom a part of the Contract has been sublet with the consent in writing of the OWNER / PURCHASER and shall include his heirs, legal representatives, successors and permitted assigns.

9. MANUFACTURER refers to a person or firm who is producer and furnisher of material or designer and

fabricator of equipment's to either the OWNER / PURCHASER or the VENDOR / CONTRACTOR or both under the Contract.

10. OTHERS shall mean other successful BIDDERS whose Bids have been accepted by the OWNER /

PURCHASER and to whom the orders have been placed by the OWNER / PURCHASER and shall include their heirs, legal representatives, successors and permitted assigns.

11. INSPECTOR shall mean the authorised representatives appointed by the OWNER /PURCHASER or the

ENGINEER / CONSULTANT for purposes of inspection of materials / Equipment / Works. 12. Project shall mean the project specified in the Scope. 13. Site shall mean the actual place of the proposed Project as detailed in the Specification or other place

where work has to be executed under the Contract. 14. Month shall mean calendar month.

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15. Specification shall mean collectively all the terms and stipulations contained in those portions of the

Contract known as General Conditions, the specifications and such Amendments, Revisions, Deletions or Additions, as may be made in the Agreement and all written Agreements made or to be made pertaining to the method and manner of performing the work or to the quantities and qualities of the materials to be furnished under this Contract.

16. Bid shall mean the proposal / document that the BIDDER submits in the requested and specified form in

the specification issued by the OWNER/ PURCHASER. 17. Plant Equipment and Work shall mean respectively the goods to be supplied and services to be

provided by the VENDOR / CONTRACTOR under the Purchase order or Contract. 18. Contract or Purchase Order shall mean the order and associated specifications executed by the

OWNER /PURCHASER and the VENDOR including or other documents agreed between the parties or implied to form a part of the Contract.

19. Contract Price shall mean, if there is a formal agreement the prices referred to in the agreement or if there

is no formal agreement, the price agreed to be the value of the Contract. 20. Contract Period shall mean the period during which the Contract shall be executed as agreed between

VENDOR / CONTRACTOR and OWNER / PURCHASER in the Contract. 21. Guarantee Period shall mean the period during which the installed air-conditioning system & its Plant or

Equipment shall give the same performance as guaranteed by the VENDOR in the Schedule of Guarantee as in the Specification.

22. Approved and Approval where used in the Specification shall mean, respectively, approved by and

approval of the OWNER / PURCHASER or the ENGINEER /CONSULTANT. 23. CONSULTANTS INSTRUCTIONS shall mean any drawings and / or instructions oral and / or in

writing, details, direction and explanations issued by the ENGINEER / CONSULTANT or the OWNER / PURCHASER from time to time during the Contract Period.

24. CONTRACTORS Works or MANUFACTURER'S Works shall mean and include the land and other

places which are used by the VENDOR / CONTRACTOR / FABRICATOR or SUB - VENDOR / SUB - CONTRACTOR - SUB - FABRICATOR for the manufacture of Equipment or performing the Works.

25. Performance Tests shall mean such tests as are prescribed in the Specification to be done by the

VENDOR before the plant is handed over to the OWNER / PURCHASER. 26. Virtual Completion shall mean that all work is completed as directed and the Site is cleared to the

satisfaction of the OWNER / PURCHASER or the ENGINEER / CONSULTANT. 27. Words importing persons shall include Firm, Companies, Corporations and other Bodies, whether

incorporated or not.

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28. Drawings shall mean all:

(a) Drawings furnished by the OWNER / PURCHASER or the ENGINEER / CONSULTANT as a

basis for proposals. (b) Supplementary drawings furnished by the OWNER / PURCHASER or The ENGINEER /

CONSULTANT to clarify and to define in greater detail the intent of the Contract.

(c) Drawings submitted by the VENDOR with his proposal provided such drawings are acceptable to the OWNER / PURCHASER or the ENGINEER / CONSULTANT.

(d) Drawings furnished by the OWNER / PURCHASER or the ENGINEER/CONSULTANT to the

VENDOR during the progress of the work, and

(e) Engineering data and drawings submitted by the VENDOR during the progress of the work

(f) Provided such drawings are acceptable to the ENGINEER / CONSULTANT.

CLAUSE 2 CONTRACTOR`S SERVICES a) The Contractor shall supply the Equipment and provide execute, complete and maintain the work in

accordance with the Contract. b) The Contractor shall be responsible for ensuring that the positions, levels and dimensions of the work are

correct according to the Contract not withstanding that he may have been assisted by the Owner in settling out the said positions, levels and dimensions.

c) The work to be done under the Contract shall be executed with all the diligence and despatch and in the

manner specified in the Contract and to the satisfaction of the Owner. The Contractor hereby undertakes that the work shall be ready for tests on completion not later than the date of completion.

CLAUSE 3 CONTRACT PRICE a) The owner shall pay the Contractor the sum set out in the Price Schedule hereto increased or reduced by

such sums (if any) as under the Contract are to be taken into account in ascertaining the Contract Price. b) The contractor shall credit the owner with the sum, which may become allowable or due under the

contract at the times and in the manner herein specified. c) The rates and prices quoted by the Contractor are inclusive of all taxes, duties etc. as applicable. d) Octroi, if applicable at site, contractor shall mention it separately. Caparison will be is on landed cost at

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CLAUSE 4 CONTRACTOR TO INFORM HIMSELF FULLY

The Contractor shall be deemed to have examined the site and the nature of the work and to have fully satisfied himself with regard there to prior to entering into the Contract.

CLAUSE 5 FINANCIAL GUARANTEE FOR PERFORMANCE

(i) 10 % of the value of work done, shall be deducted from each R.A. Bill towards retention money. The Contractor shall, however, have the option of submitting Bank Guarantee for 10 %

in lieu of

cash retention. Bank Guarantee, if submitted, shall be valid for the full duration of defects liability period of 12 months reckoned from the date of handing over the complete works to us.

(ii) 5% performance security of the cost of award has to be submitted to the institute in the form of D.D./Bank guaranty before starting the work.

CLAUSE 6 DRAWINGS AND DESIGNS

All technical information, furnished to the Contractor by the Owner in connection with the work and as indicated by the Owner in writing at that time to be confidential, shall be treated as confidential by the

Contractor and shall not be revealed to third parties, duplicated or used by the Contractor for any other purpose other than for this plant. This will, however, not be applicable to such information as :

Information which at the time of disclosure or thereafter become public knowledge provided that such information does not become public knowledge by reason of the Contractors breach of the agreement.

Information which prior to disclosure hereunder was already in the Contractors possession or in the possession of its employees then their use will be without violation of any secrecy obligation to the Owner.

Information which subsequent to disclosure hereunder is obtained by the Contractor from a third party who, to the best of the Contractors knowledge is lawfully in possession of such information and is not subject to a secrecy obligation to the Contractor.

CLAUSE 7 PATENTS AND OTHER RIGHTS

The Contractor shall fully indemnify the Owner against any action, claim or demand, costs of expenses arising from or incurred by reason of any infringement or alleged infringement of any letters, patent, registered design, trade mark or name copyright or other protected right in respect of the work or any arrangement system or method of using, fixing or working the Equipment authorised or recommended by the Contractor. In the event of any action being brought or any claim or demand being made against the Owner on account of any such matters as aforesaid, the Contractor shall immediately be notified thereof and he shall at his own expenses, fully co-operate with the Owner and shall do all that, the Owner may reasonably require to assist in the defence in such action or to resist such claim or demand. The Owner shall not settle any such action or satisfy or comprise any such claim or demand without the consent in writing of the Contractor which consent will not be unreasonably withheld.

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The Owner warrants on his part that any design or instruction furnished or given by him shall not be such as will cause the Contractor to infringe any letters, patent, registered, design, trade marks, or copyright in performance of the Contract.

CLAUSE 8 ROYALTIES

All payments and royalties payable in respect of any letters, patent and other right whether payable in one sum or by installments or otherwise are included in the Contract Price and shall be paid by the Contractor as and when due to the person or persons to whom they shall be payable. The contractor shall indemnify the company from any such payments.

CLAUSE 9 ASSIGNMENT AND SUB-LETTING OF THE CONTRACT

The Contractor shall not without the consent in writing of the Owner assign or transfer the Contract or the benefits of obligations thereof, or any part thereof, or enter into any sub-contract with any other

person, provided that this shall not effect any right of the Contractor to assign, either absolutely or by way of charges, any moneys due or to become due to him, or which may become payable to him under the Contract. Any such consent shall not relieve the Contractor from his obligations under the Contract.

CLAUSE 10 GUARANTEES i) All equipment supplied and work done by the Contractor pursuant to the Contract shall be guaranteed by

the Contractor to be of the new & first quality and workmanship and to be of expert design conforming to generally accepted international standards and to be sufficient size and capacity and of proper materials so as to fulfil in all respect the operating and other condition specified and to meet all the requirements specified in regard thereto.

ii) If at any time during the execution of the work or during the maintenance period specified in Article 30

hereof, the Owner shall decide that any equipment supplied or work done by the Contractor fails in any respect to conform to the guarantee given by the Contractor in Article 10(i) hereof. The Owner may, as soon as, give the Contractor reasonable and practicable notice in writing / verbal of the respects in which the Equipment supplied or the work done has failed. At his own expenses, including reimbursement of all costs and expenses incurred by the Owner in connection therewith, replace any equipment and carryout any further work that may be necessary to ensure that the equipment supplied and the work done conforms to such guarantee.

iii) If the Contractor fails within a reasonable time to take such steps as may be necessary to fulfil his

obligations under Article 10 (ii) hereof then the Owner may, at the expense of the Contractor take such steps as may be necessary to ensure that the equipment supplied or the work done by the Contractor shall conform to such guarantee.

iv) If any replacement of equipment or the work done by the Contractor pursuant to this Article shall be of

such a nature to affect the efficiency thereof or any portion thereof, the Owner may give to the Contractor notice in writing requiring that a test or tests shall be made in which event such tests shall be carried out at the expenses of the contractor.

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CLAUSE 11 VARIATIONS AND OMISSIONS i) The Contractor shall not alter any of the work except as directed in writing by the Owner, but the Owner

shall have full power from time to time during the execution of the Contract by notice in writing to direct the Contractor to turn, to alter, amend, add to, or otherwise vary any of the work and the Contractor shall carryout such variation, and be bound by the Contract so far as applicable as though the said variation were stated in the Contract. In any case in which the Contractor has received any such direction from the Owner which either then , or in the opinion of the Contractor will later involve any increase or decrease in the Contract Price, the Contractor shall, within 7 days of such direction, advise the Owner in writing to that effect. The Owner shall thereupon approve in writing such variations which are to be given effect together with the amount of increase or decrease in the Contract Price on that account. The Contractor shall then give effect to such variations. The difference in costs due to such variations shall be added to or deducted from the Contract Price and paid in the same way as the Contract Price.

ii) If, in the opinion of the Contractor, any such variation is likely to prevent or prejudice him from or in

fulfilling any of his obligations under the Contract, he shall notify the Owner thereof, in writing and the Owner shall decide forthwith whether or not such variations shall be carried out. If the Owner amends his instructions in writing, the said obligations shall be modified to such an extent as may be agreed in writing between the Owner and the Contractor provided, however, that the Contractor may not call upon the Consultant to agree to any such variations as would, in any way, have the effect of modifying the obligations of the Contractor under the provisions of Article 7 and 10 hereof.

iii) Where the rates for extra items cannot be derived from tender rates, the same shall be arrived at on the

basis of cost of materials plus cost of labour plus 10% towards Overheads and Profits of the contractor. The Contractor shall submit all details, relevant rate analysis as demanded by the Owner/Consultant to enable them to arrive at the rates to be recommended. The owner decision will be final after considering his details.

CLAUSE 12 EXECUTION OF WORK IN INCLEMENT WEATHER

The Contractor shall during, inclement weather carry out the work in accordance with the Contract and the Contractor shall not be entitled to any additional payment over and above the Contract Price by reason of his being unable to carry out the work owing to inclement weather.

CLAUSE 13 CONTRACTORS DEFAULT

If the Contractor shall fail or neglect to execute the work with all due diligence and expedition, or shall refuse or neglect to comply with any reasonable orders given to him in writing by the Owner in connection with the work, or shall contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make good such failure, neglect or contravention. Should the Contractor fail to comply with the notice, within the time specified in the notice, then the Owner shall be at liberty forthwith to execute such part of the works as the contractor may have failed or neglected to do all. Without prejudice to any other rights, the Owner may, under sub-contract, take the works wholly or in part thereof from the Contractors hands and contract with any other person to complete the work or part thereof, and in that event the Owner shall have the free use of all Contractors equipment and other things that may be at any time be on the site in connection with the work, without being responsible to the Contractor for fair wear and tear thereof, and to the exclusions of any right of the Contractor over the

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same. The Owner shall be entitled to retain and supply any balance which may be otherwise due, under the Contract to the Contractor or such part thereof as may be necessary to the payment of the cost of executing the said part of the work or of completing the work as the case may be and of meeting claims of third parties against the Owner and arising from or in consequence of the Contractors failure, neglect refusal or contravention as aforesaid. If the cost of completing the work or executing a part thereof or of meeting claims of third parties as aforesaid shall exceed the balance due to the Contractor, the Contractor shall pay such excess to the Owner.

CLAUSE 14 BANKRUPTCY AND WINDING UP

If the Contractor shall become bankrupt or insolvent, or have a receiving order made against him, or compound with his creditors, or being a corporation, commence to be wound up, not being a members voluntary winding up for the purpose of reconstruction, or carry on its business under a receiver for the benefit of its creditors or any of them, the Owner shall be at liberty:-

a) to terminate the Contract forthwith by notice in writing to the Contractor or to the receiver or liquidator or

to any person in whom the Contract may become vested, and to act in the manner provided in Article 13 hereof as though the last mentioned notice had been the notice referred to in such Article and the work had been wholly taken out of the Contractors hands, or

b) to give such receiver, liquidator or other person the option of carrying out the Contract subject to his

providing guarantee for the due and faithful performance of the Contract up to an amount to be agreed.

CLAUSE 15 INSPECTION AND TESTING i) Representatives of the Owner shall be entitled at all reasonable times to inspect the work or any part

thereof. ii) Whenever it is necessary to cover up any work in respect of which previous inspection is desired and the

Contractor has been notified accordingly in writing, the Contractor shall give notice in writing to the Owner before the work is covered up. No such work shall be covered up or built upon unless it has been inspected and approved by the Owner or unless the Owner consents in writing to the being done without his previous inspection and approval.

iii) On receiving notice from the Contractor that the work is ready for inspection, the Owner shall without

unreasonable delay, attend for the purpose of inspecting the said work. iv) The Contractor shall uncover any part of the works or make openings for inspection as the Owner may

direct and shall reinstate and make good such part to the reasonable satisfaction of the Owner.

CLAUSE 16 - ORIGIN OF MATERIALS i) The owner shall have the right, at any time, to call upon the Contractor for evidence of origin of raw

materials and parts of equipments. ii) All goods or materials supplied or used shall be of first class quality of the grade specified.

CLAUSE 17 - MILL CERTIFICATES

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All Mill Certificates covering physical and analytical tests shall be produced as called for by the owner.

CLAUSE 18 - TEST CERTIFICATES The Contractor shall provide specified number of test certificates and/or material analysis certificates and/or radiographic examination reports as called for by the Owner.

CLAUSE 19 - ACCESS TO AND POSSESSION OF THE SITE i) Subject to paragraph (iii) of this Article, access to and possession of the site shall be afforded to the

Contractor by the Owner in reasonable time, and except in so far as, the Contractor may provide to the contrary the, Owner shall provide a road suitable for the transport of the equipment from the nearest public thoroughfare or railhead available to the site.

ii) In the execution of the work, no persons other than the Contractors employees shall be allowed on the

site, except by the written permission of the Owner, but facilities to inspect the works at all times shall be afforded to the Owner and his representatives.

iii) The access to possession of the site referred to in paragraph (i) hereof shall not be exclusive to the

contractor but only such as shall enable him to execute the work. The Contractor shall offer to the Owner other Contractors and sub-contractors every reasonable facility for the execution of work concurrently with his own.

iv) Unless otherwise provided in the Contract, the owner shall give the Contractor facilities for carrying out

the work on the site continuously during the normal working hours generally recognized in the district. The Owner may, after consulting with the Contractor direct that the work, shall be done at other times if it shall be practicable in the circumstances for the work to be done and the extra cost of such work (if any) shall not be added to the Contract price.

v) The Contractor shall arrange his own source of electricity and water that may be required for any testing

purpose or for any other purpose at his own cost. vi) The contractor shall construct his site office provided with furniture, telephone, fax at the space

allocated within the site at his own cost. vii) The Contractor shall make arrangements for shelters/labour colony for his workmen at his own cost. No

space is available at site.

CLAUSE 20 CONTRACTOR`S EQUIPMENT i) The Contractor shall at his own expense, provide all equipment necessary to execute and complete the

work. If any equipment is available at the site, the contractor may with the written consent of the Owner, use the same on payment of any necessary charges.

ii) All contractors equipment shall be used solely for the purpose of the work and shall not be taken away

by the contractor while it is required on the site for the purpose of the work without the permission in

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writing of the Owner and the contractor shall be liable for the loss of, destruction thereof or damage thereto. If there shall be due, owing or accruing to the Owner from the Contractor any money under or in respect of the Contract the Owner shall be at liberty at the cost of the Contractor to sell and dispose of any such Contractors equipment as the Owner shall think fit, and to apply the proceeds in or towards the satisfaction of such moneys as aforesaid.

CLAUSE 21 CONTRACTOR`S REPRESENTATIVE & WORKMEN i) The Contractor shall employ one or more competent representatives, whose name or names shall have

previously been communicated in writing to the Owner by the Contractor to superintend the carrying out of the work. The said representative shall be present on the site during working hours and orders or instructions which the owner may give to the said representative shall be deemed to have been given to the Contractor.

ii) The Owner shall be at liberty, by notice in writing to the contractor, to object to any representative or persons employed by the contractor in execution of or otherwise about the work, whose presence at site in the opinion of the Owner is not in the interest of the work or is prejudicial to the interest of the Owner, the Contractor shall remove such person from the site forthwith.

iii) The Owner shall be given the opportunity to approve the employment of casual labour hired for the

work. iv) The contractor and his employees shall abide by the site working conditions referred to in the third

Schedule hereto. v) The Contractor shall immediately notify the Owner in writing of any labour dispute affecting the work.

Such notice shall describe the nature of the labour dispute and the actions to be taken by the Contractor to settle the dispute.

CLAUSE 22 LIABILITY FOR ACCIDENTS & DAMAGE & INSURANCE i) The Contractor shall during the execution of the work, properly cover up and protect any part of the

work liable to injury by exposure to the weather and shall take every reasonable precaution against accident or injury to the work from any cause.

ii) All Contractors equipment shall be at the sole risk of the Contractor. iii) The Contractor shall insure all his personnel employed for the execution of the work against any

personal injury that may be sustained by them as a result of the execution of the work and present satisfactory evidence that such insurance is in force. The insurance cover shall be for adequate amount prescribed by statutory Authorities.

iv) The Contractor shall at all times indemnify the Owner against all claims, damages or compensation under the provisions of Payment of Wages Act 1936, Minimum Wages Act 1948, Employees Liability Act, 1938, the Workmans Compensation Act, 1923, Industrial Dispute Act 1947 and the Maternity

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Benefit Act, 1961 or any modification thereof any other similar act, law and rules made there under from time to time.

v) The Contractor shall be responsible for Workmans Compensation Insurance and all other statutory

requirements in regards to the personnel in the contractors employment. vi) The Contractor shall ensure that similar insurance policies are taken out by his sub-contractors (if any)

and shall be responsible for any claims or losses to the Owner resulting from their failure to obtain adequate insurance protection in connection thereof.

vii) All formalities and legal requirements in regard to ESI coverage for the Contractors workmen working

in the plant is solely the responsibility of the Contractor including what is required for the Factory Inspectorate.

viii) Any of contractors or sub contractors persons causes damage of equipment or property of the company,

the contractor will be solely held responsible for the cost of consequences thereof.

CLAUSE 23 POSTPONEMENT OF COMPLETION DATE i) Neither the Owner nor the contractor shall be considered in default in the performance of his obligations

hereto if such performance is prevented or delayed by circumference of Force Majeure as herein defined then in such an event the concerned party shall immediately give notice in writing to the other parties of the existence of Force Majeure, together with the evidence relied upon and the postponement to the date of completion shall be mutually agreed by all the parties.

ii) For the purpose of this article Force Majeure shall mean and be limited to the following :

a) any war or hostilities b) any riot or civil commotion c) Any earthquake, flood, tempest, lightning or other natural physical disaster. d) any accident, fire or explosion on the site not caused by the negligence of the Contractor.

e) any strike exceeding 10 days in duration affecting the performance of the contractual obligations hereunder.

f) any law or order of any government or government department or other authority which delay or

impede the Contractor in the execution of the work.

CLAUSE 24 PENALTY ON LATE COMPLETION In the event of the contract work getting delayed due to reasons attributable to the Contractor, the Owner shall be levying the penalty at the rate of 1% per week to the maximum of 10% of the contract value.

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CLAUSE 25 TEST ON COMPLETION The Contractor shall carry out tests on completion of work as specified in the Tender Document.

CLAUSE 26 TAKING OVER i) As soon as the work has been completed in accordance with the contract (except in minor respects that

do not affect their use for the purpose for which they are intended and except for the maintenance thereof as provided in CLAUSE 29 hereof) and have passed the tests on mechanical completion, the Owner shall issue a Certificate (hereinafter called a TAKING OVER CERTIFICATES ) in which he shall certify the date on which the work has been so completed and has passed the said tests and the Owner shall be deemed to have taken over the work on the date so certified, but the issue of a TAKING OVER CERTIFICATE shall not operate as an admission that the work has been completed in every respect. In the event of the work being divided by this contract into two or more section, the Owner shall be entitled to take over any section before the other or others and thereupon the Owner shall issue a TAKING OVER CERTIFICATE in respect thereof. If by agreement between the Owner and the Contractor any portion of the work (other than a section or sections) shall be takeover before the reminder of the work, the Owner shall issue a TAKING OVER CERTIFICATE in respect of that portion.

ii) If by reason of any default on the part of the Contractor, TAKING OVER CERTIFICATE has not been

issued in respect of every portion of the work within 15 days of the date of completion, the Owner shall be at liberty to use the work or any portion thereof in respect of which a TAKING OVER CERTIFICATE has not been issued, provided that the work or the portion so used as aforesaid shall be reasonably capable of being used and the Contractor shall be afford reasonable opportunity of taking such steps as may be necessary to permit the issue of the TAKING OVER CERTIFICATE.

iii) All system shall be handed over together & taking over certificates obtained. The Job can be treated as

complete only when taking over certificates for all the systems are issued.

CLAUSE 27 SUSPENSION OF WORK i) The Contractor shall, on the written order of the Owner, delay or suspend the progress of the work for

such time or times and to such extent and in such manner as the Owner may specify. ii) All reasonable expenses incurred by the Contractor by reason of such delay or suspension by the Owner

(otherwise than in consequence of some default on the part of the Contractor) shall be added to the Contract price provided that no claim shall be made under this Article, unless the Contractor has, within a reasonable time after the event giving rise to the claim, give notice in writing to the Owner of his intention to make such claims.

CLAUSE 28 TERMINATION i) The Owner may, for any reason whatsoever, at any time, by notice in writing to the Contractor terminate

the Contract. ii) In the event of a termination pursuant to paragraph (i) of this CLAUSE :-

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iii) The Contractor shall carry out instruction of the Owner in connection with such termination including the cancellation of orders and the termination of contracts which the Contractor may have placed with others.

iv) The Owner shall pay the Contractor for all materials used and work executed pursuant to the contract,

but unpaid at the date of such termination together with any costs necessarily incurred by the Contractor in connection with the work as a result of such termination, provided that the Owner shall not be liable for any business loss or damage suffered by the Contractor as a result of such termination.

v) The Contractor shall upon receiving notice from the Owner in accordance with paragraph (i) of this

Article, notify the Owner within a reasonable time of the sums for materials used and work executed as mentioned in paragraph (ii) (b) of this Article.

These sums and all terms and conditions of termination pursuant to this Article shall be agreed in writing between the Owner and the Contractor.

vi) Upon termination of the Sub-Contract pursuant to this Article, all obligations of the parties hereto shall

cease except as to the liabilities of either part to the other for obligation accured to the date of such termination.

CLAUSE 29 MAINTENANCE PERIOD

For a period of 24 months, after the work or any portion thereof has been taken over, the Contractor shall be responsible for making good with all possible speed and free of all costs and expenses to the Owner, any defects in the work arising from faulty or defective equipment, bad workmanship or from failure of the Contractor to carry out his obligations under the Contract.

CLAUSE 30 PAYMENTS DUE FROM THE CONTRACTORS All costs, damages or expenses for which the Contractor is liable under the Contract may be deducted from money due or becoming due to the Contractor or may be recovered by action of law or arbitration pursuant to CLAUSE 33.

CLAUSE 31 TERMS OF PAYMENT

70% Against Supply of Material/ Equipment at site. 20% Against satisfactory Commissioning/ Demonstration. 10% Against Bank guarantee valid for 24 Month.

CLAUSE 32 STATUTORY AND OTHER REGULATIONS The Owner shall when requested in writing afford reasonable assistance to the Contractor in obtaining information as to the local conditions.

The Contractor shall not in the performance of the Contract in any manner endanger the safety or unlawfully interfere with the convenience of the public.

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CLAUSE 33 ARBITRATION i) If at any time any question, dispute, or difference shall arise between the Owner and the Contractor

under or in connection with the Contract either party shall as soon as reasonable practicable give to the other, notice in writing of the existence of such question, dispute or difference specifying its nature and the point at issue and the same be referred to arbitration in accordance with the provision of the Indian Arbitration Act 1940. The award of such arbitration shall be final and binding on the parties hereto.

ii) Performance of the Contract shall continue during arbitration and any subsequent proceeding. iii) The venue of all arbitration shall be Pune.

1.2 CLAUSE 34 RECOURSE The Owner shall have recourse to the Contractor for any costs, claims, demand, proceedings, damages and expenses whatsoever arising out or in connection with any failure of the Contractor to perform any of his obligations under the terms of the Contract.

CLAUSE 35 ADVERTISING

No advertising, publicity matter or other literature in relation to the Contract or the work is to be published or utilised by the Contractor except with the prior written permission of the Owner.

CLAUSE 36 PRICES

All prices shall be fixed for the duration of the Contract and shall not be subject to escalation of any description unless stated otherwise in schedule of rates.

CLAUSE 37 CONSTRUCTION OF THE CONTRACT i) The Contract to the exclusions of all other agreements, statements or representation whether oral or

written constitutes the full agreement between the parties hereto for the work to be performed hereunder. ii) No variation to the terms of the Contract shall be valid unless it is made in writing and signed on behalf

of both the Owner and the Contractor by their respective authorised representatives. iii) The Contract shall be constructed in accordance with and governed by Indian Law. iv) Where general conditions of Contract are in conflict with schedules annexed to the Contract the latter

shall govern.

* ARBITRATOR

The Arbitrator will be the owner.

The names of the arbitrator will be selected from one of the following disciplines, in order of preference.

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a) Retired High Court / Supreme Court Judges, who have experience in handling Arbitration cases. b) Members of the Council of Arbitration. c) Fellow of Institution of Engineers. d) Eminent retire Chief Engineers from State / Center / P.W.D. / Public Sector undertakings. e) As per directives of Government of India.

For the purpose of appointing the sole Arbitrator referred to above, the Appointing Authority will send within thirty days of receipt by him of the written aforesaid notice to the contractor.

The contractor shall on receipt by him of the names as aforesaid, select any one of the persons named to be appointed as a sole Arbitrator and communicate his name to the Appointing Authority within thirty days of receipt by him of the names. The Appointing Authority shall there upon without any delay appoint the said person as the sole Arbitrator. If the Contractor fails to communicate such selection as provided above within the period specified, the Appointing Authority should make the selection and appoint the selected person as the sole Arbitrator.

If the Appointing Authority fails to send to the contractor the panel of three names as aforesaid within the period specified, the contractor shall send to the Appointing Authority a panel of three names of persons who shall all the unconnected with either party. The appointing Authority shall on receipt by him of the names as aforesaid select any one of the persons named and appoint him as the sole Arbitrator. If the Appointing Authority fails to select the person and appoint him as the sole Arbitrator within 30 days of receipt by him of the panel and inform the contractor accordingly, the contractor shall be entitled to appoint one of the persons from the panel as the sole Arbitrator and communicate has name to the appointing Authority.

If the Arbitrator so appointed is unable or unwilling to act or resigns his appointment or vacates his office due to any reason whatsoever another sole Arbitrator shall be appointed as aforesaid.

The work under the Contract shall, however continue during the arbitration proceedings and no payment due or payable to the contractor shall be withheld on account of such proceedings.

The Arbitrator shall be deemed to have entered on the reference on the date he issues notice to both the parties fixing the date of the first hearing.

The Arbitrator may from time to time, with the consent of the parties, enlarge the time for making and publishing the award.

The Arbitrator shall give a separate award in respect of each dispute or difference referred to him. The Arbitrator shall decide each dispute in accordance with the terms of the contract and give a reasoned award. The venue of arbitration shall be such place as may be fixed by the Arbitrator in his sole discretion. The fees, if any, of the Arbitration shall, if required to be paid before the award is made and published, be paid half by each of the parties. The costs of the reference and of the award including the fees, if any, of the Arbitrator who may direct to and by whom and in what manner, such costs of any part thereof shall be paid and may fix or settle the amount of costs to be so paid.

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The award of the Arbitrator shall be final and binding on both the parties. Subject to aforesaid the provisions of the Arbitration Act 1940 or any statutory modification or re-enactment thereof and the rules made there under, and for the time being in force, shall apply to the arbitration proceeding under the clause. In all cases where the amount of the claim in dispute is Rs.75,000/- (Rupees Seventy Five Thousand Only) and above, the arbitrator shall give reasons for the award.

It is also a term of the contract that if contractor (s) do / does not make any demand for arbitration in respect of any claim (s) within 90 days of receiving intimation from owner /architect that the bill after due verification is passed for payment of a lesser amount, or otherwise the contractors right under this agreement to refer to arbitration shall be deemed to have been forfeited and owner shall be relieved and discharged of their liability under this agreement in respect of such claim (s). Further, it is agreed that for the purpose of this clause, such notice is deemed to have been received by the contractor (s) within 2 days of posting of the letter by owner or when delivered by hand immediately after receipt thereof by the Contractor (s), whichever is earlier. Further, a letter signed by the official's owner that the letter was so posted to the contractor (s) shall be conclusive.

I / We hereby declare that I / We have read and understood the above terms and conditions and that we shall abide if the work is awarded to us. I / we shall achieve inside design conditions at any given time.

DATE: SIGNATURE OF TENDERER.

Sheet: 26 of 54

Rev. 00

IITM, PUNE

TECHNICAL SPECIFICATION FOR FIRE FIGHTING SYSTEM

1.0 SCOPE OF WORK

The work to be carried out under this section shall include detailed design, supply, installation, testing, commissioning and handing over of the entire fire protection system. In addition to the above, getting the final NOC from the local fire authorities. This shall include item wise demonstration and training of all the equipments installed, submission of as built drawings both in hard and soft copies. Without restricting to the generality of the foregoing works, the scope of work shall include the following: Fire fighting pumps

Electric driven, pumps with all related electrical and mechanical works. Hydrant system

External hydrant system with hoses, branch pipes, hose boxes etc. Internal Hose reel system with hoses, branch pipes, hose reels etc.

Sprinkler system Automatic sprinkler system with installation control valve, sprinklers, air release valves etc.

Extin

Date post:	06-Mar-2018
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