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Query Manager & Variance Monitor Complete SAP HCM Reporting Testing and Reconciliation Di Archer – WCC Neil Coleman – WCC Evan Jones – EPI-USE Labs 21 November 2011
Query Manager & Variance Monitor
Complete SAP HCM Reporting Testing and Reconciliation
Di Archer – WCC
Neil Coleman – WCC
Evan Jones – EPI-USE Labs 21 November 2011
Agenda
• Introduction to EPI-USE Labs and Products
• Introduction to Worcestershire County Council
• Query Manager & Variance Monitor – Why and how these products are used
• Sample screenshots
• Questions
EPI-USE Labs
• Part of the EPI-USE Group (1000+ employees)
• SAP Third party product company
• 90 Employees (35 Developers, 7 Support & testing)
• 30% of revenue is spent on R&D
• 24 hour support
• 500+ customers globally
EPI-USE Labs - products
Object Sync
Client Sync
Data Secure
System Builder
Worcestershire County Council
• Go Live
• AUG 2001 - Financials
• APR 2007 - HR Payroll
• SEP 2007 - Extended HR
• APR 2008 - ESS / MSS Travel
• SEP 2008 - ESS / MSS HR
• Currently 53 Payroll Areas
• HR service for over 44,500 staff & over 36,500 with HR/Payroll
• 5148 Employees with Multiple Jobs (12 max)
• ECC6 – EHP3 (June 2010)
Worcestershire County Council
• EPI-USE Labs solutions purchased:
• JUL 2006 - Data Sync Manager – Object Sync for SAP ERP
• OCT 2007 - Variance Monitor for SAP HCM
• JAN 2008 - Query Manager for SAP HCM
• MAR 2011 - Data Sync Manager – Client Sync for SAP ERP
Business Challenges
• During HR Payroll implementation – reporting was seen as low priority
• No on line access for our customers
• Required quick method of producing reports that met users requirements
• Wanted to control our own reports
• Report across ALL HCM modules
• Need to have real time reporting
Query Manager for SAP HCM
PA Master Data Payroll/Time Results FI Postings Data Personnel Planning Data LSO Data Recruitment Data Travel Management Data HR Configuration Tables Audit Trail Data
Operational Reports on any combination of:
HCM Reporting Made Easy
• Include / Select NULL values
• Single line reporting (per employee)
• Summary and detail views available
• Access data from different timespans/intervals
• Add your own calculations / groupings
• Easy access to SAP functions / calculations
• Cross-module reporting - access what you need
• Custom easily accessible
• Publish easily to portal / publish via GUI
How WCC use Query Manager
• 10 Groups and over 100 reports
• EPI-USE also wrote 50 reports
• Written / Tested in QA then imported to Prod
• Used for exception / on demand / month end
• Auto schedule to e-mail to key management
• Available through portal
• Turn reports into transactions for ease of use
• Document reports created
Latest Developments
• EPI-USE delivered reports
• Emailing reports as Excel files
• Splitting reports for distribution
• Run in background, saved as Excel
• QM Community (OneHub)
• Creation of the Payroll Exception Report
List of Some of our QM Reports Code Title Code Title
P001 Pay Method Reort P025 Mail Merge - No Bank Details
P002 Unison - Entry Date P026 Pension Banding Notification
P003 Bank Details Change P027 Mail Merge - No NI Number
P004 Pensionable pay for specified period P029 Mail Mearge- Age Exception Certificate
P005 Employee start dates with all info types P030 Delphcar
P006 No infotype 0041 P031 Mail Merge employee Age CERT S
P007 Employees wit IT0027 P033 Mileage IT0017 and IT442 Details
P008 Teachers Pension Return P034 input on IT0015 by username
P009 Travel Input P035 Lighting Strike
P010 Travel Mileage Input P036 Travel Wage Types payment value
P011 Travel Expenses Input P037 Cumilatives to Date
P012 over £40,000 annual gross pay P038 Mid Period Payroll Area Changes
P013 Travel Mileage Input - One off Report P039 Monthly Travel Report for Bureaus (excl Lump Sums)
P014 Travel Expenses Input - One off Report P040 Hour Changes for Employees in the Pension Scheme
P015 location code P041 Travel Mileage Input - to split miles by cost distrib
P016 FTE report for Worcester City P042 Travel Expenses Input - to split exp by cost distrib
P017 Worcester City - Monthly Report P043 InPut on IT2010 by username
P018 National Fraud Initiative - Bi-annual Report P044 InPut on IT014
P022 Details of employees being reorgainised P045 casual Milage & exp payment
P024 Location code for Unison P046 P11D Check
Key QM Reports
• Leavers Report
• Pension Report
• Travel Report
• Annual Leave Report
• BV12 Sickness Report
• Input Checking Reports by Info type
Leavers Report - Builder
Leavers Report – Selection Screen
Leavers Report - Results
Why Query Manager
• Easy to use
• Total integration with SAP
• Create reports without ABAP knowledge
• Not Reliant on Support Partner
• Price – Very low total cost of ownership
• Cost Savings
– ROI realised within 12 to 15 reports
– Typical 5 day ABAP report written in 1/2 day
Example of Writing a Report
Business Challenges
• Reconcile legacy data with SAP data for go-live (parallel runs and data consistency checks)
• To audit production system data to analyse overpayments and changes to master data
• To regression test HCM support packs being applied to the landscape
• To simulate new functionality being applied to the system i.e. pay awards
Variance Monitor for SAP HCM
• Legacy system with SAP
• Different SAP systems (support
pack and upgrade testing) DSM
• Period to period (payslip
analysis)
• Narrow down variances using
flexible rules
• Support auditing (e.g. SOX)
compliance by highlighting null
and / or high payments
Streamlines your analysis of variances in data
Why Variance Monitor
• Simple to write rules
• Reduced risks and time during support packs an upgrades
• Automate checking for variances in HCM data
• Proactively resolve payroll inconsistencies prior to payday
• Tolerances
• Compare results against different data sources
• Fully integrated with SAP
How WCC use Variance Monitor
• Service Pack / Copy Back / Upgrades / DR Testing
– Pay Results / Simulations
– Bank Details
– Employees
• Academy Schools
– Complete Data Check
– Payroll Simulations
• Pay Awards
• Extracting Simulated Results
Variance Monitor Rules
Variance Monitor Results
Variance Monitor Results 2
Licensing
• License per production system/per number of active employees reported on in payroll
• 18% Annual Maintenance
• 2 days training includes as part of the software license price
• Training is interactive and in the form of workshop sessions
• Excellent support
