Pearland Independent School District Special Meeting Tuesday, July 28, 2020 5:00 PM

Agenda of SPECIAL MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Suspension of Open Meetings Act Provisions Due to COVID-19

Notice language to be added to

Board Agenda

Notice is hereby given that a Special Meeting Meeting of the Board of Trustees of the Pearland Independent School District will be held on July 28, 2020, beginning at 5:00 PM via video conferencing. Audio/Video Conferencing Notice: Due to the public health threat of COVID-19 and pursuant to the Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, this meeting will be conducted via video/audio conference, which will be audible to the Board and public and allow for two-way communication. The Board President, presiding officer or trustees will not be physically present at one location but a quorum will be required for the meeting.

The public may access this meeting by phone: +1 346 248 7799 (Houston) Meeting ID: 837 4778 2635 Password: 892463 OR by video:

https://us02web.zoom.us/j/83747782635?pwd=VzBYRmE0T0taVXFnZTU1WVBPRXV5UT09

Meeting ID:837 4778 2635 Password: 892463 Public Comment: A link to a public comment form is available at: https://www.pearlandisd.org/publiccomment. This form must be completed and submitted prior to 5:00 pm on Monday, July 27, 2020 if you wish to address the Board of Trustees on an agenda or non- agenda item.

A video/audio recording of the meeting will be available on the District’s website.

The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Public Comment 5:00 PM [Length of time of each not to exceed three (3) minutes]

4. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney Regarding any Agenda Item

B. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

C. 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices

D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

E. 551.0821 - Deliberating in a Matter Regarding a Public School Student if Personally Identifiable Information about the Student will Necessarily be Revealed by the Deliberation

5. Reconvene in Open Session

6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

7. New Business - Consideration of and Possible Action on the Following:

A. Consider to Approve the Revised District/School Instructional Calendar for the 2020-2021 School Year Based on COVID-19 Developments

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B. Update on Tax Ratification Election Related Matters 11

8. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should

determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against

personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;

or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School

Board shall determine

Certificate of Posting

On the 23rd day of July, 2020 this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 3:30 p.m. on said date.

___________________________ Secretary to Board of Trustees

Meeting Date July 28, 2020

Meeting Type

☐ Regular Meeting

☒ Special Meeting/Workshop

☐ Hearing

Date Submitted: July 21, 2020

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☐ Consent Agenda

☒ Regular Agenda

☐ Information/Discussion

Subject: Consider to Approve the Revised District/School Instructional Calendar for the 2020-2021 School Year Based on Covid-19 Developments

Executive Summary: Due to COVID 19 and revised recommendations/guidelines from TEA administration is proposing a revision to the school calendar whereby students and teachers will begin the 2020-2021 school year on August 31, 2020 and thereafter “phase in” on-campus learning for four weeks (with the “phase in” plan applying only to those who choose the “on-campus” option for their children.) Revisions to the approved calendar are:

Added twenty minutes to the school day. The twenty minutes will be added to the end of the day. (This will ensure that the state’s requirement for the minimum number of minutes per school year is possible.)

The last instructional day for students will continue to be Thursday, May 27, 2021. It will be an early dismissal day for students.

Re-location of staff development/workdays to occur before the beginning of the school year

Conversion of some staff development/workdays into student attendance days during the school year.

Other features of the calendar remain as previously approved in Spring 2020. For example, graduation will continue to take place on May 28, 2021.

The “remote learning” option for those parents who chose it remains in full effect and begins August 31.

Attached is the Revised District/School Instructional Calendar for 2020-2021 and further information. The Board President is consulting medical specialists for their expertise with regard to the issues accompanying a return to school. His intention is to have those medical personnel available for consultation during this “Zoom” meeting and is now finalizing those arrangements. The superintendent/administration will also report on other related Covid-related work underway.

Associated District Goal: Goal One: Student Academic Performance and Goal Two: Physical and Mental Health

Board of Trustees

Agenda Item Information

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Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approve the revised district/school instructional calendar for the 2020-2021 school year as presented.

Department Submitting: Superintendent

Requested By: Sonia Serrano

Cabinet Member’s Approval: Sonia Serrano

Board Approval Required: ☒Yes ☐No

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4-Week Transition Plan

Possible District Changes Needed based on revised TEA information: Push Start Date for On-Campus Plan to August 31st

Add 20 minutes to the school day – to reduce number of additional days needed with the

later start date

Still set the deadline for registration of August 5th but allow for changes before the 10th

day of start of school (per TEA requirements.)

Adjust faculty and staff start date and staff development calendar.

On-Campus Phase-In Plan

- Start date will be August 31st and go 4 weeks until September 25th

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- Week 1 - ¼ of the students attend campus by alpha split Monday – Thursday

o Monday: A – F

o Tuesday: G – L

o Wednesday: M – R

o Thursday: S – Z

- Week 2 - ¼ of the students attend campus by alpha split Tuesday – Thursday

o Monday: Holiday

o Tuesday: A – L

o Wednesday: M – R

o Thursday: S – Z

- Week 3 - ½ of the students attend campus by alpha split Monday – Thursday

o Monday: A – L

o Tuesday: A – L

o Wednesday: M – Z

o Thursday: M – Z

- Week 4 - ½ of the students attend campus by alpha split Monday – Thursday

o Monday: A – L

o Tuesday: A – L

o Wednesday: M – Z

o Thursday: M – Z

- Fridays during Phase-In

o Contacting students that did not show up

o Reflecting and revising campus plans

o Teacher professional development for remote learning and utilizing the LMS

o Load Asynchronous activities for students to access

- Life Skills (Monday – Thursday)

- Students receiving specialized services will be considered on an individual basis to

attend on campus classes more than one day per week

o ESL/Bilingual

o Some SPED students with high needs

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- In-District Students with Parent Employees

Students coming into the building during Phase-In Time: - Teachers focus on accessing online platforms for remote asynchronous instruction

- Teachers focus on teaching basic health and safety procedures

- Students run normal on-campus schedule to practice procedures

- Provides students face to face time with teacher

Students at Home: - Students are participating in an asynchronous model for the first 4 weeks or whatever

timeline is decided

- Curriculum is all asynchronous considering teachers will be teaching during the day

- Teachers need to provide review learning opportunities in the LMS – the learning

opportunities may be minimal during the phase-in time

Remote Learner Orientation

- Week of August 24th – 28th

- Come to class in small groups to: *Half-day

o Meet teacher o Pick up materials/supplies o Learn how to utilize LMS o Discuss schedule & expectations o Device Pick Up

- Day 1: ¼ of class attends with adult who will be at home - Day 2: ¼ of class attends with adult who will be at home - Day 3: ¼ of class attends with adult who will be at home - Day 4: ¼ of class attends with adult who will be at home - Day 5: Teacher contacts any family who did not attend - Required for Elementary - Highly recommended for Secondary; Virtual online training available

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Meeting Date: July 28, 2020

Meeting Type

☒ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: July 23, 2020

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☐ Consent Agenda

☒ Regular Agenda

☐ Information/Discussion

Subject: Update on Tax Ratification Election Related Matters

Executive Summary: The purpose of this item is to provide an update to the Board of Trustees

on matters related to conducting a Voter Approved Tax Ratification Election.

Our Tax Year 2019 July Certified property value was $8,048,492,813; current tax year 2020

estimates are $9,405,097,061 (or 16.86% growth), which includes values under protest. The

District expects to receive an updated estimate by July 27th, which will be shared with the Board.

The attached document presents an analysis of the Maintenance & Operations tax rate based on

various property value growth assumptions. For budget purposes we are projecting conservative

value growth of 10% which compresses the M&O tax rate by $.0635. The greater the growth, the

lower the compressed tax rate, and vice-versa.

The District will advertise an updated notice of public meeting to adopt the tax rate at the August

11th board meeting. The Board of Trustees will be presented with two agenda items:

(1) Request for unanimous board approval to increase the tax rate by one cent

(2) Request to adopt the tax rate by an additional three cents (four in total), which will trigger a

Voter-Approval Tax Rate Election (VATRE) to be included in the November election.

Timeline of Events:

July 18 – August 1 District submits property value information to TEA

July 29 District advertises a Notice of Public Meeting to Discuss Tax Rate

(will use the highest possible tax rate for purposes of the notice)

August 5 Deadline for TEA to issue preliminary Maximum Compressed Rate

August 11 District holds a public hearing to adopt the tax rate - triggers a

VATRE if adopting a tax rate including six or more enrichment cents

(golden pennies)

November 3 Uniform election date for VATRE

Associated District Goal: WCG #4 – Pearland ISD will strategically maximize financial assets to provide resources to meet student needs in partnership with families and the greater community.

Board of Trustees

Agenda Item Information

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Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☐ No Fiscal Impact

Funding Source:

☒ General Fund

☐ Grant Funds

☐ Food Service & Debt

Service Funds

Fiscal Year:

Amendment Required?

☐ Yes

☐ No

Superintendent’s Recommendation: N/A

Department Submitting: Administration

Requested By: Jorgannie Carter, CFO

Cabinet Member’s Approval: Dr. John Kelly

Board Approval Required: ☒Yes ☐No

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PEARLAND ISD - TAX YEAR 2020Tax Rate Assumptions and Taxpayer Impact

District's Estimated Property Value Growth 9.00% 10.00% 11.00% 12.00% 13.00% 14.00% 15.00% 16.00%District's total adopted TY 2019 M&O Tax rate $0.9700 $0.9700 $0.9700 $0.9700 $0.9700 $0.9700 $0.9700 $0.9700State Projected Property value growth percentage 4.01% 4.01% 4.01% 4.01% 4.01% 4.01% 4.01% 4.01%State compressed tax rate $0.9164 $0.9164 $0.9164 $0.9164 $0.9164 $0.9164 $0.9164 $0.9164Greater of state or district value growth 9.00% 10.00% 11.00% 12.00% 13.00% 14.00% 15.00% 16.00%Maximum Tier one tax rate (limited to 90% of highest taxing district) $0.8745 $0.8665 $0.8587 $0.8511 $0.8435 $0.8361 $0.8289 $0.8247Golden Pennies $0.0400 $0.0400 $0.0400 $0.0400 $0.0400 $0.0400 $0.0400 $0.0400Copper Pennies $0.0000 $0.0000 $0.0000 $0.0000 $0.0000 $0.0000 $0.0000 $0.0000TY 2020 Total tax rate with no increase $0.9145 $0.9065 $0.8987 $0.8911 $0.8835 $0.8761 $0.8689 $0.8647

Voter Approval (Rollback) tax rate for 2020 9.00% 10.00% 11.00% 12.00% 13.00% 14.00% 15.00% 16.00%District Maximum Compessed Tax Rate (MCR) $0.8745 $0.8665 $0.8587 $0.8511 $0.8435 $0.8361 $0.8289 $0.8247

2020 Enrichment Tax Rate (No Change) $0.0400 $0.0400 $0.0400 $0.0400 $0.0400 $0.0400 $0.0400 $0.04002020 M&O Tax Rate $0.9145 $0.9065 $0.8987 $0.8911 $0.8835 $0.8761 $0.8689 $0.8647

Tax Rate Increase/(Decrease) -$0.0555 -$0.0635 -$0.0713 -$0.0789 -$0.0865 -$0.0939 -$0.1011 -$0.1053

2020 Enrichment Tax Rate (5th Golden Penny) $0.0500 $0.0500 $0.0500 $0.0500 $0.0500 $0.0500 $0.0500 $0.05002020 M&O Tax Rate Requiring Unanimous Board Approval to Seek 5th Golden penny $0.9245 $0.9165 $0.9087 $0.9011 $0.8935 $0.8861 $0.8789 $0.8747

Tax Rate Increase/(Decrease) $0.0455 $0.0535 $0.0613 $0.0689 $0.0765 $0.0839 $0.0911 $0.0953

2020 Enrichment Tax Rate (8 Golden Pennies) $0.0800 $0.0800 $0.0800 $0.0800 $0.0800 $0.0800 $0.0800 $0.08002020 M&O Tax Rate Requiring a VATRE Seeking Additional 3 Golden Pennies $0.9545 $0.9465 $0.9387 $0.9311 $0.9235 $0.9161 $0.9089 $0.9047

Total Tax Rate Increase/(Decrease) -$0.0155 -$0.0235 -$0.0313 -$0.0389 -$0.0465 -$0.0539 -$0.0611 -$0.0653

TAXPAYER IMPACT 9.00% 10.00% 11.00% 12.00% 13.00% 14.00% 15.00% 16.00%Average Taxable Value of Residences $223,453 $223,453 $223,453 $223,453 $223,453 $223,453 $223,453 $223,453Total Tax Rate (M&O inclusive of 8 golden pennies + $0.4256 I&S) $1.3801 $1.3721 $1.3643 $1.3567 $1.3491 $1.3417 $1.3345 $1.33032020 Taxes Due on Average Residences at Proposed Tax Rate $3,083.87 $3,066.00 $3,048.57 $3,031.59 $3,014.60 $2,998.07 $2,981.98 $2,972.602019 Taxes Due on Average Residences at Current Tax Rate ($1.3956) $3,118.51 $3,118.51 $3,118.51 $3,118.51 $3,118.51 $3,118.51 $3,118.51 $3,118.51Increase (Decrease) in Taxes -$34.64 -$52.51 -$69.94 -$86.92 -$103.91 -$120.44 -$136.53 -$145.91

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