Peninsula Corridor Joint Powers BoardCapital... · Project is on hold; schedule needs to be...

Quarterly Capital Program Status Reportand DBE Status Report

Prepared for the December 4, 2014 JPB Meeting

1st Quarter FY2015: July 1, 2014 – September 30, 2014

Peninsula Corridor Joint Powers Board

Caltrain

QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: September 30, 2014

TABLE OF CONTENTS

Capital Program - Budget Status Summary ...................................................................... 1

Traffic Light Report ........................................................................................................... 3

Atherton Station Improvements (Project On-hold) ............................................................ 4

Broadway Station Improvements (Project On-hold) .......................................................... 6

Crew Facility Rehab at San Francisco Terminal ............................................................... 8

CBOSS/PTC Project ....................................................................................................... 10

Peninsula Corridor Electrification Project ........................................................................ 12

Los Gatos Creek Bridge Replacement Project ............................................................... 14

Quint Street Bridge Project ............................................................................................. 16

Railroad Communications System (SOGR) Project ........................................................ 18

San Bruno Grade Separation Project ............................................................................. 20

San Francisco Roadway Bridges Replacement Project ................................................ 22

San Mateo Bridges Replacement Project - Design ........................................................ 24

Signal Pre-emption Improvement Project ....................................................................... 26

Systemwide Signal System Rehabilitation Project – FY2013 ......................................... 28

Systemwide Signal System Rehabilitation Project – FY2014 ......................................... 30

Systemwide Station Rehab Program – FY2013 ............................................................ 32

Systemwide Station Rehab Program – FY2014 ............................................................ 34

Systemwide Track Rehab Program – FY2013 ............................................................... 36

Systemwide Track Rehab Program – FY2014 ............................................................... 38

Train Dispatch Voice Communication System Project .................................................... 40

Upgrade of PA & VMS Systems at 4 Stations Project ................................................... 42

Wayside Power at Diridon Station Project ...................................................................... 44

DBE Status Report .......................................................................................................... 47

Definition of Terms .......................................................................................................... 48

Performance Status (Traffic Light) Criteria ..................................................................... 49

This page is intentionally left blank.

FY2010 FY2011 FY2012 FY2013 FY2014 FY2015

1. Station and Intermodal Access $5,225 $500 $400 $710 $3,575 $3,483

2. Right of Way / Signal & Communications $52,575 $15,049 $29,653 $23,054 $46,352 $22,275

3. Rolling Stock $6,423 $7,620 $8,299 $7,000 $2,221 $3,900

4. Operational Improvements/Enhancements $8,371 $2,007 $1,535 $4,307 $4,423 $2,271

5. Others $2,290 $1,990 $1,990 $1,990 $2,690 $1,740

6. Caltrain Modification Program $8,651 $9,460 $19,600 $2,032 $2,602 $1,584

7. Legal Mandates & Required Enhancements $0 $0 $0 $0 $117,982 $1,595

8. Electrification $0 $0 $0 $0 $10,720 $7,707

$83,535 $36,626 $61,477 $39,093 $190,565 $44,555

$72,626 $92,126 $81,375 $87,385 $110,229 (3) $10,211 (4)

Some of the major projects completed include, but are not limited to the following:Centralized Equipment Maintenance & Operations Facility (CEMOF)North Terminal Operations Improvements ProjectBurlingame Station Platform & Track Improvements Project Diridon Station ImprovementsGuadalupe River Bridge Interim Repair ProjectCal Ave Station Improvements / Palo Alto Ped Underpass & Platform Improvements / Bridge Deck Repair ProjectSan Bruno / South Linden Interim Safety Improvement ProjectProcurement of Eight Caltrain Passenger CarsSan Mateo County Grade Crossing Improvement ProgramSouth San Francisco Station Parking Lot ProjectSouth Terminal and Santa Clara Stations Improvements ProjectSan Mateo Bridges Rehabilitation ProjectJerrold Avenue Bridge Replacement ProjectSystem Station Rehab Project - FY2012Narrow Banding ProjectRail Operation Control System (ROCS) ProjectReal Time Transit Information Project - Predictive Arrival/Departure System (PADS)San Bruno Grade Separation ProjectWayside Power at Diridon Station ProjectPre-emption Improvement Project

Total Audited Expenditures by FY (2)

(2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for theprojects. Unspent budget in a fiscal year will be carried forward to subsequent budget years.at the beginning of each fiscal year. This authorizes the amount that could be spent on

expenditures could be from prior fiscal years. (3) Expenditures shown for FY2014 through June 30, 2014 have not been audited. (4) Expenditures shown for FY2015 through September 30, 2014 are unaudited.

Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the JPB

Caltrain - Capital Program - Budget Status Summary

Programs

Total Board Approved Budget by FY (1)

Q1 FY2015 - July 1 to September 30, 2014

All Costs in $1,000's

Page 1


Page 2

July 1, 2014 – September 30, 2014 Caltrain QUARTERLY REPORT Active Capital Projects

PageQ4 FY14 Q1 FY15 Q4 FY14 Q1 FY15 Q4 FY14 Q1 FY15 Q4 FY14 Q1 FY15

Atherton Station Improvements (Project On hold) 4

Broadway Station Improvements (Project On hold) 6

8

10

12

Los Gatos Creek Bridge Replacement Project 14

16

N/A N/A 18

San Bruno Grade Separation Project 20

22

24

26

N/A N/A 28

N/A N/A 30

N/A N/A 32

N/A N/A 34

N/A N/A 36

N/A N/A 38

40

42

44

Systemwide Track Rehab Program - FY2014

San Mateo Bridges Replacement Project - Design

Railroad Communications System (SOGR) Project

Upgrade of PA & VMS Systems at 4 Stations Project

Wayside Power at Diridon Station Project

Signal Pre-emption Improvement Project

Systemwide Signal System Rehabilitation Project - FY2013

Systemwide Station Rehab Program - FY2013

Systemwide Track Rehab Program - FY2013

Train Dispatch Voice Communication System Project

TRAFFIC LIGHT REPORTThe following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.

SCOPE SCHEDULE BUDGET / COST HSR IMPACT

Systemwide Station Rehab Program - FY2014

Quint Street Bridge Project

San Francisco Roadway Bridges Replacement Project

Crew Facility Rehab at San Francisco Terminal Project

Peninsula Corridor Electrification Project

CBOSS/PTC Project

Systemwide Signal System Rehabilitation Project - FY2014

R R

G G G G G G G

W W

W W

W W

W W

W W

W W

GG G

G GG G R R G G

Y R G GY

GG

G GG G

G GG GG G

GG G G G

G

G GG G YG G GGG

G GG G Y Y GG G

G

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G

G

G

G

G

G

G

G

G

G

G

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G

G

G

G

G

G

GG

G

G

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YY Y

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R

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Page 3

Jul. 1, 2014 - Sep. 30, 2014 Caltrain QUARTERLY REPORT Capital Projects

SCOPE:

Issues:

SCHEDULE:

Progress:Jul - Sep 2014

Oct - Dec 2014

Issues:

Project is on hold.

Design has been completed; project was placed on hold for further efforts (see note in "Other" section). Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Atherton Station project.

A Hold-Out Rule Elimination study which includes reviewing and advancing design options is being conducted for the Atherton Station, Broadway Station and South San Francisco Station.

Project is on hold.

ATHERTON STATION IMPROVEMENTSSCOPE HSR IMPACTSCHEDULE BUDGET/COST

Project is on hold; schedule needs to be redefined and re-baselined.

Future Activities:

This project provides for the design and construction of new station facilities at Atherton Station (MP 27.80) to eliminate the "hold out rule". The scope of the project includes demolishing the center platform and providing outboard boarding platforms with a center inter-track fence and a signalized/gated pedestrian crossing at the northern end of the platforms.

W W W

W

W

R

Page 4


BUDGET:

Issues:

HSR IMPACT:

OTHERS:

The project was put on hold for any further design efforts. Estimate at Completion will be re-evaluated when project is re-activated.

$385,712

$4,285,800$522,960

Contingency $120,710

Total

Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor.

ATHERTON STATION IMPROVEMENTS

($125,600)

$0

($1,261,277)

($90,525)$200,000

$2,000,000

($543,396)

($265,002)

($2,285,800)

$365,000

$290,525

$160,625

$0

$143,640 $687,036 Administration

$0

$2,557,527

$339,642

$0

$28,906

$0

$0

$22,696

$529,173

$160,625

$0$0

Right of Way

Construction

Construction Management

(d)

$239,400

Segment Group

Planning & Engineering

$0

$1,296,250

$339,639

(e) = (a - d)

Current Board Approved Budget Expended to Date Committed

To DateEstimate at Completion

Variance at Completion

(a) (b) (c)

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Planning & Engineering Right of Way Construction ConstructionManagement

Administration Contingency

Am

ount

in $

Segment Groups

Project Budget / Cost Status

Current Board Approved Budget Estimate at Completion Expended to Date

W

R

W

Project has been placed on hold; Capital Program Management team is currently reviewing the impact of capital improvements (incl. Dumbarton Rail Extension) in the vicinity of Atherton Station.

Page 5


SCOPE:

Issues:

SCHEDULE:


Oct - Dec 2014

Issues: Project is on hold; schedule needs to be redefined and re-baselined.

The project was put on hold for any further design efforts. Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Broadway Station project.

A Hold-Out Rule Elimination study which includes reviewing and advancing design options is being conducted for the Broadway Station, Atherton Station and South San Francisco Station.

This project is to eliminate the "hold out rule", reduce gate down time and provide pedestrian/patron safety by providing outboard boarding platforms at the Broadway Station (MP 15.2). The platforms are to be staggered, the Northbound platform north of Broadway Avenue and the Southbound platforms remaining south of Broadway Avenue. Scope includes track work, signal work, pedestrian active warning devices, lighting and general construction work on platforms and associated amenities. This work shall eliminate the hold out rule and reduce gate downtime. Most of the track rehab work in the vicinity of the Broadway station has been transferred to the Burlingame Outboard Platform Project.

Project is on hold.

HSR IMPACT

Future Activities:

Project is on hold.

BROADWAY STATION IMPROVEMENTSSCOPE SCHEDULE BUDGET/COST

W W W

W

W

W

Page 6


BUDGET:

Issues:

HSR IMPACT:

OTHER:

$0 $0

($1,021,804)

$0

$1,265,000

$324,958

$194,557

$2,789,341


$0

($4,707,759)

($2,310,447)

$326,493

$0

$1,417,334

$326,493

$1,410,282

None, based on the "Blended System" approach.

$980,039

$0 $616,155

$7,497,100


The project was put on hold for any further design efforts. Estimate at Completion will be re-evaluated when project is re-activated.

Administration

Contingency

Total

(a) (d)(b) (c)

$23,854

$1,059,935

$30,906

Expended to Date Committed To Date

Estimate at Completion

(e) = (a - d)

Current Board Approved Budget

$1,059,935$243,196

$0

$162,130

$1,864,500


($298,829)

Right of Way

Construction

($291,197)

($785,482)

$4,174,947

Project has been placed on hold; Capital Program Management team is currently reviewing the impact of future capital improvements in the vicinity of the Broadway station.

$0

BROADWAY STATION IMPROVEMENTS

$0

$460,959

Segment Group

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

Planning & Engineering Right of Way Construction Construction Management Administration Contingency

Amou

nt in

$

Segment Groups



W

W

W

Page 7

Jul 1, 2014 - Sep 30, 2014 Caltrain Quarterly Report Active Capital Projects

SCOPE:

Issues:

SCHEDULE:

The schedule is being updated.


FutureActivities:Oct - Dec 2014

Issues:

BUDGET/COST

CREW FACILITY REHAB AT SAN FRANCISCO TERMINAL PROJECTSCOPE SCHEDULE OTHER

(1) Conduct site meeting with the design team.(2) Designer is to start on the 65% submittal package.

The scope of this project is to repair and upgrade the San Francisco crew facility which is located at Fifth and Townsend in SanFrancisco and consists of:

(1) Re-configure the existing rooms and non-functional spaces to meet the current operational needs.

(2) Add a corridor in the facility to improve circulation.

(3) Rehabilitate the locker rooms, restrooms, shower areas, sleeping quarters, kitchen, lobby and lounge areas.

None.

G G G

G

G

G

None.

(1) Prepared and issued work directive for designer RSE.

Page 8


Issues:

None.


Committed to Date

$140,131 $141,000

Expended to Date


Variance at CompletionSegment Group

Total

Construction $650,000


0

Right of Way $0

CREW FACILITY REHAB AT SAN FRANCISCO TERMINAL PROJECT

BUDGET:

$0 $0 $0 0

Planning & Engineering $141,000 $0

0

0

$0 $0

$1,318 $1,318

$0 $0

$650,000

$71,000

$0 $0

$71,000

$1,318 $141,449

OTHER:

Contingency$134,000 0 Administration

$1,075,000

$134,000

$79,000 0 0

$79,000$1,075,000

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000



Amou

nt in

$

Segment Groups



None.

G

G

Page 9

Jul 1, 2014 - Sep 30, 2014 Active Capital Projects

SCOPE:

Issues: : None

SCHEDULE:

Issues: Timely release of On-Board software for field integrated testing to support FRA Pilot testing in first quarter of 2015.

CBOSS PTC ProjectSCOPE SCHEDULE BUDGET / COST HSR IMPACT

G

This project includes design of a Communications Based Overlay Signal System Positive Train Control (CBOSS PTC), which will improve rail safety, provide enhanced operational benefits for passenger rail service, and fulfill federally mandated positive train control safety improvements along the Caltrain/ California High Speed Train (CAHST) San Francisco to San Jose corridor. The CBOSS PTC communication system has been specified to provide a reliable means for PTC information exchange at speeds up to 125 mph between the CBOSS PTC-equipped trains, wayside devices,

The CBOSS PTC Project will be implemented in three phases:Phase 1 - Project Administrative Planning, Preliminary Design and Critical Design of CBOSS PTC system.Phase 2 with fiber optic backbone - Activities including acceptance of CBOSS PTC Final Design and the Factory Acceptance Test, as well as installation of the data communications subsystem including fiber optic backbone.Phase 3/4 with fiber optic backbone - Activities including all remaining CBOSS PTC subsystem installation, all sub-system and system testing, training, safety certification, completion of the BCCF, commissioning and system acceptance, and one year warranty.

Focus of the project during phase 1 was as follows: 1) Project administrative planning; 2) Federal Railroad Administration (FRA) documentation deliverables such as the PTC Development Plan (PTCDP), PTC Implementation Plan (PTCIP) updates and the PTC Safety Plan (PTCSP) outline; 3) PTC database management plan; 4) CBOSS PTC Preliminary Design and Critical Design for all sub-system hardware and software.

G

G G G

Focus of the project during phase 2 is as follows: 1) CBOSS PTC Final Design for all sub-system hardware and software.2) Completion of Factory Integrated Subsystem/system Demonstration.3) Commence Installation of Data Communication System (including Fiber).4) Complete Installation and Verification of Data Communication System (including Fiber).

Focus of the project during phase 3 / 4 is as follows:1) Complete remaining CBOSS PTC subsystem installation activities, including the BCCF.2) Complete remaining sub-system testing, verification, training, and commissioning.3) Complete safety certification, system acceptance, and the one year warranty.

G

Page 10

Jul 1, 2014 - Sep 30, 2014 Active Capital Projects

Progress:This Period:

Jul - Sept 2014

Future Activities:

Oct - Dec 2014

Issues: : None

BUDGET:

Issues: : None

HSR IMPACT : None

7) Commence onboard prodcution instllations.8) Continue BCCF buildout.9) Continue installation of 14 radio base stations.

9) Continued BCCF buildout.

1) Continued installation activities for Data Communication System (DCS) and Fiber Optic Backbone.2) Continued Wayside subsystem installation on the WIUs, existing circuitry, and track transponders.3) Continued Post installation checkout (PICO) testing of Wayside signal equipment.4) Continued progress of RF Spectrum activities.5) Continued to address Signal Plan revision control items identified during field activities.6) Continue interoperability gaps and coordinate technical working groups with Union Pacific Railroad (UPRR).7) Continued onboard pilot installations.8) Received System Type Approval from FRA.

(a) (b) (c) (d) (e) = (a - d)

5) Continue to address Signal Plan revision control items identified during field activities.6) Continue interoperability gaps and coordinate technical working groups with UPRR.

CBOSS PTC Project

$35,073,968 $63,125,207 ($13,398,409)

Options/ Allowance $35,647,734 $10,000 $0

The Current Board Approved Budget and EAC reflect all phases of the project.

$26,396,563 $9,251,171

Design Build Contract $138,135,673 $89,826,853 $106,343,054 $139,152,981 -$1,017,308

$0Total $231,000,000 $123,527,611 $141,417,022 $231,000,000

Contingency $7,489,795 $0 $0 $2,325,250 $5,164,546

Phase 1, 2, & 3 / 4 Cost Analysis Board Approved Budget Expended to Date Committed to Date Estimate at

CompletionVariance at Completion

Owner's Cost $49,726,798 $33,690,758

1) Continue installation activities for DCS and Fiber Optic Backbone.2) Continue Wayside subsystem installation on the WIUs, existing circuitry, and track transponders.

10) Continued installation of 14 radio base stations.

3) Continue PICO testing of Wayside signal equipment.4) Continue progress of RF Spectrum activities.

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Owner's Cost Design Build Contract Options/ Allowance Contingency

Am

ount

in $

Segment Groups


Board Approved Budget Estimate at Completion Expended to Date

G

G

Page 11

July 1, 2014 - Sept 30, 2014 CALTRAIN QUARTERLY REPORT Active Capital Projects

SCOPE:

Issues:

SCHEDULE:

Progress:Jun -Sep 2014

Sep - Dec 2014

Issues:

PENINSULA CORRIDOR ELECTRIFICATION PROJECTSCOPE SCHEDULE

The project team continued to respond to comments collected through the DEIR comment period (February 28 - April 29, 2014), and to prepare the FEIR. Design Build Procurement RFQ were received July 31, 2014, and evaluation of responses are underway. Continue to progress Design Build RFP effort. Continued working on the utility and ROW mapping effort. Held Electrification cost estimate deep dive workshop with funding partners.

BUDGET/ COST HSR IMPACT

The Peninsula Corridor Electrification Project will electrify the 51 mile Caltrain Commuter line from San Francisco to Tamien. The project budget includes activities associated with: (1) Preparing and completing the environmental assessment and clearance.(2) Technical refresh of previous 35% design.

The Federal Transit Administration (FTA) completed their National Environmental Policy Act (NEPA) Environmental Assessment (EA) of Corridor Electrification in 2009 with the adoption of a Finding of No Significant Impact (FONSI). FTA has identified to Caltrain that since the project description of the electrification project is the same as FTA analyzed in their 2009 EA, that there is no need to do a NEPA revaluation for this project. Based on FTA’s guidance, a state-only environmental clearance document is being prepared: the Peninsula Corridor Electrification Project EIR.

The budget reflects all efforts associated with processing a new environmental document and environmental planning, including public outreach, operations, project controls and engineering support. The, FY13, FY14 & FY15 budgets include the DEIR, FEIR, 35% design updates to be performed by Owner's technical team and procurement effort for the design build contract through June 2015.

Future

Activities:

The project team will continue to respond to comments collected through the DEIR comment period and prepare the FEIR. Continue on the utility survey and ROW mapping effort. Commence tunnel modification design work. Complete Design Build Procurement RFQ evaluation and recommendation. Continue the DB RFP development effort. Prepare presentation for PCEP cost and schedule update for November 4th JPB meeting.

None.

None.

G G

G

G

Y G

Page 12

July 1, 2014 - Sept 30, 2014 CALTRAIN QUARTERLY REPORT Active Capital Projects

BUDGET: (a) (b) (c) (d) (e) = (a - d)

Current Board

Approved

Budget

Expended to

Date

Committed

To Date

Estimate at

Completion

Variance at

Completion

Consultant - 2013-2015 EIR Consultant $3,407,354 $2,555,778 $3,254,776 $3,407,353 $0

Consultant - 2015 - Environmental Permit $0 $0 $0 $477,000 ($477,000)

Consultant - 2013-2015 Other Consultant Support $831,025 $711,128 $692,200 $725,528 $105,496

Agency Staff - 2013-2015 EIR $1,783,462 $1,163,678 $1,163,678 $1,783,462 $0

Agency Staff - Real Estate $414,171 $20,602 $20,602 $414,171 $0

Consultant - Tunnel Modifications Study / RFP $2,508,769 $143,036 $1,077,653 $2,474,152 $34,617

Agency Staff - RFP $369,552 $208,494 $208,494 $369,552 $0

Agency Staff - 35% Design Update $1,097,317 $580,769 $580,769 $1,156,307 ($58,990)

Consultant - RFP / 35% Design Update $10,119,918 $4,151,394 $4,233,680 $12,096,090 ($1,976,172)

TASI Operator Support $59,966 $46,141 $41,518 $80,861 ($20,894)

ODC and Legal $672,776 $417,882 $417,882 $679,132 ($6,356)

Advanced Construction $497,378 $497,378 $497,378 $497,378 $0

Sub-Total $21,761,689 $10,496,279 $12,188,630 $24,160,986 ($2,399,297)

Contingency $315,872 $0 $0 $315,872 $0

0

Issues:

HSR IMPACT: None.

OTHER:

PENINSULA CORRIDOR ELECTRIFICATION PROJECT

Segment Group

$22,077,560Total $10,496,279

The Original Budget reflects the FY13, FY14 & FY15 approved budgets. The environmental Permit and Utility and real estate Survey effort are part of overall program scope, but were not in the original FY15 budget request. The subject work are advanced into FY15 to support electrification DB RFP and overall project delivery schedule. A mid-year budget request will be submitted to recover the budget shortfall.

None.

($2,399,297)$24,476,858$12,188,630

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

$11,000,000

$12,000,000

$13,000,000

Con

sulta

nt -

2013

-20

15 E

IRC

onsu

ltant

Con

sulta

nt -

2015

- Env

ironm

enta

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erm

it

Con

sulta

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2013

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15 O

ther

Con

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uppo

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Age

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Sta

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2013

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Age

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Sta

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Rea

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Con

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Tunn

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/ R

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Age

ncy

Sta

ff -

RFP

Age

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Sta

ff -

35%

Des

ign

Upd

ate

Con

sulta

nt -

RFP

/35

% D

esig

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pdat

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TASI

Ope

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Con

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Am

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Page 13

Jul 1, 2014 - Sep. 30, 2014 Caltrain QUARTERLY REPORT Active Capital Projects

SCOPE:

Issues:

SCHEDULE:


Future Activities:Oct - Dec 2014

Issues: As Federal funds are involved in the 35% design phase, the project will be on-hold at 35% design until environmental clearance from the FTA is obtained.

LOS GATOS CREEK BRIDGE REPLACEMENT PROJECTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

Scope of the Los Gatos Creek Bridge Replacement Project includes: Preliminary Design, Environmental Document, Final Design and Construction for the removal and replacement of the existing MT-1 and MT-2 bridges crossing the Los Gatos Creek. As recommended in the PSR, the new replacement structure is to be a pre-stressed / pre-cast concrete bridge with new foundations and a new widened bridge deck that allows construction for a permanent tail track and signal work. The permanent tail track and signal work is being covered under the South Terminal Phase 3 project.

(1) Continue environmental NEPA clearance process.(2) Submit environmental document (Biological Assessment) to begin formal consultation, NEPA clearance process.(3) Continue negotiating with the City of San Jose.(4) GEC will finalize the revised design that addresses RWQCB concerns.

The project schedule will be updated once the operational and capacity analysis study is complete. The study will properly respond to FTA requirements of having a finalized project scope, purpose and needs for environmental clearance.

(1) Continued National Environmental Policy Act (NEPA) clearance process.(2) Continued public outreach effort.(3) Continued negotiating with the City of San Jose.(4) Continued to prepare and revise draft environmental document.(5) Continued addressing Regional Water Quality Control Board (RWQCB) concerns with the revised design by the General Engineering Consultant (GEC) (HDR & RSE).

Environmental Clearance is being obtained through the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) process. The CEQA process requires public input and Board approval of a Mitigated Negative Declaration. The project cost and schedule will also be revisited.

GR

R

G

G

G

Page 14


BUDGET:

Issues:

HSR IMPACT: None.

LOS GATOS CREEK BRIDGE REPLACEMENT PROJECT

$0

$3,850,794


$1,960,718

$0

$50,000

$0

Segment Group


Right of Way

Construction

$10,302,415$4,517,382

$19,352

$4,158,592

$1,960,718

$10,302,415

$2,243,657

$0

The current Board approved Budget and the Estimate at Completion of about $10.3 million is for the environmental and design phases plus partial construction. Estimated cost for construction will not be known until the completion of preliminary design. Once the scope is refined, the Budget and Estimate at Completion will be updated.

$0

$0 $1,402,600

$0

$1,803,021

$952,343

$0

(b)

$22,904

(e) = (a - d)


$0

$0

$2,243,657

(a) (c)


(d)

Expended to Date Committed to Date


$1,803,021

Total

$0

$2,178,522 $2,533,760

$0

$50,000

$3,850,794

$0

$1,402,600

Administration

Contingency $952,343

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000



Am

ount

in $

Segment Groups



G

G

Page 15

Jul. 1, 2014 - Sep. 30, 2014 Caltrain QUARTERLY REPORT Active Capital Projects

SCOPE:

Issues:

SCHEDULE:


Oct - Dec 2014

Issues: None.

QUINT STREET BRIDGE PROJECTSCOPE SCHEDULE

The project schedule was re-baselined per the August 11, 2014 Phase Gate Meeting.

BUDGET / COST HSR IMPACT

Future Activities:

Proposed Scope: (1) Close Quint Street crossing permanently to vehicular traffic. Remove the Quint Street Bridge, fill the bridge opening with an embankment and construct new tracks on the embankment.(2) Perform other related work such as utility protection, trackwork and street utilities.

The Quint Street bridge replacement with tracks on embankment will enable completion of the project within the approved budget without compromising the JPB goals on seismic vulnerability, state of good repair and safety and will not preclude the potentialconstruction of a station in the vicinity.

(1) In July 2013, the San Francisco County Transportation Commission selected Option 1 (Close Quint Street permanently to vehicular traffic and replace Quint Street bridge with an embankment) as the preferred alternative. (2) Street Closure was approved by the San Francisco Board of Supervisors.

(1) Continued Real Estate process to transfer property rights of the Quint Street ROW to the JPB.(2) Continued design of the berm construction. (3) Continued community outreach process to update stakeholders.

(1) Continue Real Estate process to transfer property rights of the Quint Street ROW to the JPB.(2) Continue design of the berm construction. (3) Receive and Review 35% Engineering Deliverable.

GG

Page 16

Jul. 1, 2014 - Sep. 30, 2014 Caltrain QUARTERLY REPORT Active Capital Projects

BUDGET:

Issues:

HSR IMPACT: None.

QUINT STREET BRIDGE PROJECT

$969,155

Right of Way

$2,489,155 $2,510

$1,956

$1,520,000

$1,403,535

$2,510

$20,000,000

$0

Administration

Total

Construction

$84,158 $1,403,535

$0 $6,738,404

$28,168,485

$8,238,404

$2,724,158 $2,640,000

(1) Total Project EAC was reduced by $512K per the latest Project Manager's Estimate.

(a)

Segment Group


Contingency


$8,168,485

$1,500,000

$12,223,514


$2,490,101

$1,956

$900,080

$5,988

Expended to Date

($56,486)$12,280,000

$2,314,069 $2,289,184

(d)

$5,988

$1,550,000$875,195

(c)(b)

$3,153

(e) = (a - d)


$940,101

($506,847)

Committed to Date Estimate at Completion

$510,000

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000


Am

ount

in $

Segment Groups

Project Budget / Approved Funding / Cost Status


G

G

Page 17

July 1, 2014 - September 30, 2014 Caltrain Quarterly Report Active Capital Projects

SCOPE:

Issues:

SCHEDULE:



Issues:

BUDGET/COST

Railroad Communication System (SOGR) ProjectSCOPE SCHEDULE OTHER

(1) Continued design of communication system for weather sensors (Task #7).(2) Begin to coordinate with C&P for IFB award and bid for Task 4, 5, and 7 in September 2014.

The State of Good Repair (SOGR) project includes seven upgrades / replacement tasks of Caltrain's communication systems or subsystems.

The seven upgrades / replacement tasks are:

Task 1. Assessment of Back Office Train Control Systems at Central Control Facility (CCF).Task 2. Assessment of Advance Train Control System (ATCS) Radio Network System.Task 3. Assessment and Optimization of Caltrain's Telephone Lines used for Communication and Signal (C&S) functions.Task 4. Increase voice radio coverage around Mountain View area.Task 5. Remote reboot capability of channel 5 radio at Monument Peak.Task 6. Develop standardized drawings and configuration management for railroad communication system.Task 7. Implementation of a Communication System for Track Department's Weather Sensors.

Project schedule was extended by three months in March 2014 due to time needed to evaluate the overall district communication and compatibility with CBOSS/PTC design.

None.

(1) Completed assessment of ATCS Hardware, ATCS Data network and C&S Telco lines (Task #'s 1, 2 and 3).(2) Continued design of communication system for weather sensors (Task #7).(3) Completed design of the voice radio coverage to IFB level (Task #4)(4) Completed develop standardized drawings and configuration management for railroad communication system (Task #6).

G

G G GR

R

Page 18

July 1, 2014 - September 30, 2014 Caltrain Quarterly Report Active Capital Projects

Issues:

None.



($276,000)


$0 $0

$102,000



Committed to Date

$130,420

Right of Way $0 $0

Expended to Date

$0


$9,302 $8,812

Railroad Communication System (SOGR) Project

BUDGET:

$280,417

OTHER:

$152,724 $378,000

$50,000

$126,000

$0 $0

$208,455 $131,185

$0 $112,500

$531,000

$10,000

$10,000 $10,000

$136,000

$380,481$1,127,500TotalContingency

$196,000 ($12,500)Administration

$1,127,500

$208,500

$0 $112,500

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000



Am

ount

in $

Segment Groups



None.

G

G

Page 19

Jul 1, 2014 - Sep 30, 2014Caltrain Quarterly Report Active Capital Projects

SCOPE:

Issues:

SCHEDULE:

Replace Schedule


Oct - Dec 2014

Issues:

Future Activities

SAN BRUNO GRADE SEPARATION PROJECTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

None.

The project raised the railroad in a retained embankment and lowered roadways crossing the railroad right of way from just south of the I-380 flyover to approximately San Felipe Road (MP 12.0) in San Bruno. The project eliminated at-grade vehicular crossings at San Bruno Avenue, San Mateo Avenue and Angus Avenue and replaced them with grade separated vehicular access. Pedestrian under-crossings were constructed at Euclid and Sylvan Avenues in San Bruno. The existing San Bruno station was relocated onto an elevated structure at San Bruno and San Mateo Avenues. The former site of the San Bruno Lumber was converted into a surface parking lot for the new San Bruno station.

The following were also completed under construction contract option 1:a new at-grade parking lot and transit center, northbound platform at San Bruno station, roadway improvements along First Avenue, construction of three pedestrian under crossings and the demolition of the San Bruno temporary station.

G

G G

G

G

None.

(1) Completed sidewalk & concrete paving at First Street.(2) Completed construction at east & west side of elevator tower.(3) Completed work on final portion of transit center.(4) Completed pre-cast panel installation at station.(5) Completed false ceiling at San Bruno & San Mateo underpasses.

(1) Complete project close out.

(6) Completed final planting & landscaping.(7) Completed punch list work.(8) Began project close out.

G

Page 20

Jul 1, 2014 - Sep 30, 2014Caltrain Quarterly Report Active Capital Projects

BUDGET:

Issues:

$20,588,868

$540,000

$17,782,460

$20,577,118 Planning & Engineering

$110,269,085

Contingency $0 $0

SAN BRUNO GRADE SEPARATION PROJECT

$0

($59,705)

($6,346)

$17,046,650

$160,882,009$160,082,305 $160,142,386

HSR IMPACT:

None.

($9,232)

$0

($86,723)

$0

$160,169,028

Right of Way

$11,720,417$11,698,386

$110,272,295 $110,269,085

$11,698,386


Administration

$539,708 $540,000

$20,588,265

(a) (b)

Segment Group Current Board Approved Budget Expended to Date

(d) (e) = (a - d)

Committed to Date



($292)

($11,147)$20,588,265

(c)

$540,000

$17,051,261

$11,714,071

Construction

$17,042,029

$110,209,380

Total

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000


Amou

nt in

$

Segment Groups



G

None.

G

Page 21

Jul 1, 2014 - Sep 30, 2014 Caltrain QUARTERLY REPORT Active Capital Projects

SCOPE:

SCHEDULE:


Oct - Dec 2014

Issues:

Future Activities:

None.

(1) Completed investigation of unknown utilities.(2) Completed negotiations with AT&T regarding utility reimbursement agreements.(3) Submitted Invitation for Bid (IFB) package to the Contracts & Procurement department and advertised the IFB.(4) Issued Addendum 1 and 2.(5) Responded to Bidder Inquiries.(6) Issued Addendum 3 to address Bidder Inquiries and clarify/modify several specification sections. (7) Issued Addendum 4 to include Jerrold Avenue Span 1 Removal – Phase 1.

SAN FRANCISCO ROADWAY BRIDGES REPLACEMENT PROJECTSCOPE SCHEDULE

Issues:


(1) Utility Agreements with private utilities and the City and County of San Francisco for utility relocation, cost sharing, betterments and methods of payments is ongoing and needs to be finalized prior to completion of design.(2) Pending finalization of the above agreements continue to impact project schedule.

The San Francisco Roadway Bridges Replacement project upgrades the Caltrain owned vehicular bridges located at 22nd Street, 23rd Street and Paul Avenue and includes:(1) Remove and replace the existing two-span steel-through girder superstructures as the bridges have reached the end of their useful lives, allowing sufficient vertical clearance to accommodate future projects such as electrification.(2) Remove and reconstruct the existing utility lines attached to the bridges. Provide temporary supports until the bridges are reconstructed.

(1) Issue Addendum 5 to include Bidder Inquiries.(2) Receive utility reimbursement agreements from AT&T. (3) Open Bids on 10/17/ 2014.

G

G

GG

Page 22

Jul 1, 2014 - Sep 30, 2014 Caltrain QUARTERLY REPORT Active Capital Projects

BUDGET:

Issues:

HSR IMPACT: None.

$20,200,000Total $20,478,744 $4,347,315

(1) Out of the $20.4M Board approved budget, only $4.6M is available at this time. Additional available fund is needed immediately.

$3,989,025 $278,744

SAN FRANCISCO ROADWAY BRIDGES REPLACEMENT PROJECT

$0

($39,820)

($64,558)

$2,215,596

$39,573

$38,859

$376,492 $2,100,000

$0

$0

($137,050)

$520,171

$2,425,000

$1,880,000

$1,900,000

$195,000

$11,700,000

$195,000

$1,675,635

$24,588

$1,860,180

$35,710$11,635,442

$1,676,795

(e) = (a - d)

Current Board Approved Budget Expended to Date Committed to

DateEstimate at Completion


(c)(b)(a) (d)


Administration

Construction

Segment Group


Right of Way

Contingency

$2,287,950

$0

$2,215,596

$37,496

$2,400,171

$2,100,000

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000


Amou

nt in

$

Segment Groups



G

G

Page 23


SCOPE:

Issues:

SCHEDULE:

Being updated.



Issues:

BUDGET/COST

SAN MATEO BRIDGES REPLACEMENT PROJECTSCOPE SCHEDULE OTHER

The project will improve structural integrity and improve roadway clearances of four railroad bridges that are approximately 100-years old. The project consists of the following phases:

Phase I: Foundation Improvements to strengthen the existing foundations and construct new abutments for the future replacement of the bridge spans. Phase I was completed in 2011 (Project 1755).

Phase II: Utility relocation - relocate all utilities that have potential impact to the bridge construction. Phase II and Phase III will be performed at the same time.

Phase III: Bridge Replacement - remove and replace of the existing steel girder superstructure and timber deck spans for the four San Mateo bridges (Poplar Avenue, Santa Inez Avenue, Monte Diablo Avenue and Tilton Avenue); raising the track level and establishing 15’ track centers through the project limits; install associated utility work; and increase clearance between the railroad bridge and the street below.

None.

None.

G

G

G G G

(1) Analyzed construction contractors' bids and prepared recommendation for award.(2) Awarded construction contract to Proven Management, Inc.(3) Issued Limited Notice To Process (LNTP) to Proven Management, Inc.(4) Receiving required contract documents from contractor.(5) Continued public outreach.(6) Continued utility coordination.

(1) Continue receiving required contract documents from contractor.(2) Contractor to begin bridge replacement construction.(3) Continue public outreach.(4) Continue utility coordination.

G

Page 24


Issues:

None.

Committed to Date

$1,177,977 $1,183,000

Expended to Date



2,929

Total

Construction

BUDGET:

Right of Way



SAN MATEO BRIDGES REPLACEMENT PROJECT

Segment Group

$60,149 $45,500 $45,500 $60,000 149 Planning & Engineering $1,185,929 $1,175,029

64,306 10,573

$0 $0$1,216,622 $1,216,622

$166,824 $191,570$25,970,000

$4,270,000$575,832 $675,453

$4,280,573

$3,179,807 $3,307,122$2,654,557

$38,094,094

$26,034,306

OTHER:

Contingency$3,878,580 9,580 Administration

$38,000,000

$3,869,000$2,648,000 6,557

94,094

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000



Amou

nt in

$

Segment Groups



G

None.

G

Page 25


SCOPE:

Issues:

SCHEDULE:



FutureOct - Dec 2014

Issues:

SIGNAL PRE-EMPTION IMPROVEMENT PROJECTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

Schedule was delayed an additional three months this quarter due to the dispute on a maintenance issue with Palo Alto and Santa Clara County.

The purpose of this project is to improve the safety of signalized traffic intersections adjacent to at-grade highway-rail crossings. The proposed improvements include backup batteries and train detection upgrades. The project will achieve a minimum of six to 14 seconds of advanced pre-emption for the following signalized traffic intersections:

(1) Brewster Avenue, Redwood City(2) Churchill Avenue, Palo Alto(3) East Meadow Avenue, Palo Alto(4) Rengstorff Avenue, Mountain View(5) Castro Street, Mountain View(6) Improved phasing improvements at Brewster, Castro and Rengstorff.

G G

G

None.

(1) Complete processing final change orders. (2) Complete project close out.

(1) Issued progress report to Caltrans. (2) Met with agency partners in an attempt to resolve project completion issues. (3) Met with Palo Alto and Santa Clara County staff to resolve pre-emption maintenance dispute issue. (4) Executed 62-day no cost contract change order for material delays. (5) Resolved pre-emption maintenance dispute issue with Palo Alto & Santa Clara County staff. (6) Completed final connections at Brewster, Castro, East Meadow and Churchill. (7) Continued processing final change orders. (8) Began project closeout.

Y

Y

Page 26


BUDGET:

Issues:

HSR IMPACT:

Right of Way

Contingency

$872,744


Administration

$0

Construction

$109,729


$0

$2,116,095

$109,972

$659,923

$0

$109,950

$0

$0$0

($1,328)

$0

$874,504

$2,123,587

$874,504

($4,275)

(d)

$874,504


(c)(b)

$0

($221)

($1,760)

$109,950

$659,923

$0

$2,123,587$2,119,312

$0

Committed to Date

Planning & Engineering $659,923

(a)

Segment Group

$658,595

SIGNAL PRE-EMPTION IMPROVEMENT PROJECT(e) = (a - d)

Current Board Approved Budget Expended to Date

None.

$3,767,964 ($7,585)$3,760,494 $3,767,964Total $3,760,379

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000


Amou

nt in

$

Segment Groups



None. Project Complete.

G

Page 27


SCOPE:

Issues:

SCHEDULE:


Progress:Jul -Sep 2014


Issues:

SYSTEMWIDE SIGNAL REHABILITATION PROJECT - FY2013SCOPE SCHEDULE OTHERBUDGET/COST

This project provides for the maintenance oversight by Caltrain to ensure that the signal system is maintained in a State of Good Repair (SOGR) and complies with all required regulations. Design and construction components are as follows:Design:1) Design to retrofit the signal bridge at South San Francisco with safety improvements.2) Design to retrofit all railroad signal lights (including replacement of the current outdated unilense signal lights) with LEDs.3) Design to rehab Control Point (CP) Stockton signal house, update equipment & replace low speed switch machines with high speed machines.Construction:1) Procure LED signal light retrofit kits.2) Retrofit all incandescent railroad signal lights with LEDs. (By TASI).

Construction has been extended due to lack of TASI forces to install LED retrofit kits since November 2013, forecast date for construction assumes availability of TASI forces to resume work by January 2015.

1) TASI forces have been retrofitting signal lights to LED's, however they are being redeployed to support the CBOSS/PTC project, the LED signal light retrofitting schedule has been impacted.

G

G G G

(1) Retrofitting of LED signal lights has been suspended due to diversion of TASI forces. It is forecasted that retrofittingwill resume in January 2015.(2) Manufacturer will continue working with GE to resolve the tri-color LED technical issue.

(1) Completed design of Control Points Stockton, Delmas, and Mack.(2) The retrofitting of the LED signal lights is suspended due to the diversion of TASI forces.(3) Manufacturer began working with GE to resolve the tri-color LED technical issue.

R

R

Page 28


Issues:

None.

$0 Administration

$1,581,000

$444,000

$7,000 $6,000 $6,000

$13,000$1,587,000

$563,000 $590,000

$10,000

$1,088,822 $1,105,509

OTHER:

Contingency$444,000

$0

$0

$0 $0

$353,425 $353,425

$2,397 $2,397

$950,000

$10,000

$0 $0 $0 $0

Planning & Engineering $170,000 $170,000

SYSTEMWIDE SIGNAL REHABILITATION PROJECT - FY2013

BUDGET:


Total



$0

Right of Way $0


Committed to Date

$159,687 $170,000

Expended to Date


$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000



Am

ount

in $

Segment Groups



None.

G

G

Page 29


SCOPE:

Issues:

SCHEDULE:


Progress:Jul -Sep 2014


Issues:

SYSTEMWIDE SIGNAL REHABILITATION PROJECT - FY2014SCOPE SCHEDULE OTHERBUDGET/COST

This project provides for the maintenance oversight by Caltrain to ensure that the signal system is maintained in a State of Good Repair (SOGR) and complies with all required regulations for FY2014.

Design and construction components are as follows:

(1) Replace existing Nickel Cadmium (NiCad) with sealed lead acid batteries at twelve signal facilities.(2) Replace rectifiers at seven Control Points.(3) Retrofit gate savers at twelve of Caltrain’s busiest vehicular crossings.(4) Design and strengthen the signal cantilever at MP 0.52, in the San Francisco yard.

None.

None.

G

G G G

(1) Receive TASI's proposal for the signal rehab work.(2) Issue Work Directive (WD) to TASI for the signal rehabilitation work.(3) Prepare Work Directive Proposal Request (WDPR) for Xorail's design support.

(1) Awaiting for TASI's proposal for the signal rehab work.

G

G

Page 30


Issues:

None.

$0 Administration

$1,000,000

$187,000

$80,000 $0 $0

$80,000$1,000,000

$0 $0

$123,000

$29,728 $29,728

OTHER:

Contingency$187,000

$0

$0

$0 $0

$29,728 $29,728

$0 $0

$580,000

$123,000

$0 $0 $0 $0


SYSTEMWIDE SIGNAL REHABILITATION PROJECT - FY2014

BUDGET:


Total



$0

Right of Way $0


Committed to Date

$0 $30,000

Expended to Date


$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000



Am

ount

in $

Segment Groups



None.

G

G

Page 31


SCOPE:

Issues:

SCHEDULE:




Issues:

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2013SCOPE SCHEDULE OTHERBUDGET/COST

This project provides improvements at various passenger stations along the Caltrain right of way.

The project is divided into six modules which will allow more timely contracting and construction, the modules are:

1. Module 41 – Replace shelters – Bayshore.2. Module 42 – Replace shelter metal panels with glass panels – Mountain View.3. Module 43 – Purchase and replace Information Display Cases – Continue with priority list.4. Module 44 – Signage Rehab/Upgrade (ID Signs / Directional Signs) – will be included in the Basic Service Plan ( BSP).5. Module 45 – Center track fence replacement - Sunnyvale. 6. Module 46 – Replace windows at Redwood City Shelter Building & Menlo Park Shelter Building-will be included in the (BSP).

Project schedule for construction has been extended an additional two months this quarter due to TASI's delay in submitting aproposal for performing the station rehabilitation work.

None.

G

G G G

(1) Complete Module 42 - Replace shelter metal panels with glass panels – Mountain View.(2) Begin project closeout.

(1) Completed Module 41 - removed and replaced shelter at Bayshore.(2) Issued request for proposal to TASI for Module 42.

R

R

Page 32


Issues:

None.

0 Administration

$500,000

$160,000

$0 0 0

$0$500,000

$340,000 $340,000

$0

$491,780 $491,780

OTHER:

Contingency$160,000

0

0

$0 $0

$151,780 $151,780

$0 $0

$340,000

$0

0

Right of Way $0 $0 $0 $0 0

Planning & Engineering $0 $0

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2013

BUDGET:


Total




Committed to Date

$0 $0

Expended to Date


$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000



Am

ount

in $

Segment Groups



G

G

None.

Page 33


SCOPE:

Issues:

SCHEDULE:

Project schedule is being developed and will be included in the next quarterly report.Project did not start as of FY2014 due to unavailable funding.



Issues:

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2014SCOPE SCHEDULE OTHERBUDGET/COST

This project provides improvements at various passenger stations along the Caltrain right of way.

The project is divided into six modules which will allow more timely contracting and construction, the modules are:

1. Module 51 - Replace shelters – Continue with priority list.2. Module 52 - Replace shelters metal panels with glass.3. Module 53 - Replace Information Display Cases – Continue with priority list.4. Module 54 - Signage Rehab/Upgrade (ID Signs / Directional Signs) – Continue with priority list.5. Module 55 - Center track fence replacement – Continue with priority list.6. Module 56 - Replace Windows – Continue with priority list.

None.

None.

G

G G G

(1) Complete developing and planning modules.

(1) Began developing and planning of modules.

G

G

Page 34


Issues:

None.

0 Administration

$503,776

$303,776

$0 0 0

$0$503,776

$7,462 $52,039

$0

$128,819 $173,396

OTHER:

Contingency$303,776

0

0

$0 $0

$121,357 $121,357

$0 $0

$200,000

$0

0

Right of Way $0 $0 $0 $0 0

Planning & Engineering $0 $0

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2014

BUDGET:


Total




Committed to Date

$0 $0

Expended to Date


$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000



Am

ount

in $

Segment Groups



G

G

None.

Page 35


SCOPE:

Issues:

SCHEDULE:



NOTE: This will be the last report for the project.


Issues:

SYSTEM WIDE TRACK REHABILITATION PROJECT - FY2013SCOPE SCHEDULE OTHERBUDGET/COST

(1) None.

The systemwide track rehabilitation program covers the work required to keep the Caltrain railroad in a state of good repair (SOGR). The type and scope of work scheduled for each fiscal year is based upon the condition of the railroad as reflected in Caltrain's State of Good Repair database. The scope of work proposed for FY2013 includes the following:

1) Replace stock rails and points at ends of #20 passing tracks on an as-needed basis.2) Production rail joint replacement at approximately 50 locations.3) Remove old or bonded over insulated (Allegheny) joints at approximately 50 locations (100 welds).4) Production ties and surfacing, 30 miles of surfacing, 25 turnouts and 1,000 main line ties at various locations.5) Upgrade rail lubricators.6) Purchase of small tools and equipment required for track maintenance activities.7) Work in South San Francisco yard, billable to Union Pacific (UP).8) Drainage optimization.9) San Francisco yard reconfiguration.

10) Upgrades to track geometry car.

None.

G G G

G

G

G

None.

(1) TASI's work for this quarter was performed under the FY2014 System Wide Track Rehabilitation Project 02081. (2) Completed project close out.

Page 36


Issues:

None.

497,760 Administration

$4,961,432

$1,204,115

$0 0 2,050,968

$0$7,012,400

$3,569,715 $5,134,596

$221,613

$4,961,432 $6,555,273

OTHER:

Contingency$1,701,875

1,475,657

64,817

$0 $0

$1,204,115 $1,207,058

$156,796 $156,796

$3,569,715

$156,796

$2,640 $2,640 $2,640 1,091

Planning & Engineering $39,809 $28,166

SYSTEMWIDE TRACK REHABILITATION PROJECT - FY2013

BUDGET:


Total

Construction $5,045,372


11,643

Right of Way $3,731


Committed to Date

$54,183 $28,166

Expended to Date


$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000



Amou

nt in

$

Segment Groups



Total Project EAC was reduced by $2.0 Million this quarter. This underrun will be transferred to Project 02081 - FY 2014 SOGR Track Rehabilitation project.

G

G

Page 37

Jul 1, 2014 - Dec 30, 2014 Caltrain Quarterly Report Active Capital Projects

SCOPE:

Issues:

SCHEDULE:



Note 1: A frog is a mechanical device to allow trains to cross over rails in turnouts and crossings.


Issues:

SYSTEM WIDE TRACK REHABILITATION PROJECT - FY2014SCOPE SCHEDULE OTHERBUDGET/COST

(1) Continue ongoing maintenance work.

The System Wide Track Rehabilitation Program covers the work required to keep the Caltrain railroad in a state of good repair(SOGR). The type and scope of work scheduled for each fiscal year is based upon the condition of the railroad as reflected inCaltrain’s State of Good Repair database. This database is updated regularly with input from track inspections and tests that are performed throughout the year. Each fiscal year, a new project is set up to cover the track work performed for that year. The scope proposed for Fiscal Year 2014 system wide track rehabilitation includes the following:

1) Replace stock rails and points at ends of #20 tracks on an as-needed basis.2) Production rail joint replacement at approximately 50 locations.3) Remove old or bonded over insulated joints – about 50 locations (100 welds).4) Production ties and surfacing, 30 miles surfacing, 25 turnouts and 1000 main line ties, various locations.5) Upgrade rail lubricators.6) Purchase of small tools and equipment required for track maintenance activities.7) Work in SSF yard, billable to UP.8) Rebuild three grade crossings at Charleston, Meadow and Churchill.9) Upgrades to track geometry car.

None.

G G G

G

G

G

None.

(1) Placed 40 tons of ballast.(2) Surfaced 4.0 miles of main line track.(3) Stabilized 3.9 miles of track.(4) Regulated 4.3 miles of ballast.(5) Surfaced 28 turnouts.(6) Built up 35 frog inserts.(7) Ground 32 switches.

( 8) Performed eight thermite welds.( 9) Changed out one frog.(10) Replaced 637cross ties.(11) Replaced 44 switch ties.(12) Performed four ultrasonic tests.(13) Ran the geometry car.(14) Performed tree trimming.

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Jul 1, 2014 - Dec 30, 2014 Caltrain Quarterly Report Active Capital Projects

Issues:

None.

0 Administration

$4,000,000

$374,000

$0 0 0

$0$4,000,000

$2,178,760 $2,178,760

$100,000

$2,400,736 $2,400,736

OTHER:

Contingency$374,000

0

0

$0 $0

$161,224 $161,224

$54,000 $54,000

$3,466,000

$100,000

$6,752 $6,752 $10,000 0


SYSTEMWIDE TRACK REHABILITATION PROJECT - FY2014

BUDGET:


Total

Construction $3,466,000


0

Right of Way $10,000


Committed to Date

$0 $50,000

Expended to Date


$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000



Amou

nt in

$

Segment Groups



None.

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SCOPE:

SCHEDULE:


Oct - Dec 2014

Issues: Negotiations with the vendor stalled and JPB recommended rejecting all proposals from the RFP.A Change Request was issued to PTG for a proposal to procure and install the DTX system at CCF. Project schedule will be re-baselined when the DTX system installation schedule is in place.Construction will continue to be delayed until an acceptable cost proposal is received and awarded.

(1) Receive and evaluate the revised proposal from PTG.


(1) Awaiting for a revised proposal from PTG and the CBOSS team.

TRAIN DISPATCH VOICE COMMUNICATION SYSTEM PROJECTSCOPE SCHEDULE

Train Dispatch Voice Communication System Project will replace the obsolete Digital Touch Exchange (DTX) system in the Central Control Facility (CCF) in San Jose and the DTX system in the San Francisco 4th & King station. The project consists of the following tasks: (1) Design and specify the requirements of a new DTX system; (2) Develop an Invitation for Bid (IFB) to procure and install the new system at CCF; (3) Test and validate the new system; (4) Train the dispatchers on the new system; (5) Cutover to the new system and perform an acceptance test; (6) Remove and dispose the old DTX system.

This equipment is mission critical to effectively operate the railroad for communications between the dispatcher and the train and for post incident investigations.

Issues:

Future Activities:

None.

Note: The schedule was updated in January 2014 after the decision on the approach of the Request for Proposal (RFP) process was finalized.

G

G

G

R

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BUDGET:

Issues:

HSR IMPACT: None

Contingency

$380,582

$0

$163,246

$99

$275,090

$51,150 Construction Management

Administration

Construction

Segment Group


Right of Way

(e) = (a - d)




(c)(b)(a) (d)

$155,512

$0

$1,830,000

$0

$155,512

$0

$131,178

$1,436$890,000

$155,512

$40,000

$0

$11,150

($31,795)

$184,979

$412,377

$90,111

$343,857

($24,334)

($940,000)

$163,246

$0

$25,000

$99

$320,293 ($800,000)

TRAIN DISPATCH VOICE COMMUNICATION SYSTEM PROJECT

$0

$2,528,000Total

Project Estimate at Completion (EAC) increased by $800K to $2.5 Million reflecting the latest Engineer's Estimate for installation of the DTX system.

$1,728,000

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000


Amou

nt in

$

Segment Groups



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SCOPE:

SCHEDULE:


Oct- Dec 2014

Issues:

(1) Issued Notice to Proceed (NTP) on 07/03/2014.(2) Issued change order for the TVM work at the 22nd Street Station.(3) Delivered a storage container and mobilized at the 22nd Street Station.(4) Site Specific Work Plan (SSWP) was approved for the 22nd Street and the South San Francisco Stations.(5) Reviewed submittals for concrete and VMS pole fabrication, and responded to Request for Information (RFI).(6) Completed trenching and conduit work at the 22nd Street Station.(7) Placed concrete foundations for the VMS poles at the 22nd Street Station.(8) Began trenching at the South San Francisco Station and laying of conduit.

The Upgrade of PA/VMS Systems at 4 Stations Project will upgrade the Public Address (PA) systems at 22nd Street, South San Francisco, Sunnyvale and San Jose Diridon stations to bring the stations up to the Caltrain standard and a State of Good Repair. Visual Message Signs (VMS) will also be installed at the 22nd Street Station.

The scope of the project includes design, procurement, installation and testing of the new PA and VMS equipment according to the current Caltrain Engineering Standards. All of the upgrades will also be compatible with the new Predictive Arrival/Departure System (PADS).

Issues: None.

Future Activities:

UPGRADE OF PA/VMS SYSTEMS AT 4 STATIONS PROJECTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

None.

(1) Erect VMS poles and install VMS signs at the 22nd Street Station.(2) Install all the speakers at the 22nd Street Station.(3) Finish trenching and conduit work at the South San Francisco Station.(4) Install all the speakers at the South San Francisco Station.(5) Begin trenching and conduit work at the Sunnyvale Station.

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BUDGET:

Issues:

HSR IMPACT: None.

$758,554 $0$1,638,000Total

None.

($30,033)

(e) = (a - d)

Current Board Approved Budget Expended to Date

$0

$513,085

$48,589

$0

$250,000

$1,065,896

UPGRADE OF PA/VMS SYSTEMS AT 4 STATIONS PROJECT

$0

$289,000

$266,105

$1,638,000

$0

$581,000

$0

$238,117 $280,033


$67,128

$0

($11,088)

($59,073)

($188,806)

$381,028

$328,811

(c)(b)(a) (d)


$247,660$870,000

$238,117

Committed to Date

Administration

Construction

Segment Group


Right of Way

Contingency


$321,955

$0

$266,105

$6,672

$140,005

$56,040

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000


Amou

nt in

$

Segment Groups



G

G

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SCOPE:

SCHEDULE:


Oct - Dec 2014

Issues: Project Schedule was extended by three months due to the delay in the completion of the contractor's work.

(1) Continue project closeout.


(1) Continued project closeout.(2) Installed new signage and locks.

WAYSIDE POWER AT DIRIDON STATION PROJECTSCOPE SCHEDULE

The Wayside Power at Diridon Station will replace the existing substation with a new substation and provide new wayside power cabinets on both the two existing and two new platforms for the San Jose Diridon Station. Project design was completed under the South Terminal Project, this project covers construction only. Wayside Power will provide electrical power to the train for maintenance needs while the diesel engines are turned-off. This will preclude the need for the diesel engines to be running, saving fuel, and fulfilling our commitment to the community to reduce noise and diesel exhausts. Scope includes:(1) Remove and replace the existing substation at Diridon Station main platform.(2) Remove and replace the existing nonfunctional wayside cabinets on the existing platforms.(3) Provide new wayside cabinets on the new platforms.

Issues:

Future Activities:

None.

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BUDGET:

Issues:

HSR IMPACT: None.

$12,844

Contingency

$447,535

$0

$432,561

$112,214

$2,500

$104,251 Construction Management

Administration

Construction

Segment Group


Right of Way

(e) = (a - d)




(c)(b)(a) (d)

$0

$0

$2,014,212

$0

$12,844

$0

$12,914

$2,014,212$1,932,390

$12,844

$112,214

$0

($7,963)

$14,974

$2,500

$432,561

$70

($81,822)

$432,561

$0

$2,050,580

$116,387

$2,571,831 ($72,241)

WAYSIDE POWER AT DIRIDON STATION PROJECT

$0

$2,571,831Total $2,499,590

Additional funding will be transferred to this project when the South Terminal and Santa Clara Stations Improvements project is completely closed out.

$2,612,372

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000


Amou

nt in

$

Segment Groups



G

G

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Page 46

Status Q4 FFY14

Amount of Contracts Awarded $73,200,708

Amount of Contracts Awarded to DBEs $5,881,247

Overall Annual Goal in % 12.0%

% DBE Attainment 8.0%

% Over/(Under) Goal -4.0%

(From October 1,2013 to September 30, 2014)

The following is a summary of Caltrain’s DBE Status:

Caltrain

Disadvantaged Business Enterprise (DBE) Quarterly Status Report

As of: Q4 Federal Fiscal Year (FFY) 2014

$73,200,708

$5,881,247

12.0%

8.0%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

Amount of ContractsAwarded To Date

Amount of DBE ContractAwarded To Date

Overall Annual DBE Goalin %

% DBE Attained To Date

DBE Goals & Achievements in $ and %

Caltrain - Disadvantage Business Enterprise (DBE)Quarterly Status

3rd Quarter Fed. Fiscal Year 2014(From October 1 to September 30, 2014)

$ %

Page 47

Caltrain

CAPITAL PROJECTS – Quarterly Progress Report Status Date: September 30, 2014

Definition of Terms

Committed to Date – The committed to date amount includes all actual expenditure

of agency labor, other direct costs, the awarded amount of a work directive, a contract, or a purchase order which have been committed in the PeopleSoft accounting system.

Current Board Approved Budget – The current board approved budget includes the

original board approved budget plus approved change orders or internal budget transfers which have been approved by the board.

Estimate at Completion – The forecasted final cost of the project. The estimate at

completion can be different from the Current Board Approved Funding, which indicates a variance at completion.

Expended to Date – The cumulative project costs that have been expended through

the current reporting period as reported in PeopleSoft + the accrual cost of the work performed that has not been recorded in PeopleSoft.

Variance at Completion – The difference between the Current Board Approved

Funding and the Estimate at Completion. A negative variance indicates that additional funding is needed.

Page 48

Caltrain CAPITAL PROJECTS – Quarterly Progress Report Status Date: September 30, 2014

Performance Status (Traffic Light) Criteria SECTIONS On Target

(GREEN) Moderate Risk

(YELLOW) High Risk

(RED)

1. SCOPE

(a) Scope is consistent with Budget or Funding.

(a) Scope is NOT consistent with Budget or Funding.

(a) Significant scope changes / significant deviations from the original plan.

(b) Scope is consistent with other projects.

(b) Scope appears to be in conflict with another project.

(c) Scope change has been mitigated.

(c) Scope changes have been proposed.

2. BUDGET (a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.

(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.

(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.

3. SCHEDULE

(a) Project milestones / critical path are within plus/minus two months of the current baseline schedule.

(a) Project milestones / critical path show slippage. Project is more than two to six months behind the current baseline schedule.

(a) Project milestones / critical path show slippage more than two consecutive months.

(b) Physical progress during the report period is consistent with incurred expenditures.

(b) No physical progress during the report period, but expenditures have been incurred.

(b) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.

(c) Schedule has been defined.

(c) Detailed baseline schedule NOT finalized.

(c) Schedule NOT defined for two consecutive months.

4. FUNDING

(a) Expenditure is consistent with Available Funding.

(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.

(a) Expenditure reaches 100% of Available Funding, where remaining funding is NOT yet available.

(b) All funding has been secured or available for scheduled work.

(b) NOT all funding is secured or available for scheduled work.

(b) No funding is secured or available for scheduled work.

5. HIGH SPEED RAIL (HSR) IMPACT

(a) No potential impact.

(a) Potential impact. .

(a) Significant impact.

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