PENN STATER CONFERENCE CENTER & HOTEL - 215 INNOVATION BLVD., STATE COLLEGE, PA 16803 PHONE: 814-863-5000 | WEB: WWW.THEPENNSTATERHOTEL.PSU.EDU

Registration: Monday, June 29th, starting at 12:00 PM.

Associates must register prior to setting up their booths.

Setup: Monday, June 29th, 12:00 PM - 3:30 PM

Booths must be set up by 3:30 PM

Tear Down: Wednesday, July 1st, 1:30 pm—3:00 PM

MEALS AND EVENTS ARE INCLUDED WITH YOUR REGISTRATION! Breakfast:

7:00 AM—8:45 AM

(Tuesday & Wednesday)

Lunch: 10:45 AM—11:30 AM*

*Please note that exhibitors should have lunch prior to the

system attendees

Dinner: Served during the events

(See below!) **

Monday Meet n’ Greet at Champ’s Sports Bar & Grill**

(Dinner Provided)

Tuesday Exhibit Hall Extravaganza (Dinner Provided)

Turkey Calling Contest

Poker Tournament

Cornhole Tournament

Wednesday Closing Celebration & Awards Ceremony**

(Dinner Provided)

EVENING EVENTS EXHIBIT HALL HOURS Monday

5:00 PM - 6:30 PM

Tuesday

11:30 AM - 1:30 PM & 5:00 PM - 8:00 PM

Wednesday 11:30 AM - 1:30 PM

Please note that Exhibitors MUST have a representative at their booth during all

published exhibit hall hours, as stated in the 2020 Exhibitor’s Rules.

**RSVP needed to attend

Golf Outing

Ligonier

Country Club

Ligonier, PA

July 22-23, 2020

September 11, 2020 Warrior’s Mark

Wingshooting Lodge

Houtzdale, PA

Clay Shoot

Annual Conference March 23-26, 2021

Penn Stater

Conference Center

State College, PA

KEYSTONE TAP WINTER 201932

THANKS TO ALL OUR CONFERENCE SPONSORS!

Penn Stater Hotel & Conference Center215 Innovation Blvd., State College P: (800) 233-7505Rates: $104 / NightCode: PRWA20A

Nittany Lion Inn200 W. Park Ave., State CollegeP: (800) 233-7505Rates: $104 / NightCode: PRWA20B

Hampton Inn1101 E. College Ave., State CollegeP: (814) 231-1590Rates: $105 / NightCode: RWR

Hampton Inn & Suites1955 Waddle Rd., State CollegeP: (814) 231-1899Rates: $109 / NightCode: RWA

Holiday Inn Express1925 Waddle Rd., State CollegeP: (814) 867-1800Rates: $109 / Night Code: R3A

Sleep Inn111 Village Dr., State CollegeP: (814) 235-1020Rates: $65 / NightCode: PRWA

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N 2020Annual ConferencePennsylvania Rural Water Association

Reserve your room today, as rooms fill fast! Use the codes below or mention the PRWA Conference to get discounted rates.

HOTELS ARE SPONSORED BY:

Non-Booth Exhibitor:

Full Conference $1,545 Non-Booth Registrations include 2 Attendees and

All Meals & Events

Single Day - Please Select One: Monday Tuesday Wednesday

Associate Members $495

Non-Member Associates $625

NON-BOOTH

Single Day Non-Booth Registrations include ONE Attendee and Meals & Events for that day

Additional Items Exhibit Hall Sponsorship: $500

Becoming a sponsor of the Exhibit Hall is

a great way to promote your

presence at the conference.

Includes: Recognition of your company’s generous

support in the Conference Program as well as in the Fall 2020 Keystone Tap Magazine

Signage with your company’s logo inside the Exhibit Hall.

Additional Attendee*: $395

*After June 16, 2020, a $50 late fee will be charged for each additional attendee registrations. Sorry, NO exceptions.

$50

Associate Membership: Must be a current member of PRWA to exhibit. $374

FULL CONFERENCE Non-Booth Registrations include 2 Attendees, All Meals & Events

Planning to attend Meet & Greet at Champ’s

Monday, June 29

Planning to attend Closing Celebration Wednesday, July 1

Included with booth Attendee Full Name

YES NO YES NO

Included with booth Attendee Full Name

YES NO YES NO

For additional attendees, please fill out and return the Additional Attendee Form

Company Name:

Address:

City: State: Zip:

Phone: Fax: E-Mail:

Return Completed Forms Mail: PRWA, 138 W. Bishop St., Bellefonte, PA 16823

Fax: (814) 353-9341 | E-mail: prwa@prwa.com Register Online: www.prwa.com | Questions? Call us at (800) 653-7792

Check (Payable to PRWA) Invoice Me: Home Company Credit Card: Am. Ex. Discover Visa MC Card Number: ___________________________ Name on card (please print): ____________________________ X ___________________________________

Expiration Date:_________ Card Verification Code:_______ 3 or 4 Digit Number on Card

Emailing registrations: Email is inherently insecure. Credit card information should not be emailed or sent in an attachment.

Signature as shown on card

Total Amount Due

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*AFTER June 16, 2020: A $50 late processing fee will be charged for each additional attendee registration. Sorry, NO exceptions

ALL Booth Registrations include 2 Attendees, 110V

Electric, All Meals & Events

Planning to attend

Meet & Greet at Champ’s

Monday, June 29

Planning to attend

Closing Celebration

Wednesday, July 1

Additional Attendee Full Name _________________________________ YES NO YES NO

Additional Attendee Full Name _________________________________

YES NO YES NO

Additional Attendee Full Name _________________________________

YES NO YES NO

Additional Attendee Full Name _________________________________

YES NO YES NO

Additional Attendee Full Name _________________________________

YES NO YES NO

Additional Attendee Full Name _________________________________

YES NO YES NO

Additional Attendee Full Name _________________________________

YES NO YES NO

YES NO YES NO Additional Attendee Full Name _________________________________

BOOTH #: Company Name:

Two attendees are included with your company’s booth. Use this form only for additional booth attendees.

Address: ______________________________________________________________________

City: ________________________________________ State: ________ Zip: _______________

Phone: ________________ Fax: ________________ E-Mail: ____________________

Return Completed Forms Mail: PRWA, 138 W. Bishop St., Bellefonte, PA 16823

Fax: (814) 353-9341 | E-mail: prwa@prwa.com Register Online: www.prwa.com | Questions? Call us at (800) 653-7792

Check (Payable to PRWA) Invoice Me: Home Company Credit Card: Am. Ex. Discover Visa MC Card Number: ___________________________ Name on card (please print): ____________________________ X ___________________________________

Expiration Date:_________ Card Verification Code:_______ 3 or 4 Digit Number on Card

Emailing registrations: Email is inherently insecure. Credit card information should not be emailed or sent in an attachment.

Signature as shown on card

Total Amount Due

Pennsylvania RuRal WateR association

For ONLY $500, an Exhibit Hall Sponsor will:

• Be recognized for your company’s generous support in the Conference Program• Be recognized in the Fall 2020 Keystone Tap Magazine

• See YOUR company’s logo on signage inside the Exhibit Hall for 3 days!

PAYMENT FORMContact Name: _______________________________________ Phone: ____________________________Company: ___________________________________________ E-Mail: ____________________________Address: ____________________________________________ City: ____________________ State: ________ Zip: __________

Payment: Check (Payable to PRWA) Invoice Me Charge: Am Ex Disc Visa MCCard Number: ____________________________________ Exp. Date (mm/yy): _________ CVC: _________Name on card(print): _______________________________ Signature: ________________________________

Return this form to: Pattie-Jo Horner, Membership Coordinator - 138 West Bishop St, Bellefonte, PA 16823 Fax: (814) 353-9341 | Email: PHorner@prwa.com | Phone: (800) 653-PRWA ext. 110

Email is inherently insecure. Credit card information should not be emailed or sent in an attachment.

2020annual confeRenceBe an

eXHiBit Hall sPonsoR

Registration Deadline is May 29, 2020

Official 2020 Conference EXHIBITOR RULES

What Booth Includes: Each booth rental includes back and side rails and drapes, a 6’ table, two chairs, and an exhibitor identification sign.

Use of Space, Subletting of Space: No exhibitor may assign, sublet or share the space allotted with another business, firm or individual. Exhibitors are not permitted to feature names or advertisements of non-exhibiting manufacturers, distributors or agents in the exhibitor's display, parent or subsidiary companies excepted. Exhibitors must have representative at booth during all published exhibit hall hours.

Exhibitors' Authorized Representative : Each exhibitor, PRIOR to Friday, March 13, 2020, must submit their representative(s) names who are t o man their exhibit. Late additional registrations will result in a $50 late fee. Only paid in full and registered associates are authorized to represent the exhibitor. Substitutions must be announced 2 weeks in advance or a late change fee may apply. The exhibitor representative(s) shall assume responsibility for keeping the exhibit neat, manned and orderly at all times. All representatives of the booth will be billed to the booth name & address. Their badge will also have the booth name printed on it.

Loading/Unloading Area: The Penn Stater has designated a loading/unloading area for exhibitors. There is a 15-minute parking limit for this area. Once your exhibit items have been unloaded, please move your vehicle to the parking lot then return to the exhibit hall to unpack and set-up your exhibit space.

Set-Up: Exhibitors may begin at 12:00 pm on Tuesday, March 24th. All exhibitors must have their exhibit space set up by 3:30 pm on Tuesday, M arch 24, 2020.

Equipment Must Fit in Space : Exhibitors should set up no more equipment than what will fit in their assigned space(s). Any exhibitor who brings more equipment than will fit in their space must move the excess equipment from the exhibit hall and other PRWA Conference exhibit areas. There will be no exceptions to this policy. All equipment, displays, posters, etc cannot exceed 4 feet in height unless it is 4 feet back from the front of the booth.

Signage: Any person, exhibitor or company found defacing any sponsors signage, be it a banner, poster or name badge, will be asked to leave the conference and will be asked to not return the following year.

Care of Building and Equipment : Exhibitors or their agents shall not injure or deface any part of the exhibit building, the booths, or booth contents or show equipment and decor including, but not limited to, signs or other articles posted, nailed, taped, stapled or otherwise affixed to any pillars, doors, walls, or other parts of the building. Back and sidewall drapery and framework is designed for the support of drapery only. The suspension of display materials from the framework or drapery is prohibited. All frame work is interconnected. The collapse of one booth could cause a domino effect. Serious personal injury and property damage could be a result of non-compliance to this rule.

Operation of Displays: PRWA staff reserves the right to restrict the operation of, or evict completely, any exhibit which, in its sole opinion, detracts from the general character of the exposition as a whole. All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. Each exhibitor is responsible for keeping the aisles uncongested and safe. Displays may not obstruct the view of adjacent booths. Exhibitors may not distribute alcoholic beverages in the exhibit hall. Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems or any noise making machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons.

Liability and Insurance : All property of the exhibitor remains under his/her custody and control in transit to and from the exhibit hall areas and while it is in the confines of the exhibit hall areas. Neither PRWA staff, its service contractors, the management of the exhibit hall nor any of the officers, staff members, or directors of any of the same are responsible for the safety of the property or exhibitors from theft, damage by fire, accident, vandalism or other causes, and the exhibitor expressly waives and releases any claim of demand he may have against any of them by reason of any damage to or loss of any property of the exhibitor. PRWA is not responsible for Exhibitor Booth and property. American with Disabilities Act : Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act to make their booths accessible to handicapped persons. Exhibitors shall also indemnify and hold harmless PRWA staff, service contractors and the management of the exhibit hall against cost, expense, liability or damage which may be incident to arise out of or be caused by the exhibitor's failure to comply.

Smoking Policy : Smoking is prohibited at the Penn Stater Hotel & Conference Center.

Tear Down: No early tear down of exhibits is permitted. Exhibitors who tear down early will not be invited back to next year's conference. Tear Down is on Thursday, March 26, 2020 from 1:30 pm to 3:00 pm. All exhibitors must have their exhibit equipment and displays removed from the exhibit hall and other PRWA Conference Exhibit areas no later than 3:30 pm. Violation of this policy will forfeit your company’s PRWA Conference Exhibit in 2021.

Consent for Use of Photographic Images: Your registration and participation in any Pennsylvania Rural Water Association (PRWA) function hereby grants PRWA to take and use photographs and/or digital images for use in news releases and/or educational materials. These materials might include printed or electronic publications, websites, and other electronic communications. Your name and identity may be revealed in descriptive text or commentary in connection with the image(s). No compensation will be given for use of images. All negatives, prints, digital reproductions will be property of PRWA. Associate Member Company Name: ______________________________________________________________________________ Main Point of Contact Name: ______________________________________________________________________________ Office Phone: ___________________________________________________________ Cell Phone: _____________________________________________________________ FAX number: ___________________________________________________________

E-Mail: ________________________________________________________________ I have read and understand the Pennsylvania Rural Water Association Conference Exhibitor Rules and Policies. X____________________________________________________________________________ PRINT Name: _________________________________________________________________

PRWA Annual Conference Booth Policy Here are the guidelines for obtaining a booth at our Annual Conference.

PRWA allows their conference exhibitors the opportunity to repeat their current booth location from year to year. At the end of the conference each exhibitor is given a form to fill out and sign to renew their current location.

Those repeat booth exhibitors are then billed for their booth the end of September and must be paid in full by the middle of November to guarantee their booth location. Unsold booths are first offered to non-booth exhibitors. Any remaining booth spaces are made available to PRWA Associates and interested companies between December and January.

We do offer Members the ability to attend the conference as a Non-Booth exhibitor. The cost for a Non-Booth is the same as an 8’x 8’ booth ($1,545) and includes two attendees as well as all meals and events during Conference. These companies are then given first chance for a booth the following year and will be invoiced the same as our Repeat Booth Exhibitors. Non-Booth exhibitors are contacted in November and have the ability to pick their booth location at that time.

I hope this clarifies our booth policy. If you have any further questions regarding a booth for our annual conference, please feel free to call or e-mail me.

THANK YOU for your sincere interest in attending the PRWA Conference. We hope to see you there this year so you can join us at this one-of-a-kind, statewide event! Just a reminder that all PRWA Associate Members are entitled to an attendee listing following conference as well as a complete PRWA membership listing throughout the year. We have over 1,100 system attendees currently in our membership and we look forward to increasing your company’s visibility among those members 365 days/year! Thank You,

Pattie-Jo Horner PRWA Membership Coordinator Accounting (800) 653-7792 x110 phorner@prwa.com