P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

State System of Higher EducationSupplier Fair

Dixon University Center

 Design Professional Services Contracting

Robert F. UngerDirector of Construction Management

October 10, 2014

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

Purpose of this Session

For architects, engineers, and other professional firms:

…to better understand State System and University organization, projects, and contract opportunities

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

Act 188 of 1982, Enabling Legislation System considered a “State-affiliated” organization

Authorized to execute and administer contracts for construction, repair, renovation, and maintenance projects, except capital projects

Must comply with Commonwealth statutes

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

The Universities

14 universities: 110,000 Students almost 900 buildings

Universities… have professional facilities and contracting staffs operate “independently”

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

At the Office of the Chancellor

Assistant Vice Chancellor for Facilities, provides: project funding policies

and approvals other facilities functions

Construction Support Office, provides: policy, guidance, and oversight of facilities procurement coordination, advice, and assistance to universities administration of centrally-held open-end contracts review of contract disputes (bid protests, claims)

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

Project Funding Sources

1) Commonwealth Funded Commonwealth Capital projects (for E&G facilities)

2) University Funded University capital projects University auxiliary facilities (self-supporting activities) Smaller renovation/maintenance projects

3) Special Projects student housing others

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

What does this mean for firms?

Department of General Services (DGS) advertises for design firms for Commonwealth-funded

projects

Universities advertise for design firms for university-funded projects advertise for and hold open-end professional contracts

System/CSO advertises for and holds open-end professional

contracts for use by universities

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

What about upcoming RFPs?

DGS RFPs for PASSHE projects: in FY14/15 – 5 or 6 projected

University RFPs: in 2015 – RFPs for open-end contracts at Lock

Haven and Shippensburg a few RFPs for single projects and/or master planning

System/CSO: awarded 40 open-end contracts in 2011, and will

issue an RFP for new contracts in 2016

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

What about CM and Commissioning?

Department of General Services: open AFQs for CM and Commissioning uses their own firms/contracts

for projects they administer

Universities: typically do not procure CM and

Commissioning services;utilize System/CSO contracts

System/CSO holds open-end contracts: 26 open-end CM contracts awarded in 2013 6 open-end Commissioning contracts, and will issue an RFP

in 2015 for new contracts

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

Professional Selections

Governed by Section 905

of the Commonwealth

Procurement Code Form 150 is the basis

of proposals Selection is based on

professional qualifications;

fee negotiated after selection is made

DGS uses the Commonwealth Selections Committee CSO and Universities use internal staff for selection

committees

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

SB and SDB Considerations

DGS: encourages SDB participation on design teams has an SB set-aside program for design services

System and Universities: encourage SDB participation on design teams do not have an SB set-aside program for design services

P E N N S Y L V A N I A ’ S S T A T E S Y S T E M O F H I G H E R E D U C A T I O N

Web Sites and Contacts

PASSHE CSO web page:http://www.passhe.edu/inside/anf/Fac/Procurement/Pages/default.aspx

PASSHE eProcurement Exchange:

https://www.ebidexchange.com/Default.aspx?cid=82810cea-bc7a-4b3c-a173-0933695fbe73

Bob Unger Dot Latin

runger@passhe.edu dlatin@passhe.edu

717-720-4131 717-720-4113