Date post: | 30-Dec-2015 |
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Upload: | joleen-garrison |
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Personalize communication with students
3 parts: Main document, data source, results
Results are: letters, name badges, certificates, labels, email…
The Process…
Then Practice!!
Mail Merge
Create your main document in Word
Click the Office Button and choose
“New”
Choose the template category
Select the document
Note: Sample files used in this workshop are found at http://otandemo.weebly.com
Link your document to your data
Select the Mailings tab
Click “Select Recipients,
then Choose “use existing
List”
Navigate to your
exported Excel File
Add your field names
Click “Insert Merge Field” drop down
Click FirstName (or any other field you want to appear in
this spot)
Continue inserting fields
When you complete the merge, each field will display the data in
your Excel worksheet. Don’t forget spaces and punctuation!
Ready to merge!
Click on “Finish &
Merge” in the ribbon
Choose “Edit Individual Documents” to get a
separate file of each of your records. You can add
special information to a certificate that was not in
your data document.
MAGIC!
Each certificate is a separate page. You can
add text – such as a special message – to any page. You can save all 11 certificates as ONE
Word document. You can easily return and print
out just one page if necessary.