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Contents Applications............................................................................................................................................. 3

Background ......................................................................................................................................... 3

Select ............................................................................................................................................... 3

Pension ............................................................................................................................................ 3

Acumen ........................................................................................................................................... 3

Select ....................................................................................................................................................... 4

Selecting a Scheme ............................................................................................................................. 5

Identifying Members ........................................................................................................................... 5

Adding Pensions .................................................................................................................................. 6

Deleting Pensions ............................................................................................................................ 7

Table Codes ......................................................................................................................................... 7

Master ISIN List ............................................................................................................................... 8

Update Security Levels .................................................................................................................. 10

Pension .................................................................................................................................................. 12

Maintenance ..................................................................................................................................... 12

Amend Pension ............................................................................................................................. 12

Advisors/Grantees (If selected) .................................................................................................... 20

Quick Update ................................................................................................................................ 20

Search Members ........................................................................................................................... 20

Rebalance Plans ............................................................................................................................ 20

Update Investments By Group ...................................................................................................... 21

Setting up the Word Document ........................................................................................................ 21

File ..................................................................................................................................................... 24

Upload from Excel ......................................................................................................................... 24

Charge Fees ................................................................................................................................... 25

Tables Maintenance .......................................................................................................................... 27

Investment Bias, Categories, Investment Groups and Plan Sub Divide ........................................ 27

Update Investments ...................................................................................................................... 27

Reports .............................................................................................................................................. 31

Contributions and Maintenance Fee Run ..................................................................................... 31

All Records Amended Between Dates .......................................................................................... 32

Members between Ages ............................................................................................................... 32

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Acumen ................................................................................................................................................. 33

Overview ........................................................................................................................................... 33

Web Options ..................................................................................................................................... 33

Visual Settings ............................................................................................................................... 33

Text ............................................................................................................................................... 34

Forms\News .................................................................................................................................. 34

Modules – Pension ............................................................................................................................ 35

Pension Processes ......................................................................................................................... 35

Broker, Fee and Switch Letters ......................................................................................................... 39

Update Pension Processes ............................................................................................................ 40

Update Fund Prices from Excel ..................................................................................................... 41

Special Notices .............................................................................................................................. 42

Lifestyling ...................................................................................................................................... 44

Special – Pension............................................................................................................................... 44

Special Processes .......................................................................................................................... 44

Ad Hoc Amendments .................................................................................................................... 46

Reports .............................................................................................................................................. 46

Pension .......................................................................................................................................... 46

Pension Only Nordben .................................................................................................................. 47

Appendix ............................................................................................................................................... 48

Tables ................................................................................................................................................ 48

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Applications

Background There are three applications responsible for maintaining the data for a pensions system, they are

Select, Pension and Acumen. Select and Pension are generally referred to as the HR system. These

are available to HR departments on the web to maintain their own clients.

Select

This is the application that you select the pension scheme from and is also responsible for creating

new pensions and maintaining pension employees and restrictions.

Pension

This is the main application for entering pension contacts, investment choices, securities setups,

setting fees and contribution levels and producing contribution\fee runs.

Acumen

Acumen receives contribution and fee runs using its pricing routines to enter a record in pension

investments which makes up each employees history.

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Select To use select you must have a pension employee login. If your account your login with matches an

employee you will be asked for a password. Once you sign in, you can only see pension schemes

available to your current user unless you are an internal administrator in which case you will see the

family group drop down and a complete list of available pensions.

Family groups can be thought of as groups of pension schemes e.g. Black Sea\Gower etc.

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Selecting a Scheme To edit pension scheme members, select the scheme from the list. You can type the start of the

name to select the first scheme that matches. E.g. Typing “bla” would bring up the first scheme in

the Black Sea family.

Double clicking on the name or clicking Open Database will open the Pensions application allowing

you to review members, securities and post fees etc.

Identifying Members If you know a name of a member but don’t know the scheme they are in click on Search For

Member, this brings up a search box allowing you to select All Plans, Active Plans or Inactive Plans.

Typing a in the search box and clicking search brings up users with text in the plan, member number,

forename, surname or policy number.

Double clicking on a name in the grid will open the Pension application with that scheme selected.

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Adding Pensions Click on Create New Pension Plan to bring up this window.

Fill in:

Pension Number

This is a new entity number in Acumen and must be at least 4 numbers long. Numbers only

Name

This is the entity name. Up to 50 characters excluding specific characters such as ‘,/,\,<,>,*

and ?.

Plan Currency

This is the reporting currency of the pension scheme.

Pension Group

This is the family group.

Copy Records From (Optional)

This is an existing pension scheme you wish to copy records from.

Investment Choices Only

If you are copying records, tick this box to only copy the Investment Choices, otherwise all

records are copied e.g. a demo scheme.

So if the Investment Choices is ticked when you click Add Record.

Pension Investment Choices

If left blank all of these will be copied from the donor scheme as well as the above:

Pension Investment Groups

Pension Investment Group Choices

Pension Contacts

Pension Dependents

Pension Investments

Pension Contact Plans

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Deleting Pensions

This deletes the currently selected entity. This should only be used when incorrectly setting up

information.

Table Codes Nationalities, Countries, Family Groups and Occupations are all editable from the Select application

as well as within Acumen. There is no difference between editing these in either application.

Table codes are made up of a code which is a 4 character alpha numeric field and a description

which is up to 50 characters of description.

Hint

As a guide it makes sense to ensure the code is easily recognisable as this is the link in tables, such as

Pension_Contact, which if you use QueryBuilder will help identify the data and aid in validating your

queries. See Appendix for a list of tables.

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Master ISIN List

This is a list of all securities used in the underlying pension schemes. The idea being that rather than

adding individual securities for each pension scheme, they are linked to one master in the table

Pension_Investment_Choices_List which means you only need to price one security for a swathe of

underlying pension scheme or indeed certain details will cascade throughout the underlying

schemes

Adding\Amending a Security

Simply find the row by clicking on the investment column and typing the first few characters or using

the Find dialogue to filter the records helps. If you are creating a new master, click on Add from the

toolbar or scroll to the line with the * in the row header at the end of the list.

This example shows the Find dialogue filtering the investments column to show 7IM.

Click on Filter Records to apply the filter or Clear Filter to show all records.

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Investment Code

Unique reference for this security.

Investment

The name of the investment.

Currency

This is the pricing currency from the list available. Add this in table codes or enable it in

Acumen if not visible.

Investment Fund Link

This is a URL to the fund information pack or site.

Investment Fund Manager

This is the name of the fund manager.

Investment Fund Manager Link

This is a link to the fund managers site.

Real ISIN

The actual ISIN code to reference this security.

Clicking Copy will display this warning. Note that it applies to the currently selected security only.

Fields that are updated when clicking on Copy on the line you wish to update are:

Investment

Investment Fund Link

Investment Fund Manager

Investment Fund Manager Link

Real ISIN Number

Technical

This is matched to the Pension_Investment_Choices table on the last few characters of the

Investment Code. E.g. in the example above the last 7 characters must be “B2PB2C7”. For your

information, the investment code in the Pension_Investment_Choices table includes the pension

scheme number and the master ISIN investment code.

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Update Security Levels

Here is where you set the users up. This includes internal and external users.

Add

This takes you to a new row.

Information in the grid.

Emp No

This is the unique employee number. Generally this is either an incrementing number from 1

if you are a staff member, or the pension scheme and a unique two digit number for an

external user.

Forename

30 characters long.

Surname

30 characters long.

Network Login

This is the login name when signing on to Select. Typically this is in the format surname and

initial, however it may contain other characters to differentiate the user. The COIT

department will supply this.

Password

20 characters. This is the individuals password once you have authenticated with Windows

and the Select application is on screen. It can be reset here – if they can’t get in, don’t see

Select, then COIT need to be informed.

Family Group

This is the group of pension schemes the user can see. COPAS allows you to see all pension

schemes.

Selecting Import Entities for Family Group, restricts the user to the pension schemes in the

family group – e.g. turning off pension schemes in the Select main screen. You can customise

the list by adding entities or turning off authorisation for schemes that the user would

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normally see as part of the family group.

Active

Users can be turned off to stop further access.

Check boxes

Update Authorisation Levels

Update users (this screen)

Update Table Codes

Access to the table codes – generally internal employees only.

Update Employee Information

Access to the Pension application.

Quick Update

Enables the Quick Update in the Pensions program

Run Ad Hoc Program

Access to a tool which can update data.

Security

Please note that we do not endorse use of this application as it bypasses routines used to

ensure that the data entered is correct. Reviewing data can be achieved through

QueryBuilder which is a safe tool to use.

Export Data To Administrator

Allows you to create exports in Excel for administrators from the reports section.

Update Grantees

Update Agents

Supervisor

Enables the copy button in update Master ISIN list

Setting up Advisors

Advisors have access to the HR site generally in a limited fashion and also to the website. In limiting

the pension schemes they have access to you restrict the online access on scheme advisors address

to only showing pension schemes they can “see”. https://secure.careygroup.gg/employee/scheme

E.g. in the example above the user would log in to that site and select “dessey” and password

“monkey” to show a list of pension members they can access across all the pension schemes they

have access to.

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Pension

Maintenance

Having selected a pension scheme or found a pension member, this opens the Pension application

showing the contacts screen – Amend Pension

Amend Pension

Add a Member

Click on Add on the toolbar.

Complete the details below. You can skip the Investment Bias if this is not set.

Click Continue to create the User.

Member Info

If you have selected a contact their details will appear but if not, you have a few ways of selecting

details.

You can either select a member using the drop down button.

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Typing will select details from any of the visible fields except the date. Double clicking or using

up\down and pressing return will select that holder.

Clicking on the “All Members in Surname Order” will hide the selection box and display the alphabet

list below and the record selection buttons. Clicking on A will bring a list of all pension contacts with

a Surname beginning with A.

You can move forwards through the pension contacts using the forwards and backwards buttons

shown.

You can also type in the pension number and press tab to bring up the details.

Here I’ve selected the first in the list of the demonstration scheme.

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The screen is fairly common sense and should be familiar to anyone using the Acumen Contacts

screen. The top line contains:

Salutation

Free format text e.g. Dear Sir etc.

Title

Selectable from the list

Forename

30 characters in length

Surname

50 characters in length

Sex

Status

From the list in Pension Status table.

Aside from this notable fields are:

Web Access Password/ Web Access Number.

This is the entity number and pension number concatenated and the password used for a

member to access their online details.

If the pension system has been setup correctly a Word button will be visible on the task bar

allowing you to print a welcome letter with all the details enclosed, including access details

for your website.

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Category is populated in the table codes section.

There is a section for notes on the right. Clicking the button will display a notes section. The

icon will change to show that there is some information present.

Member Info No 2

Please note that the details present are dependent on the details selected in the update Systems

screen.

These fields are Agents, Grantees, Pension Plan Sub Divides, Dependents and Member Specific

Messages.

Another pension scheme may only display these details for example.

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Beneficiaries

The Beneficiaries tab details all related members as designated by the pension contact and their

percentages and relationships. Percentages must add up to 100% otherwise you will get a warning

when trying to save. The detail boxes at the bottom of the screen relate to the member selected in

the grid as does the note field on the right.

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Bank Transfer Info

This records the member’s payment details and preferred payment method.

Correspondent Info

This screen records a single correspondence addresses.

Service Info

This screen records the pension members service information and details that may affect the

pension.

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Remuneration Info

This displays either Defined Contribution Remuneration Details or Defined Benefit Remuneration

Details.

Defined Benefit Remuneration Details

This is purely the Yearly Salary Paid

Defined Contribution Remuneration Details

This records the members chosen remunerations options.

Changing details on this screen will cause the contributions of the member to be recalculated. The

current value calculated for a contribution run is displayed in the payment details for the period.

This screen also determines how fees are charged.

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E.g. percentage or a fixed fee.

Investments

This screen displays the possible investments for the member. You specify a percentage to any row.

Each column must total 100%.

Employee Benefits

If the pension scheme has “employee benefits” ticked, this screen will be visible. It records the

benefits the member receives and will be visible as a pie chart on the web\statement. To add

information simply type in the row marked with an asterisk and fill out all the fields. The value and

cost must be numbers only.

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Advisors/Grantees (If selected)

This screen allows you to add/amend Advisors and Grantees if set on the Update Investments

screen.

Quick Update

This screen allows you to update a number of members key fields quickly.

Fields you can change: Date Left, Current Salary, Employer Contribution and Employee Contribution.

Search Members

This allows you to find members via filter. In the example below I am about to search for members

with a specific salary. Clicking Filter will return only the records that match. Re opening the Find and

clicking Clear will show all records. Clicking on Excel will Export the results to Excel.

Rebalance Plans

This option allows you to perform a couple of tasks. The top section allows you to to set the

Employee\Employer percentage in the Pension Contact Plans from one investment to another. This

is useful if an investment is being removed. Select the Plan, Fund to Switch Out Of and Fund to

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Switch To. If the percentages don’t tally you will receive a message letting you know which employee

needs manual updating before applying the change.

The second portion sets all members of a pension schemes investment choices. Simply enter values.

Ensure Employer\Member values tally to 100% by column and AVC if used.

Update Investments By Group

This is similar to the bottom section of the screen above except its by investment group. E.g. you can

set the investments per investment group and apply that to all members.

Setting up the Word Document To send out letters to clients, you must create a new template or edit the existing one and ensure

that in the system setup the path is correct - see Tables Maintenance – Update Investments.

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The template is a word document with standardised text and a number of fields and bookmarks

present. Pressing the Word button in the Amend Pension screen will load a document fields with

values from the database. The fields required need to be enclosed in square brackets and are:

[Address]

This displays the members name and address

There are also a number of Word bookmarks:

AmendEmployee

This is the bookmark for amended details (not a new member)

Beneficiaries

This is a table with three columns as below.

Designated Beneficiary Date of Birth Percentage

MemberDetails

This is a table with five columns as below.

Member Number Scheme Number Date Joined Scheme Currency Valuation Currency

Name

This is a table with three columns as below.

Member Name Date of Birth Sex

NewEmployee

This encompasses all text for the new member. (Hidden on amendments)

Plans

This is a table with three columns as below.

Fund Name Employee % Employer %

Salary

This is a table with five columns as below.

Salary Employer % Employee % Employer Amount Employee Amount

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Web

This is a table with three columns as below.

Web Address Member Number Password

The system has a standard template called “New Employee.dot” in the Pension folder which can be

copied from.

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File

Upload from Excel

This form uploads member’s monetary information.

On start-up there is a single button to press.

Clicking on the button will display the following screen to select an Excel document and sheet.

The format of the file is:

Pension_Code (Must be present if there is no policy number)

Policy_Number (Must be present if there is no pension code).

Current_Salary

Employer_Percent

Employee_Percent

AVC_Contribution (Only if applicable)

Employee_Contribution

Employer_Contribution

Date_Left

Fee

If applicable there are up to 7 iterations of employee benefits, each iteration has a number from 1 to

7 (shown as an X here).

EB_Title_X

EB_Term_X

EB_Value_X

EB_Cost_X

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This will also calculate the Pension Contribution Levels if the date of birth exists and there is a salary

based on the Employer_Contribution_Level

Incorrect information is stored in a file called “Problems With Excel Upload.txt” which will be opened

and displayed on screen at the end of the process.

Charge Fees

This screen allows you to calculate and update fees for all the members of a pension scheme.

There are two screens dependent on the entity number.

Standard Fees

The standard fees . First select a pension status.

Next, either edit each line or set an amount and click Apply Change to update all pension members

in the selected status category. You can only edit the maintenance fee section of the grid.

Advanced Fees

This screen is shown if the entity is between 50000 and 50020.

Initially you chose if you wish to affect a year or other period.

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This will apply fees to the underlying pension members depending on their holding at a given date.

Clicking on Search will display the following screen. You may set the percentage value, minimum fee

and maximum fee to apply to all pension scheme members. Clicking Apply Change will update the

information. Alternatively you can set the amount for the specific member.

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Tables Maintenance This section covers background information not available in Acumen or Select.

Investment Bias, Categories, Investment Groups and Plan Sub Divide

There are 4 standard table codes. Each of these displays a code and description. To get in you will

need to supply a code.

Codes are 4 characters long and should reflect the item being described. The description is up to 50

characters in length.

Contact categories are used to group contribution and fee runs.

Update Investments

This section defines the pension scheme members are in.

Main Details

The top section refers to funds available to members. Options to change are after the Fund Active.

Changing details of links is probably best done in the master e.g. affecting all pension schemes. If a

scheme is updated here, updating in the master will overwrite a number of the details. (See Select)

Other fields to note are:

Cash Account

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SN Account

Details

Reference Details

Filename for Word

This is the broker letter location.

Risk Category

This is the section header on the web where the fund will be displayed.

Order

This is the order within the risk category that the fund will be displayed on the web.

The bottom of the page defines the selected pension schemes details. Certain items will disable

sections of the Amend Pension screen.

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To add an investment, click on Add from the toolbar. This will display the selection.

Click on Add Investment to select the currently highlighted investment or cancel to quit.

Extra Details

Here you set the contribution rates by age for employer and employee. The title of the pension

scheme, the full path to the employee letter template and the address used in the template as well

as options for statements.

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Fees

This section covers fees. The top grid determines fees on a contribution run by value. The lower grid

covers member charges.

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Reports There are 4 reports in the reports section

Contributions and Maintenance Fee Run

The top two generate files for importing into the Acumen system.

Simply select the date of the contribution run and if you would like to sort the output by Category

then click on Continue.

Contributions will generate three reports:

Contributions to Send to Pension Administrators

Employees That Have Ceased Employment And Have Deferred Benefits

Payment Instructions

Maintenance Fee Run will generate a single report showing all fees due.

Review the data present to confirm its correct then press the Processing Complete check box and re

run the report.

Security - You may not have this option – this is in Update Investments – Send Updates To

Administrators.

This will generate a file which will be raised in an email ready for processing in Acumen.

Note whilst the files are generated and contain data at present this will likely be removed as the data

is actually sent to underlying tables directly. Pension Investment Values and Pension Investment

Values Breakdown.

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All Records Amended Between Dates

This report lists amendments recorded on all plans or the currently selected plan between two

dates. You can further narrow the output by the table you are looking for Pension Contacts, Pension

Contact Plans etc or the Employee who made the change.

Members between Ages

This report lists members of the current pension scheme in an age range on a given date

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Acumen

Overview There are a number of areas in Acumen for creation of the web site, posting and updating the

investments and other areas. Initially the system checks the Pension Charging Levels and lets you

know if any schemes are set up incorrectly. You can revert to Select\Pension to correct these issues.

To work on a pension scheme you must select it from the entity dialogue.

Web Options The web options (File – Web Options) screen allows you to set the entity up for display on the web.

Visual Settings

If Display On Web is not enabled, details for this particular pension will not be available on the web.

The first panel depicts the colours you wish to use to make the pension scheme fit in. Simple click on

an ellipsis button and choose the colour. At the bottom you select the default font, size and the start

page. The start page is useful sites that are encapsulated in a clients site rather than being shown

from the main site. Typically the page that disables the banners and only shows the content is called

“default_login” and standard sites “default”.

On the right you can set the site logo, typically the company banner. At the bottom you can select

the pages available to pension members and the start page. Please note that Allow Updates must

be enabled to see Update Contact Details (Name, Address and Email Address).

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Text

This is where you change the text shown on certain pages. The title is the page or section that the

text applies to.

Forms\News

This section allows you to update the documents displayed on the web. They must be present in a

folder on your server to be available to select here. All files are held in a single folder, so the naming

convention tends to start with the number of the pension scheme. You can set the page that the

files appear on, on the left under section. The description will appear on the web and the file must

be selected from the drop down. The order determines their location on screen and will be

alphabetic if not set.

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On the news section you can enter news that is applicable to this pension scheme. Note that you can

embed HTML into the story portion. If you don’t want a story to be visible but still want it available,

mark it as inactive, or delete to remove it permanently.

Modules – Pension Here you will process the pension fee and maintenance run

Pension Processes

This is a multi purpose screen.

Contributions

Clicking on this button will display this screen. You can append the batch to another. This is

particularly useful when dealing with family groups.

Select the appropriate option then Continue.

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If you are continuing a report will be produced showing the amount to invest per fund and a

breakdown by member.

This populates the Pension_Investment_Values table with the split for the selected pension

member.

If the broker letter name has been supplied in the Update Investments section the letter will also be

produced see Broker Fee and Switch Letters

Exchange Rate Calculator

This will retrieve a cross rate between any currency in the system.

Manual Transactions

This allows you to post manual transactions without an associated batch.

This adds a price for the security on the date selected if one is not present and populates

Pension_Investments with the details.

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Maintenance Fees

This will process a maintenance fee run and verify that members have enough invested to redeem

and pay the fees due.

This will also generate a letter see Broker, Fee and Switch Letters

One Employee Contribution

This allows you to process a single contribution. Populate the details taking care to ensure the

money section – in this case Employer Contribution which relates to Employer % is populated with

100%. This comes from the Amend Pension section for the individual selected.

This will generate two reports – Amount to Invest and Members Breakdown and continue as per a

standard contribution run.

Switches

Switches are redemptions for one investment, re investing in one or more new investments. This

screen allows you to process individual switches.

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Redemptions

This allows you to redeem units or a percentage in securities\funds for one pension member.

You specify the member, transaction type as below:

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Clicking on a row in the Only Which Values, will display a list of investments and the values held and

units. Specify the proceeds currency. If you click “Redeem All Units For This Employee” then the

units to sell will match those held.

Click on Post transaction to proceed. This will continue as if it was a switch. The Pension_Switches

table will be populated and letters produced.

Broker, Fee and Switch Letters These are templates which outline several details for investments\sales\switches tailored to each

fund as required. There are several templates available however they all follow the same format.

There are a number of fields that can be utilised. Fields must be in the exact format noted here,

generally with a name surrounded by square brackets and an underline instead of a space, but some

do have spaces. The fields available are:

[Broker_Address]

Full Name and Address of the broker.

[Broker_Fax]

Fax number of the broker

[Broker_Ref]

[Personal_Ref]

[Advisor_Ref]

[Designation]

Designation of the broker

[Entity Number]

[Entity Short Name]

[Sell_or_Buy]

This is a narrative. E.g. “We wish to [Sell_Or_Buy] the following” becomes, “We wish to

purchase the following”

[Plan Currency]

[Total_Amount]

[Account Details]

[Staff Name]

[Staff Phone Number]

[Initials]

Initials of the employee generating the run

The word bookmarks used are:

Buy

This is a section of the document with text related specifically to buying securities. E.g. We

will arrange to have have X transferred in 2 working days

Details

Investments

This is a bookmark pointing at a table. The table can contain the following items:

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o Investment

Real_ISIN_Number

o Currency

o Cash_Account

o SN_Account

o Fund_Amount

Sell

This is a section of the document with text related specifically to selling securities. E.g.

Please send the proceeds to X.

Ensure the document is saved in the Templates folder under Acumen and that the name of the

document is specified exactly in the Update Investments\Master ISIN List section of Select\Pension.

Update Pension Processes

This screen continues with the processes started in the Pension Processes screen. There are three

options.

Update Fund Prices

This is the completion of a manual transaction, contribution run or single contribution run.

Clicking on Consolidate Mode will process a family of updates at the same time. You must select a

batch before clicking this. Note that certain batches can’t be consolidated.

Deleting a batch will remove the records in the Pension_Investment_Values table.

Clicking on Load Prices From Excel File will load information from an Excel sheet. Fields required are:

Sequence

This is the investment

Broker_Amount

Broker_Price

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Broker_Exchange_Rate

Broker_Charges

Broker_Number_Of_Units

Once all details have been completed, a security record will be written for every fund\member.

Update Switches/Redemptions

This is the completion of a redemption or switch.

Select the Employee in the scheme to process their switch or redemption.

The button Allocate Prices Under Program Control is purely for testing – this populates the values

from the information stored.

Pressing delete will remove the current batch from the Pension_Switches table.

Completing the information and clicking on Purchase Units will complete the transaction. This

records security transactions involved in the deal. E.g. for a Switch that’s one sale and purchase for

every Fund affected. For a Redemption that’s a sale per fund.

Exchange Rate Calculator

This will display the rates at a given date as per Pension Processes

Update Fund Prices from Excel

This will update the fund prices from Excel. There are two sections.

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This section updates fund prices for a given date. The file format is an Excel file with the following

headers:

Investment_Name

Currency

Price

This will add a record into the Sedol_History – pricing table for each valid entry found.

This section will update the Pension_Prices_History table.

Fields required are:

Entity Number

Pension Code

Investment

Pricing Date

Unit Cost

Special Notices

The special notices will appear on the web and statement for all members in the pension schemes

selected in a family group. Click Select All to apply this to all pension schemes in the family group.

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Lifestyling

This screen allows you to set the investments for members as determined by their age. Each age

defined must have a set of investments that tally up to 100%. Pressing rebalance ripple through all

members and produce a switch for the funds involved based on this.

Special – Pension Here you adjust existing pension

Special Processes

This screen has three tools. The first Invest\Disinvest either adds or removes investments for people

in a specific holding up to a specific amount – these are all stored in the pension_investments table.

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The extra units section allows you to record additional units for members holding a specific

investment. Select the investment, date and number of additional units.

The third section switches from one investment to another, optionally flagging the original

investment as closed.Other options allow you to specify all pension statuses or a specific one.

Ticking “Update Pension Investment Choices Based Upon Percentage Ratio and Make Fund Inactive”

at the top will update the members records and make the fund inactive this is effectively selling out

without repurchasing.

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Ad Hoc Amendments

This section allows you to update the raw data directly. It’s a great way of updating masses of data

quickly, however it’s also highly dangerous as no checking is performed during the Save. You select

the pension plan and table. You can further narrow down the tables returned by investment and

member.

Reports There are two pension report sections. Pension and Pension – Only Nordben.

Pension

These are the standard reports specifically for Pensions –a pension scheme also generates ledger

entries and security transactions.

Statement

Standard client statement, this is the same report generated on the web for clients but can

be run by pension scheme.

Pension Splits

This is a list of outstanding pension splits.

All Outstanding Actions

This is a complete list of all outstanding actions and the dates they were entered onto the

system.

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Reconciliation Report

This allows you to review units held versus actual units held by family group or across the

board. There is a tolerance built in exclude thousandths of a unit.

Total Values in Sterling by Family Group

This reports on the value of each pension scheme in a family group converted to sterling.

Creates Excel File of Employee Information

This is an Excel output of pension contacts by family group. Note that addresses are

multiline if you need to generate a merge document, they will be shown as a true address.

All Investments In One Plan

This is a breakdown by Investment for the fund.

All Employees Holding An Investment

This allows you to see all employees holding an investment across all pension schemes.

Total Employees Values in Plan

This gives a cash value for all employees in a pension scheme, by status selected.

Total Employees Values by Plan

This gives a values by employee in units, by status selected.

Total Employees Values by Employee

This gives a report by employee in a scheme, including units, unit cost and value.

Export Dealing Report Into Excel

This is a report of all deals in a period, you can optionally select a pension scheme or family

group.

Export Summary Report Into Excel

This is a summary report of deals in a period.

Exports Funds Require Pricing To Excel

This report is used to feed into the update pension processes, update Fund Prices load prices

from Excel.

Show Employees Authorised to View Plans

Simple list of employees authorised to see a pension scheme.

Export Fees Charged Into Excel

Exports fees charged. Requires an Excel Template.

Pension Only Nordben

These reports relate to Nordben only.

Statements for Nordben

Write Actuarial File

Quarterly Report For Nulps(SPP)

Quarterly Report For Group Entities (SPP)

Quarterly Report For Group Entities

Dealing Report

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Appendix

Tables There are a number of tables that store information in the pensions section of Acumen. Here are a

list of the common ones and their data purpose:

Pension_Agents

Brokers for a given pension scheme

Pension_Agents_Family_Groups

Not used at present

Pension_Audit

Records audit information from Select\HR.

Note audit will soon be changing to a different format which records all information, not just

that produced from the programs used.

Pension_Charging_Levels

Charging level per employee\redemption fee by investment value

Pension_Contact_Categories

Classification of pension contact by scheme

Pension_Contact_Plans

Records the split on a contribution run for a member.

Pension_Contacts

Pension members in a particular scheme

Pension_Contribution_Levels

Contribution levels for employer\employee by age range

Pension_Dependents

Pension member dependants (partners, children etc)

Pension_Dependents_Nordben

As above – specific detail for Nordben

Pension_Employee_Benefits

Benefits list for specific pension schemes

Pension_Employee_Restrictions

Records if the employee is allowed to review a pension scheme.

Pension_Employees

Anyone who uses Select\HR to enter details

Pension_Grantees

Pension_Grantees_Family_Groups

Pension_Initial_Fees

Fees per pension scheme by value in either a percentage or fixed fee.

Pension_Investment_Bias

Pension_Investment_Choices

Securities available to the pension members in a particular scheme to invest in

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Pension_Investment_Choices_List

Master security list

Pension_Investment_Groups

Style of members investments

Pension_Investment_Groups_Choices

Securities linked to the style of investment above

Pension_Investment_Values

Split of the below table showing investments required

Pension_Investment_Values_Breakdown

Value of cash to be made\redeemed – generated by a fee run, contribution run etc

Pension_Investments

Members underlying investments into securities.

Pension_Life_Styling

Pension_Plan_Sub_Divide

Pension_Prices_History

Investment pricing information by scheme\member

Pension_Remunerations

Pension_Service_Details

Pension_Special_Notices

List of notices available by family group.

Pension_Special_Notices_Entities

How to apply the notices – seen on web and statement.

Pension_Status

List of pension statuses for the Pension_Contact

Pension_Switches

Records switches and their value

Pension_Switches_Funds

Pension_System

Scheme definition

Pension_Transaction_Types

Types of transaction for the Pension_Investments table.